ACA 2015 Coferece & Expo March 11 15 couselig.org/coferece 1
Welcome ad get ready... for the largest professioal developmet evet for couselors i the world. Establish ew relatioships ad stregthe existig cotacts by exhibitig at the ACA 2015 Coferece & Expo. The America Couselig Associatio is pleased to ivite you to exhibit at the 2015 ACA Coferece & Expo at the Hyatt Regecy Orlado Hotel i Orlado, Florida, March 11 15. The expo dates are March 12 14. Orlado is a top destiatio ad more tha 3,500 attedees are expected. The Expo is where couselors ot oly become aware of your products ad services but also iteract with you. You will have a opportuity to demostrate your products ad services tell couselors face-to-face how you ca help them succeed. More tha 50% of our attedees are decisio-makers or ifluecers at their workplace ad atted the expo hall ready to make purchases. Do t delay! Please reserve your space as soo as possible to take advatage of the early discouted rate. The America Couselig Associatio values the educatioal cotributio made by exhibitig compaies who share the visio ad objective of our members i the couselig professio. Icluded i your booth retal package: Oe 10 x 10 booth with 8 flameproof draped back wall ad 36 draped side walls Oe 6 draped table, two side chairs ad oe wastebasket Carpet (exhibit hall is carpeted) *New for 2015: lead retrieval icluded for every exhibitor Oe 7 x 44 booth idetificatio sig with compay ame ad booth umber Two complimetary full-coferece registratios ad two expo-oly booth persoel badges Listig ad descriptio with lik to your website i the ACA Iteractive Floor pla with full compay descriptio through Jue 30, 2015 Compay listig ad product descriptio olie, i the Mobile App ad i the 2015 Coferece Program Guide Exhibitor-oly louge with beverages 2 ACA 2015 Coferece & Expo March 11 15 couselig.org/coferece
GENERAL INFORMATION Exhibit Space Rates Ilie booth through October 31...$1,475 Ilie booth as of November 1...$1,575 Corer booth through October 31...$1,625 Corer booth as of November 1...$1,725 2015 Exhibits Dates & Hours Reserve space early ad save! Thursday, March 12, 4:00 6:00 p.m. Grad Opeig & Welcome Receptio Friday, March 13, 8:30 a.m. 2:30 p.m. Saturday, March 14, 9:00 a.m. 2:30 p.m. Exhibit Istallatio Thursday, March 12 8:00 a.m. 3:00 p.m. Istallatio must be completed by 3:00 p.m. o March 12. Exhibit Dismatlig Saturday, March 14 2:30 p.m. 6:30 p.m. Exhibit must ot be disturbed, dismatled or removed before 2:30 p.m. o Saturday, March 14. 2015. Please make travel plas accordigly. Exhibitor Service Mauals Exhibitor service maual iformatio will be set via email ad available olie at ferexpo.com approximately 60 days prior to the coferece. The maual will cotai iformatio regardig purchasig additioal booth furiture, additioal drapig, accessories, plats ad floral arragemets, electrical services, iteret coectios, audiovisual equipmet ad paymet terms. Importat Dates October 31, 2014 Early bird discouted booth rate deadlie. $600 orefudable deposit due with exhibitor applicatio ad cotract. November 1, 2014 Regular booth rates i effect. December 15, 2014 Booth cacellatios o ad prior to this date will forfeit deposit oly. Cacelatios after December 15 will forfeit etire fee. Jauary 6, 2015 Last day to submit a 40-word product descriptio for iclusio i 2015 Coferece Program Guide. Descriptios received after this date will be icluded olie oly. Jauary 14, 2015 Advertisig space reservatio deadlie for 2015 Coferece Program Guide. Jauary 15, 2015 Balace of exhibit fee due. Booth applicatios received after this date require paymet i full. Jauary 23, 2015 Ad materials due for 2015 Coferece Program Guide. Headquarter Hotel Hyatt Regecy Orlado 9801 Iteratioal Drive, Orlado, FL 32819 Locatio of Expo Hyatt Regecy Orlado Regecy Ballroom ACA 2015 Coferece & Expo March 11 15 couselig.org/coferece 3
