PETALUMA CITY SCHOOLS DISTRICT EDUCATION TECHNOLOGY PLAN JULY 1, 2013 JUNE 30, 2018

Transcription

1 PETALUMA CITY SCHOOLS DISTRICT EDUCATION TECHNOLOGY PLAN JULY 1, 2013 JUNE 30, 2018 TABLE OF CONTENTS District Summary and Plan Duration (Criteria Item 1) Stakeholders Involvement (Criteria Item 2) Curriculum Driven Goals (Criteria Item 3) Professional Development and Implementation (Criteria Item 4) Infrastructure, Hardware, Technical Support, and Software (Criteria Item 5) Funding and Budget (Criteria Item 6) Monitoring and Evaluation (Criteria Item 7) Petaluma City Schools District Plan

2 District Overview Petaluma City Schools District Plan July 1, 2013 June 30, PLAN DURATION The benchmarks and timelines in this technology plan will guide our district s use of technology from July 1, 2013 June 30, STAKEHOLDERS A variety of stakeholders from within the school district and from the Petaluma community participated in the development of this technology plan. The planning process began with the District Committee in the Fall of Representatives from all schools participated on this committee. They conducted research, held discussions, and visited district classrooms to prepare for the planning process.the committee continued to meet regularly throughout the school year to write this plan. A writing subcommittee was formed to draft the ideas of a larger committee. These drafts were shared with the committee for revision and adjustment. Elements of the work were also shared with the District Trust Committee, the K 12 Curriculum Committee, and the District School Board. Once the plan neared completion of the first full draft, the plan was shared with teachers at all of our school sites. Feedback from the schools went back to committee for revision. After the next draft was completed, the plan was shared with our larger community for public comment through our district website. This input from our community was incorporated into the final draft of our district technology plan. 3. CURRICULUM COMPONENT 3a. Description of teachers and students current access to technology tools both during the school day and outside of school hours. Every teacher has access to a computer in their school. Every school has ubiquitous broadband Internet access. Many schools have partial wireless Internet access and a few schools have complete school coverage. There are varying degrees of computer access within classrooms across the district. There are computer labs at most schools. Mobile devices (ipods, ipads, MacBook Airs, and Chromebooks) are available to some students at some schools. Many classrooms across the district are becoming equipped with projectors and document cameras. Some of these classrooms also have interactive whiteboards and audio enhancement systems. Elementary Schools Most elementary schools have computers for students to use in each classroom. The age of the computers vary and many are over 6 years old. Most elementary schools schedule computer lab time for students at least once per week. Two schools have 1:1 ipad pilot programs. Two classrooms at separate schools have a set of ipods for student use. Most elementary schools have computer labs which range from 15 to 35 computers. At two of the seven elementary schools, the computer labs are open after school. Junior High Schools Students at one junior high school have access to mobile laptop carts when their teachers check Petaluma City Schools District Plan

3 them out to use in the classroom. In addition, teachers can take their classes to school computer labs. English teachers at one junior high school have class sets of laptops computers. One junior high teacher has a class set of ipods. Both junior high schools have computer labs. High Schools The two comprehensive high schools have computer labs. One high school has a mobile cart of laptops and a mobile cart of netbooks; the other has a mobile cart of Chromebooks. The library at one of the comprehensive high schools loans ipods with audiobooks of core novels and textbooks to students upon request. Both comprehensive high school libraries have built in computer labs, which are an integral part of instruction given by credentialed teacher librarians. All of the secondary school library computer labs are open before and after school. Alternative Education Schools The alternative school sites support students with a variety of different needs. Therefore, access to technology varies from site to site. Every teacher has access to a computer within their office/classroom. There are computer banks available for small groups of students, but no site has a full set of computers to handle a whole class all at once. Both of the small necessary high schools have 1:1 ipad pilot programs. The community day school has a set of Chromebooks for student use. The alternative high school has computers for student use in every classroom. 3b. Description of the district s current use of hardware and software to support teaching and learning. Many teachers in Petaluma City School District deliver technology enhanced instruction everyday. The majority of classrooms in elementary and junior high schools use document cameras and projectors. Many utilize computers to show multi media and other resources to students. Although interactive whiteboards are used at many schools, they are predominantly used as projection systems more than interactive learning tools. Some schools have student response systems (clickers), but the frequency of their use varies widely from school to school and the focus is primarily on the delivery of content during the learning process. When observing classrooms around the district and comparing the activities to levels of thinking on Bloom s Taxonomy, most activities observed involved asking students to participate in entry level thinking tasks such as knowledge and comprehension. is used throughout our district for student differentiation, intervention, assessment, and credit recovery. Programs like Dreambox, Lexia, Aleks, Read 180, Odysseyware, FasttMath, Accelerated Reader, Accelerated Math, Early STAR, and STAR Reading are used extensively but intermittently throughout the district. STAR and Early STAR Assessments are used throughout the district for reading assessment. We are currently beginning implementation on using the new Aeries Analytics program to help with assessment and data analysis. Odysseyware is used in our secondary schools for credit recovery. Some teachers push the innovative threshold in our district. A small portion of students utilize Web 2.0 tools such as wikis, blogs, online documents, and social media tools to collaborate in the learning process. Some students are also asked to use advanced tools to communicate their learning in creative ways by using Internet based presentation tools, web pages, and multi media projects. CTE and other secondary classes use a variety of specialized software (K TV, CAD, 3 D animation, graphic design, yearbook, journalism). is also used to support the management of learning. Attendance and grade keeping are regular areas of technology use. A majority of secondary teachers are using an online grade book (Aeries Gradebook or another web based tool). Teachers used the data system Edusoft over the past few years, but the district is currently transitioning to the Aeries Analytics data Petaluma City Schools District Plan

