GCSx Guide for Internal Users. How to send sensitive business and personal information securely
|
|
- Charlotte James
- 8 years ago
- Views:
Transcription
1 GCSx Guide for Internal Users How to send sensitive business and personal information securely
2 Document control Description Version V.2 Created May 2013 GCSx Guide for Internal Users Status Approved Authorisation Name Date Prepared by XXXXXX May 2013 Checked by XXXXXX July 2013 Approved by Version control Version no. Date Author Reason for new version V 1.1 May 2013 XXXXXX Creation of Guidance V 2.0 July 2013 XXXXXX Amended to include reference to protective marking. Additional minor amendments to make document available as corporate policy instead of solely for Adults & Communities. Date last reviewed: [ July 2013 ] Date of next review: [ July 2014 ] 2
3 Contents GCSx Guide for Internal Users... 1 How to send sensitive business and personal information securely... 1 Contents... 3 Introduction... 4 Encrypt and Send... 5 Access to GCSx mailbox... 6 Setting up a GCSx mailbox... 7 Adding Shared Mailbox - Outlook 2002 or Adding Shared Mailbox - Outlook Using protective marking... 8 Sending s from GCSx mailbox... 9 Receiving s from GCSx mailbox Replying and forwarding s from GCSx mailbox Outlook and GCSx Adding GCSx address to Outlook signature Adding the GCSx Inbox to the Favourite Folders panel Help and support Helping External Recipients Appendix 1 Secure Process
4 Introduction In order to meet the needs of our residents we sometimes have to share sensitive business or personal information with other public and non-public organisations. Any such sharing is done lawfully in accordance with the Data Protection Act The council has two secure methods. The first, the Government Connect Secure Extranet, more commonly known by the acronym GCSx, facilitates the ing of sensitive personal data with other public bodies such as the police or health partners. A software application called Encrypt and Send is used when there is a valid reason to sensitive personal information to non public organisations, such as care homes. Secure is a method of sending information in s and attachments which are protected against unauthorised access. It is the responsibility of all Barnet staff to securely send s and attachments of a sensitive personal nature to other public bodies. Please note that s sent and received internally via address are automatically via a secure network so using GCSx or Encrypt and Send is not required. This guidance sets out how to use your GCSx mailbox in Outlook. If you are unsure as to when you should use GCSx, please see Appendix 1 Secure Process for guidance. Our GCSx accounts make use of the Public Sector Network (PSN). This is a secure ICT environment for the UK Public Sector. s sent via GCSx can only be delivered to recipients with addresses which are compliant with the PSN. Currently only addresses ending in the following are PSN compliant: cjsm.gov.uk cjsm.net gcsx.gov.uk gse.gov.uk gsi.gov.uk gsisup.co.uk nhs.net pnn.gov.uk pnn.police.uk scn.gov.uk hscic.gov.uk gsx.gov.uk Important notes on the - To send a secure to the LBB legal team in Harrow just add cjsm.net to the end of the recipient s address: - Barnet Council GCSx accounts are formed in the following way please use this format when communicating with public bodies: - Most health staff, and everyone at BEH MH NHS Trust are entitled to account; if they don t currently have one they must contact their IT department to request one is set up. 4
5 Encrypt and Send To send a secure to an individual or organisation that does NOT have an address compliant with the secure Public Service Network (PSN), then Encrypt and Send in Outlook is to be used. If you are unsure as to when you should use Encrypt and Send, please see Appendix 1 Secure Process for guidance. All Barnet staff are responsible for the information that they use and share with others and should use Encrypt and Send when: Sending sensitive business or personal information via to a individual or organisation outside of the London Borough of Barnet s secure network and if You cannot use the GCSx secure method. s sent using Encrypt and Send are not sent directly to an address they are stored in a Secure Message Center which protects the sensitive personal information against unauthorised access. The external recipient of the receives a notification that contains a link to the Secure Message Center. They have to log on to the Secure Message Center to view the and any attachments using a password, they create, as part of the initial registration. Once registered external users can use the Secure Message Center to reply, forward or compose new s, which can ONLY be sent to addresses, not any other. Guidance for staff on how to use Encrypt and Send, and for external partners on how to use the Secure Message Center is available on the intranet. Encrypt and Send Guide for Internal Users Secure Message Center Guide for External Users 5
