Government of Western Australia Department of Treasury and Finance Building and Works Works Reform Governance Framework Board Chairs A Kannis, R Mann, J Tondut Sponsors Minister for Finance Program Board Senior Responsible Owner J Tondut Program Business Change M Elliott Board 1 Strategic Asset framework and practice Board 2 Planning, delivery and management of buildings for government Board 3 BMW Organisation Board 4 BMW Business Systems R Alderton R Mann J Tondut Executive Sponsor A Kannis N Egan S Hackett D Tyler S Woodland S Hackett J McGrath G McLean A Formentin Executive Sponsor R Mann J Tondut (Deputy Chair) T Budrovich T Groves S Fanderlinden R Alderton M Elliott J McGrath Executive Sponsor J Tondut S Jones M Elliott S Fanderlinden T Groves S Hackett M Intini N McCombe J McGrath G McLean Executive Sponsor J Tondut S Crouchley D Haynes J Lim B Potgeiter Reform Facilitator M Sandhu A Review & update SAM framework P Methven B Public Works Act Review M Pearson C Land Assembly Business Case P Gillies D SAM procedures & implementation for G McLean non-residential buildings E management & procurement procedures M Pearson for BMW E1 Common Procurement Policy Suite A Corbett E2 Standardised Works Procurement Procedures D Arrowsmith E3 D Arrowsmith Methodology F Design Quality M Payne Reform Facilitator S Paul G Supporting Agencies with Strategic Asset Plans D Jones H Supporting Agencies with Business Cases G Harris I Portfolio Approach to maintenance A Hawkins J New procurement strategies W Carter K Portfolio approach to government office S Fanderlinden accommodation L Funding the BMW organisation M King M Heritage Buildings R Smith N Strategic s G McLean Reform Facilitator M Maclean O Regional M Intini P Organisational Structure Q Skills & Career Paths L Page R BMW Accommodation B Rickerby S Support CEIID P York T Relationship V Willmott U Industry Training Business Case A Rechichi V Building Commission transition D Haynes W Works Reform Business Case & Reporting X Y Z Reform Facilitator C Ray BMW Transition to Shared Services X1 HR/Payroll P Dessent X2 Finance & Procure to pay M King Core BMW Systems Y1 Accounting S Crouchley Y2 Y3 Y4/5 Y6 Accommodation/Lease Building Maintenance and Improvements Program, & Contract Data Warehouse & Business Intelligence A Rogers S Barrett D Ward A Siford Y7 Agency Billing D Bolt Whole-of-government asset TBA information TRIM: 10/D924880 - Works Reform Governance Framework and Matrix
Board 1: Strategic Asset framework and practice Board Recommendations Executive Sponsor A: Review and update 1(a): SAM framework Executive Infrastructure and Finance Treasury Anthony Kannis Executive Strategic s Richard Mann Executive BMW John Tondut Executive Government Procurement Rod Alderton Steve Hackett Review and Reform Infrastructure Planning Treasury Doug Tyler Planning and Graeme McLean Government Architect Steve Woodland State Solicitor s Office Nicholas Egan B: Public Works Act review C: Land Assembly Business Case D: SAM procedures and implementation for non-residential buildings Treasury Phillip Methven Policy and Michael Pearson Development Peter Gillies Standards and Strategic s Graeme Mclean That the Treasury and BMW businesses work together to promote and educate Government agencies to utilise the SAM Framework. 2: That the DTF reviews the Strategic Asset framework to help support the Works Reform program. 13(a): That BMW and Treasury ensure asset disposal options are addressed in the development of strategic asset plans and business cases for capital investment. 14(a): That strategic maintenance planning with a whole-of-life cycle view be strengthened and updated accordingly within the SAM framework, with agencies required to prepare a 10-year maintenance investment plan. 41: That a review of the Public Works Act (1902) be undertaken to clarify legislation on the procurement of works, land, goods and services. 44: That BMW prepares a business case for the establishment of a Land Assembly unit to facilitate land acquisition for public buildings in liaison with the Department for Planning and Infrastructure and the relevant agencies. 1(b): That the Treasury and BMW businesses work together to promote and educate Government agencies to utilise the SAM Framework. 3: That the SAM framework be adopted across all functions within BMW as the foundation of the Works Reform program. 12: That BMW develops guidelines to help integrate whole-of-life maintenance thinking into the planning stage of the procurement of new buildings. 13(b): That BMW and Treasury ensure asset disposal options are addressed in the development of strategic asset plans and business cases for capital investment. 14(c): That strategic maintenance planning with a whole-of-life cycle view be strengthened and updated accordingly within the SAM framework, with agencies required to prepare a 10-year maintenance investment plan. 48: That BMW develops greater skills in the application of the SAM framework as it applies to building assets and adopts the framework as the foundation of all policy and practice processes. TRIM: 10/D924880 - Works Reform Governance Framework and Matrix