4 system. These tools allow teachers to analyze student achievement, demographic, and attendance data. 3c. Summary of the district s curricular goals that are supported by the this tech plan. This technology plan will directly support the following 2 district adopted board goals: Goal 1: By May 2013, the percent of students in significant demographic subgroups scoring proficient or advanced on English Language Arts and/or Math California Standards Test (CST) will increase over 11/12 scores. Goal 2: By May 2013, the number of teachers participating in instructional leadership activities will increase over the 11/12 Baseline. Specifically the technology plan will support five district tactics to achieve this goal: 1. Focus on 21st Century Skills: communication, collaboration, critical thinking, creation. 2. Delivery of Differentiated Instruction 3. Implementation of CA Common Core Standards 4. as an Instructional Tool 5. Increased two way communication between parents, students, and teachers Definition and Examples of Goals, Objectives, and Benchmarks needed for 3d. 3d. List of clear goals, measurable objectives, annual benchmarks, and an implementation plan for using technology to improve teaching and learning by supporting the district curricular goals and academic content standards. Goal 3d: To improve teaching and learning, all PCS students will use technological tools and 21st Century Learning Skills across all content areas in order to prepare for college and career. Objective 3d.1: By June 30, 2018, 80% of PCS students will be engaged in learning experiences that involve communication, collaboration, critical thinking, and creativity 40% more than the baseline measure as determined by Levels of Student Engagement in Learning criteria. Special attention to the integration of 21st Century skills and the use of technological tools will be emphasized. Year 1 Benchmark: By June 30, 2014, PCS students will be engaged in learning experiences that involve communication, collaboration, critical thinking, and creativity 10% more often than the baseline measure as determined by Levels of Student Engagement in Learning criteria. Year 2 Benchmark: By June 30, 2015, PCS students will be engaged in learning experiences that involve communication, collaboration, critical thinking, and creativity 15% more often than the baseline measure as determined by Levels of Student Engagement in Learning criteria. Year 3 Benchmark: By June 30, 2016, PCS students will be engaged in learning experiences that involve communication, collaboration, critical thinking, and creativity 20% more often than the baseline measure as determined by Petaluma City Schools District Plan

5 Levels of Student Engagement in Learning criteria. Year 4 Benchmark: By June 30, 2017, PCS students will be engaged in learning experiences that involve communication, collaboration, critical thinking, and creativity 30% more often than the baseline measure as determined by Levels of Student Engagement in Learning criteria. Year 5 Benchmark: By June 30, 2018, PCS students will be engaged in learning experiences that involve communication, collaboration, critical thinking, and creativity 40% more often than the baseline measure as determined by Levels of Student Engagement in Learning criteria. Activities Timeline Person(s) Responsible Monitoring & Evaluation Develop a district rubric to evaluate implementation of the 4 C s Level of Student Engagement. Spring 2013 K 12 Curriculum and Tech Committees will evaluate the completion of the rubric Train teacher observers in the use of the 4C s rubric and conduct a baseline tour of classrooms. October 2013 K 12 Curriculum and Tech Committees K 12 Curriculum Committee and Committee members Report findings of teachers observers to district committees and School Board. November 2013 K 12 Curriculum and Tech Committees K 12 Curriculum Committee and Committee members All students will have access to technology tools through a Wifi enabled BYOD and/or 1:1 program. On going Director of Conduct staff discussions of student work in relation to the district 4C s rubric at site and district level meetings. Ongoing Site Principals and Educational Site Principals and District Staff Meeting to determine the area of focus for annual classroom visits to inform professional development and to calibrate the observation process. In the Fall of every school year K 12 Curriculum and Tech Committees K 12 Curriculum Committee and Committee members Conduct annual campus tours and classroom visits. In October of each year K 12 Curriculum and Tech Committees K 12 Curriculum Committee and Committee members Analyze and discuss the data In November of K 12 Curriculum K 12 Curriculum Committee and Petaluma City Schools District Plan

6 from campus tours and classrooms visits; establish generalizations to monitor benchmarks. each year and Tech Committees Committee members Distribute generalizations and next steps to the district and community through the district website and a share out from the tech reps. In December of each year starting in 2013 K 12 Curriculum and Tech Committees K 12 Curriculum Committee and Committee members Develop video library of effective lessons from resources such as Project LEAD, Flipped Classroom videos,teaching Channel, You/TeacherTube, Learnzillian, Kahn Academy and creating local videos on the district wiki. Established by June 2014 with ongoing updates K 12 Curriculum and Tech Committees K 12 Curriculum Committee and Committee members 3e. List of clear goals, measurable objectives, annual benchmarks, and an implementation plan as to how and when students will acquire technology and information literacy skills needed to succeed in the classroom and the workplace. Goal 3e: Students will use a variety of digital media to locate, organize, analyze, and evaluate from a variety of sources. Objective 3e.1: By June 30, 2018, 75% of 3rd, 5th, 8th, and 11th grade students will demonstrate proficiency in technology and information & media literacy skills as measured by the District Literacy Standards. Year 1 Benchmark: By June 30, 2014, 10% of 3rd, 5th, 8th, and 11th grade students will demonstrate proficiency in technology and information & media literacy skills as measured by the District Literacy Standards. Year 2 Benchmark: By June 30, 2015, 25% of 5th, 8th, and 11th grade students will demonstrate proficiency in technology and information & media literacy skills as measured by the District Literacy Standards. Year 3 Benchmark: By June 30, 2016, 40% of 5th, 8th, and 11th grade students will demonstrate proficiency in technology and information & media literacy skills as measured by the District Literacy Standards. Year 4 Benchmark: By June 30, 2017, 60% of 3rd, 5th, 8th, and 11th grade students will demonstrate proficiency in technology and information & media literacy skills as measured by the District Literacy Standards. Year 5 Benchmark: Petaluma City Schools District Plan

