EXECUTIVE BURNLEY TOWN HALL

Transcription

1 EXECUTIVE BURNLEY TOWN HALL Tuesday, 20 th September 2011 PRESENT MEMBERS Councillors Charlie Briggs (in the Chair), Roger Frost, Peter McCann, Neil Mottershead, Jeff Sumner and Linda White. OFFICERS Steve Rumbelow Nick Aves Mick Cartledge David Brown Tom Forshaw David Wilcock Sue Graham Simon Goff Mike Waite Rob Dobson James Warnock Eric Dickinson Chief Executive Director of Resources Director of Community Services Director of Environment Head of Chief Executive s Office Head of People and Law Head of Head of Planning and Environment Head of Green Spaces and Amenity Head of Corporate Engagement and Cohesion Policy Officer, Chief Executive s Office Weavers Triangle Manager, Economic Regeneration and Business Support Democracy Officer ALSO IN ATTENDANCE Councillors Bill Brindle, Margaret Brindle, Peter Doyle and Mark Townsend 58. Apologies Apologies were received from Councillor Margaret Lishman. 59. Minutes The Minutes of the meeting held on the 23 rd August 2011 were confirmed as a correct record and signed by the Chair. Executive 20 th September 2011 Page 1 of 9

2 60. Minutes of Individual s There weren t any Minutes of Individual s made since the last meeting. 61. Capital Programme Woodland Grants To seek approval to include a new scheme in the Council s Capital Programme 2011/2012 and approve the release of the budget. Approval of Full Council is required to include additional schemes in the Council s capital programme 2011/12and approval of the Executive is required to release capital programme budgets bee any expenditure can be incurred. (1)That Full Council be recommended to approve the addition of the Woodland Grants scheme to the Capital Programme 2011/12; and. (2)That the release of the Woodland Grant budget (subject to approval of Full Council) be approved and that the Head of Green Spaces and Amenities be authorized to procure the proposed works in accordance with Standing Orders. 62. Allotment Strategy To report the Review of Allotment Provision to the Executive approval. Approval of the Allotment Review will guide the management and development of allotments over the next 5 years. That the recommendations made in the Review of Allotment Provision be approved. 63. Weavers Triangle Public Realm Strategy To request the mal adoption of the Weavers Triangle Public Realm Strategy as a Supplementary Planning Document (SPD), subject to the changes suggested as part of the consultation process, in order to inm and direct the standard, design and quality of the public realm in the Weavers' Triangle. Executive 20 th September 2011 Page 2 of 9

3 A copy of the SPD will be available in the Members room, on the Hub and from the Democracy Team. The Weavers Triangle is an important part of the Borough, both economically and socially and its regeneration is a key priority. Ensuring a high quality of public realm is vital to its regeneration as this sets the framework within which developments will fit. The Weavers Triangle Public Realm Strategy SPD will become a key document used making development control decisions and guiding public realm investment across the Weavers Triangle. The Executive approved the Draft Weavers Triangle Public Realm Strategy as the basis public comment at their meeting on the 9 th February The Strategy was subject to a four week period of consultation in March 2011, in accordance with the Statement of Community Involvement and statutory consultation requirements, and it is now necessary the document to be mally adopted by the Executive as a Supplementary Planning Document. (1) That the views expressed on the Council s consultation draft of the Weavers Triangle Public Realm Strategy SPD be noted, and that the responses and changes proposed as a result, set out in Appendix 1 to the report, be supported; and (2) That the Weavers Triangle Public Realm Strategy be adopted as a Supplementary Planning Document (SPD), and that authority be delegated to the Head of Planning to make any minor technical or drafting amendments as necessary to the document in advance of publication. 64. Burnley Town Centre Public Realm Strategy To propose the mal adoption of the Burnley Town Centre Public Realm Strategy as a Supplementary Planning Document (SPD). A copy of the SPD will be available in the Members room, on the internet ( and from Democracy Team. To seek approval of the adoption of the Burnley Town Centre Public Realm Strategy, to m part of the Burnley Council s planning framework. Burnley Town Centre is an important part of the Borough, both economically and socially and its regeneration is a key priority. Ensuring a high quality of public realm is vital to its regeneration as this sets the framework within which developments will fit. The Burnley Town Centre Public Realm Strategy will be adopted as a Supplementary Planning Document (SPD) and will become a key document used making investment decisions, development control decisions and guiding public realm investment across the Town Centre. Executive 20 th September 2011 Page 3 of 9

