Scala Worldwide. Scala in Poland. Scala Business Solutions Poland

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1 Scala Worldwide Scala Business Solutions creates collaborative ERP software integrating Internet technology and traditional ERP functionality to make. With Scala, companies can fully integrate all their ERP systems anywhere in the world, whether in a subsidiary, division or headquarters, and extending to their partners and suppliers. Scala s collaborative ERP software makes it possible for companies to meet the requirements for advanced e- as well as use a standard ERP product for managing traditional processes. This enables them to gain measurable benefits from trading electronically, building a private exchange or portal, or optimizing the supply chain. From offices in Europe, North America and the Far East, and through its network of partners and dealers, Scala delivers software and services that are available in over 30 languages in more than 100 countries. Scala is listed on the Euronext Amsterdam Stock Exchange (symbol: SCALA), 2002 revenue was USD 73.4 million. Scala in Poland Scala has been present in Poland since May We are a subsidiary of Scala Business Solutions N.V. with headquarters in Amsterdam. Our knowledge of the local markets, combined with an organised approach to implementation provides a long-term solution to clients, which adds value to the clients operations. Scala is committed to the success of the implementation, not simply to selling the software. This approach has helped us to bring the total number of Scala clients in Poland over 200 and to achieve a high level of overall client satisfaction. Among our clients from hotel industry are LIM Joint Venture (Marriott Hotel), Hyatt Regency Warsaw, Le Royal Meridien Bristol, SAS Radisson, Hotel Atrium, Sheraton Warsaw Hotel & Towers. We have consultants specializing in software implementation in hotels, who gained experience with Scala and previously working as a IT Director in Sheraton and Marriott hotels Scala is fully localised for the Polish market and offers on-line help and documentation in Polish and English. For more than ten years, Scala has proven itself a reliable instrument for providing companies with management analysis while meeting the often-complicated Polish local requirements.

2 Scala software Scala Hospitality s software fully integrates all aspects of the accounting process. Designed specifically for the hospitality industry, Scala Hospitality s Integrated Management Information Solution improves efficiency by integrating the General Ledger to Accounts Payable, Accounts Receivable, Inventory Management, Requisitions, Purchasing, Menu Analysis, Reporting Forecasting and Budgeting modules. Scala features a range of fully integrated modules, allowing a system to be built over time to suit a company s growing needs. A fully multi-lingual program, Scala operates in several languages simultaneously, allowing users to work in a preferred language and to generate invoices or reports in others. Scala also allows users to work with up to 30 currencies at the same time using different rates of exchange. The product features robust reporting levels, that permit analysis by account, cost centre, product centre and project. Scala is available in graphical text mode on Novell and Windows NT platforms. Scala s modules include the following: General Ledger The Scala General Ledger contains the company s chart of accounts and is the focal point for all transactions for reporting purposes. Its rich features include: Multi-currency support with different rates of exchange by account type and by period. Multiple levels of analysis for cost centre, product, and project Consolidation sub-module for entering data only once to obtain Polish accounting standards, and Western (GAAP) analysis (option) Service of fixed assets according to Polish and/or western regulations (option) Cash flow planning (option) General Ledger collects data from all of Scala s integrated modules thereby reducing manual data entry and improving overall efficiency. Further efficiencies can be realized by using Scala s existing interfacing technology to capture information from the existing PMS, POS (e.g. Fidelio, Micros and others front office software used in hotel industry) and Payroll systems Scala s comprehensive chart of accounts utilizes powerful accounting dimensions that help reduce the line items in the chart of accounts and provides a wide range of simulations and budget alternatives. Sub modules of the General Ledger include Fixed Assets, Cash Flow Management and Company Consolidation. Sales and Purchase Ledgers (accounts receivable and payable) Complete customer and supplier databases provide users with: Customer & supplier specific currency and language Rich invoicing and payment functionality Ageing analysis reports Ability to move from one currency to another when paying invoices

