AeroTrac Premium V.2.30 Process Control Software Engine, Component & Piece-Part Processing, Repair & Overhaul www.tracware.co.uk
Affordable process control software for the aviation maintenance industry What is AeroTrac Premium? AeroTrac Premium is a unique commercial off-the-shelf software that meets the very specific needs of small to medium-sized Aviation MRO service providers and small corporate operations. AeroTrac Premium has functionality designed to meet the technical, commercial, logistical and financial requirements of Airworthiness Approved maintenance organisations and is a vital tool in helping to improve your business. Process Control Designed by industry professionals through close co-operation with our global customer-base, AeroTrac Premium has evolved with Aviation MRO best business practices at the very core. The application controls the business processes that are common to the Aviation MRO industry, instilling discipline, enhancing management of resources, providing access to reliable data and Key Performance Indicators, and simplifying everyday tasks.
Why Choose AeroTrac Premium? AeroTrac Premium offers a unique concept: an affordable off-the-shelf software application designed to meet the needs of small to medium sized aviation MRO organizations - particularly those providing thirdparty maintenance services using best practice and with no hidden after-sales costs. AeroTrac Premium functionality has evolved through the input of our customers. We have adopted a unique approach to development by including generic functionality requested by the customer without any additional charges over and above the standard Annual Support Fee. This unconventional approach has produced a robust, stable and well-rounded product offering more functionality and value for money than any other solution in its class. AeroTrac Premium has functionality suitable for aviation businesses involved in any or all of the following MRO related activities: Engine, Component & Piece Part Repair & Overhaul Part-21 Manufacturing Aviation Parts Distribution Aircraft Maintenance Aircraft Maintenance Planning & Forecasting AeroTrac Premium operates on a modern, robust and well-supported Microsoft SQL Server database, with an incredible track record of trouble free operation, stability and low ongoing maintenance costs. AeroTrac Premium is the perfect fit for your small to medium size aviation mro business. T: +44 (0)1202 884 600 E: info@tracware.co.uk www.tracware.co.uk 3
Affordable process control software for the aviation maintenance industry AeroTrac Premium Summary of Features Core Product - Parts Distribution & Aviation Inventory Management including: MRO - Engine, Component & Piece-Part Process Management including: Administration & Security Sales Quotations Sales Order Processing Exchange Core Control Sales Invoicing & Credit Notes Selling / Buying Prices & History RMA Management Customer Relationship Management feature Nominal / GL Financial Set-ups Multi-Currency & Multi-Tax Data Export of Sales, Purchase & Nominal Ledger transactions Multi-condition Stock Control including Customer Consignment Stock Alternative / Superceded Parts options Purchase Requests for Quotation Purchase Orders Stock Repair Orders Service Orders Order Expediting Purchase Exchange Core Control Purchase Invoice Processing Quality Controlled Stock Receipt & issue Document scanning Full batch traceability 100+ core management reports Detailed 145 Maintenance, Repair and Overhaul work scopes for workshops - known as Projects - to capture costs and track work in progress Master part records for controlled processes and stock control Master Routes for standard procedures Bill of Materials to define standard builds Technical Documentation (work-packs) Software generated Release Certification Component Log Cards for life-limited components MRO Quotations / Cost Estimates / Project Invoicing / Fixed Price Billing Customer Relationship Management feature Linked sub-projects and sub-contract repair orders Inspection Workbench, Material Marshalling and Integrated Material Review for superb Material Requirements Planning Scheduling of work in progress & completion dates Rough-cut capacity planning Turn-time analysis Linked publications Specialist Projects for Stock, Exchange Cores, Rentals, Non-145 Services and Pre- Build Kits