PROFILE OF ATTENDEES 3,652 Exhibitors Average coferece attedace 101 (ot icluded i total coferece attedace) Professioal/Regular Member 1,387 New Member/ Studet 2,265 No-members 226 Geder 72.3% female 27.7% male Age 21 25: 3.6% 2 35: 25.2% 36 55: 40.3% 56 68: 27% 68+: 3.9% Positio descriptio 45% licesed professioal couselor 21.4% couselor educator 12.2% master s studet 5.8% doctoral studet 0.8% school couselor 2.3% psychologist 8.6% other 0.7% retired Work settig* 53.4% work i metal health ad couselig 33.7% have a private practice 30.2% work i school couselig 9.8% work i college couselig 6.4% work i family couselig 5.5% work with addictios 3.9% are rehabilitatio couselors 2.8% work i career couselig 10.1% work i other couselig settigs - * May attedees work i more tha oe area of couselig 4 ACA 2015 Coferece & Expo March 11 15 couselig.org/coferece
More Optios for Exhibitors Multiply the retur o your exhibit ivestmet by takig advatage of ACA s coferece specific advertisig ad marketig optios. Premium Booths $3,500 each (very limited) These 10 x 15 booth spaces are located ear the registratio lobby for maximum exposure ad additioal face-time with every attedee. These booths remai ope eve whe the Expo closes. New for 2015 ACA is goig GREEN! Attedees have the optio this year to choose electroic versios of the Tote Bag ad the Coferece Program Guide. This is great ews for advertisers ad exhibitors because your ad or prited items will be icluded i the Tote Bag ad available to attedees i a digital format givig you eve more exposure. A lik to your website will also be icluded at o additioal charge. Tote Bag Iserts $600 for exhibitors $750 o-exhibitors Tote bag iserts are a effective ad iexpesive way to reach every ACA coferece attedee. Draw attetio to your booth, promote a ew product or service that you will be displayig durig the coferece or offer a special coferece-oly icetive. 2015 Coferece Program Guide Ads Newly desiged last year, ACA s Coferece Program Guide is the heart of coferece evets ad used over ad over throughout the coferece. Coferece Mobile App Ads Get eve more exposure by sposorig the ACA Mobile App, or with a baer ad o oe or multiple sectios. For more iformatio o pricig ad specs, cotact advertisig sales. Couselig.org Coferece Site 260 x 260 coferece home page ads: $600 per moth or $1,500 for three cosecutive moths Advertise i Registered Attedee Email Blasts Available mothly startig September, 2014. Very limited space RESERVE NOW! Rail images: 140 x 140; $250 Body images: 440 x 100; $400 For more iformatio ad to reserve space, cotact advertisig sales. Advertise i Couselig Today Every issue of Couselig Today is a valuable tool for ACA members. Advertise i the moths leadig up to coferece ad tell more tha 55,000 couselig professioals that you are exhibitig with ACA ad you wat their busiess! Cotact advertisig sales for more iformatio. Exhibitors receive 15% discout o ew ads placed i the Jauary, February ad March 2015 issues. Cotact Iformatio Booth Sales, Sposorship, Advertisig & Promotio Kathy Maguire kmaguire@couselig.org Office: 607-662-4451 Mobile: 607-345-5044 Voice mail: 800-347-6647 x207 Fax: 607-662-4415 ACA Coferece Plaig & Professioal Educatio Robi Hayes, Seior Director rhayes@couselig.org 800-347-6647 x296 5999 Steveso Aveue Alexadria, VA 22304 couselig.org ACA 2015 Coferece & Expo March 11 15 couselig.org/coferece 5
SPONSORSHIPS Get more exposure durig the coferece, build brad awareess ad create ew leads. Sposorships offer a opportuity to impact the couselig professio i a more meaigful ad relevat way while raisig your compay s profile. Show your support of the couselig professio all year log with oe of these packages or cotact us for a more customized bradig opportuity. Platium Sposor: $30,000 Two 220 x 220 baer ads o couselig.org with lik to your site for 12 moths Three full or six 1/2-page, four-color ads i Couselig Today (withi 12-moth period) Full-page Sposor Spotlight i oe issue of Couselig Today