LEA Information A. LEA Information 1. What is the total student enrollment based on the most recent BEDS Day submission? 2. 4,068 What is the student enrollment by grade band based on the latest BEDS Day submission? Grades K-2 Grades 3-5 Grades 6-8 Grades 9-12 Enrollment 894 935 930 1,309 3. What is the name of the district administrator entering the technology plan survey data? Dr. Lynne Pampel 4. What is the title of the district administrator entering the technology plan survey data? Assistant Superintendent 4a. If the response to question four was "Other", please provide the title. 07/09/2015 08:28 AM Page 1 of 16
Instructional Technology Vision and Goals B. Instructional Technology Vision and Goals 1. Please provide the district mission statement. The East Greenbush Central School District Board of Education Mission is: "To promote the maximum growth of every child who is served educationally by its programs and services." 2. Please provide the executive summary of the instructional technology plan, including vision and goals. Instructional Technology Vision Statement The East Greenbush Central School seeks to seamlessly integrate technology into all aspects of communication, collaboration, instruction, and program development in the pursuit of excellence in educational experiences for all students Instructional Technology Goals The District will expose a percent of students to word processing hardware to determine student preference. 20% of all elementary students grades 3-5 and 20% of all secondary students grades 6-12 will be surveyed on their preference for 1:1 device use for assessment purposes. Students will attend a vendor fair, during the third week in September, and have the opportunity to use a laptop, a laptop with an external keyboard and a Chromebook to complete brief exercises using word processing and Internet functions. Each participating student will rate their preference. The results of this survey will drive the District s technology purchasing plan for student use. The District s purchasing plan will completed by September 30, 2015. The District will prepare for access to electronic, web based state assessments for grades 3-12 for. All elementary and secondary school buildings will be equipped with technology and Wi-Fi access that will allow for simultaneous participation in all state assessment by September 2018. The District purchasing plan will outline planned spending across 3 years of hardware and the supporting infrastructure and will consider adaptive technology needs to ensure equitable access, where possible, for students with disabilities. All classrooms will have wireless capability, for Bring Your Own Device (BYOD) Activities for instructional purposes by June 2016. The District will improve Anywhere, Anytime Access by migrating to Google Applications. All Email and curriculum documents will be moved off of the District network to Gmail and Google Drive on September 7 2015. Faculty and administrators will receive professional development on the Google Applications Platform on September 2, 2015 and will have full access by September 8, 2015. All students, grades 3-12 will be provided with a District Gmail account by September 2016. Elementary students, grades 3-6, will be able to Email other internal students and teachers and secondary students will be able to Email internal and external parties. The District will identify a district wide, grades 3-8, Technology Curriculum to prepare students for electronic submission of word processed documents, improve student research skills, increase authentic learning opportunities, develop web based presentations and publications, increase student to student and student to teacher collaboration within and outside of the classroom, and to expand virtual learning opportunities using technology by September 2016. The District will pilot a web based Assessment Management and Data Analytics program with one building of grades 3-5 students to improve targeted instructional delivery and prepare students for web based assessment platforms by June 2016. 07/09/2015 08:28 AM Page 2 of 16
Instructional Technology Vision and Goals 3. Please summarize the planning process used to develop the instructional technology plan. Please include the stakeholder groups participating and outcomes of the instructional technology plan development meetings. The East Greenbush Central School District Technology Committee is comprised of community members, administrators, parents and teachers. The standing members are listed: Mr. Mike Buono, Board of Education Member and Parent; Mr. John Dunn, Board of Education Member and Parent; Mrs. Susan Garrigan-Piela, Board of Education Member; Dr. Shay Harrison, Board of Education President; Mrs. Michelle Conway, Community Member and Parent; Mr. Jeffrey Ecker, Green Meadow Elementary Teacher; Ms. Melissa Gilligan, Bell Top Elementary Teacher; Mr. Peter Goodwin, Red Mill Elementary Teacher; Mr. Wayne Grignon, Goff Middle School Principal; Mrs. Tammy Kirwin, Goff Middle School Teacher; Mrs. Mary Ann Morgan, Bell Top Elementary Teacher; Mr. Wayne Morrow, Education Technology Specialist; Mr. Thomas O Hara, Director of Technology; Dr. Lynne Pampel, Chairperson and Assistant Superintendent for Curriculum and Instruction; Mr. Anthony Pfister, Community Member and Parent; Mr. Thomas Poli, Network Technician; Mr. Mike Rubinstein, Community Member; Mr. Arthur Sanderson, Community Member. The Committee met on the following seven dates: October 6, 2014, vember 3, 2014, January 5, 2015, March 2, 2015, April 6, 2015, May 4, 2015, and June 22, 2015 during which