ABOUT US PREMIER SOFTWARE SOLUTIONS Since 1994, Premier has been at the centre of the spa and leisure industry. Providing professional solutions to independent and group establishments across the globe, including the leading brands. CORE BY PREMIER Our flagship product, CORE by Premier gives a 360 view of your business, helping to build profitability and manage day-to-day operations. CORE by Premier covers all business areas from front desk to back office operation, including call centre and multi location administration. Our suite of online products includes web booking, online membership registration and web packages, meaning your business can operate 24/7 and with remote access through smartphones and tablets you can deliver a first class service. CORE by Premier links to the leading property management systems, providing the best of breed for hotels with leisure, spa or wellness facilities. The flexible design and single database structure can be tailored to meet the requirements of a multi-site group or stand alone location.
SCHEDULING Accurate diary management is essential; CORE by Premier s intelligent booking solution ensures the client s appointment is booked accurately first time. APPOINTMENT SEARCH CORE by Premier s booking engine means appointments can be scheduled quickly and efficiently, ensuring the diary is optimised at all times. The sophistication of the diary management system suggests optimal appointment slots based on the following criteria: Back-to-back appointments, improving productivity Booking based on availability of staff, room, equipment or facility Qualification of staff (booking by skill set) Advising Medical and Contra-indications on booking Book by room/staff correctly allocating resource SMS or Email appointment reminders and confirmations PACKAGE BOOKING A group reservation can be accurately monitored for every stage of the booking, from the initial enquiry to confirmation, payment, additional upsell and schedule print on arrival. Group bookings for predefined packages or bespoke visits Manage package availability by time of day and day of week Auto-schedule resource, staff, equipment and room, including twin-rooms Deposit management Email confirmations Bespoke schedule print
SCHEDULING CLASS AND ACTIVITY BOOKING With the activity timetable configured, you can book for any group activity such as Spinning, Pilates or Yoga classes at the click of a mouse. The ability to set class size limits including a waiting list. Assign the instructor to monitor their performance as well as the popularity of the class. Schedule classes, automatically reducing availability Auto-charge based on guest/members pricing rules Kiosk booking facility APPOINTMENT WAITING LISTS With your business having scheduling demands that can be difficult to fulfil, CORE by Premier s integrated waiting list alerts the team as soon as there is availability. When a request is made, simply record: The service required When it s required by a selection of dates and times A specific staff member is optional Then leave CORE by Premier to alert you when the space becomes available and simply contact the person instantly by phone, email or SMS. KEY FEATURES Multiple staff appointments Colour coded appointments Repetitive strain warnings (RSI) Drag and Drop appointments Predefined scheduling rules Appointment waiting lists (monitoring lost bookings) Book multi-locations Auto-book Package booking (day and residential groups) Twin rooms and couples treatments Group reservations
MEMBERS CORE by Premier provides all the functionality and flexibility needed to run multiple membership schemes, increase membership numbers and promote revenue growth. MEMBERSHIP ARRIVAL Validate and track usage of your members upon entry considering such variables as date of expiry, membership types and membership payments. Members can be issued with a card or their details can be entered manually. MEMBERSHIP ADMINISTRATION The members database allows you to analyse the profile of an individual member and membership category. Membership retention and attrition ratings can be monitored, along with memberships on hold and new member listings. Flexible payment options Generates AUDDIS/BACs files for direct debit submission Links to access control units Members loyalty scheme Members accounts cashless environment (links to monthly direct debit payments) Reports (utilisation, spend, membership administration) Bank account validation Guest passes ENQUIRIES Within CORE by Premier, potential client or members details are captured. It is essential that the data can be used to optimum effect, all enquiries can be tracked and personal correspondence can be generated for each type of enquiry such a membership or package information. KEY FEATURES Flexible membership structure, peak/off peak, joint, family, Corporate Annual/monthly fees Generate AUDDIS and BACS files Track membership usage and monitor arrivals A member of the team can then be assigned to follow up the enquiry turning interest into revenue.
