Reporting to NSLDS. Agenda

Transcription

1 Reporting to NSLDS Angela Parkoff TASFAA Regional Training Agenda Reporting Requirements for Enrollment and Gainful Employment Data to NSLDS O Why to report O Reporting Deadlines O Who to report O What to report O How to report O Examples 1

2 NSLDS Reporting O Institutions are required to report enrollment data and gainful employment data to NSLDS. O Requirements differ for each data type. O Enrollment reporting is a snapshot of data reported multiple times per year. O GE reporting is a summary of data that is reported once per year. Enrollment Reporting to NSLDS * Guidelines for reporting effective October

3 Why to Report O To support the 150% Direct Subsidized Loan Limit Rules O Protects interest subsidy for students with accurate enrollment and completion data O Protects grace periods by reporting exactly when students have left school O Timely receipt of in-school deferments minimizes unnecessary request of deferment forms by servicers Why to Report O Allows servicers to properly assist student throughout life cycle of loan O Technical defaults by transfer students are prevented New school reports enrollment and student enters deferment O Future focus on academic outcomes Are students that receive Title IV aid successful? A new measure by NSLDS. 3

4 Enrollment Reporting Flow School sends Enrollment School Code on disbursement records to COD. COD reports this data to NSLDS and Servicers. Servicers report loan data to NSLDS. NSLDS uses enrollment school code and program data to place Title IV recipients on Enrollment Rosters. NSLDS sends Enrollment Roster to School builds a list of enrolled students School responds by certifying enrollment of students and adding new Title IV aid recipients to roster. Reporting Deadlines O Certify and return NSLDS rosters within 15 days of receipt. O Correct errors within 10 days of receipt of the Error Acknowledgement file. O Report enrollment data to NSLDS at least every 60 days. O Verify that third party servicers are reporting the required data within the required timeframe 4

5 Who to Report O All students receiving Title IV aid currently and previously that are enrolled O Add aid recipients to roster if the students are not already on the roster O All students that received Title IV aid and have had a change in enrollment status O Graduates and withdrawals must be reported twice. Who to Report O Report multiple records per student if attending more than one program one for each program O Students should be reported at two locations of the same 8-digit OPEID ONLY IF the student is actually attending both locations O If the student is not enrolled at both locations, report the correct location for the student O Report the campus student is physically attending 5

6 What to Report O Reference NSLDS User guide for field parameters O Campus-Level Fields O Student SSN O 8-digit OPEID O Student Name and DOB O Student Permanent Address O Required for all enrollment statuses, except Z O Student Phone number - optional New What to Report O Campus-Level Fields, continued O Certification Date O Date enrollment information is certified by school. O Only reported on Campus Level, but applies to all associated program level data O Enrollment Status Effective Date O Effective date of student s enrollment status 6

7 What to Report O Campus-Level Fields, continued O Enrollment Status O Overall enrollment status at the location. O Status that is reported to loan servicers to determine student s loan repayment status. O F Full Time O G - Graduated O Q Three Quarter Time O W - Withdrawn O H Half Time O D - Deceased O L Less Than Half-Time O X Never Attended O A Leave Of Absence O Z Record Not Found What to Report O Campus-Level Fields, continued O Anticipated Completion Date (ACD) O Expected graduation or completion date O Term Begin and End Dates O Dates the current term began and will end 7

8 What to Report New O Campus-Level Fields, continued O Move To OPEID O If student switches campuses, this will move Campus and Program Level information to the new OPEID O Program Indicator O Report Y if the student is enrolled in at least one program O Report N if the student is not enrolled in any program at your location What to Report New O Program-Level Fields O CIP Code report each program separately O CIP Year 2010 O Program Credential Level O 01 Undergraduate Certificate or Diploma Program O 02 Associate s Degree O 03 Bachelor s Degree O 04 Post Baccalaureate Certificate O 05 Master s Degree O 06 Doctoral Degree O 07 First Professional Degree O 08 Graduate/Professional Certificate O 99 Non-credential Program (Preparatory coursework/ Teacher certification) 8

