CITY OF GLENDALE, CALIFORNIA Joint 0 City Council (8] REPORT TO THE: Housing Authority 0 Successor Agency 0 Oversight Board 0 November 3, 2015 AGENDA ITEM Report: The State of California Office of Traffic Safety grant program for speed enforcement, distracted driving enforcement, motorcycle enforcement, DUI saturation patrols and DUl/DL checkpoints. 1. Motion Authorizing Grant Participation 2. Resolution of Appropriation COUNCIL ACTION Public Hearing D Ordinance 0 Consent Calendar (8] Action Item 0 Report Only D Approved for NO\/, 3, ZOltJ' calendar ADMINISTRATIVE ACTION Submitted by: Robert M. Castro, Chief of Police ~ c Signature l tr=-- 141, Prepared by: Lieutenant Stewart Brackin Approved by: Scott Ochoa, City Manager Reviewed by: Yasmin K. Beers, Assistant City Manager Michael J. Garcia, City Attorney Robert Elliot, Director of Finance ~ D I
RECOMMENDATION It is requested that the City Council approve the attached motion and resolution accepting and appropriating $440,000.00 in grant funds from the Office of Traffic Safety for the "Selective Traffic Enforcement Program" to be conducted by the Glendale Police Department. BACKGROUND/ANALYSIS The Police Department has been notified that our application for grant funding from the State of California Office of Traffic Safety for additional education and enforcement activity was approved in the amount of $440,000.00. The funding is utilized to pay police officer, community service officer, support staff, and supervisor overtime when conducting field based education and enforcement activity between October 1, 2015, and September 30, 2016, under the terms and conditions of the grant. The primary focus of this grant is enforcement for distracted driving, primary collision factor violations, bicycle and/or pedestrian collisions, seat belt violations, motorcycle related violations and enforcement against driving under the influence. The grant also includes an educational component focusing efforts on traffic safety for the community as well as officer education and recertification in the areas of Standardized Field Sobriety Testing (SFTS), Advanced Roadside Impaired Driving Enforcement (ARIDE) and Drug Recognition Expert (DRE). The City of Glendale and the Glendale Police Department have a longstanding tradition of proactive enforcement with respect to traffic related issues including efforts directed at both pedestrian and speed related violations. Distracted driving, especially where drivers talk on cell phones without hands free devices or text while driving, has also become an issue and the subject of increased enforcement efforts. Past efforts to improve safety in this area have included saturation patrols and task forces; some of which were funded by prior Office of Traffic Safety grants. The Police Department believes additional education and enforcement will assist in reducing the accident rate in Glendale. This grant will augment the Police Department's resources and aid in implementing a comprehensive approach to improving traffic safety. As part of its ongoing efforts, the Police Department continues to actively seek funding sources to support traffic safety initiatives. In September 2015, the Police Department submitted a grant request to the California Office of Traffic Safety for a program designed to increase enforcement that concentrates in the areas of speed violations and distracted driving. After reviewing the proposal through a competitive process, the Office of Traffic Safety has advised us that the City of Glendale is eligible for $440,000.00 in funding for this program. The majority of the grant funding will be utilized for specialized