Community Asset Transfer 2 (CAT2) Stage two application form Wales only

Community Asset Transfer 2 (CAT2) Stage two application form Wales only Please make sure that you read the following guidance on how to fill in this application form before you start to complete it. This will help to make sure the application process runs smoothly. If you have any questions email us at cat@biglotteryfund.org.uk 1. How to make sure this application form works correctly You must use the latest version of Adobe Reader. Follow this link to get the latest version of Adobe Reader, which is free to install and use. Anyone you send the form to check or answer any questions also needs to use the latest version of Adobe Reader. Don t use an earlier version of Adobe Reader or other software as we may not be able to read your form. If you have a Mac or use Windows 8 your computer may automatically default to Mac Preview or Windows Reader when you open the form, but these programmes can stop the form working properly even though they allow you to complete it (for example Mac Preview will not save any changes you make). So please double check that you are using Adobe Reader. Save a copy of the form to your own computer. Type directly into this form. Don t copy and paste from another document as it may cause formatting problems which you might not notice. For example, it could cause you to go over the character limit for a question without realising it. 2. Before you start to fill in the form Make sure you ve read the Programme summary at the beginning of the form. 3. Completing the form Make sure you ve answered every question and read your application before you send it to us. Email your completed form to cat@biglotteryfund.org.uk putting the name of your organisation from question 1.2 into the email subject line. 4. Deadline for applications Your application must reach us by 12 noon on Wednesday 13 April 2016. We won t accept any stage two applications after this. 5. Help with your application If you have any questions about CAT2, need help to complete this application form, or if you need it in a different format (for example large print), please contact our Big Advice Team by email at enquiries.wales@biglotteryfund.org.uk by phone on 0300 123 0735, or by text relay on 18001 plus 0300 123 0735. Our website (www.biglotteryfund.org.uk/cat2) has further information, advice and tips to help you complete your application. It also provides information on sources of local support that give advice on funding. 1

Programme summary: Community Asset Transfer (CAT2) What s it all about? Welcome to stage two of CAT2. In your stage one application form, you told us about your project and how this fits with our programme criteria. We now need more detailed information about what you re planning to do and how you re planning to do it. You need to fill in four documents to complete your stage two application: an application form this provides basic information about your organisation, your project and your main contacts a project plan this provides us with detailed information about how you will manage the delivery of services from your asset, including more detail about your project outcomes, the costs associated with running your project and how you plan to make the business sustainable a detailed design stage capital project delivery plan this tells us more about your capital project work, and how you have progressed since your stage one application a detailed design stage capital cost spreadsheet this provides us with detailed information about the costs related to the transfer and capital development of your asset. This application must be completed by the same organisation that submitted the stage one application form. What are we looking for? The CAT2 programme aims to create more sustainable communities by supporting asset transfer to enterprising third sector organisations that actively involve and benefit the communities they serve. We will only fund projects that bring about all four of the following outcomes: to promote and strengthen the independence and financial viability of third sector organisations by enabling income generating social enterprise to improve partnership working between the public sector, the third sector and other sectors to contribute to the regeneration and economic sustainability of communities to build the capacity of enterprising communities to take on and develop sustainable community assets 2 that can provide solutions to the challenges they face. You must be able to show how the community your project will serve will be involved in the design and the delivery of services. We also test whether your business proposals will generate enough income to ensure that your asset will be viable in the long-term. This includes any environmental enhancements that have been incorporated into the design of your building. For more information about this programme please refer to the stage one application guidance and our website www.biglotteryfund.org.uk/cat2 What can you apply for? At this stage you can apply for up to 1,100,000 for projects that last between two to five years. This total excludes any capital development funding you were awarded at stage one. Applications must be for a mix of capital and revenue funding. We will fund all of the costs associated with your project. You are encouraged to identify partnership funding, either cash or in kind, from other sources and include this in your application, but you don t have to. If you do intend to secure partnership funding tell us about it in question 2.4. You must say whether the partnership funding will be used to cover capital or revenue costs. Capital funding You can apply for capital funding of between 250,000 and 800,000 towards the cost of developing the asset that is being transferred. The following lists provide an idea of the type of capital expenditure that we will and won t pay for. The lists are not exhaustive, and in assessing your application we may need to discuss this in detail or amend some items. Eligible capital expenditure includes: building and engineering works (refurbishment, modernisation or conversion) needed to run the project extensions as part of a wider project, where you can demonstrate that this is intrinsic to your project plant and equipment necessary for running the project purchase of equipment or fixtures and fittings that are linked to the land or building