7 By June 30, 2018, 75% of 3rd, 5th, 8th, and 11th grade students will demonstrate proficiency in technology and information & media literacy skills as measured by the District Literacy Standards. Activities Timeline Person(s) Responsible Share the District Literacy Standards to all teachers via Google Docs and publish it on the District Website. Committee members will share at their school sites. August 2013 Committee Monitoring & Evaluation K 12 Curriculum Committee and Committee members Committee will develop student technology skill proficiency performance assessment and discuss how it will be administered. Fall 2013 Committee District guidelines will be developed to ensure all students receive timely instruction in order to ensure their proficiency for class work and SMARTER Balanced assessments. Winter 2014 Committee District Administrators and Site Principals will track the implementation and development of all activities. Site based leadership will develop and share a plan aligned to district guidelines to complete the student technology skill proficiency performance assessment. Occurs each Spring in preparation for the following year Site Principal K 12 Curriculum Committee and Committee members Teachers will follow the scope and sequence plan for their grade level. Ongoing Teachers Site Principals Elementary teachers will integrate the scopes and sequences into their classroom instruction and use the district checklist to document skills taught. Beginning in August 2013 and continuing throughout the year on a regular basis Teachers Site Principals Junior High and High School teachers will integrate the information and media literacy scopes and sequences into their Beginning in August 2013 and continuing throughout the year on a regular basis Teachers Site Principals Petaluma City Schools District Plan

8 classroom instruction. Teachers will share student progress on the scopes and sequences. Data will be collected by the Principal through the teacher checklists. January of each year Teachers Site Principals Develop interventions for students who have skills gaps in technology or information literacy from earlier years. Interventions developed by June 2014 Teachers Site Principals 3f. List of goals and an implementation plan that describe how the district will address ethical use of information technology so they can distinguish lawful from unlawful uses of copyrighted works, including: the concept and purpose of copyright and fair use; lawful and unlawful downloading and peer to peer file sharing; and avoiding plagiarism. Goal 3f: We will increase student, teacher and administrator awareness of safe, secure, legal and ethical use of the Internet and other forms of electronic communication through a Digital Citizenship program of instruction for students. Objective 3f.1: By June 30, 2018, all students will receive yearly instruction in Digital Citizenship as directed by the District Literacy Standards. Year 1 Benchmark: By June 30, 2014, all students will receive yearly instruction in Digital Citizenship as directed by the District Literacy Standards. Year 2 Benchmark: By June 30, 2015, all students will receive yearly instruction in Digital Citizenship as directed by the District Literacy Standards. Year 3 Benchmark: By June 30, 2016, all students will receive yearly instruction in Digital Citizenship as directed by the District Literacy Standards. Year 4 Benchmark: By June 30, 2017, all students will receive yearly instruction in Digital Citizenship as directed by the District Literacy Standards. Year 5 Benchmark: By June 30, 2018, all students will receive yearly instruction in Digital Citizenship as directed by the District Literacy Standards. Activities Timeline Person(s) Responsible Monitoring & Evaluation Petaluma City Schools District Plan

9 District will identify Digital Citizenship criteria and identify curriculum that will be used district wide. August 2013 Committee Teachers will be trained in the district adopted Digital Citizenship curriculum. Fall 2013 Teachers will share progress on the lessons implementation. January of each year Teachers Site Principals 3g. List of clear goals and an implementation plan that describe how the district will address Internet safety, including how to protect online privacy and avoid online predators. Goal 3g: We will educate students and teachers about safe use of the Internet and other forms of electronic communication through a cyber safety program of instruction for students. Objective 3g.1: By June 30, 2018, all students will receive yearly instruction in Internet safety. Year 1 Benchmark: By June 30, 2014, all students will receive yearly instruction in Internet safety. Year 2 Benchmark: By June 30, 2015, all students will receive yearly instruction in Internet safety. Year 3 Benchmark: By June 30, 2016, all students will receive yearly instruction in Internet safety. Year 4 Benchmark: By June 30, 2017, all students will receive yearly instruction in Internet safety. Year 5 Benchmark: By June 30, 2018, all students will receive yearly instruction in Internet safety. Activities Timeline Person(s) Responsible Monitoring & Evaluation Review standardized RUP and distribute at the start of each school year. Annually in August Site Principals, Superintendent and School Board Petaluma City Schools District Plan

10 Communicate specific board on responsible and safe use of technology students, parents, and staff. August 2013 Site Principals, Superintendent and School Board Site based leadership will develop a timeline to ensure all students receive instruction in responsible use of the Internet. Fall 2013, every spring annually Site Principals Teachers Site Principals, 3h. Describe district policy, practices or goals that ensure equitable technology access for all students. Petaluma City Schools recognizes that equity of access for all students is a critical step to ensuring a guaranteed learning experience and closing the technology gap that exists for different groups of students. There are three main ways in which the district will address this issue: 1) equitable deployment of technology, 2) student access to technology in the learning environment, and 3) student access to technology outside class hours. 1. Equitable Deployment of Classrooms must be set up in a way to support teaching and learning effectively with technology. In order to support equitable classroom environments, the district has established standards for elementary classrooms by grade level and for secondary classrooms by discipline/subject. These standards are outlined in the District Learning Environment Guidelines (Appendix F). Principals will review the alignment of the classroom environments at the schools annually. The district and schools will also plan and budget for improving alignment with classroom technology standards. 2. Student Access in the Learning Environment Student use of technology outlined by this technology plan and other district initiatives should be implemented equitably for all students in the district. Teacher disposition or comfort level should not be a factor determining student access to technology enhanced learning experiences. The district is responsible for supporting this idea by providing adequate teacher training as outlined in Section 4 of the technology plan. Principals have the responsibility of helping teachers get the support they need and ensuring teachers meet the requirements of the technology plan. 3. Student Access Outside School Hours The district recognizes the disparity between students with technology access at home and those without home access. To help bridge this gap, Petaluma City Schools supports schools providing opportunities and access to technology outside of school hours whenever and wherever possible. This includes extended library/lab hours before and after school, access to classroom technology, student loans of technology, and partnership with community organizations, like the public library and local Boys & Girls Clubs. Implementation Plan To promote district wide equitable access to technology and to ensure the district s ability to support and maintain technology, all purchases of supported hardware, software, and services must be approved by the Department as integratable, supportable, and in Petaluma City Schools District Plan

