HIRING PROCESS BY: HUMAN RESOURCES POSITION MANAGMENT & EMPLOYMENT TEAM
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1 BY: HUMAN RESOURCES POSITION MANAGMENT & EMPLOYMENT TEAM
2 DISCLAIMER The information contained in this presentation is not a contract and is subject to change by the proper authorities. It should be understood that explanations in this summary cannot alter, modify, or otherwise change the controlling legal documents or general statutes in any way, nor can any right accrue by reason of any inclusion or omission of any statement in this presentation.
3 Department Need Are we fully staffed Any vacancies Additions needed
4 Identify Position Needed Is it new? Is it existing? Is it SPA? Is it EPA Non-Faculty? Is it EPA Faculty?
5 EPA Non-Faculty & SPA Contact Class & Compensation Manager Ms. Becky Thompson Request New Position Request for Existing Position Description (if not on hand) Request to update a position Load in PeopleAdmin
6 EPA Faculty Contact Academic Affairs for: Approval Position Number Budget Availability
7 EPA Faculty (cont.) Provide Class & Comp Manager: Forward copy of approval Copy of Position Description/Advertisement Position Number
8 Class & Comp Manger Notification: You are now ready to post.
9 Posting Workflow (EPA Faculty, EPA Non-Faculty, & SPA) University Budget Posted Hiring Manager Department Authority Title III HR Approval Approved for Non- Recruitment Contracts & Grants Approve for later Posting Removed From Web Position Filled Cancelled Position Filled No Sent No Longer Used
10 Key Notes to Remember Complete any missing information (if applicable) FOAP Begin & End Date Full or Part Time Edit as needed (reduce/modify to condensed format Add Posting Questions (helps with screening process)
11 POSTED CLOSED SCREEN APPS
12 PeopleAdmin - Applicant Disposition Under Review by HR (SPA Only) Under Review by Manager Search Committee Candidate Selection HR Determined did not Meet Min Quals (SPA Only) Interviewed HR / EEO Review (EEO Officer) Interview Pending Not Hired Recommend for Hire 1 st Choice Recommend for Hire 2 nd Choice Recommend for Hire 3 rd Choice (not hired reasons)
13 Applicant Disposition All minimally qualified applicants must be considered for position applied to All interviewed applicants must be screened by HR EEO Officer All applicants must be disposition before posting is closed as filled All employment hiring processes(epa Faculty, EPA Non-Faculty, and SPA) are done through PeopleAdmin
14 Candidate Screening & Selection Selection Matrix Interview Search Committee (opt)telephone Interview/Screening Targeted Selection Interview Telephone Reference Check (3) Background Check Comp & Access Form (SPA Only) Hiring Proposal in PeopleAdmin
15 PeopleAdmin Hiring Proposal
16 EPA Faculty Hiring Proposal Workflow University Budget Hiring Manager Dean / AVC VC/Prov ost Dept Budget Title III Background Check (Legal) Legal Contract Review Contracts & Grants Final HR Approval
17 EPA- Non Faculty Hiring Proposal Workflow University Budget Hiring Manager Dept Head / Dean Dean / AVC VC / Provost Dept Budget Title III Background Check (Legal) Contracts & Grants Legal Contract Review Final HR Approval
18 SPA Hiring Proposal Workflow Hiring Manager Dept Budget HR Comp And Class HR Administrator Comp Review University Budget Title III Contracts & Grants Background Check Confirmation HR Approval
19 Important Note: All hiring proposals will remain with HR until all approvals (e.g. OSP, BOG, Legal,etc) and required materials are received
20 Materials Needed SPA / EPA
21 EPA Faculty Credentials List Items 1-8 should accompany the: Position and Personnel Action Form (Position and Personnel Action Form) Hiring Proposal (print and attach once hiring proposal is created in the PeopleAdmin Online Employment System) FSU PeopleAdmin Hiring Manager Login 1. Candidate Selection Summary (posted positions) 2. Online employment system (PeopleAdmin) application with original signature FSU PeopleAdmin Hiring Manager Login 3. Official transcripts from colleges/universities listed on application 4. Credential Review Form FSU Credential Review Form 5.Three (3) letters of recommendation with original signatures (this is not needed of faculty returning within three (3) years) 6. Current vitae 7.Telephone reference check forms(three totlal, one from current supervisor): Complete Attachment A of the Employment Background and Reference Check. **The inappropriate conduct statement must be asked of the current/last supervisor and response recorded within telephone reference check material.** 8.Photocopy of Immigration Status information (if applicable) Also contact Legal Affairs for Visa approval Forward all completed forms and credentials listed above to Human Resources EPA Contract Office Employment Background Check: Background Check (Mandatory 7/1/2007): Complete Attachment B & C of the Employment Background and Reference Check. Submit to the Office of Legal Affairs after approval of appropriate Vice Chancellor by initialing the top right corner of the form.
22 EPA Non-Faculty Credentials List Items 1-8 should accompany the: Position and Personnel Action Form (Position and Personnel Action Form) Hiring Proposal (print and attach once hiring proposal is created in the PeopleAdmin Online Employment System) FSU PeopleAdmin Hiring Manager Login 1. Candidate Selection Summary 2. Online employment system (PeopleAdmin) application with original signature FSU PeopleAdmin Hiring Manager Login 3. Official transcripts from colleges/universities listed on application 4. Credential Review Form FSU Credential Review Form (if applicable) 5.Three (3) letters of recommendation with original signatures 6. Current vitae 7.Three (3) telephone reference check forms: Complete Attachment A of the Employment Background and Reference Check. *The inappropriate conduct statement must be asked of the current/last supervisor and response recorded within telephone reference check material. 8. Photocopy of Immigration Status information (if applicable) Also contact Legal Affairs for Visa approval Forward all completed forms and credentials listed above to the Human Resources EPA Contract Office Employment Background Check (Submit to Legal Affairs) - Background Check (Mandatory 7/1/2007) Complete Attachment B & C of the Employment Background and Reference Check.
23 SPA Hiring Packet Materials List Hiring Managers will consult with Human Resources Employment prior to beginning the interview process for guidance with: Interview Questions Interview Panel Identification Identification of Hiring Priorities (RIF, Veterans, Promotional, etc) Items 1-9 below are required in addition to the dispositioning of applicants and submission of the Hiring Proposal in PeopleAdmin (FSU PeopleAdmin Hiring Manager Login) 1. Position and Personnel Action Form 2. Screening Matrix showing how interviewees were selected 3. Interview Selection Summary completed by the Hiring Manager at the conclusion of the interview process 4. Online employment system (PeopleAdmin) application for all individuals interviewed from the Fayetteville State University Job Site 5. Official transcripts from colleges/universities if degree is required for the position 6. Interviewers notes for all candidates interviewed, must clearly show: a. Interviewers summary of overall interview performance 7. Three (3) telephone reference check forms: Complete SPA Telephone Reference Check **Current/last supervisor reference checks are required** 8. Hiring Packet Checklist must accompany Packets Materials 9. Competency Assessment attached to Hiring Proposal
24 Position and Personnel Action Form
25 Newly Hired The Office of Human Resources is the only authorized persons to make offers of employment New Employee Orientation (regular employees) Held 1 st & 3 rd Monday of every month
26 RESOURCES Position and Personnel Action Form Classification and Compensation SPA Hiring Packet Materials EPA Non-Faculty Required Credentials List EPA Faculty Required Credentials List PeopleAdmin Position Description and Posting Guide PeopleAdmin Applicant Workflow and Hiring Proposal Guide
27 QUESTIONS?
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