task force operations. The grant includes funding for forty-four (44) enforcement based task force operations. Of these operations, seven (7) will be comprised of DUI/Driver's License checkpoints, fifteen (15) will be saturation patrols concentrating on impaired driving and six (6) Traffic Enforcement operations, including but not limited to, primary collision factor violations. Two (2) enforcement operations will focus on distracted driving (cell phone use/texting) violations and another ten (10) will focus on areas or events with a high number of bicycle and/or pedestrian collisions resulting from violations made by bicyclists, pedestrians, and drivers. The grant also requires two (2) highly publicized Motorcycle Safety enforcement operations in areas or during events with a high number of motorcycle incidents or collisions resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary collision factor violations by motorcyclists and other drivers. There will also be one (1) warrant service operation targeting multiple DUI offenders who fail to appear in court and one (1) court sting operation to cite individuals driving from court after having their driver's licenses suspended or revoked. 2
Again this year, there is an objective to conduct four (4) Traffic Safety educational presentations with an effort to reach 200 community members. The grant also provides for the purchase of new LIDAR speed measurement devices. FISCAL IMPACT The City will contribute the administrative time required to comply with the terms and conditions of the grant. The overtime costs associated with the education and enforcement activity conducted under the auspices of this program are funded through the grant, and there is no requirement to provide matching funds. The $440,000 grant funding will be received into revenue account 32871-261-301- G52043 and expended via overtime expense account 41200-261-301-G52043 as detailed in the attached Resolution of Appropriation for Selective Traffic Enforcement Program. The grant funds will cover reimbursement of all grant activities with the exception liability insurance which is 3.36% of each dollar paid in overtime. The unreimbursed costs to the City will be absorbed into the Police Department's General Fund budget in 101-302-6503. The following table provides a summary of the costs related to all of the grant related activities: Anticipated total cost Grant Reimbursement Cost to GPD $450,975 $440,000 $ 10,975 ALTERNATIVES Alternative 1: Approve as requested by the Police Department Alternative 2: The City Council may consider any other alternative not proposed by staff. CAMPAIGN DISCLOSURE In accordance with the City Campaign Finance Ordinance No. 5744, the following are the names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report: Subcontractors of N/A: N/A EXHIBITS None 3
MO!!O!::! Moved by Council Member seconded by Council Member----------------' that the City of Glendale hereby accepts a State of California Office of Traffic Safety Grant (hereafter "Grant") in the sum of $440,000.00 to fund Police Department personnel overtime costs for field based education and enforcement activity during the period between October 1, 2015, and September 30, 2016, relating to distracted driving, primary collision factor violations, bicycle and/or pedestrian collisions, seat belt violations, motorcycle related violations, and enforcement against driving under the influence. The educational component of the Grant focuses efforts on traffic safety for the community as well as officer education and recertification in the areas of Standardized Field Sobriety Testing (SFTS), Advanced Roadside Impaired Driving Enforcement (ARIDE), and Drug Recognition Expert (DRE). The Grant also provides for the purchase of new LIDAR speed measurement devices. The City Manager is hereby authorized to execute the necessary agreements, certification and other documents required to accept the Grant. Vote as follows: Ayes: Noes: Absent: Abstain: Gener e 7 Po~~ Date: /0 /; 1 / r / / J:IFILESIDOCFILES\MTN\Grant Acceptance Selective Traffic Enforcement Program 2015.docx 4 D I
RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE MAKING AN APPROPRIATION BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE: SECTION 1: That the sum of $440,000 is hereby appropriated and/or transferred from the following accounts to the following accounts: ACCOUNTS 32871-261-301-G52043 41200-261-301-G52043 DESCRIPTION Police Special Grants Fund, CA Office of Traffic Safety, Selective Traffic Enforcement Program Police Special Grants Fund, Overtime, Selective Traffic Enforcement Program FROM $440,000 TO $440,000 To appropriate funding from the State of California Office of Traffic Safety for the Selective Traffic Enforcement Program to be conducted by the Glendale Police Department. SECTION 2: The Director of Finance is authorized to make such other revisions, individual appropriation line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution. SECTION 3: The City Clerk shall certify to the adoption of this Resolution. Adopted this day of, 2015. ATTEST: City Clerk STATE OF CALIFORNIA) COUNTY OF LOS ANGELES) SS CITY OF GLENDALE ) ' Mayor CITY OF GtEuALE DATE \0 1-'L?XJ I~ APPROVED AS TO FINANCIAL PROVISION FOR$ 440, ODO I, Ardashes Kassakhian, City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No. was adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of, 2015, and that the same was adopted by the following vote: Ayes: Noes: Absent: Abstain: =;A:z~RM.,... -----c-it_y_c_1e_r_k -~ey DATE: I 1>/'A.,//115( D 2
STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY 2208 KAUSEN DRIVE, SUITE 300 ELK GROVE. CA 95758 www.ots.ca.gov (916) 509 3030 (800) 735-2929 (TTITDD-Referral) (916) 509 3055 (FAX) EDMUND G. BROWN JR., GOVERNOR September 25, 2015 Grant No. PT16141 Stewart Brackin, Bureau Commander Glendale Police Department 131 N. Isabel Street Glendale, CA 91206 Dear Commander Brackin: The Office of Traffic Safety (OTS) has approved your traffic safety grant as part of the California Traffic Safety Program. Costs incujted must be in accordance with your grant agreement and recorded in your accounting system. No other costs can be allowed without OTS approval. Costs incujted prior to October I, 2015, or subsequent to the closing date of this grant are not reimbursable. Within the first quarter of your grant period, your Coordinator will provide you with information about operational and fiscal requirements, as well as tools to manage your new grant. Please refer to the above grant number in all your communications with this office. If you have any questions, please contact Whitney Braziel, Regional Coordinator, at (916) 509-3016 or e-mail at whitney.braziel@ots.ca.gov. WB:mm Enclosures cc: Robert M. Castro Jay Kreitz Fiscal Save Our., water The California lifestyle http://saveourwater.com/