Oe 440 x 100 ad i ACAeNews with lik to your site Oe 440 x 100 ad i a special-focus ACAeNews with lik to your site Recogitio i ACAeNews as a sposor Oe 10 x 10 ilie exhibit booth at the 2015 ACA Coferece & Expo i Orlado Four full-coferece registratios Full page, four-color tab divider ad i the 2015 Coferece Program Guide Recogitio as sposor i each issue of Couselig Today for 12 cosecutive moths Logo i sposor sectio of couselig.org Logo ad recogitio at keyote sessios at 2015 Coferece & Expo Logo ad recogitio o sposors page i 2015 Coferece Program Guide Gold Sposor: $25,000 Oe 220 x 220 baer ad o couselig.org with lik to your site for 12 moths Three ½-page, four-color ads i Couselig Today (withi 12-moth period) Half-page Sposor Spotlight i oe issue of Couselig Today Oe ad i ACAeNews with lik to your site Recogitio i ACAeNews as a sposor Oe 10 x 10 ilie exhibit booth at the 2015 ACA Coferece & Expo i Orlado Four full-coferece registratios (for you, your employees, cliets or customers) Half-page ad i the 2015 Coferece Program Guide Recogitio as sposor i each issue of Couselig Today for 12 cosecutive moths Logo i sposor sectio of couselig.org Logo ad recogitio at keyote sessios at 2015 Coferece & Expo Logo ad recogitio o sposors page i 2015 Coferece Program Guide 6 ACA 2015 Coferece & Expo March 11 15 couselig.org/coferece
Silver Sposor: $20,000 Oe 220 x 220 baer ad o couselig.org with lik to your site for 12 moths Six 1/3-page, four-color ads i Couselig Today (withi 12-moth period) 1/3-page Sposor Spotlight i oe issue of Couselig Today Oe ad i ACAeNews with lik to your site Recogitio i ACAeNews as a sposor Two full coferece registratios (for you, your employees, cliets or customers) Recogitio as sposor i each issue of Couselig Today for 12 cosecutive moths Logo i sposor sectio of couselig.org Logo ad recogitio at keyote sessios at 2015 Coferece & Expo Logo ad recogitio o sposors page i 2015 Coferece Program Guide Additioal Promotioal & Sposorship Opportuities Welcome Receptio & Expo Grad Opeig $15,000 Your compay will kick off the coferece by sposorig this free evet FOR ALL ATTENDEES o Thursday, March 12, 2015 from 4:00 6:00 p.m. Promiet sigage will aouce your sposorship, ad tables will be placed ear the food statios for your marketig materials. Luch i the Expo $15,000 Your compay ame ad logo o sigage at each food statio remids attedees that you made it easy for them to have a delicious, complimetary meal ad keeps them i the exhibit hall, where you have the opportuity to etwork. Badge Layards $7,500 Every attedee wears a badge. Sposorig the badge layards is exclusive ad provides you with high visibility throughout the etire coferece. Tote Bags $20,000 This is a premiere marketig opportuity. Make tes of thousads of impressios with your compay s ame ad logo o every attedee s tote bag. These high-quality tote bags are used throughout the coferece ad beyod. Opeig Party $20,000 For the first time, our opeig party will be held poolside with a live DJ, etertaimet, ad food. It is a opportuity to show our attedees a great time. Sposorship icludes: Full opeig party sposorship Bradig : ACA Opeig Night Party brought to you by (Sposor Name). Desigated sigage with your logo i a high visibility locatio Braded items for the party (brochures, braded cocktails apkis) at your ow cost. ACA 2015 Coferece & Expo March 11 15 couselig.org/coferece 7