6 Access to GCSx mailbox GCSx is used when composing an in Outlook, but it is not automatically installed for all Barnet staff. You can check if a GCSx mailbox is installed in your Outlook as follows: 1. Open Outlook 2. If installed the GCSx mailbox will be listed under All Mail Folders as below: All Barnet staff are required to send sensitive business or personal information securely. If you do not have a GCSx mailbox it is your responsibility to request it via your line manager. Your line manager authorises this request by submitting a GCSx mailbox installation request via the IS Self Service system: also acknowledging that you have been supplied with the Barnet Council PSN Acceptable Use Statements (link to document below) which outlines your user responsibilities. Barnet Council PSN Acceptable Use Statements 6
7 Setting up a GCSx mailbox Once you are advised that your GCSx mailbox has been set up by the IS Service desk it may take up to 24 hours to take effect. You then need to manually add your GCSx mailbox to Outlook to enable its use. The GCSx mailbox is in addition to your usual mailbox with address. Adding Shared Mailbox - Outlook 2002 or On the Tools menu, click Accounts. 2. In the Accounts dialog box, click View or change existing accounts, and then click Next. 3. Click Microsoft Exchange Server in the service box, and then click Change. 4. For the Exchange Server Settings, click More Settings. 5. On the Advanced tab, click Add. 6. In the Add Mailbox box, type the name of the mailbox eg: firstname.surname@barnet.gcsx.gov.uk 7. Click OK twice You will need to log off your pc and then back on for the changes to take effect. Adding Shared Mailbox - Outlook Select the File menu, click on Account Settings and choose Account Settings 2. Click on the Change button and then the More Settings button then 3. On the Advanced tab, click Add. 4. In the Add Mailbox box, type the name of the mailbox 5. Click OK twice You will need to log off your pc and then back on for the changes to take effect. 7
8 Using protective marking Protective marking is a way of ensuring that access to information and other assets is correctly managed and that assets are safeguarded to an agreed and proportionate level throughout their lifecycle. It is also a way of indicating to others the levels of protection required to prevent the compromise of the information. If you are sending an using your GCSx account you must use the subject line to classify the using protective marking. This should look like the image below with the protective marking, descriptor (if appropriate) and then subject title. The Protective Marking for GCSx s Policy can be found on the intranet. You must read the Protective Marking for GCSx s Policy before using your GCSx account for the first time. 8
9 Sending s from GCSx mailbox Sending a GCSx is not automatic, you have to search for and select your GCSx Mailbox address in the From field for each being sent, to do this: 1. Open Outlook 2. Select New from the tool bar to compose a new 3. Select the drop down arrow to the right of the Options on the tool bar (not the Options button) 4. Select From in the drop down list: 5. An additional From address field will be displayed on the new . Select and search for your GCSx address from the global address list, highlight then select OK. 6. Finish composing the by completing the following as required: 9
10 To (Only use an address that is PSN compliant as per list on page 3) Cc (Only use an PSN compliant or address) Subject: (Title of the ) including protective marking classification. Attach (Add attachment/s ) Add the text in the body of the and select Send To reduce the risk of a Data Protection Act (DPA) breach there is a block on staff sending GCSx s to insecure addresses (i.e. non-gcsx addresses yahoo, hotmail, gmail etc.) s sent from your GCSx address to an address which is not PSN complaint will bounce back with a rejection notice as below. If you receive this message, it means your was not delivered. Please check the recipient s address for accuracy and compliance. Important Note: All s sent from your GCSx address are copied to your regular Sent Items folder in Outlook, NOT to the Sent Items folder of the GCSx Mailbox. You can identify from Sent Items folder which s have been sent via GCSx as they are listed under the From list with your GCSx address. 10
11 Receiving s from GCSx mailbox When receiving an to a GCSx mailbox, Outlook does not display an notification icon or message on screen or in your regular mailbox. It is your responsibility to check your GCSx mailbox on a regular basis, daily if required. To check your GCSx mailbox select the icon which will expand your GCSx mailbox folders: to the left of your GCSx mailbox If you have new s in your GCSx mailbox the Inbox will be in bold text indicating the number of new s received. All s sent to your GCSx mailbox can be viewed, opened and managed in the same way as your s to you regular inbox (i.e.: they can be moved, deleted, forwarded, replied to etc) if forwarding remember to send the securely via either GCSx or Encrypt and Send as appropriate. 11
