EHRP Security Roles. Type Role Description Comparison Online Security Permission Lists
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1 EHRP Security Roles Type Role Description Comparison Online Security Permission Lists Core Roles Agency Super User Most powerful user role; responsible for All implemented pages of EHRP AW Inquire; AW Superuser; Auto Actions; Employee (Select only one expunging data; use of and correction Appraisal Superuser; BB per user) correction mode capabilities on a limited basis mode. Processing Superuser; BB Inquire; Payroll Processing Superuser; Worklist; Enduser Security; Agency SW Admin; POI Table Maintenance Superuser; PM Processing Superuser; Organizational Position Title Table Maintenance Superuser; PM Inquire; Education Maintenance; Recruit Inquire;SF5250; SPWEBLIB; Department Tree View Only; CPPT1040; CPPT1050; CPPT1400; Recruit Requester; Recruit 1st Authorizer; Recruit 2nd Authorizer; Recruit Approver; Recruit Reviewer; Recruit Processor; HE_MASK: Health Benefit, Employee Awards & Realignment Page 1 of 14
2 Type Role Description Comparison Online Security Permission Lists Core Roles Agncy SU No Powerful user role; Same as All implemented AW Inquire; AW Superuser; S/W PM VO responsible for Agency Super pages of EHRP Auto Actions; Employee (Select only one expunging data; use of User except, and correction Appraisal Superuser; BB per user) correction mode capabilities on a limited No S/W Administration, mode. Processing Superuser; BB Inquire; Payroll Processing basis no Superuser; Worklist; Endorganizational Position Title user Security; POI Table Maintenance Superuser; Maintenance PM View Only; PM Inquire; and position management is view only Education Maintenance; Recruit Inquire;SF5250; SPWEBLIB; Department Tree View Only; CPPT1040; CPPT1050; CPPT1400; Recruit Requester; Recruit 1st Authorizer; Recruit 2nd Authorizer; Recruit Approver; Recruit Reviewer; Recruit Processor, HE_MASK: Health Benefit, Employee Awards & Realignment Page 2 of 14
3 Core Roles Agency SU No S/W Clone of Agency Super User without S/W All implemented pages of EHRP AW Inquire; AW Superuser; Auto Actions; Employee (Select only one Administration and correction Appraisal Superuser; BB per user) mode. Processing Superuser; BB Inquire; Payroll Processing Superuser; Worklist; Enduser Security; POI Table Maintenance Superuser; PM Processing Superuser; Organizational Position Title Table Maintenance Superuser; PM Inquire; Education Maintenance; Recruit Inquire;SF5250; SPWEBLIB; Department Tree View Only; CPPT1040; CPPT1050; CPPT1400; Recruit Requester; Recruit 1st Authorizer; Recruit 2nd Authorizer; Recruit Approver; Recruit Reviewer; Recruit Processor, HE_MASK: Health Benefit, Employee Awards & Realignment Page 3 of 14
4 Type Role Description Comparison Online Permission Lists Security Core Roles Agency Power Second most Same as All implemented AW Inquire; AW Processing; (Cont d) User powerful user role after Agency Super User Agency Super User except no correction mode pages of EHRP but no correction mode PAR Requestor; PAR 1st Authorizer; PAR 2nd Authorizer; PAR Approver; PAR Reviewer; PAR Processor; Auto Actions; Employee Appraisal; BB Processing; BB Inquire; Payroll Processing; Worklist; End user Security; Agency SW Admin; POI Table Maintenance; PM Processing; Organizational Position Title Table Maintenance; PM Inquire; SF5250; Recruit Reports; Education Maintenance; Recruit Requester; Recruit 1st Authorizer; Recruit 2nd Authorizer; Recruit Reviewer; Recruit Processor; Recruit Inquire; SPWEBLIB; Department Tree View Only; CPPT1040; CPPT1050; CPPT1400; Recruit Reports, HE_MASK: Health Benefit, Employee Awards & Realignment Page 4 of 14