professional and legal fees associated with the capital element of the project, for example the legal costs incurred by you such as certificate of title and legal charge a contingency sum of around 10 per cent of the total capital project costs VAT on eligible capital expenditure where appropriate (contact your local VAT office for advice). Ineligible capital expenditure includes: costs incurred in developing your stage one application costs incurred or spending committed before we make you a stage two grant (that are not eligible as part of your capital development grant) costs which someone else is paying for, whether in cash or in kind routine repairs and maintenance (although these costs can be included in the revenue budget) general improvements to public areas unless they are essential to the project substantial demolition and rebuilding of an asset unless it can be demonstrated that this is the most appropriate option housing only developments extensions from short term lease arrangements to long-term lease arrangements (this excludes licenses for less than 12 months) personal equipment not essential to running the project fixed or loose equipment or office equipment which is not essential to the project the purchase of minibuses or other forms of transport. Revenue funding You can apply for revenue funding of between 50,000 and 300,000 towards the operating costs and overheads of your project for between two to five years. These costs may increase over the first couple of years of your project as you begin to set up and deliver services from your asset. However, we would expect them to reduce each year as your activities begin to generate an income. How you choose to taper your funding should reflect your plans to deliver services and generate income from your completed facility. We will pay for a range of revenue costs required for running your project. You may also wish to consider planning or development work to ensure the facility s long-term sustainability. This can include work to raise the profile of the project, building relationships with the community and other stakeholders. Eligible revenue expenditure includes: salaries of staff working on your project, for example a project or facilities manager, including any extra costs such as pensions and National Insurance salaries of management staff who only supervise project staff, including any extra costs such as pensions or National Insurance recruitment of staff who will work on the project expenses of project staff and volunteers, including travel, accommodation, telephone bills and stationery rent, heating, lighting and insurance for office space and buildings only used for this project building maintenance training of staff and volunteers working on this project monitoring and evaluation of the project (you will be required to procure an external evaluation) fundraising for continuing the project after our grant has finished marketing and publicity for the project translation costs website infrastructure, including increasing central server capacity and interconnection costs software website content design and development (including the use of consultants or designers) professional and legal fees associated with revenue expenditure on the project, for example, if your solicitor needs to provide us with a legal opinion travel and transport overheads. By overheads we mean the costs of employees, volunteers, equipment, space and services that support 3