11 line with educational goals as prescribed in this plan. Purchases through grants and parent groups (Boosters, PTA, etc.) and community organizations (PEF, etc.) must be pre approved by the Department. This procedure is in alignment with industry best practices and is a recommendation in the FCMAT report for standardization of our technology purchases. This will help the district and sites realize additional savings for group purchases and provide support, maintenance, and professional development. This will enable PCS to maintain standards that look toward the future and ensure we maximize our technology dollars. In addition, this will ensure that the equipment and programs that we purchase will serve our students for the longest term possible. Purchases made without the approval of the Educational Services Department will not be supported, maintained, or networked. Recognizing, though, that technology does change, staff may request the review of new and emerging technologies for possible purchase and pilot. When making a new classroom technology purchase, purchase orders will be initiated by or routed to the Department for approval. Individual purchases and reimbursement requests for technology purchases will not be permitted. This also applies to purchases made through grants. purchased by contributions and gifts from parent groups and community organizations, and private gifts must be authorized by the Educational Services Department as being in accordance with purchasing protocols and support standards. 3i. List clear goals, measurable objectives, annual benchmarks, and an implementation plan to utilize technology to make student record keeping and assessment more efficient and supportive of teachers efforts to meet individual student academic needs. Goal 3i: All administrators and teachers will access and use student information for data driven decision making to support students social, emotional, behavioral, and academic needs. Objective 3i.1: Teachers in the Petaluma City Schools will utilize technology to maintain student record keeping and access student assessment data to assess and monitor students social, emotional, behavioral, and academic progress. Year 1 Benchmark: By June 30, 2014, 100% of secondary teachers will use the a district supported system (including gradebook) that allows for efficient distristribution and analysis of data to meet students social, emotional, behavioral, and academic progress. Year 2 Benchmark: By June 30, 2015, 100% of secondary teachers will use a district supported system (including gradebook) that allows for efficient distristribution and analysis of data to meet students social, emotional, behavioral, and academic progress. Year 3 Benchmark: By June 30, 2016, 100% of secondary teachers will use a district supported system (including gradebook) that allows for efficient distristribution and analysis of data to meet students social, emotional, behavioral, and academic progress. Year 4 Benchmark: Petaluma City Schools District Plan

12 By June 30, 2017, 100% of secondary teachers will use a district supported system (including gradebook) that allows for efficient distristribution and analysis of data to meet students social, emotional, behavioral, and academic progress. Year 5 Benchmark: By June 30, 2018, 100% of secondary teachers will use a district supported system (including gradebook) that allows for efficient distristribution and analysis of data to meet students social, emotional, behavioral, and academic progress. Activities Timeline Person(s) Responsible District Aeries.net will be made available to Spring 2013 all secondary teachers. Departmant Site based Aeries trainers will be identified and trained on Aeries.net. 7 `12 teachers will be trained in the Fall of Monitoring & Evaluation Spring 2013 Site Principals All secondary teachers will use Aeries gradebook to keep student records. August 2013 Secondary Site Principals Site Principals and All secondary teachers will make student information available to parents through the Parent Portal. January 2014 Secondary Site Principals Site Principals and A technology based, CCSS aligned Elementary Report Card will be developed. Fall 2013 Report Card Committee K 6 teachers will be trained and pilot the use of Intel Assess CCSS assessment creator. Fall 2013 Intel Assess Trainers 3j. List clear goals, measurable objectives, annual benchmarks, and an implementation plan to use technology to improve two way communication between home and school. Goal 3j: The Petaluma City School District will use school websites, student information system (SIS) parent/student portal, s, autodialers, text messaging, and/or social media to improve two way communication between home and school. Objective 3j.1: By June 30, 2018, all teachers and administrators will be accessible to parents and community members through , school and district websites, and parent/student portal. Petaluma City Schools District Plan

13 Year 1 Benchmark: By June 30, 2014, 75% of all teachers and administrators will be accessible to parents and community members through , school and district websites, and parent/student portal. Year 2 Benchmark: By June 30, 2015, 100% of all teachers and administrators will be accessible to parents and community members through , school and district websites, and parent/student portal. Year 3 Benchmark: By June 30, 2016, 100% of all teachers and administrators will be accessible to parents and community members through , school and district websites, and parent/student portal. Year 4 Benchmark: By June 30, 2017, 100% of all teachers and administrators will be accessible to parents and community members through , school and district websites, and parent/student portal. Year 5 Benchmark: By June 30, 2018, 100% of all teachers and administrators will be accessible to parents and community members through , school and district websites, and parent/student portal. Activities Timeline Person(s) Responsible Monitoring & Evaluation Develop website minimum guidelines for each school in the district. June 2014 Committee Create a template and train schools on website development. Fall 2014 Educational Publish instructions for parents on using the parent portal through websites and hardcopy. August 2013 Educational Publish a list of trainings in English and Spanish available for parents to learn how to use the parent portal. Annually in September Educational reviews school websites for alignment with minimum guidelines. Annually in December Educational Petaluma City Schools District Plan

14 4. PROFESSIONAL DEVELOPMENT COMPONENT 4a. Summary of the teachers and administrators current technology skills and needs for professional development. Currently, teachers and administrators demonstrate a wide range in skill and ability. Teachers and administrators use technology to collaborate and communicate with peers and the community primarily through . Many teachers and administrators are comfortable using Internet educational resources and basic presentation equipment for instruction. is most often used to promote the development of academic skills and practice. is sometimes used for assessment and data analysis. In most cases, the use of technology during instruction is determined by the knowledge and comfort level of the teacher as well as access to technology. The use of technology to promote the four C s: communication, collaboration, critical thinking, and creativity was not readily observed on committee visits to classrooms. During observations, the use of technology by teachers for teaching rather than the use of technology by students for learning was the most common practice. 4b. List clear goals, measurable objectives, annual benchmarks, and an implementation plan for providing professional development opportunities based on the needs assessment and the Curriculum Component objectives (sections 3d 3j. Goal 4b: Teachers in the Petaluma City School District will be trained on technology integration and district approved technology tools to support the implementation of CCSS and 21st Century skills. Objective 4b.1: By June 30, 2018, teachers will be trained on technology integration and district approved technology tools to support the implementation of CCSS and 21st Century skills. Year 1 Benchmark: By June 30, 2014, 25% of teachers will be trained on technology integration and district approved technology tools to support the implementation of CCSS and 21st Century skills. Year 2 Benchmark: By June 30, 2015, 50% of teachers will be trained on technology integration and district approved technology tools to support the implementation of CCSS and 21st Century skills. Petaluma City Schools District Plan

