INFO2242 Business Office Collaboration Technology Collaboration Project 1: Researching Collaboration Tools Weeks 1 5 (100 points) Two Person Group

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1 INFO2242 Business Office Collaboration Technology Collaboration Project 1: Researching Collaboration Tools Weeks 1 5 (100 points) Two Person Group Student Expectations: Working on group projects requires each team member to prioritize and manage his/her time to be able to participate in a timely manner and to complete his/her individual tasks for all weekly requirements to be completed by the due date. You will notice the tasks below include group discussions and sharing of information for you and your partner to complete the tasks by the due date. You cannot begin your task the day the task is due and expect your partner to be able to complete his/her task. Each team member must review the weekly task requirements the first day of the week and complete his/her tasks prior to the due date for your team to successfully complete this collaborative project. When working in groups, you should first communicate with your team member regarding any issues that may prevent your group from completing the weekly task by the due date. If you are not receiving a response from your team member within a reasonable time frame, then contact the instructor. A team member not participating as expected during the week will receive 0 points for the week s task. At the end of the project, each team member will submit an ITA (Individual Team Assessment) to the instructor evaluating your team member. Background: As office professionals in a small insurance agency in Omaha, you have been asked how the company could use the following technology for sharing information with field agents and also with the corporate (home) office. Web conferencing (such as GotoMeeting, Webex, Anymeeting, etc.) Mobile and tablet devices Virtual office assistant Cloud-based filing sharing (such as DropBox, Box, Google Docs, OneDrive, idrive, etc.) Document security issues with file sharing When to save documents using the PDF file format, and advantages and disadvantages of PDF files. The home office is located in Kansas City; this office develops the insurance products sold by your agents. Your office provides reports to the home office regarding sales and each field agent s performance. Currently, you drive to Kansas City for monthly staff meetings. You also communicate with various corporate staff members via and the telephone as they develop the insurance products. The six field agents employed by your agency primarily work out of their home and travel to customers in Nebraska and Iowa selling the insurance products developed by the home office. Your office staff provides insurance product updates and training for the field agents via and telephone. You are also considering employing an office professional as a virtual office assistant to provide office support for the field agents who travel in Iowa. The virtual office assistant will perform the same duties as the Omaha office assistant: assist the field agents responding to customer inquiries about their insurance policies and their account (the agents will forward phone or messages to the assistant to respond to the customer s inquiry), prepare mailings including personalized letters and marketing materials to be INFO2242 Project 1 Page 1 of 5

2 sent to potential customers in the agent s assigned sales area, and prepare weekly and monthly reports regarding each sales agent s performance and the reports to the agents and corporate office. Problem Statement: The issue to be resolved is to (1) determine the technology tools the insurance agency could implement to be more efficient in providing information to insurance field agents and the corporate office, (2) make recommendations for the owner to consider, and (3) educate the owner on potential security issues regarding file sharing. You and your partner will each research three of the following technology topics: Web conferencing Mobile and tablet devices Virtual office assistants Cloud-based filing sharing Document security issues with file sharing When to save documents using the PDF file format, and advantages and disadvantages of PDF files. Each partner will create a Word report documenting the research information. The Word report will be submitted in a SharePoint Document Library to share the information with your partner. Administrative Assistants or Office Professionals often create presentations based on information provided by another person. Using your partner s Word report, create PowerPoint slides based on the research information. The individual slides will then be included in a combined PowerPoint presentation in a shared file in the SharePoint Document Library. Discuss with your partner the technology tools you recommend, associated costs, and associated pros and cons, and include your recommendations in the final combined PowerPoint presentation. Task 1: To be completed by the end of Week 1 (25 points) Outcome: Decide the three topics each team member will research and the information to the instructor. 1. Determine which three topics you want to research. 2. Log in to the course INFO2242 SharePoint site 3. Select the Group Project 1: Research sub-site. 4. Select the Team Discussions link. o If you are the first person in your group to access the Team Discussion forum, you will need to add a new discussion to the Team Discussion forum: (1) select Add new discussion, (2) in Subject type Project 1, Task 1 lastname_lastname (do not include the quotation marks and replace each lastname with the last name for you and your partner), (3) include a brief message in the Body and list the three topics you want to research, and (4) Save. o The second partner will post a reply to the original discussion stating the three topics he/she wants to research. o Continue your discussion until you agree on the three topics each partner will research and one of you needs to volunteer to the information to the instructor. INFO2242 Project 1 Page 2 of 5