9 What to Report O Program-Level Fields, continued O Published Program Length years, months, or weeks O Published Program Length Measurement O Unit of measure:y=years, M=months, W=weeks O Weeks in Title IV Academic Year O Total number of weeks of instruction in the program s financial aid academic year. O Only required when length is reported in weeks or months. What to Report O Program-Level Fields, continued O Program Begin Date O Date the student began attending the program O Does not change if the student withdraws and returns to the same program O Program Enrollment Status O Matches campus-level enrollment status for all programs, except when graduating or withdrawing from only one of multiple programs O Program Enrollment effective date 9

10 What to Report O Program-Level Fields, continued O Special Program Indicator for these groups O A Special Admission Associate Degree Program O B Bachelor s Degree Completion Program O U Preparatory Coursework Undergraduate Program O P Preparatory Coursework Graduate Professional Program O T Non-credential Teacher Certification Program O N Not applicable How to Report O Online Reporting Methods O Online Add through NSLDS entry O Submittal Spreadsheet O Batch Reporting formats O Fixed-Width O Comma Separated Values (CSV) O Completed through SAIG mailbox between NSLDS and school O NSLDS user guide provides detailed instructions for each reporting method. 10

11 Which Reporting Method Should I Use? O Online Add O Best for small populations O Data added one student at a time through NSLDS screen O Errors presented in real time for corrections O Submittal Spreadsheet O Best for moderate sized populations O Useful for schools with limited IT support O Errors can be worked immediately and resubmitted. Which Reporting Method Should I Use? O Fixed Width O Best for large populations O File is typically created by large IT system from data extract O Receive error response file in SAIG mailbox O Comma Separated Values (CSV) O Best for large populations O Useful for schools with limited IT support as file can be created in Excel O Receive error response file in SAIG mailbox 11

12 Example 1 Terri Certificate enrolls in a certificate program in Cosmetology Operations (CIP ) at Small Town Beauty School (OPEID ). She begins full-time enrollment in a 60 week program. Example 1 Initial Reporting of Campus-Level Data OPEID: Certification Date: Enrollment Status Effective Date: Enrollment Status: F ACD: Program Indicator: Y 12

13 Example 1 Initial Reporting of Program-Level Data OPEID: CIP Code: Program Credential Level: 01 Published Program Length: Published Program Length Measurement: W Weeks in Title IV Academic Year: Program Begin Date: Special Program Indicator: N Enrollment Status: F Enrollment Effective Date: Example 1 O Terri graduates! Completed Campus-Level Data OPEID: Certification Date: Enrollment Status Effective Date: Enrollment Status: G ACD: Program Indicator: Y Initial Reporting of Program-Level Data CIP Code: Program Credential Level: 01 Published Program Length: Published Program Length Measurement: W Weeks in Title IV Academic Year: Program Begin Date: Special Program Indicator: N Enrollment Status: G Enrollment Effective Date:

14 Example 2 Billy Bachelor enrolls in dual major Bachelor s degree programs in History (CIP ) and Math (CIP ) at Big State University. He begins full-time in the 4- year academic program on 09/25/2013. How many campus level records will be reported? How many program level records? Example 2 - August Billy Campus-Level Data OPEID: Certification Date: Enrollment Status Effective Date: Enrollment Status: F ACD: Term Begin Date: Term End Date: Program Indicator: Y Program 1 History Program-Level Data OPEID: CIP Code: Program Credential Level: 03 Published Program Length: Published Program Length Measurement: Y Program Begin Date: Special Program Indicator: N Enrollment Status: F Enrollment Effective Date: Program 1 - Math Program-Level Data OPEID: CIP Code: Program Credential Level: 03 Published Program Length: Published Program Length Measurement: Y Program Begin Date: Special Program Indicator: N Enrollment Status: F Enrollment Effective Date:

15 Example 2 Billy has decided to only major in History and he has withdrawn from the Math program. Example 2 Billy Campus-Level Data OPEID: Certification Date: Enrollment Status Effective Date: Enrollment Status: F ACD: Term Begin Date: Term End Date: Program Indicator: Y Program 1 History Program-Level Data OPEID: CIP Code: Program Credential Level: 03 Published Program Length: Published Program Length Measurement: Y Program Begin Date: Special Program Indicator: N Enrollment Status: F Enrollment Effective Date: Program 1 - Math Program-Level Data OPEID: CIP Code: Program Credential Level: 03 Published Program Length: Published Program Length Measurement: Y Program Begin Date: Special Program Indicator: N Enrollment Status: W Enrollment Effective Date:

