32nd European Conference of the International Lesbian, Gay, Bisexual, Trans and Intersex Association 14th ILGA-Europe Conference, The Hague, 28-31 October 2010 Organised in association with the COC Haaglanden REPORT ON THE CURRENT FINANCIAL POSITION AND THE INDICATIVE BUDGET FOR 2011 A) Report on ILGA-Europe s financial position at 31 August 2010 This document compares the income and expenditure for the period January to August 2010 with the indicative budget for 2010 approved at our Malta conference. Expenditure Total expenditure amounted to 1 000 353 or 52.6 % of the indicative budget. The period January August represents 66% of the year. The latter part of the year sees much higher levels of expenditure with the annual conference, publications and part of our events and meetings falling into this period. A comparison of certain items of January-August expenditure with the budget follows. Figures in brackets indicate expenditure to date as a % of the annual budget. Staff costs: expenditure is running slightly below the budget pointing to the salary adjustments taking place later in the year. Office costs: expenditure is overmatching 66% of the total budget for 12 months due to higher costs in the first part of the year. Board meetings: expenditure is under budget with expenses still to be recorded and higher level of expenditure in the second part of the year. Annual conference: small increment on the expenditure side. As mentioned above, the costs of the conference representing 8% of the entire organization s budget will be incurred in the second part of the year. Policy work and information dissemination: this expenditure is exclusive of evaluation costs, costs for production and dissemination of our reports and magazine which will take place in the second part of the year. Other seminars and project activities: running slightly above budget. Grant making: running below the budget due to the timing of the installments to the Russia project partners and the Human Rights Documentation Fund grants. Outlook for 2010 as a whole The expenditure forecast for 2010 looks good with no major disruptions being envisaged given the specificity of each grant project and its money allocation. It is anticipated that expenditure will be contained within available income levels, ensuring that there is no deficit or surplus. Current Accounts and ILGA-Europe Budget 2011 THIRD MAILING Page 1 of 5
ILGA-Europe Management Accounts as of 31.08.2010 01/01/2010-31/08/2010 01/01/2010-31/12/2010 INCOME European Commission grant 437523 903300 Sigrid Rausing Trust 141715 232500 OSI Advocacy Project 79297 138300 COC/NIS Project 47340 63900 Anonymous Donor 1 54978 126600 EIDHR 149626 282400 Dutch gov 34810 50000 Funding raised from other sources 55064 103000 (conference fees, Co-funding EIDHR, etc) TOTAL INCOME 1000353 1900000 EXPENDITURE SECRETARIAT COSTS Staff costs 522439 816000 Office and other co-ordination costs 96053 618492 135000 951000 GOVERNING BODIES Board meetings 13196 26000 Annual Conference (incl New Member State scholarships) 566 13762 148000 174000 WORK PROGRAMME ACTIVITIES Policy Work and Information Dissemination 71105 150000 EU Co-ordination Network Meetings 11989 42000 Strategic litigation 500 35000 Other seminars and project activities 87214 170809 130000 357000 GRANT-MAKING Joint projects with partners 8808 30000 Human Rights Violations Fund 21550 35000 Advocacy Project Re-granting 40000 60000 EIDHR project 126932 197290 293000 418000 TOTAL EXPENDITURE 1000353 1900000 Other costs TOTAL EXPENDITURE 1000353 1900000 Net income 0 0 Current Accounts and ILGA-Europe Budget 2011 THIRD MAILING Page 2 of 5
B) Commentary on indicative budget for twelve months of 2011 1. Summary The attached indicative budget for the 12 months to 31 December 2011 envisages total expenditure of 1,824,000 and covers the same amount of expected income. If the new application for funding under EIDHR is successful, the total organisational budget reaches 2,365,000 for the financial year 2011 (more details are enclosed below). 2. Basis for preparation of the budget The new budget covers the 12 months up to 31 December 2011 and it is based on detailed grant budgets and already approved grant applications. This budget is indicative and it is largely built upon assumptions of income that we are almost certain that we will get (grants already decided or for which we received positive feedbacks). 3. Commentary on budget for 12 months of 2011 3.1. Income Total income is estimated at 1,824,000. The European Commission grant represents 53% of total income and this grant is part of a 3 year partnership agreement that we have applied for in 2010. A firm commitment regarding this partnership will be given to us by the end of this year. The Sigrid Rausing Trust, the OSI, the Anonymous Donor 1, EIDHR and the Dutch government are all based on existing grants or grants that have been already approved. We have applied for a new grant under the EIDHR and we are currently at the stage of submission and evaluation of concept note. "Funding raised from other sources" consists mainly of estimated levels of fees payable for participation in the annual conference, OSI and The Civil Rights Defenders co-funding for the EIDHR project, the Angels Conference Scholarship Scheme but also some anticipated new funding opportunities. 