3 5. Using MCC student , one team member will the instructor and copy the other student indicating the topics to be researched by each student. Use the following as the subject line for the INFO2242 Project 1 Research Topics. The is due by the end of week 1. Task 2: To be completed Weeks 2 & 3 (25 points) Outcome: Each student completes Internet research on the three topics, documents the information in a Word report, and uploads the Word document to your group s document library in SharePoint. 1. Conduct research using the Internet: a. Find at least two sources for each topic. b. Find at least one image for each topic. c. Cite your sources using the MLA style. You can use Noodle Tools Express or another online citation tool to create your source citations. 2. Document your research findings in one Word document in report style following the requirements below: a. Content requirements: i. Definition or description of the technology tool/issue ii. A comparison of two potential software tools if researching software applications or a listing of pros and cons if researching security issues or PDF documents. iii. Associated costs, if applicable. For example, what would it cost to use Dropbox for sharing files? iv. Image related to the topic. b. Formatting requirements: i. Use a section heading for each topic. ii. Use complete sentences and paragraphs with no spelling or grammar errors. iii. Each topic should be one to two pages in length summarizing the research information. Note: your partner will use your information to create PowerPoint slides; be sure to provide detailed information because your partner will not complete additional research on the topic iv. Include one bullet or number list and a table to present some of the information for each topic. v. Use double-line spacing and normal margins (1 ) for the entire document. vi. Insert your image(s) for each topic within the section for the topic. vii. Include your name and automatic page numbering in the footer of the document. viii. Include a Works Cited page for your sources as the last page of the document. Use the MLA style to format your sources. ix. Save your completed Word document using the filename lastname_project1research.docx (replace lastname with your last name). 3. Log in to the course INFO2242 SharePoint site 4. Select the Group Project 1: Research sub-site to upload your Word document. This is due by the end of Week 3. a. Select the Shared Documents link under Libraries. INFO2242 Project 1 Page 3 of 5

4 b. Add your Word document to the Shared Documents library (be sure your lastname is included in the filename of your document). You will select Add document, browse to find your document, and click OK. Your document will be included in the Shared Documents Library. c. Your team member will add his/her Word document to the Shared Documents Library. d. Each student also submits his/her Word document to the Week 3 assignment drop-box in Blackboard for grading. Task 3: To be completed Week 4 (25 points) Outcome: Each student uses other team member s Word report to create PowerPoint slides and uploads the PowerPoint file to the Shared Documents Library in the Project 1 sub-site in SharePoint. 1. Log in to the course INFO2242 SharePoint site 2. Select the Group Project 1: Research sub-site. 3. Select the Shared Documents Library. Download your partner s research report. 4. Using your partner s report, create one PowerPoint presentation summarizing the research information following the requirements below: a) For each topic, two to four slides summarizing the information. b) Include the images from your partner s report. c) Include at least one table or chart. d) Include SmartArt, bullets, and a variety of slide layouts as appropriate. e) Type your last name in the footer for each slide you create and a slide number in the footer for each slide. f) Add slide transitions to all slides. Animation is optional. g) Save your PowerPoint presentation using the filename lastname_project1presentation (replace lastname with your last name). 5. Log in to the course INFO2242 SharePoint site 6. Select the Group Project 1: Research sub-site to upload your PowerPoint document. This is due by the end of Week 4. a) Select the Shared Document Library link. b) Add your PowerPoint presentation to the Shared Documents Library (be sure your lastname is included in the filename). c) Each student also submits his/her PowerPoint file to the Week 4 assignment drop-box in Blackboard for grading. Task 4: To be completed Week 5 (25 points) Outcome: Using the group s discussion forum in SharePoint, discuss and agree upon the recommendations to resolve the insurance agency s problem. Using each student s PowerPoint slides, create a combined final presentation including the recommendations. Upload the combined presentation to SharePoint and to Blackboard. 1. After reviewing all of the research information for your group provided in the Word documents and PowerPoint presentation files in the Shared Documents Library, determine your recommendations to resolve the insurance agency s problem. INFO2242 Project 1 Page 4 of 5

5 2. Log in to the course INFO2242 SharePoint site 3. Select the Group Project 1: Research sub-site. 4. Select the Team Discussions link and post a reply to your team s original discussion forum listing your recommendations. 5. Continue with discussion until you and your partner agree on the recommendations. 6. Team Member 1 downloads the two PowerPoint presentation files(your presentation and your partner s presentation) in the Shared Documents Library and combines the two presentations into one presentation: a) Copy the slides from each presentation into a new presentation. b) Add a design theme to the presentation. c) Save the file using the filename lastname_lastname_combinedpresentation_project1 (replace each lastname with the name of each team member). d) Add the combined PowerPoint file to the Shared Documents Library. e) your partner when the file has been added to SharePoint. 7. Team Member 2 will download the team s Combined PowerPoint presentation from the Shared Documents Library in the Project 1 sub-site in SharePoint to complete the following: a) Add two to four slides at the end the combined presentation including the team s agreed upon recommendations. b) Be sure the design theme is applied to these slides. Add slide transitions to each new slide. Add animation if desired. c) Save the file using the filename lastname_lastname_finalpresentation_project1 (replace each lastname with the name of each team member). d) Add the Final PowerPoint file to the Shared Documents Library in the Project 1 sub-site in SharePoint for all team members to view. e) Submits the final presentation to the Week 5 assignment drop-box in Blackboard for grading. To be completed by the end of Week 5 in both SharePoint and Blackboard. 8. Each student will submit an ITA (Individual Team Assessment) in Blackboard. The ITA is found in the Week 5 folder in Blackboard. If a student does not submit his/her ITA, the student receives 0 points for Task 4 of the project. - End of Project 1 - INFO2242 Project 1 Page 5 of 5