How to Use EU Funds for Renewable Energy Projects

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1 Seminar How to Use EU Funds for Renewable Energy Projects Barcelona, September 2015 European Institute of Public Administration Institut européen d administration publique Introduction Target group This seminar is open to all public officials from national, regional or local governments and related agencies, as well people from the private market and NGOs wishing to increase their understanding of the management of EU funds in the field of renewable energy projects. Target groups are the Managing authority of ESIF, the implementing bodies, the beneficiary organisations, experts from the lead ministries, etc. Description EU leaders agreed on 23 October 2014 the 2030 framework for climate and energy policies. which aims to make the European Union s economy and energy system more competitive, secure and sustainable, and also sets a binding target of at least 27% for renewable energy and energy savings by Under the new multiannual framework, a wide range of funding possibilities exists in order to comply with the Renewable energy directive, as well as to close the energy savings gap. However, the capacities for doing so are definitely sub-optimal in many countries. Because of the importance in general of renewable energy and energy efficiency on the European agenda, the European Court of Auditors will also keep a close eye on projects in this field. This two-day seminar first briefly presents the legal background and the overview of funding possibilities in the field of renewable energy. Hereafter, the emphasis of the programme will lie on ERDF and CF and how to use them for your renewable energy projects. We then dig into the different phases of project management before explaining the dos and don ts with reference to real case examples. At the end of the second day, participants will work in groups to master their proposal writing skills, to successfully handle the intermediate and final phases of a project, and to learn about financial reporting of renewable energy projects. Participants will also learn from a member of the European Court of Auditors how to prepare themselves for audits and how to avoid errors. Learning methodology The first part of the programme is presented by European Commission officials and will take the shape of a lecture. However, the focus of this seminar is on real case examples and workshops. We therefore strongly recommend that you go through the reading material that will be provided two weeks before the start of the seminar. This allows everyone to start with basic knowledge on project cycle management and ESIF. These practice-oriented sessions are led by an EIPA expert, a senior auditor at the European Court of Auditors and managing authority representatives. By bringing together a variety of backgrounds, room for debate and expression of different points of insight are ensured. In addition, each speaker will prepare comprehensive documentation for distribution to the participants. Two weeks before the seminar, EIPA will provide the participants with a reader containing relevant background material and documentation. Objectives By the end of the seminar, participants will have gained an insight into the legal structure of the EU s renewable energy policy and will be able to detect the funding possibilities for their energy-saving projects. Participants will learn from experienced professionals how to write a funding proposal. Furthermore, participants will be trained to manage their projects in a sound manner so as to avoid errors and mistakes. This knowledge will lead to better absorption rates of EU funds as well as to better results on the ground.

2 Programme THURSDAY 17 SEPTEMBER Welcome of participants and speakers Introduction and method of work Participants presentation to endorse networking Gracia Vara Arribas, Expert and Project Leader, EIPA Barcelona Part I: The EU context and funding schemes EU policies in the field of renewable energy: the views of the European Commission Antonio Lopez-Nicolas Baza, Policy Officer in the European Commission, Directorate General for Energy Renewables and CCS Policy Unit European Commission Coffee break EU funding possibilities for renewable energy programmes Maud Skäringer, Policy Analyst, Regional and Urban Policy DG - Unit G.1 Competence Centre Smart and Sustainable Growth European Commission The performance of EU renewable energy measures: the views of the European Court of Auditors Kurt Bungartz, Senior Auditor, European Court of Auditors Q&A session speakers and participants Joint lunch Part II: Experiences with planning RES generation measures by using cohesion policy funds allocations, national and private co-funding: dos and don ts by means of real case examples Project cycle management as a tool (short summary) Programming and needs assessment: country experiences and lessons learned Austria Poland Spain Mr Klaus Fruehmann, Head of Climate & Environment Dpt at Kommunalkredit Public Consulting in Vienna Ms Michalina Butynska, Ministry of Infrastructure, managing authority concerning energy programmes co-financed by the ESIF Ms Carmen Martín Moreno, Consejera Técnica, Subdirección General de Gestión del FEDER, Ministerio de Hacienda y Administraciones Públicas, Spain (tbc) FRIDAY 18 SEPTEMBER 2015 Part III: Experiences with implementing RES generation measures by using cohesion policy funds allocations, national and private co-funding: dos and don ts by means of real case examples Recap of day one Gracia Vara Arribas How to implement your project? Country experiences and lessons learned Austria Poland Spain Mr Klaus Fruehmann, Ms Michalina Butynska and Ms Carmen Martín Moreno, (tbc) Coffee break Introduction to the afternoon workshop on planning and implementing a renewable energy project Division of roles and paper case delivery: the Austrian scheme on biomass The case offers a compilation of real experiences of planning and implemen-tation (both the good and bad experiences) of a case that has been praised as a good practice by the European Court of Auditors. It aims to inspire participants to make use of these experiences. Mr Klaus Fruehmann, Head of Climate & Environment Dpt at Kommunalkredit Public Consulting in Vienna Joint lunch Part IV: Interactive working group; Planning and implementing a renewable energy project: learning lessons from a real case Working in groups Participants will work with details of a real project, and discuss the different phases of the cycle management in groups under the supervision of the speakers of the day and the European Court of Auditors Expert Presentation of group results Round table with the speakers of the day: Q&A session Concluding remarks and final discussion Closure of the seminar End of day one Welcome dinner