12 Replying and forwarding s from GCSx mailbox You can reply and forward s received to your to a GCSx mailbox and unlike when sending new s they are automatically sent from your GCSx address. 1. Open your GCSx Mailbox and select Inbox 2. Highlight the you wish to reply to or forward with one mouse click, or open the with a double mouse click. 3. Select either Reply, Reply to All or Forward - check that only PSN compliant or address are used, DO NOT reply or forward to any other addresses. 4. Your GCSx address is automatically entered in the From field. Complete the as required and select Send. Important Note: All s sent from your GCSx address are copied to your regular Sent Items folder in Outlook NOT to the Sent Items folder of the GCSx Mailbox. You can identify from Sent Items folder which s have been sent via GCSx as they are listed under the From heading with your GCSx address. 12
13 Outlook and GCSx Adding GCSx address to Outlook signature If you have a GCSx address ensure you add it to your Outlook signature which appears on the bottom of your s. This informs external colleagues from Public Bodies that have a secure address. The format for all Barnet GCSx addresses is: firstname.surname@gcsx.gov.uk Please see the following Intranet guidance of how to set up the Barnet standard signature in Outlook: Signature Standard - Staff Adding the GCSx Inbox to the Favourite Folders panel Adding your GSCx mail inbox to your Favourite Folders makes it easier to access and view new s received. 1. Open your GCSx mailbox and find the Inbox folder: 2. Right-click on the Inbox folder, and select Add to Favourite Folders from the menu list: 13
14 3. Your Inbox in Mailbox-Surname, Firstname, gcsx folder will now appear in the top left Mail section under Favourite Folders: 4. Your GCSx Inbox will change to bold text if there are unread s in it and the number of unread s will be displayed in blue. Click on the GCSx Inbox to read and manage your secure s: 14
15 Help and support To request a GCSx Mailbox or if you need assistance using GCSx Mailbox please contact the Service Desk on: servicedesk@barnet.gov.uk Tel: Helping External Recipients External users of secure may contact you for guidance when they are sending and receiving s. Please assist them where you can to ensure we communicate securely and effectively with our partner organisation and members of the public. Public Bodies - Public Service Network (PSN) If the external user has secure via the PSN secure network (see page 4 for a list of compliant addresses) ensure the correct GCSx Mailbox address is communicated for Barnet staff: Firstname.Lastname@Barnet.GCSX.gov.uk Non - Public Bodies - Encrypt & Send - Secure Message Center External users that receive secure s via Encrypt & Send use the Secure Message Center to read and manage s. If they contact you for assistance please ensure they have received the following guidance and make yourself familiar with it so you can assist them: Secure Message Center - Guide for External Users - How to receive and send confidential s securely 15
16 Appendix 1 Secure Process Link to Guidance: Encrypt and Send Guide for Internal Users 16
Encrypt and Send Email Guide for Internal Users. How to send business or personally sensitive emails securely
Encrypt and Send Email Guide for Internal Users How to send business or personally sensitive emails securely Document control Description Encrypt and Send Email Guide for Internal Users Version V.2 Created
More informationSENDING EMAILS & MESSAGES TO GROUPS
SENDING EMAILS & MESSAGES TO GROUPS Table of Contents What is the Difference between Emails and Selltis Messaging?... 3 Configuring your Email Settings... 4 Sending Emails to Groups Option A: Tasks...
More informationGuidance for sending and receiving an encrypted NHSmail e-mail
Contents Guidance for sending and receiving an encrypted NHSmail e-mail Introduction 2 Sending an encrypted e-mail to a VERIFIED e-mail address 2 Receiving an encrypted e-mail 4 Reply to and forward encrypted
More informationCitrus Valley Health Partners. Web Outlook User Guide. Table of Contents
Citrus Valley Health Partners Web Outlook User Guide Table of Contents Getting Started Page Access to Web Outlook... 1 Log in Instructions... 1 Basic Navigation... 1 The Menu Bar... 1 The Reading Pane...
More informationHow To Set Up Your Email
How To Set Up Your Email Contents Page Microsoft Outlook 1 Outlook Express 6 7 Webmail (this is for those who do not use an email programme) 12 Windows Live Mail 22 Mozilla Thunderbird 26 Windows Mail
More informationHow to Manage Email. Guidance for staff
How to Manage Email Guidance for staff 1 Executive Summary Aimed at Note Purpose Benefits staff Necessary skills to All staff who use email This guidance does NOT cover basic IT literacy skills. Staff
More informationGroupWise Web Access 8.0
GroupWise Web Access 8.0 How to check your email via the Internet For More Information, please contact: Administrative Office of the Courts Technology Help Desk (615) 532 9503 or (800) 448-7980 Table of
More informationUsing Outlook Web App
Using Outlook Web App About Outlook Web App Using a web browser and the Internet, Outlook Web App (OWA) provides access to your Exchange mailbox from anywhere in the world at any time. Outlook Web App
More informationDon't have Outlook? Download and configure the Microsoft Office Suite (which includes Outlook)!