AeroTrac Premium Summary of Features MRO - Aircraft Maintenance: Detailed 145 Maintenance projects for the hangar to capture costs and track progress Technical Documentation (work-packs) for scheduled tasks and Unscheduled Defects (Non-Routine Cards) Inspection Workbench MRO Quotations /Cost Estimates / Invoicing Software generated CRS and Log-Book Certification Customer Relationship Management feature Integrated Material Review for superb Material Requirements Planning including controlled robbery process Management Reports MRO - Aircraft Management: Aircraft Maintenance Status Management Master Maintenance Programmes and Maintenance Callups control scheduled inspections Aircraft Life Limited Component Configuration Control Forecasting reports for aircraft, components or the fleet including calculated due dates using Average Flying Hours Linked publications Aircraft Modification Status reports Defect Reporting Full maintenance history accessible within a single screen Aircraft Management Reports including an Aircraft Costing Report with industry standard Direct Operating Cost per Flying Hour for each maintained aircraft. Additional / Optional Features: Part-21 Manufacturing Works Orders Real-time Data export to Access Dimensions range of accounting software and export flat files (.csv) formatted for Sage L50, L200, Pegasus Opera and others Technical Library Control Tooling Register GSE Register Shop Floor Bar-Coded Time Collection Multi-Warehousing Shipping / Export Control / Intrastat Reporting Flying School module Crystal Reports Viewer Management Status Board T: +44 (0)1202 884 600 E: info@tracware.co.uk www.tracware.co.uk 5
Affordable process control software for the aviation maintenance industry Benefits Increase Profits AeroTrac will help you improve almost every aspect of your MRO business, giving you the data to analyse your KPI s, take measures to reduce costs, increase margins, improve performance and save both money and time. The software can pay for itself. Easy To Use AeroTrac Premium functionality follows intuitive steps, so that complex MRO processes can be handled succinctly and accurately. Screens have a consistent layout, so users quickly learn and adapt. Each screen mirrors the processes within the business, ensuring discipline, clarity and control. Data You Can Trust AeroTrac Premium is exceptionally robust and stable. Controlled data input results in reliable output. System defaults control the integrity of data that is entered, ensuring that vital information is not missed, thereby reducing the possibility of costly errors and improving Quality. Greater Speed & Security Extensive drill-down functionality, single point of entry for most data, user friendly screens, and automated functions all contribute to rapid accomplishment of day-to-day tasks. Administrator defined control of screen access ensures security and accuracy of data. Outstanding Support AeroTrac Premium is delivered with total commitment from TracWare to make the software work for you. We bend over backwards to ensure that our software meets your demands, and that you know how to get the best out of it. We understand that your Success will be our success also. Improve Performance AeroTrac Premium is a tool to help you to perform a multitude of laborious tasks simply and accurately. Enhanced visibility of technical, commercial, financial and logistical information improves communication, planning and decision making, thus improving accuracy, speed and quality. Return on Investment Premium offers you the opportunity to make a rapid return on your investment. The enhanced functions and improved visibility reduce duplication, and increase the speed at which accurate data can be collected and utilised. Premium allows you the opportunity to confidently expand your business into new areas. Commercial Benefits New and enhanced features improve access to the data you need to identify the strengths and weaknesses within your business, Improve turn-time performance, reduce costs, increase profit margins, reduce disputed invoices and improve cash-flow. Value for Money Premium offers unbeatable value for money, with the ability to expand into a level of functionality that would be well beyond the budgets of most small to medium-sized businesses. If you are thinking about moving into new and bigger markets, then you should be looking at the AeroTrac Premium range.