T EOR F S A L E MPAONI AN G CORE by Premier allows you to analyse the area s performance and aids in actively motivating your staff, encouraging them to make more sales! CORE by Premier enables you to analyse retail sales per staff member, manufacturer and product group. CORE by Premier includes a fully integrated point-of-sale system. One-off client sales, additional purchases and billing on departure from the spa. Service/stock sales Gift voucher sales and management Recommended products (up-sell) Loyalty/discount schemes Product waiting list: Record product request when out of stock Auto generates distribution list once delivery received Course/personal training sessions: Course deduction Promotional and automatic discounts Commissions based on staff sales Sales Targets can be set Combined Billing K E Y F E AT U R E S Group billing Automatic discounts Product sales Commission/staff Gift Voucher management Multi-currency/multi-payment options
STOCK CONTROL Analyse retail sales per staff member, manufacturer and product group. Produce purchase orders, match deliveries to orders and monitor stock takes, enabling reporting on any variances. STOCK MANAGEMENT CORE by Premier will auto-generate orders, stock transfers, inventory control and professional usage. Centralise stock control (including purchasing/distribution) Track all retail product sales Record professional product usage Ability to transfer product between locations Create stock allocation against service/treatment Reports: Stock valuation Usage Best selling product Sales reports (commission, against target, by manufacturer, by staff) Multiple stock areas within one property Auto-generate stock orders for manufacturers Update stock levels with quick and easy deliveries Complete Stocktakes with detailed reports on variances Manage back orders from suppliers KEY FEATURES Tracking stock variances Professional stock allocation per treatment Intelligent stock orders Quick delivery processing Global/local suppliers details Property-specific stock levels Multi-site stock transfer notes
CRM MARKETING Communicate with existing and potential clients using focused marketing campaigns based upon their preferences or past purchases. Increase brand loyalty and retain customers. Being able to send an email, letter or an SMS message directly from CORE by Premier is quick and simple. By selecting criteria from clients personal details, appointments, packages, products or even gift vouchers purchased, clients are always in reach. With CORE by Premier you can instantly contact customers who have purchased these items before or exclude them to attract the new business in specific revenue areas. Create CSV output Capture essential client details with mandatory fields Client data management with duplication check Appointment reminders and confirmations By property or from group Target marketing sectors by source REPORTING With accurate information captured and stored, CORE by Premier has extensive reporting capability. All reports can be exported into various formats. K E Y F E AT U R E S All areas of your business can be easily analysed using our intuitive reporting criteria. Mandatory fields History of visits/spend Revenue Recommendations (service and products) Staff Medical/personal questionnaires Rooms and Facilities Email and SMS marketing Stock Memberships Commission Forecasting revenue and occupancy
BACK OFFICE Customised to your business, the management suite sets the rules and regulations, from creating an appointment and staff, to KPI s, marketing and reporting. STAFF MANAGEMENT Define staff capabilities based on skill sets Create rolling rotas Auto-schedule appointments based on availability/skill set Manage staff availability including internally booked activities Report on staff utilisation based on booked and available space Assign commission/kpi rules Monitor performance RESOURCE MANAGEMENT Allocate bookable services based on room capabilities Manage room/facility availability Part-book by room allowing for allocation of therapist at a later stage Utilisation reports including percentage of occupancy and revenue Pricing structures and promotions Security Targets and staff commissions Business reports Marketing suite Define booking rules (staff, equipment, room, facility) KEY FEATURES Pricing structure and promotions Security Targets and staff commissions Business reports Marketing suite Define booking rules (staff, equipment, room, facility)
ONLINE SUITE CORE by Premier s suite of online services allows guests or members to book appointments, studio classes and day packages at specific locations directly allocating the resource 24 hours a day 7 days a week. The suite can be customised with your corporate branding and integration to Paypal ensures a seamless, integrated service. APPOINTMENT BOOKING This client-facing feature directly integrates with your existing web solution. Bookings are based on available staff, rooms, equipment, facilities and staff qualifications. Medical and contra indications prevent inappropriate treatments being booked. In addition, Class Booking allows members to schedule classes, automatically reducing availability, with members being charged automatically. PACKAGE BOOKING CORE by Premier s Package booking is used for group bookings of predefined packages, Package availability can be limited to certain times of day or days of the week. MEMBERSHIP SIGN UP Online membership sign-up is the paperless solution to your membership enrollment. The service includes instant bank account and postal address validation. KEY FEATURES Real-time bookings Payment gateway - Paypal integration Client/member portal Membership sign-up Package/group bookings Appointment and class booking Smartphone and Tablet web applications
MOBILE SUITE CORE by Premier s flexible platform extends to the mobile environment with Premier Mobile s phone and tablet integration. Deliver a first class concierge service with tablet booking or keep up to date on the go with mobile booking. TABLET BOOKING Designed for quick, easy and efficient bookings, Premier Mobiles Tablet booking is the perfect tool to deliver a professional concierge service. Features of tablet booking includes: Multiple staff columns Search appointment availability Create new client records Real time booking across multiple sites PREMIER MOBILE Allowing access to all your sites, Premier Mobile is an indispensable tool. The web application allows you to access booking data on your smart phone device* 24 hours a day. The intuitive interface guides you through new bookings, creates new client records and allows you to view existing bookings all from your smart device. * ios, Android and Windows devices
INTEGRATION CORE by Premier can be fully integrated into the industry s leading hospitality and leisure PMS, payment interfaces and access control. ACCESS CONTROL The interface enables members to self swipe for Fast-Track entry either at reception, via a physical barrier or external locking device, preventing unauthorised entry to the facility and recording usage of regular members. PMS INTEGRATION CORE by Premier has an array of interfaces to property management systems: these range from simple room only postings to full, 2-way booking and billing. Currently CORE by Premier interfaces to the following PMS: Opera (full financial interface) Protel (full financial interface) Guestline (full financial and 2-way interface) Guestline Epos Welcome (Room only posting) CREDIT CARD INTEGRATION CORE by Premier has an interface to the UK s leading supplier, VeriFone UK. This enables the processing of credit/debit card payment via an integrated chip n pin device.