State of California -Office of Traffic Safety GRANT AGREEMENT - Page I OTS-38 (Rev.4115) I. GRANTTITLE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) 2. NAME OF AGENCY CITY OF GLENDALE 3. AGENCY UNIT TO ADMINISTER GRANT GLENDALE POLICE DEPARTMENT 5. GRANT DESCRIPTION 4. GRANT PERIOD From: To: 1011/15 9130116 GRANT NUMBER PT16141 To reduce the number of persons killed and injured in traffic crashes involving alcohol and other primary collision factors, "best practice" strategies will be conducted. The funded strategies may include: DUI checkpoints, DUI saturation patrols, warrant service operations, stakeout operations, a "HOT Sheet" program, educational presentations, and court stings. The program may also concentrate on speed, distracted driving, seat belt enforcement, operations at intersections with disproportionate numbers of traffic crashes, and special enforcement operations encouraging motorcycle safety. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 440,000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: Schedule A (OTS-38b)- Problem Statement, Goals and Exhibit A-Certifications and Assurances Objectives and Method of Procedure Exhibit B* - OTS Grant Program Manual Schedule B (OTS-38d)- Detailed Budget Estimate and Sub-Budget Estimate (if applicable) Schedule B-1 (OTS-38!)- Budget Narrative and Sub Budget Narrative (if applicable) *Items shown with an asterisk (*)tare hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the oarties hereto. L_ APPIWVALSIGN~TUREL.. --- A. GRANT DIRECTOR - - - ----- " ------rs. AUT;~;;~;~G OFFIC;~~-~F AGENCY- ---------- NAME: StewartBrackin PHONE: 818-548-3175 i NAME: RobertM. Castro PHONE: 818-548-3140 TITLE: Bureau Commander TITLE: Chief of Police FAX: 818-550-6577 I FAX: 818-507-0967! i ADoREss: 131 N. Isabel Street : ADDREss: 131 N. Isabel Street Glendale, CA 91206 I Glendale, CA 91206! ' : E-MAIL: sbrac~endaleca.gov ~ " _ - ----- '(.'ig'!.~~'u:~------ - C. FISCAL OR ACCOUNTING OFFICIAL NAME: Jay Kreitz TITLE' Public Safety Business Administrator ADDRESS: 131 N. Isabel Street Glendale, CA 91206 E MA1L: ~itf ~~e~daleca.gov "-. \. YSliina/i.tre) 1 u!s- I ~~rj~~7~~ - f-1.1--10 1 (f?({jef - _j ------~ig_nature) _(Da~L! D. OFFICE AUTHORIZED TO RECEIVE PAYJ\'IENTS PHONE: 818-548-3143 i NAME: Glendale Police Business Office FA.x: 818-550-6568 Cj-1'.) I$ (Date) j AooREss: 131 N. Isabel Street Glendale, CA 91206 9. DUNS NUMBER DUNS#; 030384325 REGISTERED 141 N Glendale Ave., FL 2 ADDRESS& ZIP: Glendale, CA 91206-4975,, ' _
Page 2 (Office of Traffic Safety Use Only) EFFECTIVE DATE OF AGREEMENT: 10/1/2015 GRANTEE QITY OF GLENDALE GRANT NO. PT16141 8. Fin Action No. 1 Date: 10/1/2015 10. TYPE OF AGREEMENT Initial XI Revision I Cont. I PAID MEDIA I PROGRAM INCOME TASK NO. F.F.Y. Revision No. Date: I 2 2016 9. Action Taken 11. FUNDING DISPOSITION & STATUS Initial approval of 2016 HSP funds obligated. Fiscal Year Amount. 2015-16 440,000.00 Total 440,000.00 FUNDING DETAIL FUND CFDA ITEM/APPROPRIATION FY AMOUNT Obligated This Action 440,000.00 164AL 20.608 0521-0890-101 (25114).2014 $ 150,000.00 Previously Obligated 0.00 402PT 20.600 0521-0890-101 (25114) 2014 $ 90,000.00 Total Amount Obligated 440,000.00 405d AL 20.616 0521-0890-101 (25114) 2014 $ 24,000.00 Amount Suspended 0.00 164AL 20.608 0521-0890-101 (10115) 2015 $ 100,000.00 402PT 20.600 0521-0890-101 (10115) 2015 $ 60,000.00 405d AL 20.616 0521-0890-101 (10115) 2015 $ 16,000.00 TOTAL FUNDS PROGRAMMED 440,000.00 12. BUDGET SUMMARY (From Schedule B Detail) FISCAL YEAR GRANT PERIOD ENDING: 9/30/2016 2015-16 2015-16 TOTAL GRANT COST CATEGORY GRANT PERIOD PRIOR GRANT TOTAL GRANT BUDGET ESTIMATE A. Personnel Costs 378,435.00 0.00 378,435.00 378,435.00 B. Travel'Expenses 6,000.00 0.00 6,000.00 6,000.00 C. Contractual Services 8,800.00 0.00 8,800.00 8,800.00 D. Equipment 0.00 0.00 0.00 0.00 E. Other Direct Costs 46,765.00 0.00 46,765.00 46,765.00 F. Indirect Costs 0.00 0.00 0.00 0.00 TOTAL FEDERAL FUNDS 440,000.00 0.00 440,000.00 440,000.00 13. GRANT APPROVAL & AUTHORIZATION TO EXPEND OBLIGATED FUNDS A. APPROVAL RECOMMENDED BY B. AGREEMENT & FUNDING AUTHORIZED BY NAME: WHITNEY BRAZIEL NAME: RHONDA L. CRAFT TITLE: Regional Coordinator TITLE: Director PHONE: (916) 509-3016 E-MAIL: whitney.braziel@ots.ca.gov Office of Traffic Safety Office of Traffic Safety 2208 Kausen Drive, Suite 300 -~sen Drive, Suite 3 Elk Gro ('A ----- "" " - ' CA 95758 -,- r_, v ".D """',)\ /~Jr) u """ /L/ /, I Signature.. /.- I./ Signature ~--J OTS-38a* (Rev. 2/13)