Career Ceter $7,500 The ACA Career Ceter is a mai attractio i the Expo where attedees ad employers meet for career-related guidace, iterview process, ad etworkig. Icludes sigage ad logo recogitio at the coferece as well as the olie Career Ceter. Freestadig Graphic Pael $500 Oe sigle-sided 4 x 8 graphic pael for your advertisemet Placemet of the pael(s) will be determied by ACA i the pre-fuctio space ear high traffic. Mobile Chargig Statio $6,000 Publicatio Bis $300 Lookig for a great way to coect your compay with coferece attedees? Offer attedees a opportuity to charge their mobile devices while o site at the coferece complimets of your mobile chargig statio! Mobile Chargig Statios will be placed i a high-traffic area which is sure to draw attetio AND appreciatio from attedees as your rescue them from the dreaded Low Battery sigal. The publicatio bis will be i a cetrally-located area that will be advertised to attedees so they kow where to go for the latest iformatio. You ca display your brochures, flyers, leaflets, magazies ad otepads. We will repleish your iformatio as ecessary... space is limited, so reserve your place as soo as possible Networkig Louge $5,000 The Networkig Louge is the commuicatio hub for coferece attedees. Located i the exhibit hall where they ca meet up with their colleagues, exchage great ideas, ad relax i the louge! There will also be a live Tweet Wall where attedees ca stay up-to-date o coferece chages ad remiders. Coffee Breaks (2 available) $2,500 each Your compay ame ad logo will be prited o apkis that will be used for the coffee break you sposor. Just thik of 3,500 coferece attedees walkig aroud with your compay ame i their hads. Ad i Coferece Program Guide ot icluded i this sposorship. 8 ACA 2015 Coferece & Expo March 11 15 couselig.org/coferece Live Streamig Startig at $2,500 (customized packages available) ACA will be live streamig the keyote sessios ad selected tracks ito a egagig webbased eviromet. We will be able to share the educatioal compoet with those uable to atted live. You have the potetial to reach a ew market of customers by advertisig o the live streamig platform. Compay logo o will appear durig streamig sessio Virtual Attedees will receive CE Credit Year roud egagemet
HOUSING Housig is ow ope. Please visit the ACA coferece website at couselig.org/coferece for more iformatio ad click o Hotel ad Travel. I order to take advatage of the discouted group rates, you must make your hotel directly with the hotels. The deadlie is Friday, February 6, 2015. Hyatt Regecy Orlado ACA Headquarter Hotel & All Coferece Activities 9801 Iteratioal Drive, Orlado, FL 32819 Expo Evets Brig Attedees to You Here is how ACA is helpig you meet your exhibit objectives Expo Grad Opeig & Welcome Receptio Thursday eveig Luch i the Expo o Friday AND Saturday Coffee Breaks i the Expo ACA Career Ceter where attedees search for jobs ad obtai career advice Networkig Louge to help attedees stay coected Dedicated Expo hours ***Notice to ALL Coferece Attedees*** We kidly ask that you make your hotel reservatios at oe of the three cotracted hotels above. ACA has committed to these cotractual obligatios i order to brig the guest room rates dow from regular pricig. If you stay at a hotel other tha oe of the ACA coferece hotels, we may fall short of our housig obligatios ad will be resposible for payig lost icome to our hotels. This could mea higher registratio fees ad fewer beefits for participats. Thak you for your cosideratio. ACA 2015 Coferece & Expo March 11 15 couselig.org/coferece 9
2015 EXHIBIT/SPONSOR APPLICATION Orlado, FL Expo Dates: March 12 14, 2015 Orgaizatio ame Mailig address City State Zip Phoe Fax Website Cotact ame/title Mailig address (if differet) City State Zip Phoe Fax Email EXHIBIT BOOTH(S): Refer to floor pla for booth selectio. [ ] Ilie booth(s) through October 31: $1,475, As of November 1: $1575 [ ] Corer booth(s) through October 31: $1,625, As of November 1: $1,725 Rates per 10' x 10' booth space. $600 per booth, o-refudable deposit is due with applicatio. Please sig this form, iitial the Rules & Regulatios o reverse side ad retur both pages with deposit. Balace of booth fee is due by Jauary 15, 2015. Preferred booth choice: 1st 2d 3rd 4th 5th 6th Orgaizatios from which you desire separatio: IMPORTANT: Exhibitor Directory Listig DEADLINE is December 19, 2014. Please email your 40-word descriptio to kmaguire@couselig.org. Iclude orgaizatio ame, phoe, website ad