technology planning for the revised Technology Plan and Smart Schools Bond Act funding was a standing agenda item for discussion and development. In an effort to solicit feedback by parents and students the District conducted a District wide survey developed by Brightbytes and supported by the rtheast Regional Information Center. The survey was available to students, their parents, teachers and administrators as part of the evaluation process to determine classroom use of technology, access to technology in the home and classroom, skills of students and instructors and effectiveness of current policies, practices, procedures and professional development regarding technology provided to faculty. Responses were received by 268 out of possible 351 teachers and administrators (76%), 2851 out of a possible 2972 students grades 3-12 (96%), and 632 participating parents. The Technology Committee developed a new Technology Plan and District wide goals with the insights gained by the survey and stakeholder participation. The survey results yielded three areas for consideration; the use of technology to improve college and career readiness, enhancing technology knowledge and confidence and improving Anywhere, Anytime Access for learning. The goals were developed using a SMART Goals format by the Technology Committee during a workshop session. SMART Goals are specific, measurable, and targeted. 4. Please provide the source(s) of any gap between the current level of technology and the district's stated vision and goals. Access Points (Checked) Connectivity (Checked) Device Gap (Checked) Professional Development (Checked) 4a. Please specify if "Other" was selected in question four. 5. Based upon your answer to question four, what are the top three challenges that are causing the gap? If you chose " Gap Present" in question four, please enter N/A. Access Points and Connectivity have not been existing at this point and have caused delivery concerns for BYOD and wireless technology implementation. There has not been sufficient funds to upgrade existing end-user devices over the course of the last four budget years which has impacted the ability to deliver access within the schools to student devices. Lastly, professional development has not been provided because the devices within the district were not current and could not provide direct instructional value. These four major gaps are being addressed by a district voter approved capital construction project. 07/09/2015 08:28 AM Page 3 of 16
Instructional Technology & Infrastructure Inventory C. Technology and Infrastructure Inventory 1. What is the available network broadband bandwidth? Please express speed in Mb (Megabits) or Gb (Gigabits). * Network Bandwidth: Incoming connection TO district schools (WAN) Internal Network Bandwidth: Connections BETWEEN school buildings (LAN) Minimum Capacity (Expressed in Mb or Gb) 1GB 1GB Bandwidth: Connections WITHIN school buildings (LAN) 1GB 2GB Maximum Capacity (Expressed in Mb or Gb) 2. What is the total contracted Internet access bandwidth for your district? Please express speed in Mb (Megabits) or Gb (Gigabits). 100MB 3. What is the name of the agency or vendor that your district purchases its primary Internet access bandwidth service from? BOCES - NERIC 2GB 2GB 4. Which wireless protocols are available in the district? Of these, which are currently in use? Check all that apply. 802.11a 802.11b 802.11g 802.11n 802.11ac 802.11ad 802.11af Available/In Use Available (Checked) Available (Checked) Available (Checked) In Use (Checked) Available (Checked) In Use (Checked) 5. Do you have wireless access points in use in the district? 5a. What percentage of your district's instructional space has wireless coverage? 35 6. Does the district use a wireless controller? 7. What is the port speed of the switches that are less than five years old in use in the district? 1GB 8. How many computing devices less than five years old are in use in the district? 07/09/2015 08:28 AM Page 4 of 16
Instructional Technology & Infrastructure Inventory Desktop computers/virtual Machine (VM) Laptops/Virtual Machine (VM) Chromebooks Number of devices in use that are less than five years old 285 285 0 0 0 0 Tablets less than nine (9) inches with access to an external keyboard 0 0 Tablets nine (9) inches or greater with access to an external keyboard 0 0 Tablets less than nine (9) inches without access to an external keyboard 0 0 Tablets nine (9) inches or greater without access to an external keyboard 0 0 Totals: 285.0 285.0 How many of these devices are connected to the LAN? 9. Of the total number of students with disabilities in your district, what percentage of these students are provided with assistive technology as documented on their Individualized Education Programs (IEPs)? 