MYOB PayGlobal Employee Self- Service (ESS) Release Notes

Transcription

1 MYOB PayGlobal Employee Self- Service (ESS) Release Notes Version V Prepared by MYOB PayGlobal Product Development Team 10 May 2017

2 Contents CONTENTS... 0 INTRODUCTION... 2 Disclaimer... 2 ENHANCEMENTS... 3 Enhancements - All Countries... 3 Branding Improvements... 3 Team Calendar Layout Order... 5 ISSUES RESOLVED... 6 Issues Resolved - All Countries... 6 "Run selected" button not visible for notification flow rules on the Self-Service Administration Site... 6 Declined partial day leave requests still show after 100 days... 6 Documents with an apostrophe couldn t be viewed/downloaded in ESS... 6 Editing an approved leave request incorrectly audited... 7 Employee Admin roles unable to view requests they initiated... 7 Employees paid bi-monthly could not have their leave approved... 7 Error when generating Performance Reviews for more than 2000 employees... 7 Generating a performance review as a PDF is slow... 8 Leading and Trailing Spaces being saved to the database from Self-Service lookup controls... 8 Leave Calendar placement reverted... 8 Leave Request Search grid department column comes up blank... 9 Menu item configured to open a new tab/window does not work... 9 Notes for My Allowances not always fully imported... 9 Quick Search lookup only displays 20 records... 9 Scrolling on a lookup field doesn't work correctly in Internet Explorer Unable to view Performance Review as PDF User-defined field of data type Integer has limited values in Self-Service Issues Resolved Country Specific ADDITIONAL INFORMATION Help URL MYOB PayGlobal ESS Release Notes - v simplify success

3 Introduction These MYOB PayGlobal Employee Self Service (ESS) release notes describe the software enhancements and issues resolved between the current ESS release version and the previous ESS release version. If you are upgrading from an earlier version than ESS , then you need to download and read the relevant release notes from the website. Disclaimer Information in this document is subject to change without notice and does not represent a commitment on the part of MYOB NZ Limited and MYOB Australia Pty Ltd. While every effort has been made to ensure that the information contained within this document and the features and changes described are accurate, MYOB NZ Limited and MYOB Australia Pty Ltd cannot accept any type of liability for errors in, or omissions arising from the use of this information. 2 MYOB PayGlobal ESS Release Notes - v simplify success

4 Enhancements This chapter describes software enhancements in this release version. Enhancements - All Countries This section describes generic software enhancements in this release version. Country-specific software enhancements are described in separate sections. Branding Improvements The Self-Service application has been updated to incorporate the latest MYOB branding. Image changes The Branding.css file has been updated to simplify the naming of various images. Old name New Name Purpose/change Login-page-logo.png Logo at the top of the login page. Branding updated PayGlobal-logo-purplewhite-small.png PayGlobal-logo-purplewhite-w200.png Page-header-logo.png Logo in the title bar of the main site. Branding updated pg-login-bg-blur.jpg Login-page-bg.jpg Image used on the login page. Page-footer-logo.png Filename change only. Logo in the footer of the main site. NEW image 3 MYOB PayGlobal ESS Release Notes - v simplify success

5 Footer logo The new page footer logo is in the "branding/images" folder and maintained in the Branding.css This will automatically display on new implementations but for existing implementations it is recommended that you ensure your: 1. Branding.css contains the following: 2. Branding/images folder contains a file called "Page-Footer-Logo.png". This release s Branding/Images folder contains the new default image. Additional changes JIRA Reference Number: ESS- 297 The following changes will apply to all implementations Favourite Icon is the latest MYOB coloured "M" Note: You can use your own favicon by replacing the images in the favicon folder and the favicon.ico files. To apply your own custom Favicon, please use an online icon generator such as RealFaviconGenerator and ensure your image has a minimum size of 180 x 180 pixels. The spinner is now a neutral colour. The ability to customise the colours of the Tab pages and the Side menu has also been reinstated. This is maintained via the Branding.css. Effect on new implementations: Login page displays the latest mono "MYOB" logo Page title/header bar displays the latest full colour "MYOB" logo and a MYOB themed colour bar at head of page. The coloured bar can be enabled/disabled in the Branding.css Configurable page footer logo. The new logo displays the product name "MYOB PayGlobal". in black. You can use your own page footer logo by replacing the image "Page-Footer- Logo.png" in the branding/images folder. Default colour for the tab text on hover is MYOB's "Rouge" Default colour for the selected tab is "Black" 4 MYOB PayGlobal ESS Release Notes - v simplify success

