PRACTICAL INFORMATION

Transcription

1 PRACTICAL INFORMATION 1. CONFERENCE SITE The 51 st DG Meeting will be held at the Pierre Mendès France Conference Centre located in the : Access: Map Ministère du Budget, des Comptes Publics et de la Fonction Publique 139 rue de Bercy Paris Bus Lignes 24 et 87 Arrêt Ministère de l Economie Métro Lignes 6 et 14 Arrêt Bercy Transport On 18th and 19th of December a shuttle buses service will be organised between hotels located in Montparnasse area and the Ministry 18 th December o 7:45 : Departure from the hotel and transfer to the Ministry o 17:00: Departure from the Ministry and transfer to the hotel o 19:00 : Departure from the hotel to the embarkment on the river Seine for the dinner cruise (return by bus at 23:00) 19 th december o 7:45 : Departure from the hotel and transfer to the Ministry o 17:40 : Departure from the Ministry and transfer to the hotel - 1 -

2 o 19:40 : Departure from the hotel to the Orsay Museum for the gala dinner (return by bus at 23:00) 2. INTERPRETING SERVICE Conference interpreting will be provided: On the 18 th of december and 19 th of december in the morning in French, English, German, Italian and Spanish On the 19 th of December in the afternoon: in French, English, German, Italian, Spanish, Russian, Serbo-Croatian, Arabic. 3. REGISTRATIONS To register for the conference, please fill in the registration form on the following website: For any question you may contact the secretariat at the following number: And [email protected] 4. SECURITY In addition to registration, security arrangements for events under the French Presidency of the European Union require a compulsory individual accreditation process in order to access the event. The that confirms your registration will indicate the accreditation site and what procedures to follow. This accreditation procedure makes it possible to issue a secure badge, which will be given to participants when they arrive at the conference. Keep the badge with you at all times during the event. 5. FUNDING PROCEDURES : TRAVEL AND ACCOMMODATION The French Presidency will not cover travel nor accomodation costs for participants from EU 27 member states. For participants from neighbouring countries invited to the Conference on international cooperation on December 19 afternoon, a specific procedure will apply. They are invited to contact directly the General Directorate for Public Administration and the Civil Service where the person in charge of this project (Vanessa) will take care of their accomodation needs. Tel: / at: dgafp.b2-secré[email protected] For all participants, we have made some pre-reservation in the following hotels for the period of 17th until 20th of December Mercure Montparnasse Novotel Gare Montparnasse - 2 -

3 Méridien Montparnasse All these hotels are located in the area of Montparnasse Train Station (75014 PARIS). Transportation between hotels, the Ministry and the restaurants will be organised by shuttle buses. You are invited to confirm your reservation (with on-line payment) through the website and log-in/password hereafter: Login : PFB01 Password :

4 7. LUNCHES Lunches on 18 th and 19 th of december shall be paid for by the Presidency. They will be served at the Conference site. Coffee breaks will also be provided for participants. 8. EVENINGS OF 18 and 19 DECEMBER You are invited to register for the dinners which will be taking place: On 18 th of december On board of Le Bretagne (Bateaux Parisiens) - 4 -

5 Please note that for safety reasons, the maximum number of guests allowed on the boat is 100 persons. Consequently a confirmation of your registration to this event will be sent to you after we have collected all responses from all delegations. On the 19 th of december At the Orsay Museum - 5 -

6 9. ARRIVAL IN PARIS The French Presidency shall arrange transfers from airports or train stations to the hotels. It is important that you precise this information in the on-line registration form. You might also come by your own means. Different ways of communication are available: From airports: Regular shuttle services are provided by public transportation or Air France. Line B of the RER (Regional Express Railway) and bus services (Roissy Bus or Orly Bus) serve central Paris for participants wishing to use public transportation. The Air France shuttle service connects the airports of Roissy Charles-de-Gaulle and Orly to the capital. Taxi ranks are also situated immediately outside the airports. The average cost of a journey from one of the airports to the centre of Paris at rush hour is 35 to 40. For further information: From train stations: Paris main train stations are well served by public transportation and taxi ranks: - Gare du Nord (Thalys and Eurostar services) - Gare de Lyon (TGV high-speed rail service) - Gare de l Est (TGV high-speed rail service) - Gare Montparnasse (TGV high-speed rail service) Journeys within Paris (Underground Métro network, RER (Regional Express Railways), buses and trams) 10. FACILITIES AT THE CONFERENCE SITE Participants will have access to cloakrooms and a luggage room in the Conference Centre. The building is equipped with a wireless Internet connection. Speakers will also have access to a work area featuring computers with Internet access. Accessibility information Accessible site for people with disabilities or with limited mobility Accessible elevator for people with disabilities or with limited mobility - 6 -