3 Sales Ledger The Sales Ledger Module is designed to enable more efficient management of company revenue. A single sales ledger can support multiple companies, while integration with the Marketing Database opens up extraordinary flexibility for customer records and marketing. The Sales Ledger uses Scala's multidimensional accounting concept for each transaction. The ledger offers multi-level credit control and user definable terms and methods for payment and delivery. Scala's Sales Ledger is completely multi-currency and can even use multiple currencies for the same customer and arrange forward cover. Companies dealing with overseas customers require that reminders, statements, invoices and any other documents can be printed in many different languages. Charging penalty interest on late payments requires a high degree of flexibility and must deal with partial payments, credits and adjustments following negotiations. For cash flow planning Scala will learn customer payment habits and analyse them in a special report. System offers clients the ability to move from one currency to another when paying invoices. Purchase Ledger Even small-to-medium sized company can make great savings by managing creditors effectively as a source of finance. Scala's Purchase Ledger will administer all the steps from invoice receipt to payment. If desired, invoices may be entered as unauthorized. In this case, preliminary nominal ledger codings can be entered before sending the invoice for internal approval. Scala will then keep track of its location to help make certain that it comes back duly authorized. Scala supports most major automatic payment systems. The system creates a Payment Proposal based on your selection criteria. This can be a maximum amount that can be paid, in which case the system produces the best proposal under the given circumstances. Payment forecasts prepared for the purchase ledger can be made to consider invoices not yet approved as well as future payments already ordered but not yet effected by the bank. There are extensive reporting facilities. Scala offers suppliers the ability to move from one currency to another when paying invoices. Stock Control Holding and evaluating stock is often a complicated process in Poland. Scala allows for complete management of inventory for up to 99 warehouses and features: many standard price lists with multi-currency functionality, incl. creating new standard price lists in other currencies basing on existing price lists Stock Valuation Bill of materials, serial number and warranty handling

4 We are all aware that it is expensive to keep stock and difficult to find the minimum stock level just large enough to meet incoming orders. The Scala Stock Control module is a complete system that will manage stock at an optimized level, even across multiple warehouses. Scala's stock file can contain a vast amount of information. Scala offers flexible pricing with multiple quantity discounts for each stock item, either as a fixed amount or as a percentage discount and several other pricing and discounting methods. Serial and Batch Number handling is integrated with the Sales Order Invoicing and Purchase Control modules. You can use this facility to check on warranties. It also provides full traceability, an essential requirement for an organization aiming for ISO 9000 certification. System allows to create new standard price lists in other currencies basing on existing price lists. Sales Order and Purchase Control These powerful modules form the necessary links between Sales & Purchase Ledgers and Stock control: Create quotations, invoices, and purchase orders Print delivery notes and transport documents Directly withdraw and add stock Change currency of purchase orders to different one than currency used for creating an order (PC) Transaction in multiple currencies beginning from issuing an offer to the payment of invoice (SO) Sales Order/Invoicing The image of a company is influenced by the work carried out in the Sales Order/Invoicing module. Even the layout and content of documents can be very influential. Here information and statistics are accumulated. These will provide the basis for a great number of decisions regarding future purchasing and marketing. Shipments can be made to the customer, any associated delivery address or to a different customer. The program automatically provides sophisticated credit control. The facility for entering orders is richly featured. New stock items can be set up while entering orders. Article structures can be called to create a Bill of Materials directly on the screen with support for semi-manufactured items and kits. Back to back orders are supported. Scala will work with multiple price lists, a rich range of discounting methods and will handle orders in any currency. For the day-to-day control of sales orders there are extensive reports that can be sorted by customer, delivery date, salesman, etc. Scala allows transactions in multiple currencies beginning from issuing an offer to the payment of invoice.

5 Purchase Control This module keeps a continuous check on stock levels and tells you when they are running low. From the budget figures, existing customer orders, and the reorder level in the stock file, Scala produces a purchase proposal and schedules the correct timing of deliveries. The program also checks the purchase orders and reminds suppliers when it is time to deliver. This is very important when there are long lead times, or when deliveries are expected according to a tight schedule. The purchase order proposal can be used to create invitations to tender, which can be sent to 10 separate suppliers. For the day-to-day checking of orders Scala provides numerous reports including order commitments. This module allows to change currency of purchase orders to different one than currency used for creating an order. Moreover, it can be defined if purchase orders should be created due to default supplier currency or current prices currency. Statistics The module allows to obtain high levels of sales and purchase statistics like margins for each order, sales/purchases by region and product group, or for each salesperson or purchasing agent. Scala takes the view that only the user knows how to design the perfect statistical report for his or her. For this reason a complete report generator is provided in the Scala Statistics module. The module provides Order analysis as well as Booking and Invoicing statistics. It is possible to obtain virtually any combination of information required. With the help of the report generator, highly detailed questions can be answered such as: What is the individual margin for each order? What is the volume of sales sorted by specific product group? What was sold to a specific customer during any given month? What is the profit created by each salesman, sorted by order? As well as keeping track of sales, the module also provides a follow-up on purchases. Where do you buy various articles? What articles are bought from each supplier and at what prices? With today's trend for companies to reduce their stock levels and rely more heavily on their suppliers to deliver on time, this program will help to measure the delivery performance of each supplier. Combine this with purchase volume and you have an excellent basis for negotiations with suppliers. Payroll Pro The most powerful tool for achieving all steps of the payroll calculation cycle from entering time sheets to printing necessary reports: Fully adaptable, fulfilling customer requirements in Poland and other Eastern and Central European countries, allowing users to set up employee record structures, wage types and reports Flexible wage type set-up can prepare up to complicated payment or deduction items Perfect for companies ranging in size from 20 employees to employees