Discipline Company & Financial Setup AeroTrac Premium uses default settings through-out the application to define and control system processes. This speeds up data entry, and enhances discipline, accuracy and consistency within the business. The Company Details screen delivers numerous set-up variables which offer flexibility within a regimented framework. AeroTrac provides a wide range of in-depth Financial Controls and Management Accounts Reports including: Automatic management of financial transactions. Audit trail reports for reconciliation and visibility on transaction activity. Nominal Journal Posting Routine, to allow user defined amendments to Accounts transactions. Simple Period End routine to ensure quick & accurate closure. A wide array of Financial Reports covering WIP, Cost of Sales, Revenue / Sales Performance, Nominal Ledger transactions. T: +44 (0)1202 884 600 E: info@tracware.co.uk www.tracware.co.uk 7
Affordable process control software for the aviation maintenance industry Keeping Control The Part Master The Part Master is the foundation for process control within AeroTrac and is key to the software s functionality, stability and versatility. It provides a unique reference point where basic defaults are stored. These defaults control how the part will be transacted and ensure logical and disciplined use of that item. There are over 80 separate Controls including: Capability Listing & Applicable Airworthiness Releases Part-21 Manufacture Inventory management / Re-Order Levels The Part Master also sets defaults for: Exchange Core Control Life Limitation Control Shelf Life Control Warehouse Management Loan Control Alternate Part Number Set-ups Stock Grouping & Stock Movement Categorisation Intrastat Records / Shipping OEM & Default Suppliers / Sub-Contractors Links to IPC references & ATA Coding Warning Message Pop-Ups during Purchasing & Issue Self-help import utility
Keeping Control Route Masters & Workshop Instructions Generate Master routes to create a trail that engines, components and piece-parts follow from entry to the facility through to final release and despatch. Enter TRT Profiles and accomplishment times for performance monitoring and commercial estimating purposes. Link publications and other Technical Documents. Build routes that match specific inspections; e.g. Metal in Filter, Hard-Landing, Prop Strike etc. Link Tooling and Major parts replacements for simple resource planning. T: +44 (0)1202 884 600 E: info@tracware.co.uk www.tracware.co.uk 9
Affordable process control software for the aviation maintenance industry Rapid, Efficient Production Workshop Projects The creation and management of even the most complex maintenance, repair and overhaul work-scopes is made simple and quick. A host of technical, commercial, logistical and financial information is available to all users within the business from within a single screen, keeping everyone concerned up to date with the current status. Answering ad-hoc phone calls on the current status of a customer input is simple and quick, demonstrating control and building client confidence. Features include: A wide array of information available on a single screen with drill-down visibility allowing access to view all matters relating to the work-scope including hours booked against projected hours, material shortages, linked repair orders or sub-projects, financial holds, estimates, invoices and previous history. A CRM Project Diary feature to record correspondence and major events related to the project, with the ability to email Status Reports. Colour-coded screens for simple identification of the status of critical areas such as material shortages and delays to the Project.
Rapid, Efficient Production Workscope Details The creation and management of the technical content of a project is controlled through the Workscope Details screen. Work cards for pre-defined workscopes can be generated with the click of a mouse, using default Route Masters and Workshop Instructions. Custom routes can be created on the fly and extra operations added. Sentencing of parts, and the incorporation of publications / modifications can be controlled through this single screen. Features include: Details of LLP s can be updated from log cards and sentenced before inspection begins, based on life-expiry, obsolescence or customer request All applicable publications (SB s, AD s etc) are automatically imported and can be flagged appropriately and called up for incorporation. All standard parts requiring inspection are imported from a Bill of Material, and can be sentenced in the same way as lifed parts. Auto-generate Sub-Projects for accessories or modules, All materials identified for rework / replacement are automatically imported into material planning features. T: +44 (0)1202 884 600 E: info@tracware.co.uk www.tracware.co.uk 11
Affordable process control software for the aviation maintenance industry Use Your Resources Inspection Workbench Designed for shop-floor use, this screen provides a host of information and a single point of data entry for inspection results and material demands. Work is streamlined, communication is improved, time is saved, paperwork can be reduced, and accuracy is greatly improved. Record inspection details and process parts according to their disposition Send components for in-house or sub-con repair Create demands for replacement parts Create demands for 100% replacement kits Re-print task cards Record compliance of publications (SB s, A.D s, SIL s, CEB s etc) Record NDI findings Generate and control component Robberies