4 (1) That the views expressed on the Council s consultation draft of the Burnley Town Centre Public Realm Strategy SPD be noted, and that the responses and changes proposed as a result, set out in Appendix 1 to the report, be supported; and. (2)That the Burnley Town Centre Public Realm Strategy be adopted as a Supplementary Planning Document (SPD), and that authority be delegated to the Head of Planning and Environmental Services to make any minor technical or drafting amendments as necessary to the document in advance of publication. 65. Burnley Children and Young People Plan To inm and update Members on the Children and Young People s Plan Burnley and to seek member feedback. The Children and Young People s plan is the strategy document the Children s Trust Partnership, describing the priorities and permance measures the Year 2011/12. Completion of the plan will allow distribution to all partners and stakeholders. That the Children and Young People s Plan be endorsed, as attached at Appendix 1 to the report. 66. Sustainable Community Strategy To seek Executive approval of the updated community strategy pledges. Now that the financial settlement is more fully understood, the Executive of Burnley Action Partnership has redrafted its priority actions. In addition to which, several of the original pledges from the 2010 edition of community strategy have been delivered.. This has not entailed a full review of strategy as set out in Burnley s Future. The strategic objectives the borough are well understood and are still relevant, i.e., to promote a cleaner, greener, safer and more prosperous place to live. Rather, BAP Executive has refined its short to medium term priority actions and tactics delivering that strategy. The next review of the pledges will take place in However, many partners are still in the process of redesigning their services following budget reductions, and the fast pace of change at the national policy level means that BAP must adapt its priorities as circumstances dictate. Any Executive 20 th September 2011 Page 4 of 9

5 significant change in the partnerships priorities will be reported back to the Council s Executive, but the Executive is ask to delegate minor changes to the Director of Community Services, who is the chair of BAP Executive. (1)That the pledges, as attached at Appendix 1 to the report, be approved: (2)That the Director of Community Services be authorised to make minor amendments to the pledges in consultation with partner agencies; and (3)That the Management Team be requested to coordinate the Council s contribution to the implementation of the pledges. 67. Procurement of Telephony Call Charges and Line Rental To seek approval procuring telephony call charges and line rental a period of 2 years To seek delegated authority from the Executive to sign the purchase order and or service level agreement the procurement of the telephony call charges and line rental from the framework agreement, a period of two years. The OGC (Office of Government Commerce) buying frameworks enable local government to benefit from preferential prices and reduce the need the council to undertake costly tender exercises. Delegation of authority is sought to enable officers to procure alongside the timetable replacement of the council s telephony infrastructure. All tenders will be evaluated on being the most economically advantageous. The market place this type of procurement is well defined and there are a range of suppliers. The process will be transparent and in accordance with all relevant regulations. (1)That in accordance with contract standing order 18(iv), it be authorised that the Council procure telephone call charges and line rental through a framework agreement;and (2)That in accordance with SOC 17(ii) authority be delegated to the Head of Customer Services, in consultation with the Director of Resources and the Executive Member Resources & Head of People and Law, to sign a purchase order and service level agreement, with the successful supplier in respect of the Council s requirements under such a purchasing framework; and that the Head of Customer Services be recommended to accept the most economically advantageous tender. Executive 20 th September 2011 Page 5 of 9

6 68. Draft National Planning Policy Framework (NPPF) Consultation To inm members of the publication of the draft National Planning Policy Framework (NPPF) and its potential implications the future planning of Burnley. To seek endorsement of a response to the consultation on the NPPF that is currently being undertaken by the Department Communities and Local Government. To respond to the DCLG consultation on the NPPF and highlight concerns about its potential implications the future planning of Burnley. That the response to consultation be endorsed, attached as Appendix 1 to the report, submission to the Department Communities and Local Government. 69. Exclusion of the Public To consider when it may be relevant to exclude the public from the meeting, and clarify the order of the agenda. Minute No. 70 contains exempt inmation relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority. Minute 71 contains exempt inmation relating to the financial or business affairs of any particular person (including the authority holding that inmation). That the public be excluded from the meeting bee discussion takes place on the items relating to Minutes 70 and 71, since in view of the nature of the business to be transacted if the public were present there would be a disclosure to them of exempt inmation within the meaning of Part VA of the Local Government Act Senior Management Review To seek approval in principle to draft proposals a review of Senior Management arrangements which will lead to the deletion of four senior management posts from the Council s Senior Management structure. Executive 20 th September 2011 Page 6 of 9