5 Core Roles Agncy PU No Second most Same as All implemented AW Inquire; AW Processing; (Cont d) S/W PM VO powerful user role pages of EHRP after Agency Super but correction User mode Agency Super User except no correction mode, No S/W Administration, no Organization Position Title Table Maintenance, Position Management View Only, Replaced BB Processing with BB Processing Superuser PAR Requestor; PAR 1st Authorizer; PAR 2nd Authorizer; PAR Approver; PAR Reviewer; PAR Processor; Auto Actions; Employee Appraisal; BB Processing Super User; BB Inquire; Payroll Processing; Worklist; POI Table Maintenance; End user Security PM Inquire; PM View Only; SF5250; Recruit Reports; Education Maintenance; Recruit Requester; Recruit 1st Authorizer; Recruit 2nd Authorizer; Recruit Reviewer; Recruit Processor; Recruit Inquire; SPWEBLIB; Department Tree View Only; CPPT1040; CPPT1050; CPPT1400; Recruit Reports, HE_MASK: Health Benefit, Employee Awards & Realignment Page 5 of 14
6 Core Roles Agency PU No Clone of Agency Same as All implemented AW Inquire; AW Processing; (Cont d) S/W Power User with No S/W Administration and BB Processing Super User instead of BB Processing Agency Super User except correction mode only in BB Processing pages of EHRP, correction mode only in BB Processing PAR Requestor; PAR 1st Authorizer; PAR 2nd Authorizer; PAR Approver; PAR Reviewer; PAR Processor; Auto Actions; Employee Appraisal; BB Processing Super User; BB Inquire; Payroll Processing; Worklist; End user Security; POI Table Maintenance; PM Processing; Organizational Position Title Table Maintenance; PM Inquire; SF5250; Recruit Reports; Education Maintenance; Recruit Requester; Recruit 1st Authorizer; Recruit 2nd Authorizer; Recruit Reviewer; Recruit Processor; Recruit Inquire; SPWEBLIB; Department Tree View Only; CPPT1040; CPPT1050; CPPT1400; Recruit Reports, Health Benefit and Employee Awards MASK HE_MASK Page 6 of 14
7 Type Role Description Comparison Online Security Permission Lists Core Roles HR HR staff whose All applicable HR AW Inquire; AW (Cont d) (Must additionally select PAR Processor role if HR Processing is necessary) responsibilities include maintaining both job codes and positions reports, views, and processing capabilities; access to Ethnic Group and Disability data only when hiring; access to both job codes and positions Processing; Auto Actions; Employee Appraisal; BB Processing; BB Inquire Payroll Processing; End user Security; PM Processing; SF5250; Recruit Reports; PM Inquire; Education Maintenance; Worklist; SPWEBLIB; CPPT1040; CPPT1050; CPPT1400 HR No Job Codes HR staff whose responsibilities HR role without job codes; positions All applicable HR reports, views, and AW Inquire; SF5250; Recruit Reports; AW (Must additionally include however are processing Processing; Auto select PAR maintaining included capabilities; access Actions; Employee Processor role if positions but not to Ethnic Group and Appraisal; BB HR Processing is maintaining job Disability data only Processing; BB Inquire necessary) codes when hiring; access to positions; no access to job codes Payroll Processing; End user Security; PM Positions; PM Inquire; Education Maintenance; Worklist; SPWEBLIB; CPPT1040; CPPT1050; CPPT1400 Page 7 of 14
8 Type Role Description Comparison Online Security Permission Lists Core Roles HR No Position HR staff HR role without All applicable HR SF5250; Recruit (Cont d) Management responsible for both job codes and all but positions classification and position management (Must additionally select PAR Processor role if HR Processing is necessary) HR & PosMgtViewOnly (Must additionally select PAR Processor role if HR Processing is necessary) HR staff responsible for all but classification and position management HR role with view only to both job codes and positions reports, views, and processing capabilities except position management; no access to job codes or positions All applicable HR reports, views, and processing capabilities except position management; view only access to job codes or positions Reports; AW Inquire; AW Processing; Auto Actions; Employee Appraisal; BB Processing; BB Inquire; Payroll Processing; End user Security; Worklist; Education Maintenance; SPWEBLIB; CPPT1040; CPPT1050; CPPT1400 SF5250; Recruit Reports; AW Inquire; AW Processing; Auto Actions; Employee Appraisal; BB Processing; BB Inquire; Payroll Processing; End user Security; Worklist; Education Maintenance; SPWEBLIB; CPPT1040; CPPT1050; CPPT1400; PMVIEW Page 8 of 14
