PC User s Guide
Contents Chapter 1 Getting Started...1-1 Main functions of OfficeBridge...1-2 Sending / Receiving faxes and e-mails...1-2 Network printing...1-3 Scan to User...1-4 Bulletin board...1-5 Circulation...1-6 Request processing...1-7 OfficeBridge InfoMonitor...1-8 OfficeBridge Document Download Manager...1-8 OfficeBridge CoverPage Editor...1-8 OfficeBridge TWAIN Connector...1-9 OfficeBridge Backup Utility...1-9 OfficeBridge Address Book Utility...1-9 OfficeBridge Scan to Print Monitor...1-9 OfficeBridge TIFFMaker...1-9 Installing OfficeBridge on your PC...1-10 System requirements...1-10 Connecting a LAN cable...1-11 Assigning an IP Address...1-11 Installing OfficeBridge on your PC...1-15 For Windows XP Service Pack 2 and Windows Server 2003 users...1-21 Uninstalling OfficeBridge programs...1-22 Setting up the OfficeBridge Configuration...1-23 Configuring the network settings...1-23 TCP/IP settings...1-24 SMTP/POP server settings...1-27 E-mail Settings...1-30 Internet Time...1-35 Remote Connection...1-36 LDAP Settings...1-37 SNMP settings...1-41 FTP Shortcut setting...1-43 Displaying the electronic manuals...1-45 Chapter 2 Using OfficeBridge...2-1 Logging on / out of OfficeBridge...2-2 Logging onto OfficeBridge...2-2 Reviewing the document list...2-5 Document Lists...2-5 Status...2-9 Operating buttons...2-10 View items and list items...2-12 PC fax transmission and reception...2-14 Sending a document from a PC application...2-14 Sending documents stored in machine memory...2-16 How to enter the destinations...2-17 Setting transmission functions...2-24 Resending documents...2-26 Forwarding received documents...2-26
Canceling your transmissions...2-27 Reading your received documents...2-27 Network printing...2-28 Printing documents from the machine memory...2-28 Printing a document from a PC application...2-29 Network Scanning...2-30 Download the scanned image from the scan box...2-30 Download the scanned image using the TWAIN driver...2-32 Chapter 3 Using the Admin Tools...3-1 Opening the Admin Tools tab...3-2 Admin Tools menu...3-3 User Registration...3-5 User Registration...3-5 Administrator registration...3-10 Address Book...3-12 Forwarding Settings...3-22 Temporary Storage list...3-24 Common Job Settings...3-25 Scheduled Communication...3-25 Print Job...3-27 Management Information...3-29 Device Settings...3-29 Fax History...3-31 Mail History...3-33 Setup...3-35 Initial Settings...3-35 Scan Settings...3-36 Personal Outbox setting...3-37 Personal Inbox setting...3-39 Received Fax Forwarding...3-40 File Name...3-45 Folder Shortcuts...3-47 Archive Settings...3-50 Public Inbox...3-53 Bulletin Board...3-54 Circulated Box...3-55 Process Settings...3-56 Chapter 4 Trouble shooting...4-1 Troubleshooting the browser...4-2 Printing problems...4-7 Troubleshooting InfoMonitor...4-10 Troubleshooting Document Download Manager...4-11 Troubleshooting Scan to Print Monitor...4-12 Creating a shared folder...4-13 Windows XP Professional / Windows 2000...4-13 Windows XP Professional (Quick setting)...4-15 Index... I-1
Trademarks Muratec, the Muratec logo and all Muratec product names contained herein are trademarks of Murata machinery, Ltd and Muratec America, Inc. Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Windows XP, Windows Server TM 2003 and Internet Explorer are registered trademarks of the Microsoft Corporation. Screen shots reprinted by permission from the Microsoft Corporation. All other products referenced are trademarks or registered trademarks of their respective companies.