Improved Visibility Inventory Management Disciplined inventory management is fundamental to success in MRO. It can generate the greatest financial rewards and also lead to the biggest headaches. Enhanced Stock Control is at the heart of AeroTrac with a wide variety of tools that improve material planning, save time, control specific commercial processes, provide in-depth analysis, offer structure and discipline, and vastly improve the overall control of your most valuable assets. Multi-Warehousing Multiple Stock Conditions Product Group & Item (ABC) classification Stock Movement Categorisation Ageing Stock Analysis Perpetual Inventory Counting Rotable Pool / Capitalised Assets control Re-Order Reports / Shortage Reports Full Purchase / Sales Order Processing Automated Ordering and Expediting Complete transactional history with drill-down Visibility of Release Certification, Life Limits etc Usage History. Many other money-saving features T: +44 (0)1202 884 600 E: info@tracware.co.uk www.tracware.co.uk 13
Affordable process control software for the aviation maintenance industry Make the right decision Material Review Assessing material requirements is amongst the most important decision-making processes in MRO. Make the right choices with AeroTrac s uniquely powerful material planning tool. Features include: Control over what gets issued and when Control over Service Exchanges Suggested Alternative Part No s Automated Purchase Orders Automated Sub-Con Repair Orders Commercial & Financial Controls Stock Allocation & Picking Material shortages analysis
Process-Led Functionality Purchase Order Processing AeroTrac controls the MRO processes so that supply chain functions are performed following suitable commercial, financial and technical procedures. Features include: Purchase Orders for Stock Purchase Orders for Non-Stock Items Service Orders Sub-Contract Repair Orders Sub-Contract Repair Orders for Stock Process Orders Drop-Ship Purchase Orders Requests for Quotation for each order type Request to Order (RTO) process controlled by pre-defined financial levels of authority. Exchange Order Core Management Supplier Auditing / Approved Vendor control T: +44 (0)1202 884 600 E: info@tracware.co.uk www.tracware.co.uk 15
Affordable process control software for the aviation maintenance industry Process-Led Functionality Purchase Order Processing Other Features: Numerous detailed comments fields for instructions to the vendor or recording progress checks / expediting. Controlled Allocation to Projects and / or aircraft Automated Expediting Reports Multiple Release Types View Vendor Account History Use Purchasing Defaults Query Purchasing History Multi-Warehouse Order by Dept
Stay in touch Marshalling Tab AeroTrac uses simple but effective screens to tell users what they need to know. The Marshalling screen is an open book on the status of your material requirements for each individual project. The colour-coded status provides immediate indications of shortages and prompts action. Extensive drill-down functionality allows users to investigate stock, alternatives, purchase / repair order progress, workshop projects, works orders etc. The Marshalling Tab appears on the following screens: Hangar Projects Workshop Projects Sub-Project / Component Rework Work-scope Details Inspection Workbench Material Reviews T: +44 (0)1202 884 600 E: info@tracware.co.uk www.tracware.co.uk 17
Affordable process control software for the aviation maintenance industry Save Time - Use Your Data! Status Board The Status Board provides powerful functionality that automates potentially laborious everyday tasks, and provides instant snapshots of the most vital data that affects your business. The Status Board provides a graphical representation of some of the key management reports in the system, such as Safety Stock Exceeded, Repair / Purchase Orders that are overdue and Sales / Purchase Invoices due for payment. Use the interactive screens to either process or interrogate as required. Stay on top of the most business critical situations at the click of a mouse. Features include: Stock - Automated re-ordering of parts below minimum stock - simply tick the boxes, click Order Items and the system automatically builds a Purchase Order or adds to an existing Order Shelf Life Stock / Tool Calibration expiry control - customisable alerts to flag parts & tools about to expire, with the ability to auto-generate in-house calibration projects or raise orders for outside vendor calibration services Demand - Identification and automated ordering of material shortages - reviews material shortages for Projects across the business, including analysis of alternatives & stock in other warehouses - simply tick the boxes, click Order Items and the system automatically builds a Purchase Order or adds to an existing Order Available / Unallocated Stock - simple automated allocation or FIFO picking of stock to Sales Orders and Projects Overdue Deliveries Auto-generate expedite requests for simple progress chasing Inspect - process live material requisitions direct from the shop floor Scheduling - colour-coded traffic light screen to indicate the status of Work in Progress projects i.e those that are on-time, or falling behind schedule.