9 Type Role Description Comparison Online Security Permission Lists Core Roles Management (View Managers Like management Applicable reports AW Inquire; SF5250; (Cont d) Only) and/or their administrative role except can not enter performance and views; access to view Ethnic Group Recruit Reports; Auto Actions; End user staff ratings and Disability data Security; PM Inquire; fields will be blocked. Education View only; These individuals will also be prevented SPWEBLIB; BB Inquire; CPPT1040; from creating reports CPPT1050; CPPT1400 containing the Ethnic Group and Disability data fields. Management (VO) Managers Like Management Applicable reports AW Inquire; SF5250; No Comp Emp and/or their administrative (View Only) except no access to and views; access to view Ethnic Group Auto Actions; End user Security; PM Inquire; staff Compensate and Disability data Education View only; Employees menu path fields will be blocked. These individuals will SPWEBLIB; Recruit Reports; CPPT1040; also be prevented CPPT1050; CPPT1400 from creating reports containing the Ethnic Group and Disability data fields; no access to Compensate Employees menu path. Page 9 of 14
10 Type Role Description Online Security Permission Lists PAR Workflow Roles PAR Requester Individual who begins (initiates) PAR workflow process Requester PAR pages and worklist PAR Requester; Worklist PAR 1 st Authorizer PAR 2 nd Authorizer PAR Approver Reviewer (PAR) PAR Processor First step in PAR workflow approval process; individual either authorizes the action and sends it into workflow or routes it back to the requester Second step in PAR workflow approval process; individual either authorizes the action and continues it within workflow or routes it back to the requester Final stop in a PAR action's approval process; upon approval by this individual, the action is routed to HR for final processing; individual also has options of returning action to requester and disapproving action 1st HR stop in PAR workflow process. This role can initiate actions as well Final stop in HR; action becomes a SF 50 when processed by this role 1 st Authorizer PAR pages and worklist 2 nd Authorizer PAR pages Approver PAR pages and worklist Reviewer PAR pages and worklist HR Processor PAR pages PAR 1 st Authorizer; Worklist PAR 2 nd Authorizer; Worklist PAR Approver; Worklist PAR Reviewer; Worklist PAR Processor; Worklist; ; HE_MASK: Health Benefit, Employee Awards & Realignment NOTE: The above determine who appears on the Routes To list for the routing of PAR workflow actions. Select as many as necessary. If an employee is an Agency Super User or Agency Power User, they will have access to view all PAR actions via the menu path, but will not be a part of the workflow process unless they are assigned at least one of the above roles. Page 10 of 14
11 Type Role Description Online Permission Lists Security Recruit Workflow Roles Recruit Requester Individual who begins (initiates) Recruit workflow process Requester Recruit pages Recruit Requester; Worklist Recruit 1 st Authorizer Recruit 2 nd Authorizer Recruit Approver Recruit Reviewer Recruit Processor First step in Recruit workflow approval process; individual either authorizes the requisition and sends it into workflow or routes it back to the requester Second step in Recruit workflow approval process; individual either authorizes the requisition and continues it within workflow or routes it back to the requester Final stop in a Recruit requisition's approval process; upon approval by this individual, the requisition is routed to HR for final processing; individual also has options of returning requisition to requester and disapproving requisition 1st HR stop in Recruit