UVa Exchange Service Outlook 2013 Quickstart Guide Don't have Outlook? Download and configure the Microsoft Office Suite (which includes Outlook)! In this Quickstart Guide, you will learn to: Send and
More informationOutlook Web Access. PRECEDED by v\
Outlook Web Access Logging in to OWA (Outlook Web Access) from Home 1. Login page http://mail.vernonct.org/exchange 2. To avoid these steps each time you login, you can add the login page to your favorites.
More informationClass Outline. Part 1 - Introduction Explaining email Parts of an email address Types of email services Acquiring an email account
EMAIL Basics Class Outline Part 1 - Introduction Explaining email Parts of an email address Types of email services Acquiring an email account Part 3 Managing Your Messages Deleting messages The Trash
More informationFacilities and Safety How-To Guide: Accessing and Using Your UCF Webmail Account
Launch Internet Explorer Click on the Internet Explorer icon at the bottom left of the computer screen. Go to the UCF Webmail Website 1. In the address bar at the top of the screen, type webmail.ucf.edu.
More informationOUTLOOK WEB ACCESS. User Guide
OUTLOOK WEB ACCESS User Guide V3 2 August 2013 Not protectively marked GETTING STARTED Outlook Web Access (OWA) provides a useful means to remotely access Council email from outside of the council access.
More informationNHS Mail Basic Training Guide
Royal Derby Hospital 2011 Education, Training and Development I.T. Training Department NHS Mail Basic Training Guide Version 3.1 ND 05/11 No amendments should be made to the document without the Authors
More informationUsing the GroupWise Client
Spring 2006 (Our appreciation to Jennifer Sherouse for her assistance in editing and improving this document) Page 1 of 15 What is the GroupWise Client The GroupWise client is a program that installs on
More informationAdding Digital Signature and Encryption in Outlook
Adding Digital Signature and Encryption in Outlook Using Outlook, the email messages can be signed and encrypted by a digital certificate. To digitally sign a message in Outlook some conditions must be
More informationMICROSOFT OUTLOOK 2010 READ, ORGANIZE, SEND AND RESPONSE E-MAILS
MICROSOFT OUTLOOK 2010 READ, ORGANIZE, SEND AND RESPONSE E-MAILS Last Edited: 2012-07-09 1 Read Emails... 4 Find the inbox... 4 Change new incoming e-mail notification options... 5 Read email... 6 Change
More informationEmail - Outlook Web App
ITS Computing Guide IT Services www.its.salford.ac.uk Email - Outlook Web App Web access to an email account provides the following benefits: Access your email from a computer with an internet connection,
More informationMicrosoft Outlook Web Access Handbook
Microsoft Outlook Web Access Handbook Introduction Outlook Web access allows you to use a web browser (Internet Explorer or Firefox) to read your email, send email, and check your online calendar. This
More informationSecuremail User Guide
Securemail User Guide Created: 2009-02-17 Updated: 2013-07-05 - New links and Address Book instructions Updated: 2014-04-23 - http://dhhs.ne.gov/documents/dhhs-securemail-userguide.pdf 1 INDEX: How Securemail
More informationOutlook Web Access An Introductory Guide
Outlook Web Access An Introductory Guide IT Training & Assessment Unit, Queen s University Belfast 1 Contents Logging on... 3 Email... 3 Compose a Message... 4 Saving an Email Attachment... 5 Saving a
More informationCONTENTS. Introduction... 3. Outlook at a glance... 3. Configure Outlook 2010 on-campus... 3. Creating Folders... 4. Sorting Emails...
OFFICE OF INFORMATION TECHNOLOGY Academic Technology Unit Microsoft Outlook 2010 Basics Workbook CONTENTS Introduction... 3 Outlook at a glance... 3 Configure Outlook 2010 on-campus... 3 Creating Folders...