Chapter 1 Getting Started Main functions of OfficeBridge...1-2 Sending / Receiving faxes and e-mails...1-2 Network printing...1-3 Scan to User...1-4 Bulletin board...1-5 Circulation...1-6 Request processing...1-7 OfficeBridge InfoMonitor...1-8 OfficeBridge Document Download Manager...1-8 OfficeBridge CoverPage Editor...1-8 OfficeBridge TWAIN Connector...1-9 OfficeBridge Backup Utility...1-9 OfficeBridge Address Book Utility...1-9 OfficeBridge Scan to Print Monitor...1-9 OfficeBridge TIFFMaker...1-9 Installing OfficeBridge on your PC...1-10 System requirements...1-10 Connecting a LAN cable...1-11 Assigning an IP Address...1-11 Installing OfficeBridge on your PC...1-15 For Windows XP Service Pack 2 and Windows Server 2003 users 1-21 Uninstalling OfficeBridge programs...1-22 Setting up the OfficeBridge Configuration...1-23 Configuring the network settings...1-23 TCP/IP settings...1-24 SMTP/POP server settings...1-27 E-mail Settings...1-30 Internet Time...1-35 Remote Connection...1-36 LDAP Settings...1-37 SNMP settings...1-41 FTP Shortcut setting...1-43 Displaying the electronic manuals...1-45
Main functions of OfficeBridge "OfficeBridge" is a workflow management system that allows you import and manage image data created on your Muratec MFP. This chapter will introduce you to the different components of OfficeBridge. Sending / Receiving faxes and e-mails Using OfficeBridge, you not only can send a document from a PC application to a remote fax machine or e-mail location, but also read documents that have been routed to your PC. This process allows you to save time and reduce the paper consumption in your office. See PC fax transmission and reception on page 2-14 for more information. 1-2 Getting Started
Network printing OfficeBridge allows the machine to be used as a network printer. By selecting the dedicated Muratec OfficeBridge print driver, you can use the machine to print high-resolution documents. See Network printing on page 2-28 for more information. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-3
Scan to User This functions allows users to import images from the Muratec MFP into a personal scan box. Users can view the images, route them to another user, save them to a local desktop or network folder and/or send them to a remote fax terminal or e-mail address. See the OfficeBridge Reference Manual how to use this function. 1-4 Getting Started
Bulletin board OfficeBridge has a Bulletin Board Document list. This public document list is the area where any registered OfficeBridge users can view documents. You can add personal Inbox documents, scanned documents, etc. to the Bulletin Board Document list and notify all users of the contents. Also, a bulletin board viewing period can be set. See the OfficeBridge Reference Manual how to use this function. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-5
Circulation OfficeBridge has a Circulation Document list. This document list is used to distribute information to both individual users and group members simultaneously. You can add personal Inbox documents, scanned documents, etc. to the Circulation Document list and notify users of the contents. Both the originator and recipients can check the read status of each document. Also, a preservation time period can be set that will store the document for a certain time period after the circulation process has been completed. See the OfficeBridge Reference Manual how to use this function. 1-6 Getting Started
Request processing OfficeBridge has a Request Processing Document list. This document list allows users to request document processing to other users. The processor can notify the originator of its status and completion. If the processor cannot process the document, she/he can forward the document to another user for processing. See the OfficeBridge Reference Manual how to use this function. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-7
OfficeBridge InfoMonitor This utility is active on the users desktop and will alert the user when a new document has arrived in the scan box and when a outbound transmission or print job has been completed. For more details on how to use it, refer to Setting notification for newly arrived documents in OfficeBridge Reference Manual. OfficeBridge Document Download Manager This utility program is used to automatically download received documents. You can specify the document type, download destination and/or file format. In addition, you can set the specific download time. The setting target is an individual user only. Note that the Document Download Manager is available only for the PC in the same segment with the MFP. For more details on how to use it, refer to Setting automatic downloading in OfficeBridge Reference Manual. OfficeBridge CoverPage Editor OfficeBridge CoverPage Editor is an application software that allows you to create and store customized cover pages. On the cover page, you can insert information registered in the address book. The information you insert here is automatically set to the correct information for each destination, so there is no need to create a new cover page for each destination. You can also create and use different cover pages for different destinations and objectives. (Sample) See the OfficeBridge Reference Manual on how to use this function. 1-8 Getting Started
OfficeBridge TWAIN Connector This utility program allows you to convert the scanned images into picture files using TWAIN-compliant application software. See Download the scanned image using the TWAIN driver on page 2-32 for more information. OfficeBridge Backup Utility This utility program is used to automatically download received documents. You can specify the document type, download destination and/or file format. In addition, you can set the specific download time. You can set the target to multiple users/ devices, or documents in each folder. You can set the target to multiple users/ devices, or documents in each folder. OfficeBridge Address Book Utility This utility program is used to convert the address book from Excel format into a CSV file. Converting the data to CSV format enables "vcard" data conversion which can then be loaded into the OfficeBridge Address Book. OfficeBridge Scan to Print Monitor This utility program is used to register the printer and to set the saving destination (shared folder) for the document when the scan to printer function (scan the color document in the MFP and print it out on another color printer) is used. For more details on how to use Scan to Print Monitor, refer to Setting scan to print in OfficeBridge Reference Manual. OfficeBridge TIFFMaker 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI TIFFMaker is a print driver that converts files into Tagged Image File Format (TIFF) from your software application. For example, if you attach a TIFF file converted by TIFFMaker to the Muratec Internet Fax via e-mail, you can use the Muratec Internet Fax machine as a PC printer. Also, by using the e-mail forwarding feature on the Muratec Internet Fax machine, you can send your electronic document to a remote fax machine without printing. See the OfficeBridge Reference Manual how to use this function. Getting Started 1-9