3.2. Expenditure Total expenditure is budgeted at 1,824,000, of which 1,007,000 is in respect to Secretariat Costs such as Staff costs and Office and Coordination costs; 156,000 in respect of the Governing Bodies (Board Meetings and the Annual Conference) while 312,000 are dedicated to Work Programme Activities. It is important to draw the attention to the amount of 349,000 (almost 20% of the entire organisational budget) being dedicated to our Grant Making scheme to our members and partner organizations (joint programs with partners, HRVD Fund, Advocacy Projects and the EIDHR project). 4 Fundraising It is evident that fundraising continues to be a priority for the organisation, both to keep the existing flows of money and to get some alternative and/or new ones when the current ones come to an end. ILGA-Europe will continue its funding strategy, developing relationships with potential new donors/funders and continuing with the work commenced in 2005 and which was so successful so far. We will also continue to work in partnerships, where opportunities arise to take our agenda forward in co-operation with other organisations. To conclude, the indicative budget proposed to The Hague conference shows a constant level in the financial capacities of our organisation. In the last 5 years ILGA- Europe has almost tripled its budget which is a great indicator of achievement of its capacity building objectives (and ILGA-Europe staff really has to be praised for that again). However, this situation is not assured for ever. It is our collective task both to perpetuate our good situation and to seek for new sources of income for the future. Pierre Serne Treasurer Current Accounts and ILGA-Europe Budget 2011 THIRD MAILING Page 3 of 5
DETAILED EXPECTED INCOME AND EXPENDITURE FOR FINANCIAL YEAR 2011 and comparison to ILGA-Europe's 2010 budget (12 months) 01/01/2011-31/12/2011 01/01/2010-31/12/2010 INCOME European Commission grant 967500 1* 903300 Sigrid Rausing Trust 224000 2* 232500 OSI Advocacy Project 100000 138300 COC 0 3* 63900 Anonymous Donor 1 78400 4* 126600 EIDHR 268100 5* 282400 Dutch gov 50000 50000 Funding raised from other sources 136000 103000 (conference fees, Co-funding EIDHR) TOTAL INCOME 1824000 1900000 EXPENDITURE SECRETARIAT COSTS Staff costs 850000 6* 816000 Office and other co-ordination costs 157000 1007000 7* 135000 951000 GOVERNING BODIES Board meetings 22000 8* 26000 Annual Conference 134000 156000 9* 148000 174000 WORK PROGRAMME ACTIVITIES Policy Work and Information Dissemination 139000 150000 EU Co-ordination Network Meetings 31000 10* 42000 Strategic litigation 12000 11* 35000 Other seminars and project activities 130000 312000 130000 357000 GRANT-MAKING Joint projects with partners 20000 12* 30000 Human Rights Violations Fund 15000 35000 Advocacy Project Re-granting 61000 60000 EIDHR project 253000 349000 13* 293000 418000 TOTAL EXPENDITURE 1824000 1900000 TOTAL EXPENDITURE 1824000 14* 1900000 Net income (please see Note) 0 0 Note: please note that ILGA-Europe has submitted an application for a new grant with EIDHR in the value of 566 000 euros per year, for a period of 3 years. If this grant is approved, ILGA-Europe s total budget for 2011 will become 2 390 000. Current Accounts and ILGA-Europe Budget 2011 THIRD MAILING Page 4 of 5
*Assumptions for ILGA-Europe s budget for the year 2011: 1*- The proposal for 2011-2013 EC partnership agreement is pending approval 2*- The exchange rate euro/pound was of 0.8258 as of 9/9/2010 source: www.ecb.eu 3*- The COC grant comes to an end as of 31 st December 2010. 4*- The assumption is the exchange rate of euro/dollar of 1.2697 as of 9/9/2010 source: www.ecb.eu. 5*- EIDHR project started in 2009 for a period of 3 years with part of its costs receiving co-funding from the Civil Rights Defenders and OSI. 6*-12 full time staff members (2 staff members are partly dedicated to the EIDHR project) 7*- the office costs as budgeted under individual grant applications. 8*- as budgeted under EC application with a total number of 4 board meetings, 10 persons+ 1 reserve board member 9*-as budgeted under EC application. Fundraising is needed for awarding scholarships to participants coming from outside EU 27, accession countries and EFTA/EEA countries. 10*, 11*- costs for 2011 are based on previous year s expenditure and the activities budgeted under individual grant applications 12* - due to funders requirements, the budget line joint project with partners will have ILGA-Europe as main lead while the implementation will be done in close cooperation with member organizations. 13*-the overall amount for the heading Grant Making has decreased due to the COC grant coming to an end and revisions needed under the EIDHR grant and Sigrid Rausing Grant for the year 2011. 14*- the overall spending for 2011 is lower than 2010 due to the grant applications coming to an end in 2011. ILGa-Europe has already applied for new sources of funding with the EIDHR. Current Accounts and ILGA-Europe Budget 2011 THIRD MAILING Page 5 of 5