15 Year 3 Benchmark: By June 30, 2016, 75% of teachers will be trained on technology integration and district approved technology tools to support the implementation of CCSS and 21st Century skills. Year 4 Benchmark: By June 30, 2017, 100% of teachers will be trained on technology integration and district approved technology tools to support the implementation of CCSS and 21st Century skills. Year 5 Benchmark: By June 30, 2018, 100% of teachers will be trained on technology integration and district approved technology tools to support the implementation of CCSS and 21st Century skills. Activities Timeline Person(s) Responsible Monitoring & Evaluation Develop guidelines for technology integration and a list of technology tools as guided by grade level, and content area. Fall 2013 Committee Provide professional development through regional and state conferences and district trainings on classroom technology integration and CCSS. On going Plan and deliver specific site and district trainings including Wednesday mini conferences. On going Site Principals, Review data from October classroom visits to develop professional development plans focused on 4Cs. Annually in October Committee, Publish calendar of professional development. Annually Committee, Objective 4b.5: By June 30, 2018, the Petaluma City School District will have offered 5 parent classes and provided access to 5 instructional videos on using the Parent/Student portal. Year 1 Benchmark: By June 30, 2014, the Petaluma City School District will have offered 1 parent class on using the Petaluma City Schools District Plan

16 Parent/Student portal. Year 2 Benchmark: By June 30, 2015, the Petaluma City School District will have offered 2 parent classes and provided access to 1 instructional video on using the Parent/Student portal. Year 3 Benchmark: By June 30, 2016, the Petaluma City School District will have offered 3 parent classes and provided access to 2 instructional video on using the Parent/Student portal. Year 4 Benchmark: By June 30, 2017, the Petaluma City School District will have offered 4 parent classes and provided access to 3 instructional videos on using the Parent/Student portal. Year 5 Benchmark: By June 30, 2018, the Petaluma City School District will have offered 5 parent classes and provided access to 5 instructional videos on using the Parent/Student portal. Activities Timeline Person(s) Responsible Monitoring & Evaluation Schedule parent classes. Annually in August Publish a list of parent classes to parents of students who have access to the Parent/Student portal Annually in September 5. INFRASTRUCTURE, HARDWARE, TECHNICAL SUPPORT AND SOFTWARE COMPONENT 5a. Describe the existing hardware, Internet access, electronic learning resources, and technical support already in the district that will be used to support the Curriculum and Professional Development Components (sections 3 & 4) of the plan. Petaluma City Schools District Plan

17 Existing Hardware: Petaluma City Schools has a well designed network that supports the curriculum and professional development components of the technology plan. The network supports Internet services, Aeries Student Information System, District Google Apps for Education, Internet filtering and administrative applications. Network Infrastructure: Petaluma City School District s Wide Area Network encompasses all schools and support services for sites. The District s Internet Service Provider is the Sonoma County Office of Education. The County Office and sites are connected to the District Office via OPT E MAN fiber. Site buildings are connected via 100 mb multi mode fiber. Classrooms are cabled for at least six cabled 100 mb ports or access via wifi. Switch ports are supplied upon need. Several schools have complete wifi coverage via access point hardware below current standards. Most schools have one or more hotspots of wifi coverage. (Appendix G) Current District Support: PCS is comprised of a, a Network Supervisor, a Computer Support Technician, a Database, an Educational, and three site Network PC Technicians. Two Network PC Technicians are available as 1.0 FTE / 11 months to serve the secondary schools. One Network PC Technician is available as 0.75 FTE / 11 months to serve the elementary schools. The is full time. The duties of this support team include hardware and software installation, setup and maintenance and use training. 5b. Describe the technology hardware, electronic learning resources, networking and Petaluma City Schools District Plan

18 telecommunications infrastructure, physical plan modifications, and technical support needed by the district s teachers, students, and administrators to support the Curriculum and Professional Development Components of the plan. Hardware purchases will be based on classroom needs. The following is based on the up keep of current hardware and projected needs of classrooms in the future within budget constraints. Much of the classroom hardware is under the site governance control with purchases made according to District level standards. The refresh rate of desktop hardware for all Petaluma City Schools is five years. Twenty percent of all computers will be replaced each year, as funding permits. ipad/laptop computer with accompanying storage carts and or desktops will be purchased based on need and available funding. Multi media equipment such as projectors and document cameras will be purchased for each classroom. Printing abilities are available in every classroom. Petaluma City Schools currently makes available a variety of electronic learning resources utilizing programs such as Lexia Learning, Study Island, Accelerated Reader, Odysseyware, Scholastic s Reading 180, Fastmath and others. To meet the curricular objectives of this plan we must maintain support contracts for all online services. In addition, we will continue to identify and procure new and supplemental electronic learning resources for all of our students. The bandwidth demands of the network infrastructure growth will continue to increase to accommodate increasing demands of device connectivity and cloud based services, via wire or wifi. By 2018, it is the intent of the District to provide full wifi access at every school site. Much of the end user equipment is projected to need wifi connectivity. This is the case for both scenarios of 1 to 1 (student to device ratio) and BYOD (Bring Your Own Device) programs needs. Continuous updates and reconfigurations of the network infrastructure are needed to meet the ongoing needs. Upgrading the infrastructure at all of our schools at once is cost prohibited and is ongoing. Present infrastructure allows room to grow bandwidth demands. The District Department is proactively replacing equipment to increase the bandwidth potential. The first phase, for most schools is campus wide coverage of wifi signals with a minimum number of WAPs (wireless access points). Full saturated coverage for 1 to 1 and BYOD programs will need a WAP per classroom. For most sites the infrastructure equipment and fiber cabling will need to be upgraded to allow for greater bandwidth for full saturation needs. Access is via a Local Area Network and/or Wide Area Network. The OPT E MAN circuits are scalable. The upgrades to the infrastructure will be built to increase bandwidth to site building of 10GB with switch ports to the classroom of 1 GB in accordance with current specifications and standards. We have two schools, McDowell and McKinley Elementary, with promising profiles to be awarded E Rate Program grants. Accordingly, we have applied for a site infrastructure upgrade grant for the Federal E Rate cycle. Once completed these schools would be able to accommodate the full coverage and saturation needs. The application deliverable includes a detailed Request For Bid proposal. We will use the plans as a specifications and plan template for our other sites. Infrastructure work will be performed or managed by the District Department staff. Some work will use industry certified or licensed contractors under the District Department s direction. Petaluma City Schools District Plan