the project you want us to fund, but also support your other work. We may make a contribution towards your overheads. Work out how much support the project you want us to fund needs from the people, equipment and spaces that make up your overheads. Calculate the cost of this support then divide this figure by the percentage of the eligible revenue and capital costs you are asking us to fund. In the application you are required to explain how you have worked this out. This is also referred to as full cost recovery. Further guidance on this can be found on our website http://www.biglotteryfund.org.uk/full-cost-recovery Ineligible revenue expenditure includes: costs incurred or expenditure committed before we make you a grant costs which someone else is paying for, whether in cash or kind items that only benefit an individual and are not needed to deliver the project outcomes travel outside the UK direct funds to build up a reserve or surplus, whether distributable or not loans or loan repayments contributions to general appeals. VAT We need to know that you have considered your VAT position for your project. When calculating the total cost of your project you should take into account any potential non-recoverable VAT costs that may arise. If you are registered for VAT, you can apply to us for the cost of non-recoverable VAT only. Organisations not registered for VAT should include VAT costs in their budget. We will consider any application for nonrecoverable VAT costs and include the agreed amount in the grant, where appropriate. If we agree to fund the cost of VAT, which you then recover, you will be liable to repay all or some of it to us, based on the following principles: if we have funded all of the recoverable VAT costs for your project, you must refund all of the VAT recovered to us if we have funded a proportion of the recoverable VAT costs for your project, you must refund the same proportion of the VAT recovered. We cannot provide VAT advice so we recommend you contact your local Revenue and Customs office or a VAT expert to find out how much VAT you can recover on the cost of your project. If you have any questions about what we will or will not pay for email us at cat@biglotteryfund.org.uk What happens when? Your completed application must reach us by 12 noon on Wednesday 13 April 2016. We will acknowledge receipt of your application within 10 working days. We ll then assess your application between April and August 2016. The CAT2 programme committee will decide whether to award your project funding and we ll let you know their decision by October 2016. We anticipate awarding up to five grants through this funding round. If we decide not to fund your application we will write to you and tell you why. We expect you to start your project within six months of the date of our offer letter. What makes a good application? When you are developing your stage two application you should address the key points contained in: the project plan guide the detailed design stage capital guidance document the stage one application guidance. As part of the assessment process a funding officer will contact you to discuss your stage two application in detail. As you are applying for funding to develop an asset one of our capital advisers will also contact you and your professional team. We will assess your application against the same four criteria we used at stage one. 1. Need: Is the project needed? Need is the term we use to describe a problem, issue or situation where something needs to change to make things better for a person, a group of people or an area. When assessing need we will mainly consider 4

the information provided in the Project need and background and Strategic context sections of your project plan. 2. Outcomes: Will the project bring about the changes we are looking for? We call the key changes or differences a project will make project outcomes. You provided up to four project outcomes in your stage one application. In the Project outcomes and activities section of your project plan you must tell us the indicators you are going to use to measure your progress towards these outcomes, and the activities you will deliver in order to achieve them. 3. Approach: Is the way the project will be delivered realistic? At stage two of the process we will focus more on assessing how you intend to deliver your project. As you explain your delivery approach remember that the underlying principle of this programme is to enable community ownership and management of assets. Your plans for this should be clearly explained throughout your application. However, when assessing your approach we will particularly look at the Project delivery, Partnerships, Project budget, Financial planning and sustainability, Partnership funding, Monitoring, evaluation and learning and Marketing and communications strategy sections of your project plan. 4. Capability: Do you have the skills, experience and resources to deliver the project? We want to know how your management team will run this project and ensure that the completed facility operates effectively. Our assessment of your application will particularly consider the Organisation summary, Project resources, Partnerships, Financial controls, Equalities and Risk analysis sections of your application. What else do I need to know? Changes to your project Some aspects of your project may have changed since you submitted your stage one application. Your project plan should describe these changes in more detail. If any of the following major changes are planned or have occurred since you sent us your stage one application you must inform your funding officer so we can check that you are still eligible for funding: XXChanges to your organisation s legal status - These changes include changing the name of your organisation, changing your governing document or adopting a new one, becoming incorporated (that is, a company registered at Companies House). XXChanges to your project outcomes - Our decision to award you a grant is partly based on our assessment of your project outcomes. We would expect your outcomes to have remained substantially unchanged, but accept that you may have revised or refined them. If we award you a grant your project outcomes will form part of our grant agreement with you. XXChanges to your project budget - The cost of your project may change but the overall grant request must still be within the maximum grant size limit. If you think you need to increase your grant request by more than 20 per cent talk to your funding officer. XXOther changes - Other major changes would include the type of project you are undertaking, the land and buildings where your project will be located and the timetable of your project. If you are unsure whether a change to your project constitutes a major change, please contact us. 5