Installing OfficeBridge on your PC System requirements Item PC Type Operating System CPU and Memory Interface port Network Protocols CD-ROM Requirements IBM s PC-AT compatible machine loaded with one of the following operating systems. Windows Server 2003 Windows XP Windows 2000 professional Windows NT 4.0 workstation Windows Me Windows 98 * Only English version Operating System is guaranteed. * Operation with Windows 98/Me upgraded from Windows 95/3.1 cannot be guaranteed. * Not compatible with command prompt of MS- DOS and Windows and DOS prompt. * Windows Server 2003 is for PC printing only. * Scan to Pirnt Monitor does not support Windows Me and Windows 98. Depends on the operating system Ethernet 10 Base-T, 100 Base-TX TCP/IP on Windows LPD(LPR), Port 9100 on Windows NT4.0 / 2000/ Server 2003 / XP CD-ROM drive 1-10 Getting Started
Connecting a LAN cable NOTE: Use Category 5 cable with an RJ-45 connector for the standard network port. 1 Make sure the MFP is turned off and unplugged. 2 Plug one end of the standard LAN cable into a LAN drop or hub and the other end into the Ethernet port on the left-side of the MFP. 3 Turin the power on. Assigning an IP Address If your network is using DHCP If a DHCP (Dynamic Host Configuration Protocol) server is installed on your network, an IP address will be automatically assigned after you connect the machine to the network. 1 To see the assigned IP address for your machine, print the System settings list by pressing <List> [Settings List] [System Settings] [Yes] on the control panel. 2 Go to Verifying the IP settings on page 1-14 and begin with step 14. NOTE: Once the DHCP server has assigned the IP address to your machine, that IP address MUST be reserved within the specific DHCP scope. Failure to do so could result in failed operation when the IP address lease expires. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-11
If your network is not using DHCP You should turn off the DHCP server setting. Then enter the IP address manually to install your machine on your network. 1 Press <Setting> on the control panel, then [Management]. 2 Press [Network Settings]. 3 If the OfficeBridge administrator has set up the password, enter it and press [Enter]. Otherwise go to step 4. 4 Press [IP Address]. 5 Press [DHCP Setting]. 1-12 Getting Started
6 Select [OFF] and press [Enter]. 7 Press [IP Address]. 8 Enter the appropriate IP address using the numeric keys. Press the arrow keys to navigate the field. Press [Clear] to delete a number. 9 Press [Enter]. The display returns to the TCP/IP settings menu. 10 Press [Subnet Mask] and enter the appropriate IP address, then press [Enter]. Refer to the above steps on how to enter the IP address. 11 If necessary, enter the gateway address. 12 When you are finished, reboot the machine to activate the new settings. (Press [Yes] on the LCD when prompted. The machine reboots automatically.) 13 Go to Verifying the IP settings on next page. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-13
Verifying the IP settings 14 Print the network setting list to view the new configuration. To print the network settings list: Press [Settings], [List], [Network Settings], then [Yes]. 15 At the command prompt on a network computer, type ping followed by the IP address of your machine. If the machine is active on the network, you will receive a reply. (Sample) NOTE: To run the command prompt: On Windows 98 Click Start Programs MS-DOS Prompt On Windows Me Click Start Programs Accessories MS-DOS Prompt On Windows 2000 and XP Click Start ALL Programs Accessories Command Prompt On Windows NT 4.0 Click Start Programs Command Prompt 1-14 Getting Started
Installing OfficeBridge on your PC NOTE: To install the local print driver on your PC, refer to the Local Printer Setup manual on CD. Install utility programs or drivers on each computer. Before installing, scan for viruses and close any running applications. Failing to do so may interfere with proper installation. Windows 2000, Windows XP, Windows NT 4.0, and Windows server 2003 requires that you have administrative access to install drivers and utility programs on your computer. Here the procedure is explained using MFX-2850. When installing the OfficeBridge to MFX-2350, the dialog will display MFX-2350 instead of MFX-2850. (Be sure to select MFX-2350 in step 5) 1 Insert the Installation Disk CD into the CD-ROM drive on your computer. If the CD does not auto-run, use Windows Explorer to run the InstMenu.exe program from the root directory of the CD. 2 Click [Setup], and then [OfficeBridge]. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 3 Click [Next]. 12 13 AI Getting Started 1-15
4 After carefully reading the License Agreement, click [Yes] if you agree. 5 Select your MFP, then click [Next]. 6 Select Network and click [Next]. NOTE :To install the local print driver on your PC, refer to the Local Printer Setup manual on CD. 1-16 Getting Started
7 Click [Next]. If you want to install the driver into another location, click [Browse] and located the preferred file location. 8 Select the utilities and drivers you want to install. If you press the plus button, all the utilities and drivers will be displayed. If you do not want to install a particular program, simply uncheck the corresponding checkbox. Check the box for OB Pro Backup Utility and/or OB Pro Scan to Print Monitor (MFX-2850 only), as needed. 9 When you have finished selecting programs, click [Next]. 10 Click [OK]. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-17
11 When the Server Search dialog appears, enter the IP address of your MFP. NOTE: Even if you do not know the MFP s IP address, you can find it by following these steps. (1) Click [Search]. The setup program will search for the IP address of MFP devices on the network. After a few moments, any Muratec MFP s on the network will be displayed. On the Windows XP Service Pack 2, Windows Security Alert dialog will appear when clicking [Search]. In this case, click [Unblock] to continue searching. (2) Select an IP address, then click [OK]. 12 After entering the IP address, click [OK]. 1-18 Getting Started