19 Highly qualified technical support is required to meet the objectives outlined in this plan. Current staffing at Petaluma City Schools has been hit by budget cuts losing 2 FTE in recent years. During the last 2 years we have greatly increased the technology purchases. As we increase the amount of technology more technicians, at all levels, are needed for support re: installations, routine maintenance, troubleshooting and professional development. We will deploy a help desk system to account for and track work to be done and communicate status. It will also indicate where needs are greatest. As the budgets allows we will increase the number of technician positions according to a percentage increase formula. 5c. List of clear annual benchmarks for obtaining the hardware, infrastructure, learning resources and technical support required to support the other plan components. Our present infrastructure can accommodate some growth in demand. Opt E MAN circuits capacity will be increased. As budget allows, the infrastructure will be upgraded to achieve a 10G / 1GB capacity. We will adjust and replace existing infrastructure equipment as required. We will continue to take advantage of State and Federal fiscal assistance programs for communications and Internet access. As we increase our computer to student ratio we will require increased technical support and training for teachers, staff and students. Year 1 Benchmark Upgrade MDF Router and Switch(es) to maximize existing throughput, installation of wireless access points, build and deploy active directory for all staff and students, deploy student Google Apps for Education, deploy mobile device management system Classroom hardware to achieve classroom standards. Recommended Person(s) Responsible Monitoring & Evaluation Actions/Activities Establish Baseline Network Supervisor Install Router(s) Upgrades Network Supervisor Install Switches(s) Upgrades, Network Supervisor MDFs and IDFs Apply for increase via E rate Network Supervisor Phase in and Install WAPS Network Supervisor according to sites needs Build Active Directory for all staff Network Supervisor with and students consultant Deploy mobile device management Network Supervisor with consultant Deploy technology work ticket District Staff system Google Apps for Education Increase inventory of classroom hardware for students and District Staff, Site Principals, Director of District Purchase assessment service, Site Principals Petaluma City Schools District Plan

20 Year 2 Benchmark Increasing Opt E MAN circuit(s) capacity to maximize throughput, continue infrastructure capacity improvements. Classroom hardware to achieve classroom standards. Recommended Person(s) Responsible Monitoring & Evaluation Actions/Activities Apply for increase via E rate Director of District Technolgy Configure communications Network Supervisor with provider equipment for increase bandwidth and COE Install Switches(s) Upgrades, Network Supervisor IDFs Phase in and Install WAPS Network Supervisor according to sites needs Increase inventory of classroom hardware for students and District Staff, Site Principals, Director of District Year 3 Benchmark Continue Infrastructure Upgrades for increased bandwidth and wifi access at all school sites Classroom hardware to achieve classroom standards. Recommended Actions/Activities Fiber and Switch Upgrades for next bandwidth step Install Switches(s) Upgrades, IDFs Phase in and Install WAPS according to sites needs Increase inventory of classroom hardware for students Person(s) Responsible Network Supervisor Network Supervisor Network Supervisor and District Staff Monitoring & Evaluation, Site Principals, Director of District Year 4 Benchmark Continue Infrastructure Upgrades for increased bandwidth and wifi access at all school sites Classroom hardware to achieve classroom standards. Recommended Person(s) Responsible Monitoring & Evaluation Actions/Activities Fiber and Switch Upgrades for Network Supervisor next bandwidth step Install Switches(s) Upgrades, Network Supervisor Petaluma City Schools District Plan

21 IDFs Phase in and Install WAPS according to sites needs Increase inventory of classroom hardware for students Network Supervisor and District Staff, Site Principals, Director of District Year 5 Benchmark Continue Infrastructure Upgrades for increased bandwidth and wifi access at all school sites Classroom hardware to achieve classroom standards. Recommended Actions/Activities Fiber and Switch Upgrades for next bandwidth step Install Switches(s) Upgrades, IDFs Phase in and Install WAPS according to sites needs Increase inventory of classroom hardware for students at a 1 to 1 ratio Person(s) Responsible Network Supervisor Network Supervisor Network Supervisor and District Staff Monitoring & Evaluation, Site Principals, Director of District 5d. Description of the process that will be used to monitor whether the annual benchmarks including roles and responsibilities. Due to budget restrictions of recent years Petaluma City Schools has attempted to maintain computers to their maximum lifespan within the confines of our network infrastructure and upgrades to hardware and software. Bandwidth monitoring and shaping is an ongoing process. A monthly report of the progress will be given. District will guide sites to achieve minimum of 12.5 devices to 1 student ratios as base according to SBCC recommendation with goal of achieving 1 to 1. New and replacement routers and switches will enable will have 10 GB uplink / 1 GB to workstation ability. Year 1 Benchmark Upgrading MDF Router and Switch(es) to maximize existing throughput. Increase computer to student ratio. Recommended Actions/Activities Person(s) Responsible Monitoring & Evaluation Petaluma City Schools District Plan