Improve your business Project Estimating / Invoicing Improve margins and cash flow using the AeroTrac Project Invoicing feature, The software captures all costs related to a Project including Labour, Materials, Sub-Con and Misc costs such as AOG freight costs and ancillary service charges. Recharging can be on either a time & materials basis, or as per a previously authorised estimate. AeroTrac offers accurate margin reporting, and a reliable method of ensuring all applicable costs are recharged. T: +44 (0)1202 884 600 E: info@tracware.co.uk www.tracware.co.uk 19
Affordable process control software for the aviation maintenance industry Improve your business Sales Order Invoicing Sell stock Over-the-Counter using the Sales Order Processing routine. Users can process the whole transaction from initial quote to final packing and invoice from a single screen. See margins on screen against each batch during order-taking for informed decision-making, All costs can be captured against the Sales Order, including Core Charges, freight and services costs, even repair costs of cores for truly accurate Cost of Sales reporting.
Wall-to-Wall Functionality Technical Records AeroTrac has full Tech Records capability, which simplifies the task of generating and auditing work-packs. A Print Pack option on the Workscope Details allows you to print all the relevant controlled forms at the click of a button. Users can also import their own existing standard MS Word documents and populate standard fields with data from AeroTrac using mail merge. Industry Standard Airworthiness Authority Release Certs (EASA Form 1 / FAA8130 etc) are builtin and kept up to date as per the various Airworthiness Authority revisions and issues. T: +44 (0)1202 884 600 E: info@tracware.co.uk www.tracware.co.uk 21
Affordable process control software for the aviation maintenance industry Peace of Mind Financial Controls Financial controls are simple, automated and secure. AeroTrac provides audit-trail type reporting to facilitate easy reconciliation. All Sales, Purchase and Nominal Ledger transactions are managed by default settings, including summary and detailed Work in Progress and Cost of Sales reports. Features include: Data transfer to Standard Accounting Solutions (restrictions may apply) Financial Holds Stock Valuation Ageing Stock reports GRNI reporting / Stock Accrual Instant Work in Progress valuation Detailed Cost of Sales reporting Purchase Invoice / Sales Invoice posting Nominal Journals feature Simple Period End routine Capitalised Asset control.
AeroTrac has it covered Part-21 Manufacturing AeroTrac has an optional Manufacturing Works Orders module built-in, suitable for MRO businesses which offer design and manufacturing services, or for standalone small to mediumsized Part-21 manufacturers. AeroTrac adopts the same core functionality for material and resource planning and commercial / financial control. Features include: Routings Bill of Materials Drawing Register Tooling Register Multi-level Works Orders Integration with 145 Projects or Sales Orders Release Certification Technical Documentation Work-Centre Loading Inspections Material Planning / Marshalling T: +44 (0)1202 884 600 E: info@tracware.co.uk www.tracware.co.uk 23
Affordable process control software for the aviation maintenance industry Wall-to-Wall Functionality Other Features Tooling Register AeroTrac offers a range of optional additional features including a Tooling Register. Users can record locations and keep a history of usage on Projects / Works Orders, as well as issues to individuals, employees, suppliers and even loans to customers. The software controls the calibration of tools, and keeps a full maintenance history of tool servicing whether performed in-house or sent for sub-con. AeroTrac auto-generates Service Orders for subcontracted tool calibrations or Service Projects for tools inspected in-house.