4 10. From your technology needs assessment, please describe any additional assistance or resources that, if provided, would enhance the district s ability to provide improved access to technologies, including assistive technologies, for students with disabilities. The District needs to increase professional development offerings, work with technology consultants, developers and vendors, and visit other high performing school districts. The faculty requires greater exposure to the types of hardware and software available for use in the classroom to enhance instructional delivery for all students. Increased professional development opportunities are outlined in the goals embedded in the Technology Plan and sessions are scheduled to begin on September 2, 2015. These initial sessions will introduce faculty and administrators to state of the art hardware, software and instructional strategies utilizing technology to consider when designing instruction that will improve student outcomes. The vendors selected are developers, producers and distributors of materials that include devices and programs for increased accessibility to content and curriculum. Faculty will also visit other Districts to observe technology used in the classroom for instructional purposes or to analyze student performance data to make programmatic and instructional decisions. Instructional delivery strategies need to be aligned with 21st century learning skills associated with technology to create, evaluate and effectively utilize information, media and technology. The District will work with a consultant during all scheduled construction projects to insure universal Wi-Fi access, appropriate network infrastructure installation and assist with product purchasing. 11. How many peripheral devices less than five years old are in use in the district? Number of devices in use that are less than five years old Document Cameras 21 Flat Panel Displays 285 Interactive Projectors 4 Interactive Whiteboards 5 Multi-function Printers 0 Projectors 2 Scanners 0 Other Peripherals 0 Totals: 317.0 07/09/2015 08:28 AM Page 5 of 16
Instructional Technology & Infrastructure Inventory 12. If a number was provided for "Other Peripherals" please specify the peripheral device(s) and quantities for each. t Applicable 13. Does your district have an asset inventory tagging system for district-owned equipment? 14. Does the district allow students to Bring Your Own Device (BYOD)? 14a. On an average school day, approximately how many student devices access the district's network? 40 15. Has the school district provided for the loan of instructional computer hardware to students legally attending nonpublic schools pursuant to Education Law, section 754? 07/09/2015 08:28 AM Page 6 of 16
Software and IT Support D. Software and IT Support 1. What are the operating systems in use in the district? Mac OS Version 9 or earlier Mac OS 10 or later Windows XP Windows 7.0 Windows 8.0 or greater Apple ios 7 or greater Chrome OS Android Other Is this system in use? 2. Please provide the name of the operating system if the response to question one included "Other." t Applicable 3. What are the web browsers, both available and supported, for use in the district? Internet Explorer 7 Internet Explorer 8 Internet Explorer 9 or greater Mozilla Firefox Google Chrome Safari (Apple) Other Web Browsers available and supported for use 4. Please provide the name of the web browser if the response to question three included "Other." t Applicable 5. Please provide the name of the learning management system (LMS) most commonly used in the district. t Applicable 6. Please provide the names of the five most commonly used software programs that support classroom instruction in the district. Learning A-Z Brain PoP Pearson SucessNet 07/09/2015 08:28 AM Page 7 of 16
Software and IT Support 7. Please provide the names of the five most frequently used research databases if applicable. World Book On-Line ProQuest Culturegrams PebbleGo Animals X 8. Does the district have a Parent Portal? 8a. Check all that apply to your Parent Portal if the response to question eight is "." Attendance (Checked) Homework (Checked) Student Schedules (Checked) Grade Reporting (Checked) Other (Checked) 8b. If 'other' was selected in question eight (a), please specify the other feature(s). t Applicable 9. What additional technology-based strategies and tools, besides the Parent Portal, are used to increase parent involvement? Emergency Broadcast System (Checked) Website (Checked) Facebook (Checked) Twitter (Checked) 9a. Please specify if the response to question nine was "Other". 10. Please list title and FTE count (as of survey submission date) of all staff whose primary responsibility is technical support. Title Number of Current FTEs Director of Technology 1.00 Support Technician 1.00 Network Technician 3.00 5.0 07/09/2015 08:28 AM Page 8 of 16
Curriculum and Instruction E. Curriculum and Instruction 1. What are the district's plans to use digital connectivity and technology to improve teaching and learning? The District identified increased access to technology by faculty and students and increased professional development as the two most powerful factors influencing teaching and learning. The Technology Plan responds to the findings of the Brightbytes district wide survey that identified student access to computers as essential for developing the knowledge and skills needed for college and career readiness. College and career readiness are aligned with 21st Century Skills and defined as communication, collaboration, critical thinking and creativity. The District adopted a Bring Your Own Device Policy in December of 2014 and conducted a limited pilot at the high school using BYOD instructional strategies. Teachers used online learning tools such as Edmodo to share information. The District also purchased 330 new teacher work stations for September 2015, will have full online access for all building instructional spaces in the spring of 2016, and will purchase devices for student 1:1 instructional activities and online assessments during the fall of 2016. The purchase of student instructional devices will be through. Smart Schools Bond Act Funding Faculty knowledge of instructional technology will be enhanced by increasing professional development opportunities. All faculty and administrators will be provided a minimum of two hours of technology focused professional development annually during Superintendent s Conference Days and building level meetings beginning September 2015. Professional development will focus on Communication, Collaboration, Critical Thinking, Creativity and Digital Citizenship. 