22 Establish Baseline, Determine Network Supervisor Increase Step Install Router(s) Upgrades Network Supervisor Install Switches(s) Network Supervisor Upgrades/Replacements Apply for increase of Opt E MAN Network Supervisor at all sites via E rate Phase in and Install WAPS Network Supervisor according to sites need and purchase Assess and build plan for internal fiber uplink upgrades to 100 GB to IDFs, begin work. Network Supervisor, Cable Contractor Annual renewal of software of online learning systems and services Assess efficacy of learning systems Annual renewal of Aeries Student Information System Monitor Inventory and Report Progress towards increased computer to student ratios goals District Staff District Staff, Director of District Year 2 Benchmark Increase Opt E MAN circuit size, upgrade and replace infrastructure elements. Increase computer to student ratio. Recommended Person(s) Responsible Monitoring & Evaluation Actions/Activities Apply for increase via E rate Network Supervisor Upon approval increase Network Supervisor bandwidth Install Switches(s) Network Supervisor Upgrades/Replacements Phase in and Install WAPS Network Supervisor according to sites need and purchase Continue internal fiber uplink Network Supervisor, cable upgrades to 100 GB to IDFs. contractor Annual renewal of software of online learning systems and services Assess efficacy of learning systems Annual renewal of Aeries Student Information System District Staff Monitor Inventory and Report Progress towards increased computer to student ratios goals Year 3 Benchmark District Staff, Site Principals, Director of District Petaluma City Schools District Plan

23 Increase Opt E MAN circuit size, upgrade and replace infrastructure elements. Increase computer to student ratio. Recommended Person(s) Responsible Monitoring & Evaluation Actions/Activities Apply for increase via E rate Network Supervisor Upon approval increase Network Supervisor bandwidth Install Switches(s) Network Supervisor Upgrades/Replacements Phase in and Install WAPS Network Supervisor according to sites need and purchase Annual renewal of software of online learning systems and services Assess efficacy of learning systems Annual renewal of Aeries Student Information System District Staff Monitor Inventory and Report Progress towards increased computer to student ratios goals District Staff, Site Principals, Director of District Year 4 Benchmark Increase Opt E MAN circuit size, upgrade and replace infrastructure elements. Increase computer to student ratio. Recommended Person(s) Responsible Monitoring & Evaluation Actions/Activities Apply for increase via E rate Network Supervisor Upon approval increase Network Supervisor bandwidth Install Switches(s) Network Supervisor Upgrades/Replacements Phase in and Install WAPS Network Supervisor according to sites need and purchase Annual renewal of software of online learning systems and services Assess efficacy of learning systems Annual renewal of Aeries Student Information System District Staff Monitor Inventory and Report Progress towards increased computer to student ratios goals District Staff, Site Principals, Director of District Petaluma City Schools District Plan

24 Year 5 Benchmark Increase Opt E MAN circuit size, upgrade and replace infrastructure elements. Increase computer to student ratio. Recommended Person(s) Responsible Monitoring & Evaluation Actions/Activities Apply for increase via E rate Network Supervisor Upon approval increase Network Supervisor bandwidth Install Switches(s) Network Supervisor Upgrades/Replacements Phase in and Install WAPS Network Supervisor according to sites need and purchase Annual renewal of software of online learning systems and services Assess efficacy of learning systems Annual renewal of Aeries Student Information System District Staff Monitor Inventory and Report Progress towards increased computer to student ratios goals District Staff, Site Principals, Director of District 6. FUNDING AND BUDGET COMPONENT 6a. List of established and potential funding sources and cost savings, present and future. Available Resources: General Fund Parcel Tax: Measure C and D Site based funds: Discretionary funds, SIP, Title I PTA/PTSA Funds Foundations and Grants: PEF, Rotary, others E Rate Petaluma City Schools District Plan

25 6b. Estimate implementation costs for the term of the plan (3 5 years). Curriculum Committee Release for observation 20 teachers in Fall Software costs various Year 1 Year 2 Year 3 Possible Funding Source $2600 $2600 $2600 Title II $ $20,000 $20,000 Local, state and programs 20,000 federal funds Aeries $14,500 $14,500 $14,500 General Fund Professional Development Teacher release $15000 $15000 $15000 Title1, II, III, SIP Infrastructure Wireless 100,000 $100,00 0 $100,00 0 Local, state, federal funds District Internet Access $39,000 $39,000 $39,000 District General Fund Hardware Student computers and devices replacements $50,000 $50,000 $50,000 Local, state, federal funds Staff computers $25,000 $25,000 $25,000 General funds Projector and document camera $10,000 $10,000 $10,000 Site funds Administrative computers $10,000 $10,000 $10,000 District General Fund Technical Support Personnel $420,00 0 $420,00 0 $420,00 0 General fund, Parcel Tax, state, federal funds 6c. Description of the district s replacement policy for obsolete equipment. As technology change accelerates, operation of older computers becomes more difficult if the technology offered to teachers and students needs to be compelling. For this reason, the district will make every effort to replace workstation computers used by teachers and students on a 5 year cycle. Printers deemed essential will also need replacement on a 5 year basis, but we will make every effort to retire classroom printers that fail out of warranty, by stressing the need to do more and more work paperlessly. Other peripherals such as video cameras that get heavy student use and that contain moving parts will need to be replaced more frequently 3 years is a reasonable expectation for these. Basic wired network equipment such as routers and switches will need replacement to fulfill new Petaluma City Schools District Plan

