An Overview of NSLDS Reporting With a Twist!

An Overview of NSLDS Reporting With a Twist!

Let s play Name That Code!

Let s play Name that Code! Each team will be assigned a color. As a team, you must work together and be the first to respond by pressing your colored egg to answer the questions in the order they are asked. One other team has an additional chance to receive points if they have an answer to add that was not already said. The team who gets the most points wins (bragging rights)! Have fun!

Let s play Name that Code! What does the code stand for? (10 pts) Why is this important (purpose/significance)? (5 pts) Who are the key players (people, departments, databases, agencies)? (5pts) When is this due (important timing factors, updates)? (5 pts) How does it affect your school (benefits/sanctions)? (5 pts) Where can more information be found (resources)? (5 pts)

Teams ready? Let s get started!

CDR

What? Cohort Default Rate

Why? In general, the Department calculates an institution s Cohort Default Rate by first identifying students who received Direct Loans and/or FFEL loans for attendance at the institution. A school s Cohort Default Rate is the percentage of a school s federal student loan borrowers who enter repayment within the cohort federal fiscal year and student loan borrowers who default within the cohort default timeframe.

Who? Title IV loan program eligible institutions Students who received a FFEL or DL loan from your school Financial aid office Third party agencies ED loan servicing centers Guarantor Agencies Default prevention task force

When? Grace period ends Generally 6 months + 1 day = official repay date 270 days/360 days Default/DF Federal Fiscal Year (FFY) October 1 September 30 Three-year period (e.g. FFY 2010) Borrowers who entered repayment in FY2010 and defaulted in FY2010, FY2011, and FY2012 Borrowers who entered repayment during FY2010 Draft rates - February Draft 3-YR CDR (2/18/14) 45 days Challenge any errors Official rates September Official 3-YR CDR (9/15/14)

How? Low default rate benefits: CDR < 15% for 3-YR Exempt from 30-day delay of first disbursement for first-time borrowers Exempt from requirement for multiple disbursements for a single term loan

How? High default rates have consequences tied and can cause loss of program eligibility CDR > 40% for any one year Institution loses eligibility to participate in the Direct Loan Program CDR 30% for any one year Institution must create a default prevention taskforce and submit plan to ED CDR 30% for two years Must submit a revised default prevention plan to ED May be subject to provisional certification CDR 30% for three years Institution loses eligibility to participate in both the Direct Loan Program and in the Federal Pell Grant Program

Where? IFAP > NSLDS Reference Materials CDR guide Loan Record Detail Report (LRDR) NSLDS enrollment reports College Scorecard Loan Default Rate

Great first round! Introduce yourself to your team. (30 seconds)

SCHPR1

What? School Portfolio Report

Why? Designed to be general in use, it shows your school s entire portfolio and should assist with monitoring borrower activity and loan activity, regardless of loan holder. Provides details on borrowers in your current loan portfolio Based on loan repayment begin date Previous school codes included (if school has merged) Can request up to three years of loans that entered or will be entering repayment Can track student s DL and/or FFEL loan activity based on loan repayment begin date Loan Status Outstanding Principle Balance (OPB) Delinquency Date Repayment Plan Consolidation Loans and Underlying Loans

Who? Title IV loan program eligible institutions Students who received a FFEL or DL loan from your institution Consolidation loans with qualifying underlying loans Third party agencies Loan holders Unique student: SSN, DOB, name Unique loans: Data provider should not change due to information from COD origination

When? Timely SCHPR1 report running Same day each month or week Anticipated completion date For borrowers still enrolled/enrollment reporting Date student entered repayment Loans fully disbursed/after grace period Delinquency date changes Borrower missed one payment Rehabilitation of a defaulted loan Student must make nine consecutive on-time payments or consolidate Consolidation If consolidation loan goes into default status, the original underlying defaulted loan and school will be reported

How? Eliminates the need for other reports Review data analysis, if report is run in a timely manner Gives big picture of student loan history Provides students current repayment plan Fields in report can help identify CDR errors to assist with the challenging process and can also help understand why a student is included in your CDR denominator/numerator

Where? NSLDS > Report tab > Select SCHPR1 CDR guide School Portfolio Report Extract File for Schools (CSV or fixed width) SCHRPFOP Standard (fixed-width) extract SCHRPCOP Comma Separated Values (CSV) extract Enrollment reports IFAP > NSLDS Newsletters and Reference Materials

Where?

Awesome work! Go around in your team circle and highfive each other!