7 To agree the scope of consultation on the proposals and job evaluation process the proposed structure. It was agreed as part of the Council s Strategic Plan that a review of the Council s Senior Management structure during 2011/12 implementation by the start of the following financial year (2012/13) would be undertaken. The key driver change is the need to reduce the management cost of the organisation but it is essential that this is done in a way which enables the Council to meet the objectives set out in the Strategic Plan and maintains adequate capacity to continue to deliver successfully against the broad and complex agendas/programmes which are essential to the well being of Burnley and its citizens. It is essential to achieve budget savings from the senior management posts of a minimum of 150,000 p.a., reducing the size of the Council s Senior Management structure in line with reducing financial resources. (1) That the deletion of the Senior Management posts as detailed in paragraph 15 of the report, and the associated voluntary redundancies, be approved in principle; (2)That the commencement and scope of consultation on the proposed new structure be endorsed; (3)That the arrangements the development of job descriptions and the job evaluation of posts in the new structure, and the establishment of a Chief Officers Pay Policy, be agreed; (4) That the Chief Executive be requested to bring ward a further report detailing the final proposals, subject to the delivery of the agreed minimum savings of 150,000;and (5)That a review of Executive portfolios in parallel with the second stage of the review be undertaken. 71. Weavers Triangle Programme The purpose of this Report is : (1) To update the Executive on progress, since the Report made to the Executive in April, towards securing a developer partner the Sandygate area of the Weavers Triangle; (2) To seek the Executive s agreement, as required in Minute No. 187 (Executive meeting, 26 th April 2011), to the establishment of a Joint Venture Company with Barnfield Investment Properties; incorporation of the company would follow, and be conditional on, the final signoff of the developer procurement procedure; Executive 20 th September 2011 Page 7 of 9

8 (3) To seek the Executive s agreement to the release of approved Capital Programme budget 2011/12 in respect of the Weavers Triangle programme to complete the ongoing programme of works. (1)To notify the Executive that the Chief Executive is now satisfied that mal signoff of the OJEU procurement process is now imminent, and that agreement has been reached on the Heads of Terms the establishment of a Joint Venture company and a development agreement with Barnfield Investment Properties; and theree that steps should be taken to allow the incorporation of the company as soon as the Tender the development is mally accepted, using the authority delegated to him by the Executive (Minute No. 187, 26 th April 2011); (2) Capital funding, principally secured from external sources, has been allocated to the programme of works designed to bring the Sandygate buildings to a developable condition. Works are ongoing and the release of capital resources in line with the budget approved by Council is now required. (3) During the current financial year, work to the buildings has included temporary roofing of Sandygate Mill; a permanent replacement of the roof of the main mill building at Victoria Mill; dry rot treatment; removal of a dangerous structure at Victoria Mill (a fourstorey tower containing single toilet spaces on each floor the structure has been carefully recorded, and the stone retained possible future replacement); repair and repointing of the Victoria Mill water tower and the chimneys at Victoria Mill and Slater Terrace; extensive cleanup, smoothing of floors and associated H&S works to make the buildings accessible visitors. The next stage of work, due to start bee the end of September, will include repairs to Slater Terrace, including restoring the wrought iron balcony, repairing and reroofing the water tower and patch roof repairs to the cottages and warehouse. (1) That the actions taken to implement the decisions of the Executive and recorded by Minute No. 187, towards the securing of a developer partner the Sandygate area of the Weavers Triangle, be noted; (2)That the Chief Executive be authorised, in consultation with the Leader of the Council, to take all necessary steps the incorporation of a Joint Venture (JV) Company with the duly appointed developer partner; (3)That the Chief Executive be authorised, in consultation with the Leader of the Council, to negotiate final terms of a development agreement and any associated agreements between the Council and Executive 20 th September 2011 Page 8 of 9

9 the developer partner; (4)That the Head of People & Law be authorised to enter into all necessary agreements in order to give effect to this decision and the delegated appointment of the developer partner; (5)That the Chief Executive be delegated, in consultation with the Executive Member Resources, the responsibility to agree the level of the Council s contribution to working capital the administrative operation of the JV Company up to a ceiling of 50,000; (6)That the release of the Capital Programme budget approved the current year of 1,465,567 be authorised ; that it be authorised to continue and complete the contract the repair and stabilisation of the Councilowned buildings, in accordance with its previous decision (Minute No. 131, 8 th December 2009) that the budget the Weavers Triangle regeneration programme should be consolidated into the Capital Programme, and that the capital funding be released on an annual basis; and (7)That three Directors be appointed to the JV Company, to be the Leader of the Council (Councillor Charlie Briggs), the Chief Executive (Steve Rumbelow) and the Director of Regeneration &Housing (Mike Cook); Executive 20 th September 2011 Page 9 of 9