13 Specify which program folder you want to use when launching programs from the Start menu. To specify another folder, enter the folder name in Program Folder:. To use a pre-existing program folder, select it from the Existing Folders: list. Then click [Next.] 14 Select which program shortcuts you want to create on your computer s desktop. If you do not want to create a particular shortcut, simply uncheck the corresponding checkbox. 15 Click [Next]. 16 Select which programs to add to the Startup group. When programs are added to the startup group, they will be launched automatically when the computer is turned on. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI If you do not want to install a particular shortcut, simply uncheck the corresponding checkbox. Getting Started 1-19
17 Click [Next]. 18 The settings that were previously entered will be displayed. If you would like to change any of these, click [Back] to go back and modify the previous settings. 19 Click [Next]. 20 When installation is complete, the completion wizard will appear. 21 Select the Yes, I want to restart my computer now. radio button and click [Finish]. 22 See the OfficeBridge Reference Manual and set up the utility programs. 1-20 Getting Started
For Windows XP Service Pack 2 and Windows Server 2003 users On Windows XP Service Pack 2 or Windows Server 2003, the Windows Security Alert dialog will be displayed when programs such as the InfoMonitor, Scan to Print Monitor or drivers such as TWAIN Connector initially start. In this case, click [Unblock] Windows Firewall will block the communication between drivers and programs and any external devices, such as the InfoMonitor or the TWAIN connector. Therefore, you need to release the Firewall communication block when using these programs and/or drivers. If you click other buttons except [Unblock] by mistake 1 Click [Control Panel] from [Start] for Windows. The Control Panel screen will be displayed. 2 Double-click the [Windows Firewall] icon. Windows Firewall dialog will be displayed. 3 Click the [Exceptions] tab. The list for programs or drivers will be displayed. Firewall will be blocking communications for the programs or drivers that have unchecked boxes. 4 Select the checkboxes for programs you wish to unblock. 5 Click [OK]. The block for checked programs or drivers will be released, and the communication will run normally. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-21
Uninstalling OfficeBridge programs If you wish to uninstall OfficeBridge programs for any reason, perform the following procedures. NOTE: By performing this procedure, all installed OfficeBridge programs will be deleted. 1 Open the Control Panel window. 2 From the Add or Remove Programs dialog, select OfficeBridge Pro. 3 Click Change/Remove (or Add/Remove if using Windows 98/Me, NT4.0). OfficeBridge Utility Maintenance program will appear. 4 Click Delete. 5 Follow the prompts to uninstall the OfficeBridge programs from your PC. 1-22 Getting Started
Setting up the OfficeBridge Configuration Configuring the network settings Set up the following items to use the MFP on network: TCP/IP This sets the TCP/IP network environment (IP address, subnet mask, etc.) SMTP/POP This sets the e-mail server settings (e-mail address, servers, etc.) E-mail Settings This sets the send document file format, e-mail template registrations, etc. Internet Time This sets the internet time server. Remote Connection This sets whether to allow access from computers in other segments. LDAP Settings This creates settings for LDAP (Light Directory Access Protocol) server. SNMP Settings This setting allows you to configure SNMP related items. FTP Shortcuts This sets the FTP server shortcuts. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-23
TCP/IP settings This sets the network environment for viewing received faxes and e-mails on a MFP-connected computer or when using the MFP as a printer. NOTE: If an administrator has been registered, you should log-in as the administrator to access this setting. 1 Enter your machine s IP address in the URL address field of your browser (for example, http://192.168.1.10/) and log on to OfficeBridge. 2 Click [TCP/IP] on the Admin Tools tab. The TCP/IP Settings dialog will appear. 1-24 Getting Started 3 Configure the settings, then click [Save] to save the settings. 4 If you entered or changed the DHCP Setting, IP Address, Subnet Mask, HTTP Port No., Client Port No. or InfoMonitor Port No., reboot the machine to activate the new settings. To reboot the machine, press the <Setting> key, and press [OB Pro shutdown]. When the machine prompts you to shutdown, turn the power switch to off and after a few seconds turn it back on.
Item NetBIOS Name Work Group Name DHCP Setting IP Address Subnet Mask Gateway Address DNS Server Address DNS Suffix WINS Address HTTP Port No. Client Port No. Description Enter the NetBIOS name. A NetBIOS name can contain up to 15 alphanumeric characters and the symbol with no blank spaces. The NetBIOS name must be unique on the network. Enter the name of the workgroup to which your machine belongs. If there is not a workgroup on your network, create a workgroup in Windows. A domain name cannot be used as a workgroup name. If there is not a workgroup on your network, create a new workgroup by typing a new name that contains up to 15 characters. The name cannot include symbols or blank spaces. The name can include alphanumeric and the following symbols:! @ # $ % ^ & ( ) _ ` { }. ~ Consult with your network administrator before creating a new workgroup. A domain name cannot be used as a workgroup name. The NetBIOS name must be unique on the network. If a DHCP server is installed on your network, select ON. After rebooting the machine, an IP address and Subnet Mask will be automatically assigned by the DHCP server. According to the DHCP server setting, a primary gateway address and primary DNS server address may be assigned as well. If your network is not using DHCP, select OFF. IMPORTANT: Once the DHCP server has assigned the IP address to your machine, that IP address MUST be reserved within the specific DHCP scope. Failure to do so could result in failed operation when the IP address lease expires. Enter the IP address of your machine. Enter the IP address for the subnet mask. Enter the IP address of the gateway. Enter the IP address of the DNS server. Enter the DNS suffix. Enter the IP address of the WINS server. Select the HTTP port number for connecting the optional OfficeBridge Expansion Kit from your web browser. Normally, set to 80. Select the UDP port number used for automatically searching OfficeBridge when installing the OfficeBridge printer. Normally, set to 60000. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-25