Beneficiary monitoring We want to find out about the people who benefit from the projects we fund to understand the spread of our funding. We also want to learn from projects and programmes about their success in reaching different types of people to see if these approaches can be replicated elsewhere. If you are successful, within six months from the date we receive your signed grant agreement, we will ask you to: estimate the percentage of people that will benefit from your project under a number of categories, for example, ethnic background, age, sexual orientation and gender think about how you will reach all of these people and how you will check whether or not you have been successful in doing so. Start thinking about how you will collect this information when planning your project. Every year and at the end of your project, we will ask you to tell us: what percentage of people actually benefitted from your project, under the same categories, and the evidence you have to back up your figures how successful you were at making sure that everyone who could benefit from your project was able to use it or get involved. Monitoring your project Monitoring is the routine collection of information about your project. This information will help you answer questions about your project s progress. We will expect you to monitor your progress towards achieving your outcomes during the life of the grant. We also encourage you to monitor the performance of your project as a whole. This will help you see if your project is working well and make changes that will improve your services and provide better value. This information will inform your project evaluation, so you should think carefully about the type of data you need to collect. It will also help when you re reporting on your progress to us. Before you start your project we will make sure that you know what information you will need to give us during the life of your grant so that you can plan what aspects of your project to monitor. Reporting to us If you are successful, we will ask you to provide us with information on a regular basis so that we can find out about your project s progress, what difference our money is making and make sure that it is being well spent. When we review your progress reports, we may ask for clarification or additional information about particular areas. Therefore, it is important that your main contact has a good understanding of your project s progress. All our funded projects will be asked to provide us with the following information: Once your grant is awarded you ll need to tell us what monitoring systems you have put in place and whether or not these are in line with what you proposed in your application. A mid-year progress check for each year of your project when you will be asked to report against each of your indicators to show your progress towards achieving your outcomes, give details of activities that have taken place, and provide a brief update on spend against funds received. At the end of each year you will need to complete a more detailed report about your progress and a more thorough account of your spending so far. At the end of your project we will ask you to report on your progress in the final year as well as the overall success of the project. Evaluation If we award you a grant, we want to be confident that your project will make a difference and identifies opportunities for improvement. We will require you to appoint an external contractor to evaluate your project. You should work with the evaluators and people involved in your project, including beneficiaries, to identify the key questions you d like to explore during the life of the project, how to investigate them and what you propose to do with the findings. You should develop and implement your evaluation plans at the start of the project and budget for this within your grant application under Monitoring and Evaluation allowing between 5 and 10 per cent of your revenue costs. 6

Part one: Provide your details 1.1 What is your stage one project ID 1.2 What is the full legal name of your organisation, as shown on your governing document? Please check this - if the full legal name is incorrect it may delay your application. 1.3 Does your organisation use a different name in your day to day work? Yes No go to question 1.4 If yes, what other name do you use? 1.4 What is the main or registered address for your organisation? If you re successful this is the address we ll send your offer letter to. Enter your organisation s address including full postcode. Phone number or textphone number one Phone number or textphone number two (if applicable) Organisation website (if applicable) Email address (if applicable) Fax number (if applicable) 7

1.5 What type of organisation are you? Select all options that are relevant to your organisation. Charity Registered Charity Charitable Incorporated Organisation Charitable Unincorporated Association Exempt Charity Excepted Charity Charitable Trust Company or mutual society Other Charity (Royal Charter or Act of Parliament) Company Limited by Shares Company Limited by Guarantee Company Listed publicly Community Interest Company Limited by Shares Community Interest Company Limited by Guarantee Parochial Church Council Church-based faith organisation Community Interest Company Listed publicly Limited Liability Partnership Industrial and Provident Society Co-operative Non-charitable unincorporated organisation Other 1.6 Give any reference or registration numbers you have Charity Commission for England Charity Commission for Northern Ireland and Wales (or HMRC reference number) Office of the Scottish Charity Regulator Financial Conduct Authority School reference number Please give details Companies House Health Authority Number Other reference or registration number 1.7 When was your organisation set up? Give the date when your organisation adopted its current legal status. This should be on your governing document. All organisations need to provide this. If you don t know the exact day or month please give us an approximate date. Day Month Year 8