3 Experts (in order of appearance in the programme) Gracia Vara Arribas, EIPA Gracia Vara is working as an Expert at the delegation in Barcelona of the European Institute of Public Administration (EIPA Barcelona). As a lawyer and LLM in European and International law, she has more than 15 years of experience in research, consultancy and training on EU Law, policy making, transposition and implementation, with a focus on Multilevel Governance. Under her direction, several impact assessment and evaluation studies have been carried out, commissioned by the EU Presidencies (UK 2006 and EU Law SE 2009) and different Member States. During the period she coordinated several research projects for the Dutch Ministry of Interior and the Committee of the Regions. Together with Martin Unfried she has undertaken a number of research and training activities in the field of environmental policy. Antonio Lopez-Nicolas Baza, European Commission Maud Skäringer, European Commission In the European Commission since 1995, Maud Skäringer is currently working as a policy analyst in the field of regional policy, focusing on promoting sustainable energy, i.e. energy efficiency and renewable energies, in a regional development context. In the same context, she has also been working on promoting successful entrepreneurship and an innovation-friendly business environment, in particular for small and medium-sized enterprises (SMEs). Prior to this work, Ms Skäringer was working to stimulate Member States to improve their national research policies, in particular working on peer reviews of national R&D policy mixes and on industry-led competence centres and she also contributed to economic analysis to further the European Research Area. She also has a long experience in the area of enterprise policy, focusing on entrepreneurship and SMEs, as well as experience as a regional policy desk officer. She holds a degree from Stockholm School of Economics. Klaus Fruehmann Michalina Butynska Project Leader Gracia Vara Arribas, Expert and Project Leader Tel.: g.vara-arribas@eipa.eu further information and registration Raymond Pelzer, Programme Organiser C/ Girona, 20 ES Barcelona Tel.: Fax: r.pelzer@eipa.eu Website: Kurt Bungartz, European Court of Auditors He joined the European Court of Auditors in 1999 where he devoted the first ten years to conducting performance, compliance and financial audits of EU external action and development cooperation programmes with a special focus on Central and Eastern Europe and the countries of the former Soviet Union, as well as Northern Africa and the Near East. Since 2009, he has been leading various performance audit tasks in the field of EU energy policy and expenditure programmes (mainly co-financed by the Cohesion policy and Structural Funds instruments, Trans- European Networks, IFI financed programmes, and research programmes (Research Framework programmes and Horizon 2020). Prior to his time as a senior Auditor at the Court, Mr Bungartz commenced his EU career at the European Commission in 1995 and had, previously, worked for the German Ministry of Finance. Mr Bungartz has comprehensive knowledge of and experience with EU policies, procedures and institutions, notably in the area of the budget as well as in the policy areas of external action/development cooperation; cohesion and regional and structural and investment funds (including implementation in the Member States); energy and climate; transport, environment, research as well as customs and fiscal policies.