More informationMicrosoft Outlook. KNOW HOW: Outlook. Using. Guide for using E-mail, Contacts, Personal Distribution Lists, Signatures and Archives
Trust Library Services http://www.mtwlibrary.nhs.uk http://mtwweb/cgt/library/default.htm http://mtwlibrary.blogspot.com KNOW HOW: Outlook Using Microsoft Outlook Guide for using E-mail, Contacts, Personal
More informationOutlook Operating Instructions. Internal Desktop Access
Outlook Operating Instructions Internal Desktop Access OUTLOOK OPERATING INSTRUCTIONS (INTERNAL DESKTOP ACCESS) FREQUENTLY ASKED QUESTIONS & ANSWERS Q: How do I check my email while on campus? A: Click
More informationManaging Contacts in Outlook
Managing Contacts in Outlook This document provides instructions for creating contacts and distribution lists in Microsoft Outlook 2007. In addition, instructions for using contacts in a Microsoft Word
More informationDelegate Access. In Lync 2010
Delegate Access 080713 Contents Delegate Defined... 3 Set up Delegate Access in Lync 2010... 3 Set up Delegate Access Using Outlook 2010... 4 Add a Mailbox... 6 Open a Delegated Mailbox... 7 Information
More informationThe online email environment
The online email environment These are the options for the selected application. Navigation Pane is comprised of a folders list and oneclick access to your Inbox, Calendar, Contacts, and Tasks folders
More informationMicrosoft Outlook. Transition from the ECS Exchange Server to the University Exchange Server. ECS Computing Services August 21, 2012 Version 3.
Microsoft Outlook Transition from the ECS Exchange Server to the University Exchange Server ECS Computing Services August 21, 2012 Version 3.3 1 Table of Contents Transition Process... 4 What is going
More informationMicrosoft Outlook Introduction
Microsoft Outlook Introduction Division of Information Technology February 2016 Contents Document Management History... 3 Introduction... 4 Getting Started... 4 Using MS Outlook... 4 What MS Outlook looks
More informationWORKING REMOTELY USING OUTLOOK WEB APP
WORKING REMOTELY USING OUTLOOK WEB APP Allen & Overy LLP 0090001-0000001 TSG:4829238.7 CONTENTS Section Page 1. What is Outlook Web App?...1 1.1 When Should it be Used?...1 1.2 What is Important to Know?...1
More informationEmail. Using Outlook Live
Using Outlook Live Contents What is Email?... 4 Using Email... 4 Email Address... 4 Password... 4 The Windows Live Hotmail Welcome Screen... 6 Inbox... 7 The Mail Inbox Toolbar... 8 Sending Mail... 9 Attaching
More informationBaylor Secure Messaging. For Non-Baylor Users
Baylor Secure Messaging For Non-Baylor Users TABLE OF CONTENTS SECTION ONE: GETTING STARTED...4 Receiving a Secure Message for the First Time...4 Password Configuration...5 Logging into Baylor Secure Messaging...7
More informationOutlook Web App The Basics
Outlook Web App (OWA) is accessible from any compatible web browser, on or off campus. It is available to all users of the UR Exchange 2010 email service. These basic instructions will get you started.
More informationOUTLOOK WEB APP (OWA): MAIL
Office 365 Navigation Pane: Navigating in Office 365 Click the App Launcher and then choose the application (i.e. Outlook, Calendar, People, etc.). To modify your personal account settings, click the Logon
More informationRSCCD REMOTE PORTAL TABLE OF CONTENTS: Technology Requirements NOTE
RSCCD REMOTE PORTAL The RSCCD Remote Portal allows employees to access their RSCCD Email (via Outlook Web Access), Department (Public) Folders, Personal (H Drive) Folder, and the District Intranet from
More informationU.S. Bank Secure Mail
U.S. Bank Secure Mail @ Table of Contents Getting Started 3 Logging into Secure Mail 5 Opening Your Messages 7 Replying to a Message 8 Composing a New Message 8 1750-All Introduction: The use of email
More informationMicrosoft Outlook Web Access Overview
Microsoft Outlook Web Access Overview Table of contents Logging on to Outlook Web Access... 3 The sections of Outlook Web Access... 4 The Inbox Toolbar... 4 How to sections... 5 Email Basics... 5 Use the
More informationMICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT E-MAILS
MICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT E-MAILS Lasted Edited: 2012-07-10 1 Find the Inbox... 3 Check for New Mail... 4 Manually check for new messages... 4 Change new incoming e-mail schedule options...
