Managing your GIS/Asset Management Data: develop a work-flow oriented approach to data management
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1 Managing your GIS/Asset Management Data: develop a work-flow oriented approach to data management B. Scott Southall, PLA, AICP, LEED AP BD+C Vice-President
2 Era of Big Data:
3
4 How do you eat an elephant?
5 What do we track? Construction sites: Sediment Solid and sanitary wastes Phosphorous (fertilizer) Nitrogen (fertilizer) Pesticides Oil and grease Concrete truck washout Construction chemicals Construction debris
6 Construction Site Runoff Control
7 What do we track? Illicit Discharges: Sanitary wastewater Effluent from septic tanks Car wash wastewaters Improper oil disposal Radiator flushing disposal Laundry wastewaters Spills from roadway accidents Improper disposal of auto household toxics
8 What do we track? Post Construction: Water quantity facilities Water quality facilities Groundwater recharge TSS removal Oil and Grease Floatables BMPs Structural vs non-structural controls Operation and Maintenance
9 What do we track? MS4 Program: Qualitative & Quantitative Data Management Program of the MCMs Infrastructure Assets Outfalls Curb Inlets Retention/Detention Facilities Construction Site Inventory Public Interaction Inspection Activities BMP Implementation Employee Training
10 How do we track it?
11 How do we track it? Paper forms Clip boards Camera Filing cabinet Desktop computer Laptop computer
12 How do we track it?
13 How do we track it?
14 How do we track it? O.H.I.O. O only H handle I it O -once
15 Why we track it? Compliance Division of Water, EPA Permit - SWQMP Ordinance MCM Standard Operating Procedure (SOP) Building Inspection Code Enforcement Someone told me
16 Why we track it? Annual Reports Summarize field inspection program Summarize public involvement and education activities Document actions Corrective Enforcement Maintenance Evaluate BMP effectiveness
17 Why we track it? Compliance Goal Improved Water Quality Data = Planning = Improvement
18 It s All About Reporting: Streamline It What does a stormwater program look like without a database when reports are due?
19 SWQMP: Stormwater Program Goals Demonstrate Compliance with the Storm Water Management Program (SWQMP) Measure Effectiveness of BMPs Manage inspections and inspection schedules Provide Documentation of Compliance
20 SWQMP - MCM Information Elements Manages Program Requirements and Infrastructure Inventory Inventory is the Management Mechanism to Track Permit-Required Activities Field inspections Analytical monitoring Special inspections Work order requests and associated costs Log photos for individual records Elimination of illicit discharges and connections Enforcement activities Geospatial referencing of MCM activities
21 Now what???
22 Data Management Workflow Typical Workflow Plan: Linear Process cradle to grave flow Plan Data Report Plan Data Report Plan Data Report Plan Data Report Plan Data Report Plan Data Report
23 asset management & workflow nexus: fractal geometry workflow Phase ll Permit 6 MCM Public Ed. IDDE- outfalls EPSC Post BMP s Housekeeping Monitoring Citizen Calls
24 What the heck???
25 Data Management Workflow Neo-Typical Workflow Plan: Closed Loop Process cradle to cradle flow Plan Assess Data Report Retrieve
26 Data Management Workflow Typical Workflow Plan: Closed Loop Process cradle to cradle flow Plan Assess Data Report Retrieve
27 Data Management Workflow Neo-Typical Workflow Plan: Closed Loop Process cradle to cradle flow - biomimicry Plan Assess Data Report Retrieve
28 edata Management Workflow Case Study - City of Richmond, KY Madison County, Kentucky Population: 31,364 in 2010 census Richmond is Kentucky's seventh-largest city City area 19.3 sq mi (49.9 km) Eastern Kentucky University 14,000 (MS4)
29 edata Management Workflow Case Study - City of Richmond, KY Madison County, Kentucky Population: 31,364 in 2010 census Richmond is Kentucky's seventh-largest city City area 19.3 sq mi (49.9 km) Eastern Kentucky University 14,000 (MS4)
30 edata Management Workflow Case Study - City of Richmond, KY Management tools for construction EPSC inspections
31 Data / Asset Management Obstacles to Success Waiting for the perfect solution Lack of funds Lack of resources and time Not really sure how to get started Lack of training and expertise Perception: Asset Management = Software Reality: Software is a tool and nothing more Perception (IT Myth): Best approach is 1 system for everything total integration
32 edata Management Workflow
33 Data Management Workflow Moving from paper to electronic process Electronic based data management is now Accessible Affordable Sustainable Scalable Efficient Flexible
34 edata Management Workflow
35 edata Management Workflow Case Study - City of Richmond, KY Manage tools to construction EPSC inspections
36 Asset Management Tool Software Multi platform; same interface IOS, Android, Windows Pro, Mac, Linux SQL Database Integration Media Management Track linked images and documents Cloud service File transfer and management Built on Windows Azure Cloud Workflow Management and Design Tools GIS Integration Use existing data and service Easy to implement and Easy to use
37 Key Features Easily publish GIS layers for field use Media Link photos in the field Link PDFs and Photos in the office View in the field GPS integration for basic navigation and mapping Leverage ArcGIS Server Cached Services Base maps Custom forms Manage devices / projects from desktop Works disconnected
38 Office Work
39 Office Work
40 Basics Publishing Sync Layer Layers Mobile Local GIS Data Base Layer Desktop Manager
41 Menu Active Project Tools Active Layer Feature Feature Cluster GeoSync GO Interface - Mobile
42 Example: MS4 Construction Site Inspection Scenario Office input of construction sites Sync active sites to field tablet Visit and inspect construction site record information on tablet Link photos as needed Eliminate data entry Auto set next inspection date Easy access to summary and detail reports for compliance
43 Example: MS4 Construction Sites
44 Example: MS4 Construction Sites
45 Example: MS4 Inspection
46 Example: MS4 Office Reports
47 edata Management Workflow GeoSync Go Data Management Solution Asset Management Workflow Oriented Total solution closes the loop Current Technology The complex simple Cloud transport of information Tablets, Phones, Computers IOS, Android, Windows Online or Offline Flexibility - Use what you need Start with what you have Designed for small to medium sized communities
48 How do you eat an elephant? One bite at a time
49 Thank You B. Scott Southall, RLA, LEED AP BD+C, AICP Vice-President for Sustainability CDP
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Concrete Batch Plant Investigations 1 Applicable Rules - Air 30 TAC 116.110 Permits All facilities must be authorized by a permit, a standard permit, or a permit by rule. Small mixers under 5 ft 3 are