DELQ01

What? Delinquent Borrower Report

Why? Assist schools with delinquency and default prevention using the following information: Driven off number of days delinquent Student s demographic data, including address, phone numbers, and email address Loan data, including date, type, status, total OPB, and current monthly payment amount, repayment plan Consolidation loans added based on the school code of the underlying loan

Who? Delinquent students, schools, loan holder Provides school users a report of borrowers with loans reported as delinquent in payments to all the federal loan servicers

When? Driven by the number of days student is delinquent Available as a extract report (CSV or fixed width)

How? Allows user the following selections: Receive all data at six-digit OPEID or specify single branch/location by including the last two digits of the eight-digit OPEID Delinquency periods Single federal loan servicer or all federal loan servicers Does not include FFEL Cohort year

Where? IFAP > NSLDS Reference Materials > NSLDS Record Layouts > Delinquent Borrower > Borrower Report Extract Record NSLDS > Aid tab > Delinquent Borrowers NSLDS Newsletters

Where?

Great teamwork!

SCHBR1

What? Borrower Demographic Report

Why? Includes borrowers from the school code of the requesting FSA User ID Provides demographic data as reported to NSLDS by any source Borrower identifiers Borrower name, SSN, DOB Mailing address Phone number Email address Option to include information from student s exit counseling

Who? The report can be used in conjunction with the School Portfolio Report when requestor selects criteria similar to the options on the SCHPR1 SAIG mailbox In fixed-width message class DEMOWOP In CSV DEMOCDOP Sent to TG mailbox associated with the FSA User ID that requested report

When? New as of February 2013 Not available as a scheduled report

How? Criteria and parameters include: Repayment begin and end date of three years or less Limit the returned records based on loan status categories All, Open, Closed, Defaulted, Forbearance, Deferment, In-School, In Repayment, and Unreinsured Limit the returned records based on loan program DL/FFEL/both User may request all the data at the six-digit OPEID or for single location by entering the last two digits of the eight-digit school

Where? NSLDS > Report tab > Report List and select #14 SCHBR1 Record layouts DEMOFWOP (fixed width) or DEMOCDOP (CSV) IFAP > NSLDS Reference Materials > Borrower Demographic Report NSLDS Newsletter #42

Where?

Great work! Turn to a new teammate and share the last training you attended. (30 seconds)

SCHMB1

What? Median Borrowing Backup Detail Report Scorecard Metrics

Why? Report provides the student and loan information used in the calculation for median borrowing, as reported as part of the College Scorecard metrics. Median amount of federal student loans for undergraduate programs at the institution Loan debt and monthly repayment amount provided and compared with other institutions with similar level of award All federal loans for undergraduate study

Who? NSLDS Standard Graduated Repayment Calculator SAIG mailbox delivery (SCMBDROP) Fixed width only FSA, pre-college students and parents, schools

When? Report is available to schools upon request Data represents all undergraduate borrowers who graduated or withdrew from institution between July 1, 2010 and June 30, 2011 Report provides enrollment data Enhancements to the NSLDS Median Borrowing Backup Detail Report Includes disbursement amount information The 2012 calculation of the net loan amount is Loan Amount Cancel Amount For 2013 and later, the net loan amount is the disbursement amount

How? Student s actual borrowing, interest rate, and monthly repayment may be different than what is represented

Where? http://studentaid.ed.gov/repay-loans/understand/plans IFAP > NSLDS Reference > Median Borrowing Backup Detail Report NSLDS > Report tab > Report List > Select SCHMB1

Where?

Final stretch! Exchange email addresses with your neighbor. Be sure to send a follow-up email in a week to say, hello and share an upcoming training in which you can both participate. (30 seconds)

EFRFLEOP/EFRCDEOP

What? New 2014 Enrollment Reporting Roster Reports EFRLEOP: Enrollment Reporting File Layout (Fixed-Width EFRCDEOP: Enrollment Reporting File Layout Comma Separated Values (CSV)

Why? Critical for administration of Title IV loan programs Students rights are protected Students should only be reported at two locations of the same six-digit OPEID if the student is actually attending BOTH Proper servicing of loan throughout the life cycle of the loan School cohort management Loan holders are able to accurately convert loans to repayment Essential for calculating and tracking of student s eligibility for interest subsidy

Who? School sends Enrollment School Code on grant and loan disbursement records to COD. COD sends the grant data to NSLDS and loan data to the servicers. Servicers send loan data to NSLDS. NSLDS uses the enrollment school code from COD and servicers to place aid recipients on enrollment rosters. NSLDS sends the enrollment roster to the school. School responds with certified enrollment.