InfoMonitor Port No. Remote Connection Port No. Port 9100 Port No. Scan to Print Monitor Port No. [Initialize] Select the UDP port number used when OfficeBridge sends notification of newly arrived faxes etc. to InfoMonitor. Normally, set to 61000. Enter the port number that allows a connection between computers and MFP's located within different segments of the network. Normally, set to 80. When the optional print controller kit (OP-550) is installed and the Port 9100 is selected as standard TCP/ IP, enter the same port number here. Normally, set to 9100. To use the Scan to print monitor function, enter the same port number with Scan to Print Monitor here. Normally, set to 62000. NOTE: This item will not be displayed for MFX-2350. Initializes the TCP/IP settings. The settings will return to the factory default setting. 1-26 Getting Started
SMTP/POP server settings This sets the e-mail sending/receiving environment. NOTE: If an administrator has been registered, you should log-in as the administrator to access this setting. Sender Information 1 Enter your machine s IP address in the URL address field of your browser (for example, http://192.168.1.10/) and log on to OfficeBridge. 2 Click [SMTP/POP] on the Admin Tools tab. The SMTP/POP Settings dialog box will appear. 3 Configure the settings, then click [Save] to save the settings. Item Name E-mail Address Description Enter the name that is displayed in the sender field ( From field) when sending e-mail. Up to 40 characters can be registered. Enter the e-mail address that is assigned to your machine. Up to 50 characters can be registered. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-27
Mail Server Sending mail (SMTP) Server Receiving mail (POP3) Server User ID for POP3 Password for POP3 Check for New Mail Receive before Sending Enter the domain name or IP address of the SMTP server used for sending e-mail. When entering a domain name, it can be entered up to 50 characters. Enter the domain name or IP address of the POP3 server used for receiving e-mail. When entering a domain name, it can be entered up to 50 characters. NOTE: You must register both the SMTP and POP3 server fields even if they are the same. Enter the user ID for the POP3 server. Up to 50 characters can be registered. Enter the password for the POP3 server. Up to 50 characters can be registered. Set the interval at which the mail server is to check for new mail. The minimum value is 5 seconds and the maximum is 99 hr 59 min 59 sec. The default setting is 10 min. If you want to check for mail manually, set all of these values to 0. In this case, you can receive an arrived e-mail by the following procedures. <Receiving e-mail manually> 1. Press [FAX] on the control panel of your machine. 2. Press [Others] on the display. 3. Press [Next] to show the next screen. 4. Press [Check Mail]. For some providers, POP authentication is required before sending (send request to SMTP server). In this case, select this item. SMTP Port No. Enter the SMTP port number. (0 65535) Normally, set to 25. POP3 Port No. Enter the POP port number. (0 65535) Normally, set to 110. 1-28 Getting Started
Mail Server SMTP Reception SMTP Reception [Initialize] Select POP3 Authentication Method Select SMTP Authentication Method User ID for SMTP Password for SMTP Domain for Receiving Receiving Port No. [Security] button APOP (Authenticated POP) is a POP security protocol that encrypts the POP password when connecting with the POP server. If APOP is available on the POP server you are using, select APOP. Otherwise, select Standard. Select the SMTP authentication method if the SMTP server you are using requires authentication. Enter the user ID for the SMTP server, if necessary. IUp to 50 characters can be registered. Enter the password for the SMTP server, if necessary. Up to 50 characters can be registered. When receiving mail using SMTP from the mail server, this sets the accepting domain name. SMTP reception is not possible unless this is set. IUp to 50 characters can be registered. Input the SMTP port number. Normally, set to 25. You can register up to five computer IP addresses or domains for clients allowed to receive. Click the [Security] button, then register in the Security dialog. Initializes the SMTP/POP settings. The settings will return to the factory default setting. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-29
E-mail Settings This sets the operation environment for convenient e-mail usage. NOTE: If an administrator has been registered, you should log-in as an administrator to access this setting. 1 Enter your machine s IP address in the URL address field of your browser (for example, http://192.168.1.10/) and log on to OfficeBridge. 2 Click [E-mail Settings] on the Admin Tools tab. The E-mail Settings dialog box will appear. 3 Configure the settings, then click [Save] to save the settings. 1-30 Getting Started
Item Attach File Format Insert Coversheet (I-Fax) or Subject/Text (E-mail) Description Select whether to convert documents into "PDF", "TIFF-S" or "TIFF" format when sending an e-mail. PDF The document is converted into PDF format. However, a PDF file can only be transmitted to an e-mail inbox. TIFF-S (ITU-T T.37 simple mode) The document is converted into a TIFF format based on T.37 simple mode. T.37 is an international standard for Internet faxing. When a document is sent in simple mode format, it can be received normally by other Internet fax devices. However, all attached documents are converted to A4 size and 200 dpi resolution. TIFF (ITU-T T.37 full mode) The document is converted into a TIFF format and is sent at the original document size and resolution selected during scanning. TIFF Image Encoding Method sets the image encoding method for sending documents with TIFF. Select MH, MR, MMR, or JBIG. NOTE: This setting is effective only for e-mail sent from the PC. For the attached file format of e-mail sent from the machine, you should set it using the machine s control panel. However, the TIFF Image Encoding Method setting is effective for both e-mail sent from PC and machine. Select whether to attach the following subject line and text message automatically into an e-mail, when these items are not filled in by the user. Subject: E-mail Message Text: This is an e-mail message. Please see the file attached. When Insert text is selected, you can also select whether to add the sender information to the text. The sender information can be stored in SMTP/POP Server Settings dialog (page 1-27). NOTE: This setting is effective only for e-mail sent from the PC. However, The sender information setting is effective for both e-mail sending from PC and machine. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-31