SCHEDULEB DETAILED BUDGET ESTIMATE GRANT NO. PTI6141 FUND NUMBER CATALOG NUMBER (CFDA) FUND DESCRIPTION MINIMUM PENAL TIES FOR REPEAT OFFENDERS FOR DRIVING WHILE 164AL 20.608 INTOXICATED STATE AND COMMUNITY HIGHWAY 402PT 20.600 SAFETY NATIONAL PRIORITY SAFETY 405dAL 20.616 PROGRAMS COST CATEGORY FISCAL YEAR ESTIMATES 10/1/15 thru 9/30/16 A. PERSONNEL COSTS CFDA FY-I Positions and Salaries Overtime DUI/DL Checkpoints 20.608 $ 84,275.00 DUI Saturation Patrol Operations 20.608 $ 115,355.00 Court Sting Operations 20.608 $ 2,780.00 Warrant Service Operations 20.608 $ 5,000.00 Benefits@ 16.29% 20.608 $ 33,790.00 Traffic Enforcement Operations 20.600 $ 25,025.00 Distracted Driving Operations 20.600 $ 8,370.00 Motorcycle Safety Enforcement Operations 20.600 $ 8,370.00 Bicycle & Pedestrian Enforcement Operation 20.600 $ 41,850.00 Benefits@ 16.29% 20.600 $ 13,620.00 SFST/ARIDE/DRE Instruction & Certificatic 20.616 $ 34,395.00 Benefits (ii) 16.29% 20.616 $ 5,605.00 Categorv Sub-Total $ 338,435.00 B. TRAVEL EXPENSE In-State 20.600 $ 4,000.00 Out-of-State 20.600 $ 2,000.00 Categorv Sub-Total $ 6,000.00 C. CONTRACTUALSERVICES Phlebotomist 20.608 $ 8,800.00 Category Sub-Total $ 8,800.00 D. EQUIPMENT None Category Sub-Total E. OTHER DIRECT COSTS Lidar Device(s) 20.600 $ 46,765.00 Catee:orv Sub-Total $ 46,765.00 F. INDIRECT COSTS None Cate!!ory Sub-Total GRANT TOTAL $ 400,000.00 IUJ'AL AMOUNT $ 250,000.00 $ 150,000.00 $ 40,000.00 TOTAL COST TO GRANT $ 84,275.00 $ 115,355.00 $ 2,780.00 $ 5,000.00 $ 33,790.00 $ 25,025.00 $ 8,370.00 $ 8,370.00 $ 41,850.00 $ 13,620.00 $ 34,395.00 $ 5,605.00 $ 378,435.00 $ 4,000.00 $ 2,000.00 $ 6,000.00 $ 8,800.00 $ 8,800.00 $ 46,765.00 $ 46,765.00 $ 440,000.00 OTS-38d (Rev. 4/15) Page I of I
SCHEDULE B-1 GRANT No. PT16141 BUDGET NARRATIVE Page 1 PERSONNEL COSTS Overtime Overtime for grant funded law enforcement operations may be conducted by personnel such as a Lieutenant, Sergeant, Corporal, Deputy, Officer, Reserve Officer, Community Services Officer, Dispatcher, etc., depending on the titles used by the agency and the grantees overtime policy. Personnel will be deployed as needed to accomplish the grant goals and objectives. Costs are estimated based on an overtime hourly rate range of$50.00/hour to $105.00/hour. Overtime reimbursement will reflect actual costs of the personnel conducting the appropriate operation up to the maximum range specified. Overtime Benefit Rates Unemployment Insurance Workers Compensation Medicare TOTAL BENEFIT RATE 0.20% 14.64% 1.45% 16.29% TRAVEL EXPENSE In State Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Lifesavers. All conferences, seminars or training not specifically identified in the Schedule B-1 (Budget Narrative) must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. Out-Of-State Appropriate staff may attend DRE Conference (Denver, CO) in support of the grant goals and objectives. All out-of-state travel not specifically identified in the Schedule B-1 (Budget Narrative) must receive written approval from the OTS Director. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES Phlebotornist - to draw and collect blood samples from suspected DUI drivers on scene as evidence in support of DUI convictions in a court oflaw. OTS-38f(Rev. 4115)