More informationOutlook Web Access E-mail
Outlook Web Access E-mail A. Accessing the mailbox via the Internet 1. Open your browser Firebox or Internet Explorer 2. In the URL address location box, key mail.asbury.edu for students and mail2.asbury.edu
More informationRev. 06 JAN. 2008. Document Control User Guide: Using Outlook within Skandocs
Rev. 06 JAN. 2008 Document Control User Guide: Using Outlook within Skandocs Introduction By referring to this user guide, it is assumed that the user has an advanced working knowledge of Skandocs (i.e.
More informationOutlook Web Access (OWA) with Exchange Server 2007 (Windows version)
Outlook Web Access (OWA) with Exchange Server 2007 (Windows version) 1. Login into your Baylor email account via a web browser such as Internet Explorer, Fire Fox, or Netscape. The web URL is still http://mail.baylor.edu/
More informationUser Guide for Kelani Mail
User Guide for Kelani Mail Table of Contents Log in to Kelani Mail 1 Using Kelani Mail 1 Changing Password 2 Using Mail Application 3 Using email system folders 3 Managing Your Mail 4 Using your Junk folder
More informationNew Mexico State University
E-mail Set Up for Microsoft Office Outlook 2003 Click on the option that describes you: I am setting up my NMSU e-mail with Outlook for the first time I currently use Outlook to view my NMSU e-mail and
More informationOutlook Web Access User Guide
Outlook Web Access User Guide Page 1 of 37 Table of Contents Logging in to Outlook Web Access (OWA) 3 Inbox 4 Reading emails 5 The Toolbar 6 Sending a New Email 7 The Toolbar 8 Managing your Inbox 9 Calendar
More informationEmail Basics. a. Click the arrow to the right of the Options button, and then click Bcc.
Email Basics Add CC or BCC You can display the Bcc box in all new messages that you compose. In a new message, do one of the following: 1. If Microsoft Word is your e-mail editor a. Click the arrow to
More informationFor example, you might want to create a folder to collect together all emails relating to a particular project or subject.
Email folders Outlook uses a series of folders such as the inbox, outbox, drafts and sent items to sort your email into collections according to the status of the message. If the folders which are already
More informationEgress Switch Email Encryption User Guide
Egress Switch Email Encryption User Guide This guide explains how to use the Egress Switch email encryption software Egress Switch integrates with Microsoft Outlook to provide easy to use email encryption.
More informationHow To Encrypt An Email From A Cell Phone To A Pc Or Ipad (For A Partner) With A Cisco Email Encryption Solution (For Partners)
New PHI & PII E-mail Encryption Solution (Partner Notification) In a continuing effort to utilize the advantages of email security while at the same time protecting clients private information, the Department
More informationTable of Contents Chapter 1 INTRODUCTION TO MAILENABLE SOFTWARE... 3 MailEnable Webmail Introduction MailEnable Requirements and Getting Started
Webmail User Manual Table of Contents Chapter 1 INTRODUCTION TO MAILENABLE SOFTWARE... 3 MailEnable Webmail Introduction MailEnable Requirements and Getting Started Chapter 2 MAILENABLE KEY FEATURES OVERVIEW...
More informationEMAIL QUICK START GUIDE
IT Services Microsoft Outlook 2010 EMAIL QUICK START GUIDE Contents What is Outlook?...2 Quick Guide to Email...2 Create a new e-mail message...2 Forward or reply to an e-mail message...2 Creating new
More informationChanging the Default Email Delivery Location
NCMail: Microsoft Outlook 2003 Changing the Default Email Delivery Location Revision 1.2 12/27/2007 This document covers changing the default email delivery location in Microsoft Outlook 2003. In order
More informationTech-KNOW Topic. for Microsoft Office 2000. Outlook - "You've Got Mail!"
Tech-KNOW Topic for Microsoft Office 2000 Outlook - "You've Got Mail!" Christina School District Network Users: Log in and save today s work in your My Documents folder. Objectives: Participants will be
More informationRoyal Mail Group. getting started. with Symantec Endpoint Encryption. A user guide from Royal Mail Technology
getting started with Symantec Endpoint Encryption A user guide from Royal Mail Technology For further help, contact the IT Helpdesk on 5415 2555 (01246 282555) March 2010 Contents 1 Introduction to Symantec
More informationBCSD WebMail Documentation
BCSD WebMail Documentation Outlook Web Access is available to all BCSD account holders! Outlook Web Access provides Webbased access to your e-mail, your calendar, your contacts, and the global address
More informationREDUCING YOUR MICROSOFT OUTLOOK MAILBOX SIZE
There are several ways to eliminate having too much email on the Exchange mail server. To reduce your mailbox size it is recommended that you practice the following tasks: Delete items from your Mailbox:
More informationReceiving Email: Managing Email Messages. How do I get new email messages?