1.8 What is your VAT status? VAT registered Not VAT registered If you are registered for VAT what is your registration number? Your VAT number should be between 9 and 12 numbers long and have no spaces. For more information on VAT see HM Revenue & Customs website. 1.9 Is your organisation independent, or a branch or department of a larger organisation? Independent An independent organisation will have its own governing document and can manage its own funds and staff. Branch or dependent To be able to apply to us a branch must have its own governing document (or will have adopted its parent organisation s governing document), produce its own annual accounts (which may be included in its parent organisation s accounts) and have a bank or building society account in the legal name of the branch as shown in its governing document and be responsible for how the funds in it are spent. If you are a branch, what is the name and address of the larger organisation? Related organisation name Related organisation s main or registered address including full postcode If we offer a branch a grant we will ask the larger organisation to accept overall responsibility for it. For branches where there is insufficient local control, the parent organisation will need to apply. If you are a branch but are not sure if you can apply, please contact us for advice. 1.10 How many people are on the committee that runs your organisation? 9

1.11 Are there any restrictions on who can join your organisation? Yes No go to question 1.12 If yes, what restrictions are there and why do you have them? XXIf your organisation has a membership we expect this to be open to all and that anyone can join, unless you can provide a good reason why not. X XWe would expect there to be an open and transparent joining process, including a right of appeal. For this reason we usually consider proposing and seconding to admit new members to be unacceptable. You can write up to 400 characters with spaces (about 50 words) 1.12 What is your organisation s current financial position? Select one option and fill in the amounts from your accounts or projection. Information from the latest accounts approved by your organisation 12 month projection because you ve been running less than 15 months Accounting year ending: Day Month Year Total income for the year: Total expenditure for the year: Surplus or deficit at the year-end: Total savings or reserves at the year-end: Your latest accounts You need to send us a copy of your most recent approved accounts. They must be signed and dated by your chair, secretary or treasurer and where appropriate by your auditor or independent examiner. If you have been running less than 15 months you must send us a 12 month projection of your income and expenditure. 10

1.13 Have your accounts been independently audited? Yes No If yes, give the name and address of your auditor Auditor name Auditor s address including postcode 1.14 Your contacts We need the date of birth and home address for all of your contacts. This includes a previous address if they ve not lived at their current address for three years. We use this to carry out some basic identity checks as part of our standard fraud prevention process, so please check that the information provided is correct. All organisations, including schools and statutory organisations, need to provide this. Our identity check may appear on a credit report, but it s not a credit check and can only be seen by the person we re checking, so their credit rating won t be affected. You can find out more in our Good Governance Guide (available by searching good governance on our website or by contacting our Big Advice Team) and the Data Protection policy at the end of this form. a) Primary contact Who should we contact if we have questions about your application? Title Forenames Surname Date of birth Day Month Year Job title or position Primary contact home address and full postcode Have they lived at this address for the last three years? Yes No - you must give previous home address Primary contact previous home address and full postcode 11

Communicating with you Daytime telephone Evening telephone Mobile telephone Email If you have any particular communication needs, tell us what they are What address should we use for any correspondence? Write organisation if this is the same as the organisation s registered address. We d like to keep in touch with your organisation about the Big Lottery Fund including information about new funding programmes and other Lottery good causes. If you d rather not receive this type of information, please tick this box. Which language would you like us to use whenever we get in touch with this contact? Welsh English b) Legally responsible contact Who in your organisation will be legally responsible for the funding? This cannot be the same person as the primary contact. The legally responsible contact must be over 18 years old and is responsible for ensuring that this application is supported by the organisation applying, any funded project is delivered as set out in the application form and that the funded organisation meets our monitoring requirements. The legally responsible contact must hold one of the following positions. Please tick one box. Organisation type Company All other types of organisations Legally responsible contact Director 12 or or or Company secretary Chair Vice chair Treasurer

Please tick to confirm the primary and legally responsible contacts are different people Title Forenames Surname Date of birth Day Month Year Job title or position Legally responsible contact home address and full postcode Have they lived at this address for the last three years? Yes No - you must give previous home address Legally responsible contact s previous home address and full postcode Communicating with you Daytime telephone Mobile telephone Evening telephone Email If you have any particular communication needs, tell us what they are Which language would you like us to use whenever we get in touch with this contact? Welsh English 13