descriptio of products/services exactly as you expect it to appear i the Coferece Program Guide. Tote bag isert: [ ] $600 for exhibitors [ ] $750 for o-exhibitors Take-oe table: [ ] $300 CONFERENCE SPONSORSHIP Type of sposorship Amout ACA will follow up with complete sposorship agreemet. ADVERTISING TERMS/ EXPO RULES & REGULATIONS By sigig this exhibitor/sposor applicatio, I agree that I have read, uderstad ad agree to abide by the exhibitor rules ad regulatios as outlied o the back of this applicatio. Please iitial. ACA publicatios or programs will ot kowigly accept advertisemets that discrimiate o the basis of ethic group, race, religio, geder, sexual orietatio, age, ad/or disability. Our compay adheres to ad abides by ACA s policy o o-discrimiatio. Please iitial. Exhibitor Sigature Date PAYMENT METHOD [ ] Check eclosed $ (payable to America Couselig Associatio) [ ] Charge amout $ [ ] VISA [ ] MasterCard [ ] America Express [ ] Discover Card umber Expiratio date Cardholder ame Security Code: (3 or 4 digits o frot or back of card) Authorized Sigature Date [ ] Sed Ivoice Mail to: ACA Advertisig & Exhibits Office 910 Briarwood Road Cortlad, NY 13045 Email: kmaguire@couselig.org Call Kathy Maguire at 607-662-4451 with questios. Office Use Date Received: Deposit: Ivoice #: Balace Due: Booth #: [ ] C [ ] CP [ ] FR [ ] FP 10 ACA 2015 Coferece & Expo March 11 15 couselig.org/coferece
ACA EXHIBITOR RULES AND REGULATIONS A. CONTRACT This applicatio, properly executed by applicat (Exhibitor) shall upo writte acceptace ad otificatio of space assiged by Exhibit maagemet costitute a valid ad bidig cotract betwee Exhibitor ad the America Couselig Associatio. Applicatios will ot be accepted without deposit. Processig of paymet does ot costitute acceptace ito the show or guaratee space availability. B. SPACE RENTAL 1. Stadard Booth: This cotract for use of space provides a 8' high flameproof back wall drapery ad 36" high side rails with drapery, a stadard booth sig carryig the exhibitor s ame, a booth umber, a six foot draped table, two side chairs, oe wastebasket, stadard grade carpetig o floor (carpet grade ad color is the choice of ACA), security guard service ad aisle cleaig. 2. Floor Pla: All dimesios ad locatios show o the official floor pla are believed, but ot warrated, to be accurate. The Associatio reserves the right to make modificatios, as ecessary, to meet the eeds of the exhibitors, exhibit program ad the Fire Marshall. 3. Assigmet of Space: (a) Assigmet of space will be based o the order of date of receipt of applicatio as well as size, utility requiremets ad locatio of space requested. Assigmet of space is fial ad shall costitute a acceptace of the exhibitor s offer to occupy space. Space assigmets may be revoked or chaged by exhibit maagemet ay time that the miimum paymet schedule is ot met. Deposit of $600 is due with applicatio. (b) If the exhibitor s applicatio is ot accepted or space is ot available, the exhibitor s deposit will be promptly refuded by ACA. 4. Cacellatio of Show: I the evet that fire, strike or other circumstaces beyod the cotrol of the Associatio cause the exhibit to be cacelled, full refud of exhibit retal fees will be made. 5. Furishigs: Additioal furiture, ad/ or additioal drapig, accessories, sigs, electrical outlets, etc., are the sole resposibility of the exhibitor ad should be ordered i advace from the official show decorator o the forms that will be provided. Table coverigs as well as all booth equipmet must be of o-flammable material. All decorative materials must be fire-resistat ad i accord with the stadards established by the Fire Departmet. 6. Exhibitor Registratios: Each exhibitig compay receives two complimetary full registratios per 10' x 10' full price exhibit booth. No refuds will be give to those exhibitors who have already registered as idividuals for the 2015 coferece. This also applies to ACA Divisio exhibitors. C. CANCELLATION OF EXHIBIT CONTRACT 1. Cacellatio: I the evet that otificatio of itet to cacel is received by the exhibit maagemet i writig by December 15, 2014 all sums paid by the exhibitor, less the deposit of $600 per booth, will be refuded. 