6 Payroll Pro is a fully localized and complete payroll system which meets all the requirements of the Polish work compensation and tax regulations. The new version of our payroll module combines the ease of use and completeness since it can handle various types of payment agreements irrespective of specific law requirements being in force in any given country. Just as other modules, Payroll Pro can be fully adaptable to our clients individual needs and requirements. This is possible due to a flexible structure of employees database, definable types of payment, possibilities of creating customized time sheets, work calendars, reports etc. Payroll Pro can work as an independent stand-alone payroll product or as a complete system fully integrated with General Ledger and its accounts, cost centers, and product and project features available. Personnel Data File The personnel file is probably the most important data file within the Payroll Pro module. It is because the file stores all information concerning each employee. The personnel file can be divided into two separate logical parts: personnel database and so called accumulators. The first part contains such data as employees names, addresses, their tax office details or information on employment commencement. Accumulators, on the other hand, are the type of registers used to store statistical data. There are 96 regular accumulators, 30 extended accumulators and 5 periodic accumulators available for each employee. Every Payroll Pro user can freely define what data is to be stored in any given accumulator in use. Historical Data File The historical data file makes a part of the main personnel file. The users can define by themselves the format of data input. Types of Payment Beside the personnel data file, the most important feature of the Payroll Pro module is a variety of programmable types of payment. They decide how each component of salaries or wages is to be calculated, which information is to be stored, and how all these individual components are to be posted to the General Ledger. Among different types of payment we can distinguish the following: automatic payments (e.g. basic salary or wages, overtime and other bonuses), fixed payments (e.g. cost of obtaining income, tax deductions, family allowance) and reported payments (e.g. rewards, maternity allowance). Calculation Models For each company one can create and utilise up to 999 payroll calculation models which significantly automatize the process of payment calculation through the limitation of payment transaction entries and replacing them by calculation models. Typical exemplary models include calculation of ZUS allowance bases, monthly calculation of earnings for white and blue-collar workers etc.

7 Time Sheets Earnings for each employee can be calculated using time sheets with a simultaneous allocation of payments and deductions to the corresponding cost centers, product and project dimensions as well as to appropriate time periods. ZUS Insurance Premiums and Taxes Both of these payments are calculated and booked directly by the system. It is even possible to enter the same payments to different nominal accounts of the General Ledger for various groups of employees, e.g. part of the ZUS insurance premium payable to the Unemployment Allowances Fund. Making Payment Entries There is a possibility of payment entries simultaneously into nominal and statistical accounts, e.g. the amount of sick leave payment due for the period of an employee s sickness will be booked into the appropriate cost account while the number of sick days will be entered into the corresponding statistical account. Reports Besides the standard printouts, the system enables the users to create their own reports which can be required both internally for the use within the firm and externally for reporting to the ZUS or the Taxation Office. In order to make it possible, Payroll Pro has three report generators built into the system. Why Scala Hospitality? Scala Hospitality offers an integrated process-driven solution that's changing the world of hospitality finance. We are proud to be the first to introduce the new world of Integrated Management Information Solutions to the Hospitality industry. What is IMIS? IMIS is a combination of integrated financial systems, software applications and consultation services that streamlines operations and maximizes efficiency throughout the entire hospitality cycle. Scala Hospitality's IMIS allows you to: Integrate PMS, POS and back office systems. View and analyze all aspects of your property's financial performance in real time. Prepare and analyze budgets and forecasts with up-to-the second information. Eliminate duplicate data entry. Operate in a virtually paperless environment. Reduce overhead.

8 IMIS also introduces a next-generation reporting, planning, and EIS (Executive Information System) application: Raptor "Scala's software is becoming a standard in Warsaw hotels. We are very pleased, that high standard hotels choose our software, which successfully supports many fields of their activity. Our consultants offer much more than just system knowledge. Their experience, which was very often gained while working in hotels, enables to deliver also solutions. Thanks to this our customers from this sector have full support of their processes. Together with the vendors of hotel dedicated software, Scala is able to fulfil all, even the most specified needs and expectations connected with conducting the hospitality." said Peter Bornschain, Managing Director, Scala Business Solutions Poland,r (Biznes Warszawski, May 2003)