E-mail Template Up to 10 e-mail templates can be registered for sending. Registered e-mail templates can be accessed from the machine when sending an e-mail. To register or edit an e-mail template: (1) Click [E-mail Template Registration]. The E-mail Template Registration screen will appear. (2) To register a new template,, select an available template. To edit an existing template, select the template name you want to edit. The E-mail Template dialog box will appear. (3) Enter the items, then click [Save]. Show recipients on Tx e-mail Select whether or not to write the e-mail destination information (To, Cc, Bcc) in the e-mail header. If a large e-mail is broadcasted to multiple addresses, some SMTP servers may not accept the e-mail transmission. If this happens, select No show one recipient. 1-32 Getting Started
When mail that cannot be analysed is received Request receipt verification when sending mail When mail requesting MDN is received In some cases, received e-mail cannot be printed correctly due to the format of the received file. This mode allows you to either return an error message to the sender or have the message forwarded to another inbox. Return error notice to author Returns an error notice to the author. Return mail to author Returns the original e-mail to the author. Forward mail to others Forwards the e-mail to another e-mail address without returning it to the author. You can only set up one forwarding location for e-mail that cannot be analysed. The forwarding e-mail address can contain up to 50 characters Select whether to request a delivery confirmation (DSN) or read receipt (MDN) when sending e-mail. Delivery Status Notification (DSN) from receiving server Requests a delivery confirmation. Message Disposition Notification (MDN) showing that recipient read the mail Requests a read receipt. Request both reception notifications Requests both a delivery confirmation and a read receipt. Do not request either reception notifications The delivery notification and read receipt will not be requested. NOTE: Some mail servers and e-mail reception software will not respond to these requests. Select whether to return a MDN (Message Disposition Notification) when the received e-mail requests an MDN. Do not send MDN Do not send an MDN when requested. Send MDN Send an MDN when requested. [Specify MDN Recipients] Only reply to specific e-mail addresses or domains. Select [Specify MDN Recipients], then register e-mail addresses or domain names. Up to five can be registered. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI NOTE: If you check Send MDN, but do not set the Specify MDN Recipients, MDN replies are sent to all e-mail requesting them. Getting Started 1-33
When mail that requests fax forwarding is received Select whether to accept or deny e-mail to fax forwarding requests. Reject forwarding request Denies forwarding requests. Accept forwarding request Accept forwarding requests. [Setting Security for Fax Forwarding] Set this to restrict fax forwarding to specific e-mail addresses and domain names. Up to five can be registered. Select [Setting Security for fax forwarding], then register in the Setting Security for Fax Forwarding dialog box. [Initialize] NOTE: If you check Accept forwarding requests but do not set the Setting Security for Fax Forwarding, then all e-mail requesting fax forwarding are forwarded. Initialize the e-mail settings. The settings will return to the factory default setting. 1-34 Getting Started
Internet Time This sets the internet time server to synchronizes with the time server automatically. NOTE: If an administrator has been registered, you should log-in as the administrator to access this setting. 1 Enter your machine s IP address in the URL address field of your browser (for example, http://192.168.1.10/) and log on to OfficeBridge. 2 Click [Internet Time] on the Admin Tools tab. The Internet Time Settings dialog box will appear. 3 Configure the settings, then click [Save] to save the settings. Item Setting Time Server Connection Description Select whether to activate this setting. When it is set to On, the internet time server synchronizes the time the time server automatically. Specify the connection method to an Internet time server, and its IP address or name. Auto Check here to connect to the time server automatically. With this checked, your system automatically searches for a time server on the network to which the MFP is connected, and if a time server exists on the network, your system synchronizes its system clock with a first-found time server. Manual Check here to connect to the time server manually. Enter the IP address of the time server in Time Server IP Address or its name in Time Server Name. You can enter up to 50 alphanumeric characters. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-35
Time Synchronizing Interval Connection Status [Initialize] Specify the time interval in which your system synchronizes with the Internet time server. The value should be from 1 to 17 minutes. Shows the current status of synchronizing. Initializes the Internet Time settings. The settings will return to the factory default setting. Remote Connection This sets whether to allow access from computers located in other segments. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. 1 Enter your machine s IP address in the URL address field of your browser (for example, http://192.168.1.10/) and log on to OfficeBridge. 2 Click [Remote Connection] on the Admin Tools tab. The Remote Connection Settings dialog box will appear. 3 Configure the settings, then click [Save] to save the settings. Item Setting Login Name Login Password [Initialize] Description Select whether to activate this setting. When it is set to On, the remote connection is activated. Enter the login name required when other users log in to the MFP. You can enter up to 30 alphanumeric characters. The default setting is admin. It is recommended that you change the password after installation. Enter the password required when other users log in to the MFP. You can enter up to 20 alphanumeric characters. The default setting is admin. It is recommended that you change the password after installation. Initializes the Remote Connection. The settings will return to the factory default setting. 1-36 Getting Started