2. Late Cacellatio: Cacellatio after December 15, 2014 obligates the exhibitor to full paymet of the booth retal. No refud of ay fees, icludig the deposit fee, will be made if otice of cacellatio is received after December 15, 2014. 3. Late Cotracts: Exhibit cotracts received after Jauary 15, 2015 will require paymet i full whe cotract is submitted. 4. Failure to Pay: Failure to remit the balace of booth retal by the date specified o the applicatio form costitutes cacellatio of cotract ad the reserved space will be subject to resale without refud of deposit. 5. Failure to Occupy Space: Space ot occupied by the close of the exhibit istallatio period or 3 p.m. o March 12, 2015 as specified i the accompayig material will be forfeited by the exhibitor ad this space may be resold, reassiged or used by the exhibit maagemet. If the exhibit is o had, the exhibit maagemet reserves the right to assig labor to set up ay display that is ot i the process of beig erected by the give deadlie ad to istruct that the exhibitor be billed for all charges thus icurred. D. CONSTRUCTION, INSTALLATION, AND USE OF EXHIBITS AND EXHIBIT FACILITIES 1. Acceptability of Exhibits: Associatio will provide space for idividuals, govermetal agecies, as well as profit ad ot-forprofit orgaizatios to exhibit their materials to members ad o-members attedig our Associatio meetigs, especially the aual coferece. Exhibitors must abide by certai rules ad regulatios. Oly exhibitors whose materials are related to the explicit purposes of the Associatio ad of the exhibits will be approved or allowed to maitai displays. These materials must be directly relevat ad be of value to our professio. Exhibit shall be operated i a way that will ot detract from other exhibits, the exhibitio or coferece as a whole. Each exhibitor must agree to abide by the policy of the Associatio o odiscrimiatio. The Associatio reserves the right to bar or relocate ay potetial exhibitor or require the immediate withdrawal of ay exhibit which it believes to be ijurious to the purposes of the Associatio or to the exhibits. 2. Restrictio o Use of Space: No exhibitor shall sublet, assig or share ay part of the space allocated to him without the writte coset of the exhibit maagemet. Solicitatios or demostratios by exhibitors must be cofied withi the bouds of their ow prospective booth(s). Aisle space shall ot be used for exhibit purposes, display sigs, solicitatio, or distributio of promotioal material. Booths must be staffed at all times durig exhibit hours. Exhibits, sigs ad displays are also prohibited i ay of the public space or elsewhere o the premises of the meetig facilities or i the guest rooms or hallways of the hotels. Operatio of soud devices is allowed if the exhibitor complies with restrictios o loud volume. ACA requires the exhibitor to obtai its ow licese for copyrighted music. 3. Costructio of Exhibits: Exhibits shall be costructed ad arraged so that they do ot obstruct the geeral view, or hide the exhibits of others. No side wall higher tha 36" may exted forward from the back wall more tha oe-half the depth of the exhibit space with back walls of booths ot measurig higher tha 8', except those booths located o the side ad rear perimeter walls. Exhibitors desirig to use other tha stadard booth equipmet, ay sigs, or material coflictig i ay way with the above regulatios should submit two copies of a detailed sketch of proposed layout at least 50 days before the meetig or before costructio is ordered ad receive writte approval from the exhibit maagemet. 