6 Effect on existing implementations If you have custom images that utilise the old image file names your existing Branding.css will remain unchanged. It is recommended you add the new Footer logo section. If you have no custom branding, it is recommended that you copy the entire Branding folder (i.e. including the images) over top of your existing setup. Important: The image names contained in the Branding.css MUST match a file in the Branding/Images folder. It is also recommended to retain the aspect ratio to maintain image quality. Team Calendar Layout Order In previous versions, the Layout options list from the Manager s Team Calendar was ordered specifically on layout name. This meant that the 12 month calendar was often the first in the list and this resulted in the loading of the calendar being slow for some managers. The Layout options list from the Manager s Team Calendar is now ordered by the number of months displayed. Therefore, if your lowest number of months was 3 months then this will now be the first item in the list. Note: Users with a default layout setup will not see any change. 5 MYOB PayGlobal ESS Release Notes - v simplify success

7 Issues Resolved This chapter describes issues resolved in this release version. Issues Resolved - All Countries This section describes generic issues resolved in this release version. "Run selected" button not visible for notification flow rules on the Self-Service Administration Site The "Run selected" button at the foot of the Workflow > Notification Flow Rules was not visible in the Self-Service Administration Site. This button can now be both seen and selected. JIRA Reference Number: ESS-314 Declined partial day leave requests still show after 100 days In Manager View, when viewing leave requests for employees and the facility to view declined leave requests had been turned on for a site, only declined leave requests less than 100 days old were expected to be seen. However, all partial leave requests, irrespective of age, were displayed. Both full day and partial day leave requests less than 100 days old are now displayed. JIRA Reference Number: ESS-299 Documents with an apostrophe couldn t be viewed/downloaded in ESS Files uploaded to ESS with an apostrophe in the filename were unable to be viewed or downloaded. For example, uploading documents to Competency records, Add Hazard and Enter Incident forms exhibited this problem. Documents with an apostrophe in the filename can now be viewed and / or downloaded. JIRA Reference Number: ESS MYOB PayGlobal ESS Release Notes - v simplify success

8 Editing an approved leave request incorrectly audited If an edited leave request was approved, the AuditLog table was updated with extra spurious entries. This led to increased delays in the response time on approval. Only changes regarding the edited leave request are recorded in the AuditLog table. JIRA Reference Number: ESS-334 Employee Admin roles unable to view requests they initiated If an employee query is associated with an admin role and the employee who uses this role is not included in the employee query, then users of the role were not able to view workflow requests that they initiated. An admin role user is now able to view workflow items that they initiated under the above circumstances. JIRA Reference Number: ESS-325 Employees paid bi-monthly could not have their leave approved If an employee was on a bi-monthly pay period and submitted a leave request, the employee s manager was presented with an error when trying to approve the leave request. This occurred because until this release ESS had not been designed to handle bi-monthly pay periods. ESS now allows employees on bi-monthly pay periods to have leave requests approved. JIRA Reference Number: ESS-333 Error when generating Performance Reviews for more than 2000 employees When searching for more than 2000 employees for whom to generating performance reviews, the system displayed an error "Error creating datasource:employees-griddata". When now carrying out the employee search, the above error no longer occurs. JIRA Reference Number: ESS MYOB PayGlobal ESS Release Notes - v simplify success

9 Generating a performance review as a PDF is slow When accessing a performance review and then viewing this as a PDF, ESS took a significant length of time to generate. ESS sometimes also timed out, especially if there were a large number of performance reviews in the system. Performance reviews generated as PDFs are now significantly quicker to generate. JIRA Reference Number: ESS-316 Leading and Trailing Spaces being saved to the database from Self-Service lookup controls When selecting an item from a lookup field by typing the value you wanted; you could subsequently add leading or trailing spaces, which would be saved to the database upon submit. For example, changing an employee s employment status when using the Employee Transfer module from Fulltime to Part-time. Instead of using the mouse to complete the selection typing Part-time you type Part-time.. This space padded value would then affect processes downstream, for example crashing Process Pay. Any leading or trailing spaces subsequently added to a lookup control value are now stripped out when you move away from the look-up field. This ensures that the value saved to the database will not have these extra spaces. JIRA Reference Number: ESS-305 Leave Calendar placement reverted Prior to version the leave calendar appeared on the right. In version the leave calendar appeared on the left. This was done to ensure the calendar displayed at the top of the form if using a tablet or reducing the window size on a PC monitor. For those who primarily use a full-size window on PC monitor it made applying for leave less intuitive. Responding to feedback, the leave calendar now appears on the right of a full-sized window of a PC monitor or at the bottom of the form if viewing on a tablet or reducing window of a PC monitor. JIRA Reference Number: ESS MYOB PayGlobal ESS Release Notes - v simplify success