16 Example 2 After two consecutive W reporting s, the Math program drops from the roster. Continue to report on the History program. Gainful Employment Reporting to NSLDS 16

17 Gainful Employment Programs O The HEA provides that to be Title IV eligible an educational program must be offered by: O A public or non-profit postsecondary educational institution and leads to a degree; or O Any institution, if the program prepares students for gainful employment in a recognized occupation. Generally, all nondegree programs must lead to gainful employment. Generally, all programs at forprofit institutions must lead to gainful employment. Why to Report - GE O Data used to calculate a series of metrics including Debt-to-Earnings ratios. O Debt-to-Earnings ratio will determine if the program leads to gainful employment and determine eligibility for Title IV funding. 17

18 GE Reporting Deadlines O July 31, 2015 O Report through award years O Programs with medical and dental residencies report through O October 1, 2015 O Report award year O Report each award year by October 1 following completion of the award year. O Files must be submitted and free from errors on these dates. Preliminary submissions should begin earlier Who to Report - GE O ONLY submit data on student who were enrolled in a GE program O ONLY submit data on Title IV aid recipients (exclude recipients that only received FWS or FSEOG) O ONLY submit data for programs that exist as of July 1, 2015 O Data submitted in 2011 will not be available to schools. 18

19 Who to Report - GE O All Title IV students enrolled in GE Programs O A student enrolled in more than one GE Program must be reported separately for each program O A student who withdrew and re-entered the same GE program during the same award year must be reported separately for each enrollment O A student who was enrolled in the same GE Program during multiple award years must be reported separately for each award year. What to Report - GE O Institution Data O OPEID O Institution Name 19

20 What to Report - GE O GE Program Information O Program Name as labeled by school O Award Year O CIP Code 2010 version O Credential Level* O Medical and Dental Internship or Residency O Length of GE Program* O Length of GE Program Measurement* *Same definitions as those used in NSLDS enrollment reporting What to Report - GE O Student Data O SSN O First, middle, last name O DOB 20

21 What to Report - GE New O Student Data, continued O Enrollment status as of 1 st day of enrollment in program (F,Q,H,L) O Program Attendance Begin Date should not change over award years O Program Attendance Begin Date for Award Year will change with each award year What to Report - GE O Student Data, continued O Program Attendance Status During Award Year (G, W, E) O G Graduated O W Withdrawn O E - Enrolled O Program Attendance Status Date O Enrolled students will all have June 30 date O Graduated or withdrawn student will have date that corresponds to actual date of status. 21

22 What to Report - GE O Financial Data for Students O Only reported if student has graduated or withdrawn O Include total loan debt received for entire time of attendance in program, not just current award year What to Report - GE O Financial Data for Students O Private Loan Amount O Institutional Debt O Tuition and Fees Amount report the actual amount billed to student, not estimate in cost of attendance or catalog O Allowance for Books, Supplies, and Equipment usually reported as allowance in cost of attendance, unless school assesses a higher value of actual expenses New 22

23 How to Report O Online Reporting Methods O Online Add through NSLDS entry O Submittal Spreadsheet O Batch Reporting formats O Fixed-Width O Comma Separated Values (CSV) O Completed through SAIG mailbox between NSLDS and school O NSLDS user guide provides detailed instructions for each reporting method. Example 1 James started his Auto Mechanics GE Program course on May 15, 2010 and finished it on June 20, 2011, without taking any time off. So, he was enrolled in the program in Award Year and Award Year O How many years will be reported to NSLDS? O What will the reported program status be in 09-10? What will the status be in 10-11? (E, W, G) O Which year will loan debt data be reported? 23

24 Example 1 Example 2 Alex started the Computer Aided Drafting (CAD) certificate program on August 1, He withdrew on February 1, He re-enrolled in the CAD program on May 1, 2009 and remains enrolled at the end of the award year. O How many records will be reported for the award year? O What will the status of these records be? 24

25 Example 2 Resources -IFAP O FSA Conference Presentations O Session 23: NSLDS 2014 Enrollment Reporting O Session 58: Gainful Employment Reporting to NSLDS O Dept of Ed Webinars O 7/15/14: NSLDS Enrollment Reporting #4 O 7/30/14: NSLDS Enrollment Reporting #5 O 1/15/15: Gainful Employment Reporting to NSLDS O GEN O GEN O NSLDS User Guide 25

26 Questions? 26