workflow process. This role can initiate requisitions as well 2nd HR stop in Recruit workflow process. This role can initiate actions as well. 1 st Authorizer Recruit pages 2 nd Authorizer Recruit pages Approver Recruit pages Reviewer Recruit pages Processor Recruit pages Recruit 1 st Authorizer; Worklist Recruit 2 nd Authorizer; Worklist Recruit Approver; Worklist Recruit Reviewer; Worklist Recruit Processor; Worklist NOTE: The above determine who appears on the Routes To list for the routing of Recruit workflow actions. Select as many as necessary. If an employee is an Agency Super User or Agency Power User, they will have access to view all requisitions via the menu path, but will not be a part of the workflow process unless they are assigned at least one of the above roles. Page 11 of 14
12 Type Role Description Comparison Online Security Permission Lists System Support Roles Agency Table Maintenance HELP_POC_USER APP_MSG_ADMINISTRATOR Agency SW Administrator Department Tree/Table VO Individual responsible for maintenance of tables that are administered at the Agency level. Anyone using the Help tool to enter issues and/or obtain status on entered issues For CDC and NIH only Individual responsible for Agency level security administration (i.e., creation and maintenance of user profiles) and workflow administration Individual responsible for Agency level department tree codes Page 1 of on line Help tracking tool Pages needed to assign users to user profiles PeopleSoft delivered role All tables to be maintained at Agency level Pages needed to assign department codes End user Security; POI Table Maintenance; Organizational Position Title Table Maintenance; SPWEBLIB; CPPT1040; CPPT1050; CPPT1400 HE_POC_U; CPPT1040; CPPT1050; CPPT1400; SPWEBLIB PeopleSoft delivered role Agency SW Admin; End user Security; SPWEBLIB; Recruit Inquire; SW Administration 2; Department Tree View Only; CPPT1040; CPPT1050; CPPT1400 DEPTTAVO Department Table View only; DTTREEVO Department Tree View Only End User Security Page 12 of 14
13 Pay Processing Super User TSP Hardship Processor HE_BOND_CLEAN Department Table Maintenance Correction Mode to Payroll Processing Allows TSP Hardship processing, Allows cleanup of Savings Bond Data Allows additions/updates to the department table This role is only for Paula Hart and Erika Thomas Correction mode for Direct Deposit, Employee Tax Data, General Deduction Data, and US Savings Bond Data, Benefit Program Participation, Dependent/Beneficiary, Health Benefits, Life and AD/D Benefits, Savings Plans, Leave Plans, and Pension Plans Update/Display, Update/Display All to Data control page of HR Processing, Administer Base Benefits, Update/Display, Update/Display All Savings Plans, Update, Update Display All & Correction to General Deductions Update/Display, Update/Display All/Correction to Dependent/Beneficiary pages and Savings Bond Data, also allows processing of the Move Bond Portfolio Add/Update/Display Update/Display All to the Department Table PAYPROSU, BBPROSU TSPPRO TSPPAR1 TSPPAR2 HE_BOND HE_DEPT Page 13 of 14
14 HE_AUDIT Allows access to EHRP audit report Update/Display to pay034 EHRP edit report HE_AUDIT NOTE: Select as many as necessary of the above. It is recommended that employees who are assigned the role of Agency SW Administrators also be assigned all 12 workflow roles. The above roles may be assigned in conjunction with a core role if necessary, but this is not essential. **The following roles must be added to all user profiles: ReportDistAdmin Worklist User Standard Non Page Permissions Query View Only (EEO) Supplemental Roles: EEO (View Only) role now no longer has any permission lists associated with it. It is merely intended to serve as a supplemental role that would give users access to view RNO data that is normally hidden. In and of itself, it does not provide a user with any pages or processing capabilities. Page 14 of 14
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