10 Leave Request Search grid department column comes up blank When acting as an Admin role and carrying out a leave request search, the department description of the employee's work area was not displayed in the search results. The department description is now displayed, enabling the user to view the department and sort the results by this field. JIRA Reference Number: ESS-322 Menu item configured to open a new tab/window does not work When the administrator configured a menu item to open in a new tab/window it did not in fact do so. Any menu item that has been configured to open in a new tab/window now opens in a new tab/window. JIRA Reference Number: ESS-324 Notes for My Allowances not always fully imported In the Notes field of My Allowances, you can spread the text over multiple lines using the enter key. When you exported the Allowances to PayGlobal the resulting file keep the text spread over multiple lines. As these extra lines contained no employee reference, they were not imported into PayGlobal. This meant your payroll person could not see/action any instructions that the note may have contained. My Allowance notes with the multiple lines of text are now being converted to a single line so that they will be contained into the Text field upon importing into PayGlobal. JIRA Reference Number: ESS-302 Quick Search lookup only displays 20 records When trying to do a quick search by typing characters into a lookup field, ESS would only return a maximum of 20 items even if there were more matches available. The maximum number of candidate items in the list has now been increased to 100. JIRA Reference Number: ESS MYOB PayGlobal ESS Release Notes - v simplify success

11 Scrolling on a lookup field doesn't work correctly in Internet Explorer When using the Internet Explorer as the web browser for ESS, the scrolling behaviour of lookup controls was erratic. For instance, if the Quick Search lookup control was accessed within the Organisation Chart area to search for an employee to display the chart for, scrolling through the list of employees presented in the lookup list would act as if an employee had been selected for viewing. This behaviour caused errors if only a partial employee code had been entered in the text portion of the lookup control, as the employee code did not exist in the database. Scrolling in Self Service lookup controls now works as expected when using Internet Explorer as a web browser. JIRA Reference Number: ESS-318 Unable to view Performance Review as PDF In ESS versions 5 and later, you could not view employee performance reviews as PDFs when clicking the View as PDF button. The "View as PDF" button, now allows you to view employee performance reviews as PDFs. JIRA Reference Number: ESS-301 User-defined field of data type Integer has limited values in Self-Service When a user-defined field is setup to be an Integer and used in Self-Service for data entry purposes, the allowed range of values was limited to a length of one less than what the field was defined as in PayGlobal e.g. a field defined with a length of 3 would only allow values in the range -9 to 99. In addition, the error messages for invalid Integers involved a description concerning decimal points, which are inappropriate for this data type. The Integer data type now allows and validates the correct length of numbers to be entered a field within ESS. Any validation error messages for Integers are now more appropriate to this data type. JIRA Reference Number: ESS-307 Issues Resolved Country Specific There are no country specific issue fixes in this release. 10 MYOB PayGlobal ESS Release Notes - v simplify success

12 Additional information Help URL After upgrading, to use the latest Help file for this version please change the Help root URL to: Note: Some details will still reflect v MYOB PayGlobal ESS Release Notes - v simplify success

13 Copyright MYOB NZ Limited and MYOB Australia Pty Ltd. All rights reserved. No part of this information may be reproduced, translated or transmitted in any form or by any means, electronic or otherwise, or stored in a retrieval system of any nature without the express permission of the copyright holders. PayGlobal and the PayGlobal logo are registered trademarks of MYOB Technology Pty Ltd in New Zealand and Australia. All other trademarks are the property of their respective owners. This version replaces all previous versions of this information. 12 MYOB PayGlobal ESS Release Notes - v simplify success