Receiving Email: Managing Email Messages Using Zimbra, there are several ways to manage the email messages you receive: How do I get new email messages? How do I see the number of email messages in my
More informationMicrosoft Exchange Hosted Archive (MEHA)
Microsoft Exchange Hosted Archive (MEHA) All the Features of NYSeMAIL Archiving including Using for Business Continuity Using MEHA Using MEHA The Microsoft Exchange Hosted Archive (MEHA) can be accessed
More informationCITY OF BURLINGTON PUBLIC SCHOOLS MICROSOFT EXCHANGE 2010 OUTLOOK WEB APP USERS GUIDE
CITY OF BURLINGTON PUBLIC SCHOOLS MICROSOFT EXCHANGE 2010 OUTLOOK WEB APP USERS GUIDE INTRODUCTION You can access your email account from any workstation at your school using Outlook Web Access (OWA),
More informationOutlook XP Email Only
Outlook XP Email Only Table of Contents OUTLOOK XP EMAIL 5 HOW EMAIL WORKS: 5 POP AND SMTP: 5 TO SET UP THE POP AND SMTP ADDRESSES: 6 TO SET THE DELIVERY PROPERTY: 8 STARTING OUTLOOK: 10 THE OUTLOOK BAR:
More informationSending an Encrypted/Unencrypted Message. Let's Begin: Log In and Set Up Security Questions. Create Additional ProMailSource Accounts:
Let's Begin: Log In and Set Up Security Questions To start, you can log in from the ProMailSource home page. Sending an Encrypted/Unencrypted Message Every message you send through ProMailSource is automatically
More informationVersion 4 Revised 5/2015
Email Encryption Manual Version 4 Revised 5/2015 This document provides information on sending, receiving, and saving encrypted emails using the WRC Group Message Center. Contents What is Email Encryption...
More informationOutlook Email. User Guide IS TRAINING CENTER. 833 Chestnut St, Suite 600. Philadelphia, PA 19107 215-503-7500
Outlook Email User Guide IS TRAINING CENTER 833 Chestnut St, Suite 600 Philadelphia, PA 19107 215-503-7500 This page intentionally left blank. TABLE OF CONTENTS Getting Started... 3 Opening Outlook...
More informationChildren s Service. Secure Email Guide for external users
Children s Service Secure Email Guide for external users Contents 1. Secure email introduction 2. receiving a secure email for the first time 3. Logging on to the secure email portal 4. Changing your password
More informationIsle of Wight NHS Trust IT Induction
Isle of Wight NHS Trust IT Induction 1 Welcome to the Isle of Wight NHS PCT, this Induction aims to introduce you to the organisations computer network, and how to make the best use of it for your role.
More informationDelegate Access. In Lync 2013
Delegate Access 101613 Contents Delegate Defined... 3 Set up Delegate Access in Lync 2013... 3 Set up Delegate Access Using Outlook 2013... 4 Add a Mailbox... 6 Open a Delegated Mailbox... 8 Information
More informationMimecast Services for Outlook (MSO4)
Mimecast Services for Outlook (MSO4) End User Quick Start Guide for Outlook 2010/2013 Mimecast Services for Outlook (MSO 4) is a software application that integrates with your Microsoft Outlook. Once installed,
More informationHoneywell Secure Email External User Guide August 2013
Honeywell Secure Email External User Guide August 2013 PAGE: 1 of 14 Chapter No Table of Content Page No 1 Introduction 3 2 Using the Honeywell Secure Email Interface 3 3 Sending an Encrypted Email to
More informationEdinburg CISD Technology Department Internet Part 3 Using Microsoft Exchange E-mail
Edinburg CISD Technology Department Internet Part 3 Using Microsoft Exchange E-mail I. Introductions and Objectives II. III. IV. Acceptable Use Policy & Exhibit C forms Logging in Procedures Exploring
More informationPREMIUM MAIL USER GUIDE
PREMIUM MAIL USER GUIDE WHO THIS USER GUIDE IS FOR This document is for users of BigPond Premium Mail. It describes the features of BigPond Premium Mail from a user s perspective. It contains: A general
More informationMicrosoft Outlook 2003 Module 1
Microsoft Outlook 200 Module 1 http://pds.hccfl.edu/pds Microsoft Outlook 200: Module 1 October 2006 2006 Hillsborough Community College - Professional Development Services Hillsborough Community College
More informationRecalling A Sent Message in Outlook 2010
Recall or replace an email message that you sent The recall feature in Microsoft Outlook tries to stop delivery and, optionally, replace an email message that you have already sent to another Microsoft