Board 1: Strategic Asset framework and practice (cont d) Board Recommendations E: management and procurement procedures for BMW Policy and Michael Pearson 40: That BMW liaises with the DTF Government Procurement business to develop a common policy suite for all procurement. 49: That BMW develops procedures and guidelines for building works procurement and project management that establishes best practice standards. E1: Common Procurement Policy Suite Policy and Angela Corbett E2: Standardised Works Procurement Procedures Policy and David Arrowsmith E3: Methodology Policy and David Arrowsmith F: Design Quality Principal Policy Officer Melinda Payne 47: That BMW engages with the new Government Architect to develop design standards to meet the objectives of government buildings and provide advice and support for the Works Reform program. TRIM: 10/D924880 - Works Reform Governance Framework and Matrix
Board 2: Planning, Delivery and of buildings for Government Board Recommendations Executive Sponsors Executive Strategic s Richard Mann Executive BMW John Tondut (Deputy Chair) Steve Hackett Building Jennifer McGrath Planning and Graeme Mclean Evaluation Audrey Formentin (High risk projects) Group 2 Tony Budrovich Maintenance Services Tina Groves A/ Government Office Accommodation Shane Fanderlinden G: Supporting agencies with Strategic Asset Planss H: Supporting agencies with Business Cases I: Portfolio approach to Maintenance J: New procurement strategies K: Portfolio approach to Government Office Accommodation Principal Planning and David Jones Principal Planning and Greg Harris Assistant Program Andrew Hawkins Senior (major programs), Group 1 Wayne Carter A/ Government Office Accommodation Shane Fanderlinden 4: That DTF works with owner agencies to help prepare their 10-year strategic asset plan, and then select potential projects for a business case. 14b: That strategic maintenance planning with a whole-of-life cycle view be strengthened and updated accordingly within the SAM Framework, with agencies required to prepare a 10-year maintenance investment plan. 19: That agencies be required to include a 10-year office accommodation plan as part of their annual capital investment plan. 5: That business cases for new buildings be prepared collaboratively between the owner agencies and BMW and the final business case jointly signed. 10: That BMW be given a new leadership role in supporting agencies in the development of their business cases for maintenance programs on government buildings. 20a: That BMW be given a new leadership role in the development of business cases and office accommodation programs, using a master planning approach. 50: That BMW becomes a leader in the development of business cases, and the application of supporting tools (such as Investment Logic mapping and Value ). 11. That BMW takes on a whole-of-government portfolio management role and provides advice to Government on how agencies are managing the maintenance of their buildings and property portfolio. 16: BMW mandates the use of central procurement frameworks for building maintenance. 18: That BMW develops a new approach to the planning and funding of maintenance and refurbishment programs for government buildings. 35b: That the current regionally based facilities management role be retained and enhanced, and the building maintenance planning and procurement strategies integrated into a State-wide portfolio approach. 8: That DTF explores new, innovative and non-traditional models of procuring new buildings. 15: That BMW explores new, innovative and non-traditional modes of procuring building maintenance services. 22b: That BMW strengthens its capability in accommodation planning and procurement. 23: That BMW reviews the governance of the Office Accommodation Advisory Committee with a view to enhancing consultation and representation. 20b: That BMW be given a new leadership role in the development of business cases and office accommodation programs using a master planning approach. 21: That BMW reviews existing government office accommodation policies and develops a policy suite that aligns with the total portfolio approach. 24a: That BMW reviews the approach to non-office property leases and develops a more comprehensive database TRIM: 10/D924880 - Works Reform Governance Framework and Matrix
Board 2: Planning, Delivery and of buildings for Government (cont d) Board Recommendations Review and Reform L: Funding the BMW Organisation Assistant Business Planning Mike King 7: That BMW be given control over project management of all new building procurement through direct appropriation of that part of project budgets. 17: That the fee for service funding model for BMW maintenance and minor works services be replaced with direct appropriation. M: Heritage Buildings Assistant Heritage Properties Ross Smith N: Strategic s Planning and Graeme Mclean 45b: That BMW, develops an asset register of all government building assets with heritage values, and pursues sustainable management regimes for these buildings. 46: That BMW prepares a business case for the future management of Fremantle Prison, including the appropriate funding model for its ongoing conservation and activation 26: That Strategic s continues in its current role and grows its expertise as an integral part of the new BMW business TRIM: 10/D924880 - Works Reform Governance Framework and Matrix
