The Client and the Architect Giving the client more than they ever dreamt of within budget and on time?
Design & Quality Quality, above all, is about care, people, passion, consistency, eyeball contact and gut reaction. Quality is not a technique no matter how good. Tom Peters - 'A Passion for Excellence'
Choosing a design team What looking for? Skill and experience Resources to match the scale of the task Approach and methodology A relationship Special Requirements? Listed building conservation architect How funding? What are funders requirements?
Design team members Architect Building Surveyor Quantity Surveyor Engineer Structural Mechanical and Ventilation Landscape Architect CDM coordinator
Appointing an architect Chartered architects Registered with ARB Member of RIAS; RIBA 7 year training Conservation accreditation Part of a team depending on the complication of the building (& cost) Early appointment
Selection RIAS Clients Advisory Service Online Interview more than one: List from General Trustees References Matching scale of project with staff resources Fees Advice from Trustees on process
Relationships a partnership Compatibility Common approach Communication Role recognition Mutual trust Appointment document Agreements in writing
Relationships a partnership RIAS, RIBA & ARB formal agreement Architects should not undertake professional work unless the terms of the contract have been recorded in writing as to: The scope of the work The fee or method of calculating it The allocation of responsibilities Any limitation of responsibilities The provisions for termination Any special provisions for dispute resolution (ARB Code of Professional Conduct & Practice)
Relationships Undertakings Architect Use reasonable skill and care in performing the services required Keep client informed of progress and on issues affecting time, cost or quality Cooperate with other appointments Have professional indemnity insurance Only make material change to the services or approved design with the client s consent Only assign or sub-contract with the client s consent (from RIBA A Clients Guide to Engaging an Architect)
Relationships Undertakings Client Provide requirements; accurate information; priorities (brief and timing, but.) Appoint other consultants (separate agreements) Comply with Construction Design & Management regulations (CDM) take decisions and respond promptly to approvals sought Instruct the architect about submissions for statutory and other approvals Pay fees and expenses within the time agreed Employ a building contractor under a separate contract (from RIBA A Clients Guide to Engaging an Architect)
Before appointing a design team What is it you want to do? Why do you want to do it? Who is to be involved? What cost? When? How is it to be managed? Your Mission and the Brief
We believe that every community needs inspiring places for worship, hospitality, rites of passage and creativity Our buildings must be quality spaces that facilitate relationships and which nurture people physically, mentally, emotionally and spiritually We believe that our buildings must be open to all with a clear focus on the people who are most disadvantaged To achieve this we must invest in buildings where there is a shared local vision of church and community together We believe that every context is different and we are committed to different solutions in different places. Options will include ownership, shared ownership and rental.
The brief The key to a good end result is a good brief Take time to get it right Who is involved in making the brief? The users Kirk Session/ Congregational Board Congregation Other interested parties Potential users? Property convener (taking a maintenance view) The design team as it develops
What is in a brief? Vision: the purpose who is it for? Why are we doing it? What do we want it to be like in 10 years? Outcomes. Requirements: e.g.; spaces required; performance standards including sustainability; life cycles, quality, material specification Constraints: e.g. site specific, planning, listing, budget Process: e.g. users participation; approvals the congregation, Presbytery, General Trustees, local authority; timescales, procurement methods
Budget includes Construction costs Costs Fees & expenses professional and legal Statutory charges for planning and building warrants Contingency sum Finance charges VAT (some may be reclaimable because building listed) Furnishing the building
The business plan Developed alongside the brief Looks at resourcing the project and the future People skills, organisation, leadership, supporters Money capital and revenue Sustainability energy, maintenance Communications strategy
What can the GTs do to help? Call us early in the process Guidance over the phone Other churches to visit Names of design teams Visit to discuss the process mentoring journeying with you
What can the GTs do to help? Help with grants or loans Reducing amount Outcomes - mission Developing an improved website
Three golden rules Mission and brief first - think budget and business plan It s a relationship with the design team Communicate with your stakeholders and early with the Trustees
Enjoy remember Rome was not built in a day!