LDAP Settings NOTE: If you are unsure about these settings, consult your system administrator. NOTE: If an administrator has been registered, you should log-in as the administrator to access this setting. Registering or editing LDAP server setting 1 Log-in to OfficeBridge. 2 Click [LDAP Settings] on the Admin Tools tab. The LDAP Settings screen box will appear. 1 2 Getting Started 3 4 5 6 7 8 9 Item No Name Default Settings Initialize Parameter Settings Description The LDAP server number. The registered LDAP server name. The default LDAP server. To change the default server, click the [OFF] button next to the server you want to set as the default. To clear the LDAP server settings, select the LDAP server you want to delete and select [Initialize]. Select this button to configure the LDAP parameters (page 1-40). 3 Select a number (01 to 05) you want to register or edit. The LDAP Server Settings dialog will appear. 4 Configure the settings and click [Save]. 10 11 12 13 AI Getting Started 1-37
Item Name Server Name IP Address Port Number Account Password Log-in Required User Login Start Point Description Enter a name for identification purposes. Enter the LDAP server name. Enter the IP address of the LDAP server. IP address is given priority if both the LDAP server name and IP address are registered. Enter the port number that the LDAP server is using. The default port number is 389. Enter the account name used to log-on to the LDAP server. Enter the password used to log-on to the LDAP server. If the LDAP server requires authentication, select Yes. When it is set to Yes, the OfficeBridge users will be prompted to enter an account name and password when they access the LDAP server. NOTE: This account name and password can be registered on the User Set-up dialog (page 3-6), in advance. Set the search start position when searching the LDAP server. 1-38 Getting Started
Maximum Results Time Limit Optional Settings Default Server Setting Deleting an LDAP server Enter the maximum number of search results to be displayed. The number can be entered within the range of 1 100. The default number is 50. Enter the maximum search time. The time can be entered within the range of 0 9999 seconds. The default setting is 0 (unlimited setting). Attribute Enter an attribute for LDAP searching. Value Enter a value you want to search. Searching method Any: Displays the search results that contain the value you entered. Initial: Displays the search results that begin from the value you entered. Final: Displays the search results that end with the value you entered. Equal: Displays the search results that exactly match with the value you entered. Not Use: Ignores the value you entered. Select whether to make this server the default server. 1 Repeat steps 1 and 2 in Registering or editing LDAP server setting (page 1-37). 2 Select the LDAP server you want to delete. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI 3 Click [Initialize]. 4 When prompted, click [OK]. Getting Started 1-39
Parameter Settings 1 Repeat and 1 through 2 in Registering or editing LDAP server setting (page 1-37). 2 Click [Parameter Settings]. The Parameter Settings dialog box will appear. 3 Enter an attribute and click [Save]. NOTE: You can register up to two attributes for each search object. When two attributes have been registered, the attribute 1 (ex. cn ) is used as the search filter. And then, the machine will retrieve the records that include the registered attributes you set. For example, when the LDAP parameters are set as follows, and you entered a name for the search object, the machine first requests the LDAP server to search the record that includes cn=(text you ve entered). Then, the machine retrieves the parameters based on all the registered attributes (cn, commonname, mail, facsimiletelephonenumber, telephonenumber, o, ou) from the searched records. Name1 : cn Name2 : commonname Mail1 : mail Mail2 : Fax1 : facsimiletelephonenumber Fax2 : Tel1 : telephonenumber Tel2 : Dept.1 : o Dept.2 : ou 1-40 Getting Started
SNMP settings 1 Log-in to OfficeBridge. 2 Click [SNMP Settings] on the Admin Tools tab. The SNMP Settings dialog box will appear. Item Start Service Setting Agent Identification Description Enable or disable the SNMP search agent. Contact Destination Enter the administrator name. Up to 255 characters can be entered. Name Enter the machine model name. Up to 40 characters can be entered. Location Enter the location where the machine is installed. Up to 100 characters can be entered. Name and Location fields are shared with Device Setting in the "Management Information" column. This means if you change these fields, the fields in Device Setting will also be changed, and vice versa. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-41
Security Initialize Enter the community name. The community name is used to check whether incoming SNMP requests have the correct community name or not. The community name is displayed as for security reasons. The default community name is public. You can enter up to 20 characters for the community name. For details, refer to the documentation of the SNMP manager you are using. If you want to specify the hosts from which to accept the SNMP request, check Accept requests from specified hosts and enter the IP address and community name. Up to three hosts can be registered. Initialize the SNMP settings. The settings will return to the factory default setting. The Name and Location will not be initialized. To initialize them, click [Device Settings] from Management Information column, then click [Initialize]. 3 When you are finished, click [Save] to save the settings. 1-42 Getting Started
FTP Shortcut setting Creating or editing an FTP shortcut 1 Log-in to OfficeBridge. 2 Click [FTP Shortcuts] on the Admin Tools tab. A list of registered folder shortcuts will be displayed. 1 2 Getting Started 3 4 5 6 7 8 9 Item No Name [Initialize] Description The FTP shortcut number. The registered FTP shortcut name. To delete an FTP shortcut, select the shortcut and click [Initialize]. 3 Select a number (01 to 20) you want to create or edit. The FTP Shortcut Settings dialog box will appear. 10 11 12 13 AI Getting Started 1-43