2. Does the district's instructional technology plan address the needs of students with disabilities to ensure equitable access to instruction, materials, and assessments? 2a. If "", please specify. Access to professional development for all teachers will help them to become familiar with adaptive devices and instructional strategies using technology to improve access for students with disabilities. Access to the Common Core State Standards and the aligned online assessments are a priority for the District's with reference to students with disabilities. Currently students with disabilities and English Language Learners have access to Ipads with adaptive applications for instruction. The purchasing plan will be responsive to student and teacher requests after attending the September 2015 vendor fair. 20% of all elementary 3-5 and 20% of all secondary 6-12 students will be surveyed on their preference for 1:1 device use for assessment purposes. Students will attend a vendor fair and have the opportunity to use a laptop, laptop with external keyboard and Chromebook device to complete brief exercises using word processing and Internet functions. Each student will rate their preference. The District purchasing plan will be completed by September 30, 2015. 3. Does the district's instructional technology plan address the provision of assistive technology specifically for students with disabilities to ensure access to and participation in the general curriculum? 3a. If "", please provide detail. The District will continue to maintain a hardware and software budget that is dedicated to the purchasing of assistive and adaptive technology for students with disabilities. The District has 80% of all students with disabilities integrated into the mainstream environment for instruction and above a 95% participation rate in state assessments and 83% graduation rate for students with disabilities. The District will continue to participate in professional development that targets the support of students with disabilities using Universal Designs for Instruction supported by technology. Currently students with disabilities and English Language Learners have access to Ipads with adaptive applications for instruction. The purchasing plan will be responsive to student and teacher requests after attending the September 2015 vendor fair 07/09/2015 08:28 AM Page 9 of 16
Professional Development F. Professional Development 1. Please provide a summary of professional development offered to teachers and staff, for the time period covered by this plan, to support technology to enhance teaching and learning. Please include topics, audience, and method of delivery within your summary. In an effort to enhance faculty knowledge of instructional technology the District has committed to providing a minimum of two hours annually of targeted professional development regarding instructional technology during Superintendent s Conference Days and building level meetings for all faculty beginning September 2015. Professional development hours outside of the District will be publicized and funded through the Curriculum and Instruction and Human Resources Departments beginning September 2015. All professional development associated with technology will respond to needs identified in the district wide survey and identified by the Technoloy Committee. A system of ongoing evaluation of professional development needs associated with technology will be accomploished by administering the Brightbytes survey annually to identifiy areas of growth and continued needs. The survey conducted in 2015 identified Communication, Collaboration, Critical Thinking, Creativity and Digital Citizenship as key ares. The survey will continue to require parent and student participation. The District's Professional Development Committee has included annual technology offerings as part of the Board of Education approved plan 2. Please list title and FTE count (as of survey submission date) of all staff whose primary responsibility is technology integration training and support for teachers. Title Number of Current FTEs Director of Technology 1.00 1.0 07/09/2015 08:28 AM Page 10 of 16
Technology Investment Plan G. Technology Investment Plan 1. Please list the top five planned technology investments in priority order over the next three years. Anticipated Item or Service Estimated Cost Is Cost One-time or Annual Potential Funding Source (May list more than one source per item.) 1 Broadband 25,000 One Time ERate 2 Desktops 100,000 One Time General Fund 3 Desktops 70,000 Annual General Fund 4 Instructional Software 85,000 Annual General Fund 5 Wi-Fi 740,000 One Time Capital Project Totals: 1020000.0 2. If "Other" was selected in question one, please specify. 07/09/2015 08:28 AM Page 11 of 16