Board 3: BMW Organisation Board Recommendations Executive Sponsor Executive BMW John Tondut Executive Government Procurement Rod Alderton Business Planning and Coordination Darral Haynes O: Regional Regional Programs Mino Intini P: Organisational Structure Review and Reform 34: That DTF regional procurement staff from both BMW and Government Procurement be integrated into four regional teams, with offices located across 13 towns. 35a: That the current regionally based facilities management role be retained and enhanced, and the building maintenance planning and procurement strategies integrated into a State-wide portfolio approach. 36: That project management capability be strengthened in regional centres to enable more regional capital works projects to be managed locally, rather than from Perth, including temporary relocation for specific projects. 37: That the new BMW regions take on additional responsibilities in office accommodation planning and procurement, integrated into the proposed total portfolio approach. 9: That the resources within agencies that now undertake new building project management be re-badged to BMW. 27: That BMW implements a new organisational structure that will grow its leadership and project management capabilities. Building Jennifer McGrath Executive Corporate Services Sue Jones Review and Reform Q: Skills & Career Paths R: BMW Accommodation Training and Development Leanne Page Brad Rickerby 6: That BMW builds its capability in asset planning, and its expertise in business case development. 22a: That BMW strengthens its capability in accommodation planning and procurement. 29: That BMW grows its pool of highly skilled s, (as permanent public servants) to reduce the reliance on consultancies for major infrastructure projects. 30: That a new career path for s be established equivalent to the specified callings arrangements available to other professionals to help attract and retain staff required to deliver these reforms and ensure a sustainable workforce for the delivery of buildings for Government. 31: That BMW establishes new skills development programs for s. 28: That BMW accommodates all its existing metropolitan planning and project management people (apart from any re-badged employees) at one location. Business Development Michael Elliott S: Support CEIID Assistant CEIID PMO Peter York T: Relationship Business Development and Communications Vivien Willmott 25: That the DTF continues to support the objectives of CEIID, actively participating and working cooperatively to progress its objectives, to share knowledge and deliver tangible benefits. 38: That BMW establishes a strong partnership with its key client government agencies (including a Client Council). 39: That BMW ensures effective liaison is maintained with key building industry associations. U: Industry Training Business Case Assistant Policy and Anna Rechichi 51: That BMW prepares a business case on the future directions of its Industry Training Program. TRIM: 10/D924880 - Works Reform Governance Framework and Matrix
Board 3: BMW Organisation (cont d) Board Recommendations V: Building Commission transition Business Planning and Coordination Darral Haynes 52: That BMW completes the transition of its Building Industry Development division to the Department of Commerce by 30 June 2009. W: Works Reform Business Case & Reporting Review and Reform 53: That BMW now develops an Implementation Plan, for all the recommendations in the Works Reform Business Solution Plan. 54: That BMW further develops the business case for the Works Reforms (including likely costs and the potential benefits) as part of the Implementation Plan. 55: That BMW undertakes cost and benefit analyses for the four-year Works Reform program, and provides an annual report to the Treasurer. TRIM: 10/D924880 - Works Reform Governance Framework and Matrix
Board 4: BMW Business Systems Board Recommendations Executive Sponsor Executive BMW John Tondut X: BMW Transition to Shared Services X1: HR/Payroll Peter Dessent / Lee-anne Reynolds 33: That BMW s transition to Shared Services be advanced to 2010 (from the current planned schedule of 2012). Regional Programs Mino Intini Review and Reform Steve Hackett Maintenance Services Tina Groves Government Office Accommodation Shane Fanderlinden Building Jennifer McGrath Planning and Graeme McLean Strategic s Nigel McCombe Business Planning and Coordination Michael Elliott X2: Finance & Procure to pay Y: Core BMW Systems Mike King Y1: Accounting Suzanne Crouchley Y2: Accommodation/ Lease Y3: Building Maintenance & Improvements Y4/5: Program, & Contract Y6: Data Warehouse and Reporting Alan Rogers Stewart Barrett/ John Thompson Des Ward/ Daniel Keddie Allyn Siford Y7: Agency Billing David Bolt 32: That BMW develops a business case for systems support required for its new role and then seeks capital funds to implement the new platforms over the next four years.
Board 4: BMW Business Systems (cont d) Board Recommendations Information James Lim Program Darral Haynes Program Suzanne Crouchley Program Shared Services Brian Potgeiter Z: Whole-ofgovernment asset information TBA 24b: That BMW reviews the approach to non-office property leases and develops a more comprehensive database. 42: That BMW prepares a business case for the development of a whole-of-government asset information and management system. 43: That BMW prepares a business case investigating the benefits and costs of linking asset management data with government s Geographical Information Systems. 45a: That BMW develops an asset register of all government building assets with heritage values, and pursues sustainable management regimes for these buildings. TRIM: 10/D924880 - Works Reform Governance Framework and Matrix