ASSET INFORMATION REQUIREMENTS

Transcription

1 ASSET INFORMATION REQUIREMENTS for SuperKTP - Development for Atarii* Developments Ltd *Atarii is the name given to the client team as represented by BIM4SME as part of the #SuperKTP Rev Description Date: 0 Draft issue for Comment 15/09/ 1 of 8

2 United Kingdon 2 of 8

3 CONTENTS 1.0 LEGAL INFORMATION: Ownership Maintenance demarcation Work instructions Contractual information Risk assessments and control measures COMMERCIAL INFORMATION: Description Function Details of Vendor Condition Key performance indicators Performance targets or standards Non-conformance criteria and actions to be taken Criticality to the organisation Details of spares FINANCIAL INFORMATION: Original cost Operating cost Planned maintenance cost Historical maintenance cost Replacement value Downtime impact TECHNICAL INFORMATION: Engineering data & Design parameters Details of asset dependencies and interdependencies Commissioning dates and data Operational data MANAGERIAL INFORMATION: Identification numbers (specification number, product number, serial number) Location Floor area Room Data Sheets Warranties and guarantee periods Access planning and work schedules Maintenance and inspection schedules Outstanding tasks. Error! Bookmark not defined Record of planned and unplanned maintenance. Error! Bookmark not defined Standards, processes and procedures. Error! Bookmark not defined Hazardous contents or waste. Error! Bookmark not defined End of life processes. Error! Bookmark not defined Emergency plans. Error! Bookmark not defined Photographs. Error! Bookmark not defined.14 3 of 8

4 Asset Information Requirements (AIR) This document describes the Asset Information Requirements (AIR) for the Kent County CouncilAtarii Developments. This AIR is for New Build Assets, Asset Refurbishments and Asset Fit-outs only. The AIR is part of the Information Management Process (IMP). The AIR is generated from the Kent County Council Atarii Organisational Information Requirements (OIR) and informs all individual projects Employers Information Requirements (EIR). The individual project AIR and EIR will be incorporated into the tender documentation to consultant and contractors, and will be part of the contractual documentation. See below the relationship diagram between the IMP documents. The AIR fundamentally specifies the deliverables of the Project Information Model (PIM) [Capex Stage] and the Asset Information Model (AIM) [Opex Stage], both of which are part of the IMP. This document is based on PAS & PAS It is also based on guidance in PAS55-2:2008 (Asset management. Guidelines for the application of PAS55-1) and BS 8587:2012 (Guide to facility information management). The AIR is formed of 5 sections that must be adhered to in all tender and contract documentation. The sections comprise from: 1. Legal information 2. Commercial information 3. Financial information 4. Technical information 5. Managerial information Each project AIR may start as descriptive text, but should then be developed into a digital plan of deliverables. This document should be reviewed and up-dated on a quarterly basis using BIM lessons learnt from all asset projects. 4 of 8

5 LEGAL INFORMATION: Ownership. SuperKTP development is a Partnership between the Fictional Local Authority (FLA) and Atarii Developments Ltd (ADL). The site is provided by the FLA and is indicated within the red line boundary on the drawing SKD-KTP-00-XX-DR-K ST Rev P1. The development consists of the proposed development of residential, commercial and retail space. The residential will be sold perspective private buyers, with 20% retained for social housing. The commercial is anticipated to consist of 4,500m2 and retail at 1,500m2, with 150ne car parking spaces. There are no perceived issues with Rights of Light, Party Wall and Easements, further due diligence is required. Maintenance demarcation. Residential no maintenance required post occupation, as privately owned or the responsibility of the RSL Residential Common Areas This will the responsibility of the a 3 rd party leaseholder organisation Commercial / Retail a 25 year maintenance plan is required for all Cat A construction and external to the building foot print Public Realm This is to be maintained by the FLA There are currently no existing maintenance items Future maintenance items are to be identified as the design progresses The AIM will clearly identify the responsibilities of the various parties above and the agreed data exchange formats. Work instructions. Contractual information. There are no current work instructions for this asset There are no previous maintenance work instructions This asset project will require: A written description of all expired and current contracts in relation to the asset with contractual organograms and / or collateral warranties details where required. 5 of 8

6 Risk assessments and control measures. This project will require: A schedule of all risk assessments generated through the various of the dpow indicating: o Author o Type o Risk Ratings o Location(s) o Procedures / Mitigation o Residual Risk Ratings o Persons / work types affected A schedule of all control measures indicating: o Author o Type o Location(s) o Procedures / Mitigation / control measure o Persons / work types affected Statutory Obligations Fire Risk Assessment L8 Compliance Check Legionella Testing Asbestos Register Emergency Lighting Testing Gas Certification COMMERCIAL INFORMATION: Description. Function. Description of asset and the asset systems they serve Asset System(s) TBC Residential places of permanent accommodation Commercial Office space for general administrative duties Retail Outlets to serve the residential and commercial Will we need security for out of office hours use? Details of Vendor. Details of the organization that supplied / vended the asset including asset lead time (transfer of ownership date). 6 of 8

7 Condition. Proposed intensity of use (building occupancy / hours of use) Life Expectancy of asset Asset Salvage Value Key performance indicators. Performance targets or standards. Metrics to be aligned with outcomes as stated in OIR Financial Environment Social A Schedule of asset performance targets (i.e. building life span, energy usage, etc.) A Schedule of asset standards (i.e. BREEAM rating, sustainability rating etc.) Non-conformance criteria and actions to be taken. Criticality to the organisation. To be incorporated within the performance management framework This is an important development for the FLA to ensure a significant public space is appropriately developed to the benefit of the local community and is integrated within the existing landscape. Details of spares. FINANCIAL INFORMATION: Original cost For Atarii Developments it is important to create a successful development in partnership with the FLA and provides the potential for subsequent partnerships A schedule of existing spares held noting: o Description o Identity reference o Quantities o inter-changeability o specifications o storage locations A schedule of required spares to be held upon handover This is a new build scheme, there is no original cost Comment [rg1]: Is this a commercial issue? Operating cost. This is to be determined by the project team Planned maintenance cost. This is to be determined by the project team Historical maintenance cost. This is a new build scheme, there is no original maintenance cost Formatted: No bullets or numbering Formatted: No bullets or numbering 7 of 8

8 Replacement value. Downtime impact. N/A N/A TECHNICAL INFORMATION: Engineering data & Design parameters. Comment [AT2]: No idea how to complete this section Details of asset dependencies and interdependencies Commissioning dates and data. Operational data. MANAGERIAL INFORMATION: Identification numbers (specification number, product number, serial number). Location. Floor area. Room Data Sheets Warranties and guarantee periods. Access planning and work schedules. Maintenance and inspection schedules. TBC SJ , nearest postcode SY1 1JL To be determined by the Project Team Warranties and Guarantees are to last for 5 years post completion of the works Maintenance will be carried out in accordance with the optimum Life Cycle Costing Analysis. There will be a 12 month post completion inspection. Formatted: Tab stops: 6.58 cm, Left Comment [AT3]: Is this not for existing asset so therefore to be determined? Comment [AT4]: not sure what is required 8 of 8