4. Appearace of Exhibits: Ay part of the exhibit that does ot led itself to a attractive appearace, such as ufiished side or ed paels, must be draped at the exhibitor s expese. Maagemet reserves the right to have such fiishig doe, billig the exhibitor for charges icurred. 5. Istallatio ad Dismatlig of Exhibits: All istallatio ad dismatlig of exhibits must be carried out durig the time idicated i the accompayig exhibit iformatio or set-up o later tha 3 p.m. o March 12, 2015. No exhibit may be erected after the exhibitio opes or be dismatled before the official closig date ad time of 5:30 p.m. o March 14, 2014. It is the resposibility of the exhibitor to see that all materials are delivered to the expo hall ad removed from the expo hall by the specified deadlie. Should exhibitor fail to remove exhibit, this removal will be arraged by the exhibit maagemet at the expese of the exhibitor. 6. Drayage: All shipmets of exhibit material must be made to the official drayage compay as idicated i the exhibitor s service kit. 7. Labor: Exhibitors shall employ oly accredited labor persoel for all work other tha that properly hadled by their ow persoel i accordace with local labor regulatios. Iformatio regardig specific regulatios may be obtaied from the official decorator. Display persos, paiters, carpeters, electricias, ad other skilled labor ca be arraged through the official decorator at established rates. 8. Fire ad Safety Regulatios: The exhibitor hereby agrees to be boud by (i) all applicable fire, utility ad buildig codes ad regulatios; (ii) ay rules or regulatios of the facility where the exhibitio is held; (iii) the terms of all leases ad agreemets betwee ACA ad the maagers or owers of said facility; ad (iv) the terms of all leases ad agreemets betwee ACA ad ay other party relatig to the exhibitio. All decoratios ad booth equipmet must be fireproofed ad electrical wirig must meet the safety requiremets of the official service cotractor. Affidavits attestig to flameproof compliace with fire departmet regulatios must be submitted whe requested. No combustible materials shall be stored i or aroud exhibit booths. 9. Damage to Exhibit Facilities: The exhibitor must surreder space occupied i the same coditio it was at commecemet of occupatio. The exhibitor or its agets shall ot ijure or deface facilities, the booths or the equipmet or furiture of the booth. Whe such damage appears, the exhibitor shall be liable to the owers of the property so damaged. E. LIABILITY 1. Security: The Associatio will provide security guards o a 24-hour basis but the furishig of such service shall ot be costructed to ay assumptio of obligatio or duty with respect to the protectio of the property of exhibitors, which shall at all times remai i the sole possessio ad custody of each exhibitor ad shall be the sole resposibility of each exhibitor. 2. Resposibility of ACA ad the Exhibit Facility: Isurace ad liability are the full ad sole resposibility of the exhibitor. The exhibitor agrees to comply strictly with applicable terms ad coditios cotaied i the agreemet betwee ACA ad its agets ad the Covetio Ceter regardig the exhibitio premises. The exhibitor further agrees to assume complete resposibility for ay damage arisig uder this cotract by the exhibitor, its agets, employees ad busiess ivitees ad to idemify ad hold ACA, its officers, directors, employees, aget ad busiess ivitees harmless from ad agaist ay ad all actios, proceedigs, claims, damages, attorey s fees ad expeses of whatsoever kid, arisig out of or relatig to this cotract, icludig ay actio icidet to or arisig from exhibitor s occupatio of or use of booth space or exhibit premises ad ay actios brought by the Covetio Ceter or its agets agaist ACA. All claims arisig uder this Agreemet shall be filed i the Commowealth of Virgiia ad decided uder Virgiia Law. I have read, uderstad ad will adhere to the Rules & Regulatios set forth o this page (iitials). ACA 2015 Coferece & Expo March 11 15 couselig.org/coferece 11
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