Part two: What will your project do? 2.1 What would you like to call your project? Give your project a short title, something we can use in publicity if you are successful. You can write up to 70 characters (including spaces). 2.2 When are you planning to start and finish your project? Make sure the dates you put fit with the key dates under What happens when? at the beginning of this form. Estimated start date Day Month Year Estimated finish date Day Month Year 14

2.3 How much will your project cost and how much would you like from us? The start up and other costs you can ask us for are explained at the start of the form. Only include VAT in this table if you can t recover it from HM Revenue and Customs. Guidance on how to calculate your organisation s overheads can be found on our website at www.biglotteryfund.org.uk/full-cost-recovery Year one ( ) Year two ( ) Year three ( ) Year four ( ) Year five ( ) Amount from us Total Cost Amount from us Total Cost Amount from us Total Cost Amount from us Total Cost Amount from us Total Cost Revenue Salaries, NI and pensions Freelance fees Recruitment Training Travel and other expenses Accommodation and utilities Insurance Maintenance Marketing and communications Monitoring, evaluation and learning Professional and legal fees Support and development Translation costs Other Revenue total 15

Overheads Staff Accommodation Utilities Other Overheads total Capital Start up costs Site purchase costs Construction costs Refurbishment costs Equipment, fixtures and fittings Professional and legal fees 16 Contingency Inflation Other Capital total Final total

Budget summary When you ve completed the previous table, add the total VAT you expect to recover to this summary. Revenue Salaries, NI and pensions Freelance fees Recruitment Training Travel and other expenses Accommodation and utilities Insurance Maintenance Marketing and communications Monitoring, evaluation and learning Professional and legal fees Support and development Translation costs Other Revenue total Overheads Staff Accommodation Utilities Other Overheads total Capital Start up costs Site purchase costs Construction costs Refurbishment costs Equipment, fixtures and fittings Professional and legal fees Contingency Inflation Other Capital total Total Total for entire project Amount from us Amount from other sources Total cost excluding recoverable VAT VAT you can recover Total cost including VAT 17

Is the total cost (excluding recoverable VAT) more than the amount you d like from us? Yes, answer question 2.4 No, go to part three 2.4 If you need any other funding, where will you get this from and have you secured it yet? Complete the table if the total project cost (excluding recoverable VAT) is more than the amount you re asking us for. If you still need to raise funds from other sources you must be able to show that you will be able to do this and it will not affect your project or cause a delay. XXInclude any contribution you plan to make from charges, your own savings or from general fundraising. XXInclude contributions from any partner organisations. Funding source Amount you plan to raise per year Have you secured it? Total One Two Three Four Five Yes No 18 If not secured, when do you expect a decision?

Part three: Who will benefit from your project? There are no model answers to these questions. Your answers help us understand who benefits from our funding but we don t use them to decide if we will fund your project. For more information on how we ll ask you to report on who benefits from your project if you are successful, visit www.biglotteryfund.org.uk/funding/funding-guidance/managing-your-funding/about-equalities 3.1 Will your project mostly benefit people from a particular ethnic background? Yes No, go to question 3.2 If yes, which ethnic background? You can select up to three White English / Scottish / Welsh / Northern Irish / UK Irish Gypsy or Irish Traveller Any other white background Mixed / Multiple ethnic groups Mixed ethnic background Asian / Asian UK Indian Pakistani Bangladeshi Chinese Any other Asian background Black / African / Caribbean / Black UK African Caribbean Any other Black / African / Caribbean background Other ethnic group Arab Any other 3.2 Is your project particularly relevant to people of a specific gender? Yes No, go to question 3.3 If yes, which gender? Male Female 19