AeroTrac has it covered Bar-Coded Time Collection AeroTrac has an optional Bar-Coded Time Booking application -Time Clock - that links to Projects or Works Orders. Collect time, view where employees are working, and control on & off-shift booking with the wave of a scanner. Time Clock links into AeroTrac s standard fully integrated Personnel module. Features include: Complex Work-Patterns On - Off Shift Booking Day & Night-Shift Booking Tea Breaks Non-Productive Bookings Absence / Holiday recording Enforced Booking to tasks Batched Time recording for multi-op booking T: +44 (0)1202 884 600 E: info@tracware.co.uk www.tracware.co.uk 25
Affordable process control software for the aviation maintenance industry Additional Functionality Need More? Upgrade to Premium Plus! AeroTrac Premium Plus offers an array of additional functionality and bolt-on modules. Upgrades from Premium to Premium Plus are seamless with minimal disruption. The core functionality for both versions is the same, so downtime for data transfer and re-training is negligible. Reliability Module: PremiumPlus An integrated module which identifies aircraft / parts reliability. Using data from the main AeroTrac application, the Reliability Module measures mean-times between failure and unscheduled removals, using a range of criteria from part numbers to ATA coding. The Reliability Module helps flight-based maintenance organisations measure and review the effectiveness of their airworthiness approved maintenance schedules in compliance with EASA Part-M regulatory requirements. Warranty Module: This is a standalone module which integrates with AeroTrac Premium Plus. The Warranty module links to the AeroTrac database and identifies aircraft / parts which are subject to warranty coverage (whether in stock or on-wing). The module manages the commercial, technical, logistical & financial aspects of warranty claims either submitted by your organisation against suppliers / OEM s, or that are made against your business by your customers.
Additional Functionality Need More? Upgrade to Premium Plus! AeroTrac Premium Plus offers an array additional functionality and bolt-on modules. Upgrades from Premium to Premium Plus are straightforward with minimal disruption. The core functionality for both versions is the same, so downtime for data transfer and re-training is negligible. Premium Plus offers a suite of enhanced functions and additional modules to manage some of the more specialised processes in Aviation MRO. Contract Management Module: An integrated module which provides detailed reporting of costs generated against a single contract or series of contracts Create contracts, set budgets and then group costs collected from Sales Orders, Works Orders, Hangar Projects and Workshop Projects to provide detailed analysis of the overall progress and results. Contract Manager includes an integrated Work Breakdown Structure, and a separate Earned Value Analysis facility. Other Premium Plus Modules & Features: Maintenance Planning Documents: Quality Module, Rotable Module, Work Breakdown Structure, Earned Value Analysis and much more. Production Control Workbench: This is an optional integrated module within AeroTrac Premium Plus (also known as the Planning Manager module). The Production Control Workbench helps Production Controllers plan any imminent work and also review progress of current work-scopes in both the hangar and workshops. Colour-coded symbols indicate whether work is on time or overdue and allows simple but effective planning of resources. The Production Control Workbench integrates with: Forecast inputs of Maintained Aircraft, Planned Arrivals of Non-Maintained Aircraft: Engine, Component & Piece-Part Workshop Projects and Manufacturing Works Orders. T: +44 (0)1202 884 600 E: info@tracware.co.uk www.tracware.co.uk 27
Thank you for taking the time to read this brochure and your interest in AeroTrac Premium Demonstrations If you would like a demonstration of the software, we would be delighted to arrange a visit at your convenience. Alternatively, we can arrange for an on-line demonstration for overseas interest. Contact Details For more information, please do not hesitate to contact us at: TracWare Ltd, Crown Court, 6 The Square, Wimborne, Dorset, BH21 1LP UK T: +44 (0)1202 884 600 E: sales@tracware.co.uk www.tracware.co.uk We hope to be of service to your business in the future.