26 roles (such as voice over IP) and as bandwidth and security requirements increase. 6d. Describe the process that will be used to monitor Ed Tech funding, implementation costs and new funding opportunities and to adjust budgets as necessary. The District adopts the budget annually and typically incorporates pre approved augmentations during this process. This is typically for a district wide type purchase(s). Parcel Tax funds are distributed to sites annually based on prior year CBEDS enrollment data. 7. MONITORING AND EVALUATION COMPONENT 7a. Describe the process for evaluating the plan s overall progress and impact on teaching and learning. This technology plan is meant to be a living document that will guide district decision making over the five year duration of the plan. It will be monitored, evaluated and revised by the Department, the and the in collaboration with the Committee, as needed. Any revisions to the plan will be presented to the School Board annually. The Department will provide overall coordination and oversight of the technology planning process. Coordination will include the implementation of goals and objectives set forth in this plan to integrate technology to meet core curriculum goals. Input from the Committee and Curriculum Committees will be taken into consideration for any modifications of the plan. Under the direction of the Superintendent and in conjunction with the will provide information and oversight to guide the Curriculum, Professional Development and Infrastructure components of this plan, while the Education Services will provide coordination and oversight of technology funds and budget issues. Site Principals will provide site based updates on technology plan implementation and needs; site based training support; input on efforts, outcomes and needs to support implementation of the plan to meet District curricular goals. Every effort will be made to collect relevant measurable objective data that can be documented, referenced and reviewed, as outlined in the implementation step tables' monitoring column and in the evaluation section attached to each goal. To create a view of the overall impact of the Plan data will be drawn from the following sources: Academic performance data CALPADS data CELDT data CST data Surveys of teachers, students and parents Classroom observations Database of technology integration activities and lesson plans Local benchmarks in AERIES/EADMS Analytics Correlations to Common Core Standards Documentation of staff development plans and objectives Professional development evaluation data Petaluma City Schools District Plan

27 inventory data Help desk ticket records Responsibility for the evaluation of the overall effectiveness of this plan on teaching and learning will be assigned to many stakeholders. Individual teachers will provide data by correlating the use of technology with student outcomes using the AERIES/EADMS or other measures. Site Principals will examine data at the site, grade level, subject, teacher and student levels, and use AERIES/EADMS information, teacher observations and other data to determine where technology use has been effective and where it has not. Site Principals will focus on where intervention is needed and which interventions have been successful in the past. The Committee will gather data from these and other stakeholders to identify areas in which technology may have positively affected results and areas in which technology might support future improvement. The Committee will report to the to the School Board annually and make recommendations for the effective use of technology to support curricular goals. Communication will occur at meetings of the School Board, staff meetings, media and press releases, parent education workshops, and articles posted on district websites and/or distributed in electronic and print newsletters. 7b. Schedule for evaluating the effect of plan implementation. The District Committee, as primary evaluator of the technology plan, will dedicate meetings each year to review progress in meeting benchmarks for each goal and objective. The Committee annual review will highlight action items for teachers and administrators that remain to be carried out. The Department will provide input to the Superintendent s Cabinet on a regular basis relative to the progress made toward the goals and objectives of the plan. Along with the, adjustments to performance in order to achieve results may be made. Adjustments to the budget will be coordinated with the Business Manager. Cabinet meetings are held weekly and the staff frequently discusses ongoing progress of district goals. 7c. Describe the process and frequency of communicating evaluation results to tech plan stakeholders. The Committee will prepare a formal implementation status report on the progress toward the plan, goals and the completion of activities and will submit the report and budget recommendation to the Superintendent and the School Board on an annual basis. Other district staff will make occasional presentations and board reports during the year highlighting different aspects of plan implementation. Reports at all board meetings are posted online and disseminated to the local community. In addition, administrators, teachers, students, parents and community members will be asked for feedback and comments on technology use through annual surveys, and the results of these surveys will be included in articles posted on District websites and/or distributed in electronic and print newsletters. Petaluma City Schools District Plan

28 Appendix F Classroom Hardware Standards List District Tech Plan Appendix F Computers Dell Optiplex i5 Intel processors, 4Gb memory (min) Dell Latitude Laptops i5 Intel processors, 4Gb memory (min) Dell LCD Monitors 19 Min Lenovo M Series Desktop i5 Intel processors, 4Gb memory (min) Apple imac Desktop 21.5 Or 27 Monitors Dell LCD 19 Min Lenovo LCD 19 Min View Sonic 19 Min Apple LED Cinema Display 27 Flat Panel Laptops Lenovo B Series Laptop i5 Intel processors, 4Gb memory (min) Samsung Chromebook w/ Management Console Apple Mac Pro Apple Mac Mini Apple MacBook Pro Apple MacBook Air Tablets ipad ipad Mini ipod Touch Projectors Mitsubishi LCD Projectors Minimum 3000 Lumens Document Camera HoverCam Solo5 Printers Samsung Laser Printers B/W & Color HP Laser Printers B/W & Color Petaluma City Schools District Plan

29 This list is not all inclusive. There are specialty devices not on this list. Appendix G Standard Network Infrastructure Equipment and Wide Area Network Opt E MAN Schema Schematic MDF Cisco 2911 Router Cisco 2960S 48LPS L Switch or 1 ea Cisco 2960S 24PS L Switch depending on # of active drop s IMC Media chassis either 8 slot or 20 slot depending on number of IDF s IMcV Gigabit Modules for Media chassis. # dependant on IDF count. IDFs Cisco 2960S 48LPS L Switch or Cisco 2960S 24PS L Switch depending on number of active drop s needed Cisco Gigabit SFP module IMC Media chassis either 8 slot or 20 slot depending on number of IDF s Wireless Access Points Meraki MR 16 inside buildings Meraki MR 66 outside buildings Petaluma City Schools District Plan

30 Petaluma City Schools District Plan

31 Plan Contact Information Education Plan Review System (ETPRS) Contact Information: Petaluma City Schools (Elementary and Joint Union High School Districts) County & District Code: LEA Name: Petaluma City Elementary Schools and Petaluma Joint Union High School District *First Name: Jane *Last Name: Escobedo *Job Title: Superintendent *Address: 200 Douglas St. *City: Petaluma, CA *Zip Code: *Telephone: (707) Fax: (707) *E Mail: Backup contact information: 1 st Backup Name: Mike Cole 1 st Backup E Mail: [email protected] 2 nd Backup Name: Lori Deen 2 nd Backup E Mail: [email protected] *Required information in the ETPRS Petaluma City Schools District Plan