3.3 Is your project particularly relevant to people from a specific age group? Yes No, go to question 3.4 If yes, which age group? You can select up to two. 0 24 years 25 64 years 65 + years 3.4 Is your project particularly relevant to disabled people? We use the definition from the Equality Act 2010, which defines a disabled person as someone who has a mental or physical impairment that has a substantial and long-term adverse effect on their ability to carry out normal day to day activity. Yes No 3.5 Is your project particularly relevant to people of a specific religion or belief? Yes No, go to question 3.6 If yes, which religion or belief? No religion Christian Buddhist Hindu Jewish Muslim Sikh Other 3.6 Is your project particularly relevant to lesbians, gay men or bisexual people? Yes No, go to question 3.7 3.7 How many of the people who will benefit from your project speak Welsh? More than half Less than half All None 20

Part four: Check your application is complete Declaration Check the box to confirm that: the legally responsible contact named in question 1.14 is aware of this application the organisation named in Part one completed the application form and will deliver the project the information you have given is accurate and true your application has been authorised by the governing body of your organisation (the board or committee that runs your organisation) your organisation has the legal power to deliver the project you have described in this form you understand that if you make misleading statements or withhold information at any point, your application will be invalid and you will be liable to repay any money you have received you will be able to meet our Standard Terms and Conditions of grant, a draft copy of which are available on our website you agree we may use the information you have provided for the purposes described under Data Protection below you accept that if information about this application is requested under the Freedom of Information Act we will release it in line with our Freedom of Information Policy which you can find at www.biglotteryfund.org.uk/about-big/customer-service/freedom-of-information I agree Title Forenames Surname Application checklist Ensure you have done the following before sending your application: Answered all the questions on the application form. Included a copy of your most recent approved annual accounts or 12 month projection, if they have changed since your stage one application. Included a completed detailed stage capital project delivery plan, capital spreadsheet and any necessary supporting documents. Included a project plan. Included a copy of your draft partnership agreement, if applicable. 21

Data protection We will use the information you give us during assessment and during the life of your grant (if awarded) to administer and analyse grants and for research purposes. We may give copies of all or some of this information to individuals and organisations we consult when assessing applications, administering the programme, monitoring grants and evaluating funding processes and impacts. These organisations may include accountants, external evaluators and other organisations or groups involved in delivering the programme. We may share information with organisations and individuals with a legitimate interest in Lottery applications and grants or specific funding programmes. Contact details of successful applicants may be passed on to Members of Parliament, Members of Scottish Parliament, Assembly Members and Members of the Legislative Assembly for the purposes of informing them of the applicant s success. We have a duty to protect public funds and for that reason we may also share information with other Lottery distributors, government departments, organisations providing matched funding or for the prevention and detection of crime. Your information may be transferred to an IT service provider based outside the European Economic Area (EEA). If your information is transferred outside the EEA, we will ensure it is sufficiently protected. We will use personal information provided by you in order to conduct appropriate identity checks. Personal information that you provide may be disclosed to a credit reference or fraud prevention agency, which may keep a record of that information. If you provide false or inaccurate information in your application or at any point in the life of any funding we award you and fraud is identified, we will provide details to fraud prevention agencies to prevent fraud and money laundering. If you are a company this will include the names of the Company Directors at the time of the fraud. You must undertake to inform all Directors, Trustees and Committee members of this notice. You can obtain further details explaining how the information held by fraud prevention agencies may be used by emailing dataprotection@biglotteryfund.org.uk, by telephoning our advice line on 0845 4 10 20 30, or by writing to: Customer services Big Lottery Fund 2 St James Gate Newcastle upon Tyne NE1 4BE Freedom of Information Act The Freedom of Information Act 2000 gives members of the public the right to request any information that we hold. This includes information received from third parties, such as, although not limited to grant applicants, grant holders, contractors and people making a complaint. If information is requested under the Freedom of Information Act we will release it, subject to exemptions; although we may choose to consult with you first. If you think that information you are providing may be exempt from release if requested, you should let us know when you apply. Welsh Language Measure Under the Welsh Language Measure 2011, all public bodies in Wales and organisations that receive funding from public bodies in Wales, including funding from the Big Lottery Fund, must meet the requirements of the Measure in providing a bilingual service to the public in Wales. Further information about our Welsh Language Scheme is available on our website www.biglotteryfund.org.uk/about-big/customer-service/welsh-language-scheme 22