Who? NSLDS and school 1. NSLDS initiates process by sending each school and Enrollment Roster, which is based off school s enrollment reporting schedule (EFRFLEOP, EFRCDEOP) 2. Schools perform necessary updates to the data and return a Roster Submittal File to NSLDS (EFSFLEIN, EFSCDEIN) 3. NSLDS processes incoming file and returns and Error/Acknowledgment file to confirm receipt and identify errors (EFRFLEOP, EFRCDEOP) 4. School corrects the records and returns data to NSLDS as an Error Correction file (EFSFLEIN, EFSCDEIN)

Who? Schools Must include enrollment status of ALL student FSA recipients Re-certify on the Enrollment Reporting file, even if enrollment status has not changed Loan holders Utilize reported campus level enrollment FSA Ensures compliance Third-Party Servicers Schools must communicate to make sure each new transfer student is being reported accurately School is still responsible for any misreported information

When? It s all about timely reporting Available for weekly delivery User can set up scheduled delivery Schools will be required to report enrollment to NSLDS at a minimum of 60 days Change of student status must be reported in 30 days on a roster that will be received in sixty days July 1, 2014 from 30 days to 15 days Error/Acknowledgment files, ten-day response time

When? April 14, 2014 New enrollment reporting file layouts available to begin using Enrollment reporting record types Campus level (001), Program level (002), Email (003) Loan holders can apply deferments and grace periods based on information School code and alternative school code have been update to an eight-digit OPEID Allows NSLDS to accept schools with more than 99 locations NSLDS will use Transfer Student Monitor (TSM) to add students to school roster based on enrollment begin date and location provided

When? July 1, 2014 deadline has now been extended to October 1, 2014 All schools must begin using one of the new enrollment reporting file layouts and begin reporting new programlevel enrollment information Schools that choose to wait to report using the new enrollment reporting file layouts until after July 1, 2014 must, when they do begin reporting using the new enrollment reporting file layouts, report program-level enrollment information retroactive to July 1, 2014.

How? Compliance Top 10 Audit Findings Improper reading of enrollment data FSA increased oversight to ensure accurate reporting by schools Possible revocation of Title IV program eligibility or fines Any school that fails to return a submittal file or make updates online within the thirty day period is considered to be late in responding Warning email will be sent on 37 th day after the creation of the roster A late enrollment reporting notification will be sent to primary contact President or CEO is copied

Where? NSLDS > Enroll > Enrollment Reporting Profile Enables schools to create or modify their reporting schedule Set preferences for its enrollment roster files Monitor the enrollment statuses received by NSLDS NSLDS > Enroll > Enrollment Summary School location reporting functionality It is important that schools add financial aid recipients who are not already on the roster Move To function available to report the correct location for student by using last two digits of eight-digit OPEID Helpful for transfers between locations M will be used to replace the W Enrollment Push to Roster if a student belongs to a different school that the institution cannot report Use eight-digit OPEID of the new school and submit

Where? NSLDS > Enroll > Enrollment Add Students can be added to school s roster as long as student exists in NSLDS NSLDS > Enroll > Enrollment Reporting Update Allows easy enrollment certification for one or all of the school s Title IV recipients Set up administration rights Essential for schools using a third-party servicer not set up for school location reporting NSLDS > Enroll > Enrollment Submittal Process Online file upload process to enable smaller schools to provide their enrollment updates using spreadsheet file that doesn t use batch files Enrollment Reporting Summary Report #16 SCHER1 Enrollment Certification Report #17 SCHER4

Where? DCL GEN 14-07: April 14, 2014 Changes to NSLDS Enrollment Reporting: Program-Level Reporting and More Frequent Reporting http://ifap.ed.gov/dpcletters/gen1407.html DCL GEN-12-06: March 30, 2012 EA - Upcoming Enhancements to NSLDS to Accommodate Enrollment Reporting Process Changes: April 6, 2012 (includes links to NSLDS record layouts) Newsletter 39 & 40: NSLDS Enrollment Reporting Enhancements: July 6, 2012 NSLDS Enrollment Reporting Guide: January 11, 2013 NSLDS Enrollment Submittal Format and Instructions: January 9, 2013

Where?

Where?

Bonus round! (1 point each)

Bonus Round: Name the New Codes SULA Subsidized Usage Limit Applies SUP Subsidized Usage Period MEP Maximum Eligibility Period D0 New DL Stafford Subsidized (SULA eligible) loan type on NSLDS D1 New DL Stafford Subsidized (SULA eligible) pre-screening and post-screening on ISIR

Bonus Round: Name the New Codes P1 Pay As You Earn Q New Enrollment Status Code for three-quarter-time enrollment G Reminder to update students from W to G once graduation credits are confirmed using same date W was reported D9 New consolidation loan type PD Total and Permanent Disability loan status

And the winning team is

Questions?

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