PROJECT MANAGEMENT Making an investment in a new IT solution is the start of a long term relationship with Premier. Ensuring a smooth implementation is key to this relationship, our implementations team will coordinate the installation. TRAINING Our training team pride themselves on the professional service they offer our clients. Their knowledge of both the product and the industry along with their professionalism helps a smooth implementation, ensuring clients have a full understanding of the softwares functionality. To gain understanding of your specific business needs, the trainer will attend site prior to installation to ensure bespoke training will be delivered. SUPPORT The dedicated support team are vital to the ongoing relationship, they provide help and advice with the day-to-day operation of the software. Should a worst case scenario arise, our team are at hand to assist. The support service also includes regular updates of the software, guaranteeing your system always has the latest functionality available.
TECHNICAL SERVICES CORE by Premier can be a stand-alone or a centrally-hosted server solution. Typically in a multi-location environment, the solution would be deployed via terminal services or Citrix. Our technical team is highly qualified and has many years of experience implementing solutions in different environments. PROPERTY SCALABILITY CORE by Premier is fully scalable with the ability to add additional services, staff and rooms at property level. It includes the ability to add additional properties at head office. Additional licences can be purchased at any time, as access to the software increases. PROVISION FOR DATA BACKUP CORE by Premier is based on an SQL database, typically a scheduled task would be created to enable the backing up of the system. Depending on how your IT department wishes to deploy the system, there are various backup options available. SECURITY PROTOCOLS CORE by Premier is a centralised solution; system security is defined via user level profiles, e.g. administrator, general manager, HR, duty manager, reception. The relevant profile is assigned to a user; different levels can be allocated to a user if they need access to multiple locations. e.g. a Regional Manager, has manager access only at hotels within an area. In addition, each user can be assigned their own password which is associated to the relevant security profile. CORE by Premier complies with PCI, with sensitive data encrypted to ensure all personal details are stored securely.
MULTI SITE SOLUTION CORE by Premier provides a single solution to suit both standalone and multi-location environments. The design of the system provides a single database structure which allows instant access to guest profiles and provides the ability to schedule appointments for any site. CALL CENTRE FUNCTIONALITY Central reservation teams can utilise the Call Centre functionality, providing a seamless service for your guests. The revenue from all bookings, mail-order products and vouchers can be allocated to the relevant location, while still monitoring the performance of the operator. STOCK CONTROL INVENTORY The stock inventory can be monitored by head office, providing the ability to transfer products between locations and provides local or centralised purchasing. REPORTS AND MARKETING Provides global access to the performance of the business, allowing for the segmentation by site, region, department and individual item. CENTRALISED CONTROL Allocated staff can be appointed to control the system from a central location, this allows continuity across all sites providing detailed comparisons and ensuring a completely streamlined system. PRICING CORE by Premier allows for a master price list or site specific prices. Promotions can be created and set for all sites.
KEY FEATURES STOCK CONTROL SCHEDULING Multiple staff appointments Colour coded appointments Repetitive strain warnings (RSI) Drag and Drop appointments Predefined scheduling rules Appointment waiting lists (monitoring lost bookings) Book multi-locations Auto-book Package booking (day and residential groups) Twin rooms and couples treatment Group reservations MEMBERSHIP Flexible membership structure, peak/off peak, joint, family corporate Annual/monthly fees Generate AUDDIS and BACS files Track membership usage and monitor arrivals POINT OF SALE Group billing Automatic discounts Product sales Commission/staff Gift Voucher management Multi-currency/multi-payment options Tracking stock variances Professional stock allocation per treatment Intelligent stock orders Quick delivery processing Global/local suppliers details Property-specific stock levels Multi-site stock transfer notes CRM Mandatory fields History of visits/spend Recommendations (service and products) Medical/personal questionnaires Email and SMS marketing BACK OFFICE Pricing structure and promotions Security Targets and staff commissions Business reports Marketing suite Define booking rules (staff, equipment, room, facility) ONLINE AND MOBILE Real-time bookings Payment gateway - Paypal integration Client/member portal Membership sign-up Day package bookings Package/group bookings Appointment and class booking Smartphone and Tablet web applications
Premier Software Solutions 9&10 Heritage Park Hayes Way Cannock Staffordshire UK WS11 7LT t: +44(0)1543 466580 e: sales@premiersoftware.co.uk w: www.premier-core.com