Miguel Ortiz, Sr. Systems Engineer Globanet
Agenda Who is Globanet? Archiving Processes and Standards How Does Data Archiving Help Data Management? Data Archiving to Meet Downstream ediscovery Needs Timely Topics in Data Archiving Q & A 2
Storage Costs Are Dropping 3
Archiving and Data Management Why Archive when storage is so cheap? Improve Server Performance Reduce risk by applying data retention policies Reduce downstream ediscovery costs 4
Today s Data Management Challenges 1 Information Growth & Waste User mindset: keep everything forever Duplicated data causing more waste Unsustainable backup windows 2 Fear of Deletion Over retention increasing costs Infinite retention = infinite waste Increased litigation risk and exposure 3 Search is Always a Fire Drill Storage is cheap; search and review costly Improper use of backup systems Inefficient discovery processes 5 5
Archiving Addresses Needs Across the Organization End User Legal/HR Compliance Transparent user access Eliminate mailbox quota hassles Restore lost and deleted information Streamline ediscovery Easily manage legal holds Define and enforce retention policies Meet Regulatory requirements Streamline supervision End-to-end audit capabilities IT Management Reduce server storage, improve performance Eliminate freerange PSTs/NSFs Reduce backup windows 6 6
What If I Could? Reduce storage costs Improve backup performance Better manage unstructured information Challenges Keep data readily accessible to end users Simplify search and e- discovery Control.pst file proliferation 7 7
How Archiving Can Help 1 2 3 4 Migrate information to archive Apply deduplication Reduce information stores Expire data over time ENTERPRISE VAULT SHAREPOINT SERVER EMAIL SERVER FILE SERVER 8 8
Archiving: How it Works MSFT BPOS Office 365 Social Media Email SharePoint Files Enterprise Vault 1. Migrate information to archive 2. Apply deduplication 3. Reduce information stores 4. Expire data over time 5. Discover efficiently Storage SAN, NFS, CIFS, DAS, etc. 9 9 9
Enterprise Archiving Platform (not just Email) EMAIL SERVERS Store Manage Discover LEGAL FILE SERVERS Migration Retention Legal Hold IM SERVERS SHAREPOINT Compression Deduplication Deletion Preservation Search Guided Review INFO SEC LEGACY DATABASES Transparency Audit Control HR DESKTOPS END USERS ECM Archive CLASSIFICATION 10 10
Protect Completely How To Get Started Archive for the long term Physical and virtual machine backup for short term Disaster Recovery Dedupe Everywhere Use archiving to reduce app storage Deduplicate backups at source Delete Confidently Delete as the default archive policy Stop hoarding backup tapes Discover Efficiently Index your deduplicated archive Invest in tools for rapid review 11 11
Backups are for Recovery, Archiving is for Recovery Used to recover systems and data due to corruption or loss File, Directory, Volume, Application Limited resources consumption End-user recovery Help desk support Discovery Discovery Search across multiple content sources email, files, instant messages, social media Any event can trigger discovery Indexing and classification makes it easier Legal hold Improve resource and budget across: IT Legal Outside parties 12 12
Reduce Costs for Litigation, Investigations and Regulatory Compliance Storage Footprint: 66% storage reduction Dedupe & Compression: 90% storage reduction Search & Filter: 90% data reduction 300TB Archive & Expire Deduplicate 100 TB 10TB Collect & Process 500 GB Filter & Search Review & Produce 50 GB 5 GB 1 3 13
Case Study: Streamline NBC Universal to Meet Court and Regulatory Deadlines ediscovery Case Timeline 10 Weeks Traditional Process Automated Process with Symantec Weeks 1.5 Weeks Search a centrally managed and indexed repository Average Rapidly target Case collections Time Savings with Clearwell Minimize movement of data between tools Easily iterative between ediscovery phases Accelerate early case assessment 2 4 6 8 10 14 14
Reduce Risk by Improving the Defensibility and Repeatability of Your Leverage a Comprehensive Data Store Enforce Retention Policies and Legal Holds Processes Provide Transparency and Real-Time Reporting Ensure Consistent Workflow Maintain Chain of Custody 15
Industry Trends Big Data Big Data Growth of relational data Growth of unstructured data Analysis Fun facts from 2010/2011: Twitter has 200 million tweets per day or approximately 46MB/sec of data created Facebook has 640 million users, with 50% logging in daily LinkedIn has over 100 million users Facebook collects an average of 15TB of data every day or 5000+ TB per year, and has more than 30PB in one cluster 107 trillion emails were sent in 2010 There were 152 million blogs in 2010 Google has more than 50 billion pages in its index YouTube has 3 billion visitors per day, 48 hours of video is uploaded per minute 16 16
How Social Media Archiving Works Partners Partner Collection Platform Email content & meta data to customer Journal Mailbox Archiving Agent Partner Filter Enables Enterprise Vault to index custom meta data Collect content Archived by Enterprise Vault Agent Enterprise Vault Enterprise Vault API Search, review & export Discovery Accelerator Social Platforms Archived via public API Customer Site Collect content Partner Collection Platform Collect content 17
Social Media has Fundamentally Changed Communication 2/3 of the global internet population visits social media networks Source: Nielsen, Global Faces & Networked Faces, 2009 86% of Financial Service professionals use social media up from 73% the previous year Source: American Century Investments 2011 Social network users surpassed email users in July 2009 Source: Morgan Stanley s Slow death of email By 2014 20% of companies will use Social Media as the primary vehicle for communication replacing email Source: Gartner 500 Million active users 200 Million active users 490 Million users 5 Billion Photos 10 Million Users 100 Million active users 18 18
Regulations Driving Social Media Capture/Control 19 19
Social Media Governance By Year End 2013, 50% of all companies will have been asked to produce material from social media websites for ediscovery. 2012, 50% of companies will attempt to block access to some or all social networking sites Source: Deb Logan Gartner Social Media Governance: An Ounce of Prevention (Dec. 17 2011) 20 20
Question & Answer 21