4 General Information Programme The programme will commence on Thursday at and will finish on Friday at Seminar venue Hotel Grupotel Gran Via 678**** Gran Via de les Corts Catalanes, 678 ES Barcelona Tel Working language The seminar will be conducted in English. Registration Participation fee: 950 (includes: documentation, two coffee breaks, two lunches, a welcome dinner and a certificate of attendance). Accommodation and travel costs are at the expenses of the participants or their administration. EIPA offers its members a reduction of 10% off the registration fee. This reduction is available to all civil servants working for one of EIPA s member countries (i.e. AT, BE, BG, CY, CZ, DK, FI, FR, DE, GR, HU, IE, IT, LT, LU, MT, NL, PL, PT, ES, SE, UK) as well as civil servants working for an EU institution or agency. If you are eligible for a discount, please tick the box in the registration form. Please note that reductions cannot be accumulated. For more information, please visit EIPA s website: Deadline for registration: 2 September 2015 You can also submit the online registration form which can be found on EIPA s website: Your name and address will be part of EIPA s database for our mailing purpose only. If you do not want to be included in our mailing database, please tick the box on the registration form. Payment before the deadline is a condition for participation. For cancellations received after the deadline we will have to charge an administration fee of 150 unless an alternative participant is nominated. Information and registration Raymond Pelzer, Programme Organiser C/ Girona, 20 ES Barcelona Tel.: Fax: r.pelzer@eipa.eu Meals Lunches will be served at the hotel and dinner on the first evening at a restaurant in town. Should you require a special menu, please inform the Programme Organiser, so that this can be arranged. Hotel reservations EIPA Barcelona will be pleased to make reservations for you at the hotel where the seminar takes place (special rates are applied for EIPA participants): Hotel Grupotel Gran Via 678**** Gran Via de les Cortes Catalanes, Barcelona Tel Fax Single room (10% VAT NOT included) 120 Double room (10% VAT NOT included) City tax: 1.21 per night and person Should you wish to make use of this possibility, please indicate the dates of arrival and departure on the registration form. Payment is to be made directly and personally to the hotel on checking out. Please note that if you register after the closing date, hotel reservations cannot be guaranteed. Confirmation Please note that your registration is not finalised until you receive a confirmation from us. Moreover, your participation is not confirmed until you receive another from the Programme Organiser confirming your registration and some details. Cancellation policy EIPA reserves the right to cancel the seminar up to two weeks before the starting date. EIPA accepts no responsibility for any costs incurred (travel, hotel, etc.). For EIPA s cancellation policy, please visit our website seminars.eipa.eu (FAQ - cancellation policy)

5 Registration Form How to Use EU Funds for Renewable Energy Projects Barcelona, September 2015 Surname:... Title:... M / F First name:... Organisation:... Department:... Current position:... Work address:... Postal code & Town:... Country:... Telephone number:... Fax number:... address:... Invoice information Organisation:... Fiscal number/nif:... Department:... Address:... Postal code & Town:... Country:... VAT number:... Your reference number:... address:... Registration fee The fee includes participation in the seminar, documentation, coffee breaks, two lunches, a welcome dinner and a certificate of attendance Discount of 10% (Please check first the conditions at (FAQ - special discounts)) 950 Method of payment Bank transfer It is necessary to state the name of the participant and the reference EIPA s Barcelona account number IBAN: ES , BIC: BBVAESMM at the BBVA, Plaça Catalunya 5, Barcelona Credit card American Express card Eurocard/Mastercard Visa card Card number:... Expiry date:... /... Card Validation Code:... Hotel reservation Please make a reservation for me at Hotel Grupotel Gran Via 678**** Double room for single use Date of arrival:... Date of departure:... Double room Number of nights:... No hotel reservation required Meals Vegetarian Fish allowed Other dietary requirement:... To ensure the optimal organisation of the seminar, please return the completed registration form by fax or before 2 September 2015 to: Raymond Pelzer, Programme Organiser, Tel.: ; Fax: ; r.pelzer@eipa.eu, The registration will be confirmed by . Your name and address will be part of EIPA s database for our mailing purpose only. Please tick if you do not want to be included in our mailing database.

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