Item Shortcut Name Host Name Folder Name User Name Password Description Enter the shortcut name for identification purposes. Enter the FTP server name. Enter the folder name on the FTP server. Enter the user name for the FTP server. Enter the password for the FTP server. 4 Configure the settings, then click [Save]. Deleting an FTP shortcut 1 Select the FTP shortcut you want to delete. 2 Click [Initialize]. 3 When prompted click [OK]. 1-44 Getting Started
Displaying the electronic manuals NOTE: To read the Local Printer Setup manual, Adobe Acrobat Reader is required. To install it, click the icon on the screen. 1 Insert the Installation Disk CD into the CD-ROM drive on your computer. If the CD does not auto-run, use Windows Explorer to run the InstMenu.exe program from the root directory of the CD. 2 Click [Manuals]. 3 Select the manual you want to view. 1 2 Getting Started 3 4 5 6 7 8 9 10 11 12 13 AI Getting Started 1-45
1-46 Getting Started
Chapter 2 Using OfficeBridge Logging on / out of OfficeBridge...2-2 Logging onto OfficeBridge...2-2 Reviewing the document list...2-5 Document Lists...2-5 Status...2-9 Operating buttons...2-10 View items and list items...2-12 PC fax transmission and reception...2-14 Sending a document from a PC application...2-14 Sending documents stored in machine memory...2-16 How to enter the destinations...2-17 Setting transmission functions...2-24 Resending documents...2-26 Forwarding received documents...2-26 Canceling your transmissions...2-27 Reading your received documents...2-27 Network printing...2-28 Printing documents from the machine memory...2-28 Printing a document from a PC application...2-29 Network Scanning...2-30 Download the scanned image from the scan box...2-30 Download the scanned image using the TWAIN driver...2-32
Logging on / out of OfficeBridge NOTE: In order to gain OfficeBridge access, you must be a registered user. Contact your System Administrator if necessary. Logging onto OfficeBridge Logging onto OfficeBridge from your PC 1 Enter your machine s IP address in the URL address field of your browser (for example, http://192.168.1.10/). or If you created the OfficeBridge shortcut on your desktop, click it. 2 Select your user name. Item Page Display User ID Unread Documents User Name Group Login Description The large number is the page currently being displayed. The underlined numbers indicate pages that can be displayed. Sets the number of addresses to be displayed (10, 20, or all). Displays the user IDs of the users. The letter icon indicates that there are unread files. Click the name to login. If you select your group, it will make it easier to find your user name. Select the list button to filter the groups. Icons are used to show which users have logged in. 2-2 Using the OfficeBridge
3 Enter your password. If you have not setup a password, skip to step 4. 4 You are now logged in. If a category contains an unread document, will be displayed on the tab. The document list screen displayed immediately after login is the category that has unread documents. If there are multiple categories with unread documents, the category on the left will take precedence. 1 2 3 Using the OfficeBridge 4 5 6 7 8 9 10 11 12 13 AI Using the OfficeBridge 2-3
Logging out of OfficeBridge 1 Press [Log Out]. NOTE: Simply closing the window does not mean that you have logged out OfficeBridge. 2-4 Using the OfficeBridge
Reviewing the document list Document Lists Scan The scanned documents will be listed on this tab. Scan to User documents will arrive here. Personal Outbox The files you have sent using OfficeBridge will be listed on this tab. 1 2 3 Using the OfficeBridge 4 5 6 7 8 9 10 11 12 13 AI Using the OfficeBridge 2-5
Personal Inbox The forwarded files will be listed on this tab. See Forward Settings on page 3-22 how to forward fax and e-mail to this box. Pubic Inbox The files that the machine has received will be listed on this tab. See Received Fax Forwarding on page 3-40 how to forward fax and e-mail to this box. 2-6 Using the OfficeBridge
Bulletin Board The files that are posted on the bulletin board are listed on this tab. See the Reference manual how to this function. Circulated The files that are in circulation are listed on this tab. See the Reference manual how to this function. 1 2 3 Using the OfficeBridge 4 5 6 7 8 9 10 11 12 13 AI Using the OfficeBridge 2-7
Processing The files that you have requested or you are requested to process are listed on this tab. See the Reference manual how to this function. Admin Tools The tab contains OfficeBridge settings and functions that can be adjusted. See Chapter 3 Using the admin tool and Chapter 1 Setting the OfficeBridge configuration" for details on set-up. 2-8 Using the OfficeBridge
Status Item User Name Remaining Disk Space Forward Setting Auto Refresh Receiving Fax Forwarding [Log Out] Description The user who is currently logged on will be displayed. This displays the amount of free memory remaining within OfficeBridge. If there is not enough memory, you may not be able to scan documents with large contents or receive documents. This shows the status of the forward settings for your Personal Inbox. To set up or change the settings, see Forwarding Settings on page 3-22. Select whether to make the Auto Refresh function active or not. The selected status will be highlighted. If [ON] is selected, it will be automatically refreshed every five minutes. If [OFF] is selected, press [Refresh] to see the latest information. This shows the status of the MFP s forwarding setting for received faxes and e-mails. To set up or change the settings, see Receiveed Fax Forwarding (page 3-40). Select this button to log-out of OfficeBridge. Status 1 2 3 Using the OfficeBridge 4 5 6 7 8 9 10 11 12 13 AI Using the OfficeBridge 2-9
Operating buttons Buttons Button [Send] [Print] [Download] Description Selecting a file and clicking this button will send the selected files to other faxes, e-mail addresses or Office- Bridge users. See Sending document in the machine memory on page 2-16 for details. Selecting a file and clicking this button will print the selected file. See Printing documents in the machine memory on page 2-28 for details. Selecting a file and clicking this button will download the selected file to your PC. The file will be downloaded in the specified format, which you can specify in Initial Settings. See Download the scanned image from the scan box on page 2-30 for details. Selecting a file and clicking this button will delete the selected file. [Delete] [Post to the Bulletin Board] Selecting a file and clicking this button will post the selected file to the bulletin board. See the OfficeBridge Reference Manual for more information of how to this function. 2-10 Using the OfficeBridge