Status of Technology Initiatives and Community H. Status of Technology Initiatives and Community Connectivity 1. Please check any developments, since your last instructional techology plan, that affect the current status of the technology initiatives. Changes in District Enrollment (Checked) Changes in Funding (Checked) Computer-based Testing (Checked) Developments in Technology (Checked) Changes in Legislation (Checked) 1a. Please specify if response to question one was other. 2. In this section, please describe how the district plans to increase student and teacher access to technology, in school, at home, and in the community. The District plans to expand wireless access, purchase devices for 1:1 student assessment and instruction, replace all teacher workstations and provide parent training opportunities associated with instructional strategies utilizing technology. The District will distribute the annual survey electronically to all parents, students, teachers and administrators using the Brightbytes tool through June 2016. The survey documents that 97% of all homes have wireless access and at least one wireless enabled device. The Technology Committee will determine if the survey will be used in successive years in the spring of 2016. In an effort to improve Anywhere, Anytime Access the District will migrate to Google Applications. All Email and curriculum documents will be moved off of the District network to Gmail and Google Documents on September 7, 2015. Faculty and administrators will have full Access by September 8, 2015. All students grades 3-12 will be provided with a District Gmail account by September 2016. Elementary students, grades 3-6 will be able to email other students and teachers and secondary students will be able to Email inside or outside the District. The Technology Committee identified parent training as a need during the spring of 2015 to prepare families for instructional strategies employing web based communication and instruction such as flipped learning. The District will inform the public of the findings of the survey, present the updated plan Technology Plan and Smart Schools Investment Plan during a Board of Education Meeting public session in the fall of 2015 in preparation for including the Smart School Act Funding in the 2016-2017 budget. 3. Please check all locations where Wi-Fi service is available to students within the school district geographical boundaries. School (Checked) Home (Checked) 3a. Please identify categories of available Wi-Fi locations within the community. 07/09/2015 08:28 AM Page 12 of 16
Instructional Technology Plan Implementation I. Instructional Technology Plan Implementation 1. Please provide the timeline and major milestones for the implementation of the instructional technology plan as well as the action plan to integrate technology into curriculum and instruction to improve student learning. In 2015-2016 (330) new desktops stations for teachers will be installed, all teachers will participate in a vendor fair during Superintendent's Conference Day to become familiar with state of the art hardware, software and instructional strategies utilizing technology and 20% of all students will participate in a vendor fair to identify preferred devices for 1:1 instruction and assessments. Wireless access will be installed in all school buildings, all faculty, students, administrators and parents will participate in the web based Brightbyte survey and the Technology Committee will meet on 9 occasions to monitor the progress of the Technology Plan. The 2016-2017 budget will be developed that includes the following purchases using Smart School Bond Act Funding: Carts and 1:1 devices for the middle and high schools $550,000 and Server upgrades $75,000. 2016-2017: Carts and 1:1 devices will be purchased for all elementary schools $600,000, replacement Promethean Boards will be purchsed $200,000. 2017-2018 - Teacher tablets, document cameras and promethean podiums will be purchased $620,000. 07/09/2015 08:28 AM Page 13 of 16
Monitoring and Evaluation J.Monitoring and Evaluation 1. Please describe the proposed strategies that the district will use to evaluate, at least twice a year, the effectiveness of the implementation of the district's instructional technology plan to improve teaching and learning. The District will be administering the Brightbytes Survey annually to monitor growth and areas of need. The rtheast Regional Information Center will work in partnership with the Technology Committee to interpret results develop implementation strategies. The district wide Technology Committee comprised of Board of Education Members, administrators, parents, community members and faculty will meet on nine occasions to review district needs related to access, professional development and purchasing. 2. Please fill in all information for the policies listed below. Acceptable Use Policy -- AUP Internet Safety/Cyberbullying Date of Public Forum (If applicable) ( Response) URL www.egcsd.org/boe/policy_manual/4000/ 4526.1.pdf 07/15/2009 www.egcsd.org/boe/policy_manual/4000/ 4526.1.pdf Parents' Bill of Rights for Data Privacy and Security 08/14/2014 www.egcsd.org/district/20140731- parents-bill-of-rights-for-data-privacy-andsecurity.pdf Year Policy Adopted 2009 2009 2014 3. Does the district have written procedures in place regarding cybersecurity? 07/09/2015 08:28 AM Page 14 of 16
Survey Feedback K. Survey Feedback Thank you for submitting your district s instructional technology plan (ITP) survey via the online collection tool. We appreciate the time and effort you have spent completing the ITP survey. Please answer the following questions to assist us in making ongoing improvements to the online survey tool. 1. Was the survey clear and easy to use 1a. If response was "", please explain. 2. Was the guidance document helpful? 2a. If "", please explain. 3. What question(s) would you like to add to the survey? Why? t Applicable 4. What question(s) would you omit from the survey? Why? t Applicable 5. Other comments. t Applicable 07/09/2015 08:28 AM Page 15 of 16
Appendices Appendices 1. Upload additional documentation to support your submission 07/09/2015 08:28 AM Page 16 of 16