More informationHow To Archive Emails On Groupwise On A Pc Or Mac Or Mac (For Mac) On A Mac Or Ipad (For Pc Or Ipa) On An Ipa Or Mac) (For Ipa).Com (For Pb
in GroupWise The primary method for storing messages indefinitely is called archiving. An archived message is not stored in your master mailbox (which is on the GroupWise server); rather it is stored on
More informationOUTLOOK 2013 - GETTING STARTED
OUTLOOK 2013 - GETTING STARTED Information Technology September 1, 2014 1 GETTING STARTED IN OUTLOOK 2013 Backstage View Ribbon Navigation Pane View Pane Navigation Bar Reading Pane 2 Backstage View contains
More informationOutlook 2010 Desk Reference Guide
Outlook 2010 Desk Reference Guide Version 1.0 Developed by OR/WA IRM Please remember to print back-to-back. July 12, 2011 Microsoft Outlook 2010 This document has been developed by OR/WA IRM staff to provide
More informationJunk E-mail Settings. Options
Outlook 2003 includes a new Junk E-mail Filter. It is active, by default, and the protection level is set to low. The most obvious junk e-mail messages are caught and moved to the Junk E-Mail folder. Use
More informationUsing Microsoft Office 2013: Outlook. Gerry Kruyer
Using Microsoft Office 2013: Outlook Table of Contents Outlook 2013 Ribbon... 4 Viewing Inbox... 4 Folders... 4 Home Tab... 5 Background Colour and Themes... 5 Inbox... 6 Reading Pane... 6 Turn off/on
More informationUsing Entrust certificates with Microsoft Office and Windows
Entrust Managed Services PKI Using Entrust certificates with Microsoft Office and Windows Document issue: 1.0 Date of issue: May 2009 Copyright 2009 Entrust. All rights reserved. Entrust is a trademark
More informationSecure E-Mail Management Guide. June 2008
Secure E-Mail Management Guide June 2008 What are Paychex Secure Messages? To enhance the security of client and vendor data, Paychex created the Paychex Secure E-mail Message Center, a Web site hosted
More informationBackground Information
User Guide 1 Background Information ********************************Disclaimer******************************************** This is a government system intended for official use only. Using this system
More informationEmail Basics Webmail versus Internet Mail
Email Basics Webmail versus Internet Mail First of all, what is Webmail? It is service that provides access to send, receive, and review e mail using only your Web browser from any computer in the world,
More informationJumble for Microsoft Outlook
Jumble for Microsoft Outlook Jumble is a zero knowledge, end- to- end email encryption solution that integrates with existing email platforms. Jumble integrates at the email client level and removes the
More informationConfiguring Outlook 2013 For IMAP Connections
Configuring Outlook 2013 For IMAP Connections VERSION 1.0 1 P a g e U A C o n n e c t C o n f i g u r i n g O u t l o o k 2013 f o r I M A P 12/2013 Configuring Outlook 2013 for IMAP Connections Overview
More informationEMAILING USING HOTMAIL
EMAILING USING HOTMAIL Signing into Your Email Account Open up explorer and type in www.hotmail.com in the address bar. Enter your email address. Hit the tab key on the keyboard and enter your password.
More informationTo successfully initialize Microsoft Outlook (Outlook) the first time, email settings need to be verified.
TO: UAN CLIENTS FROM: UAN STAFF DATE: OCTOBER 8, 2008 SUBJECT: Steps for Initial Setup of Microsoft Outlook To successfully initialize Microsoft Outlook (Outlook) the first time, email settings need to
More informationUsing Outlook web access.
Pages: 1 of 10 Using Outlook web access. Introduction...2 Accessing Webmail...2 Client Options...2 Premium Client Features...3 Initial Screen Premium Client...3 Similarities to Outlook Client...4 Inbox
More informationGetting Started with University Gmail
Getting Started with University Gmail USER GUIDE V1.0 User Services IT Services University of Malta 2013 User Services IT Services University of Malta Msida MSD 2080 Malta May only be reproduced with permission
More informationConnecting to UNSW Exchange & zmail using MS Outlook 2010. Introduction
Introduction This document has been written for those users who have both a UNSW Exchange account* because they are either a: Staff member, Research student etc, and a zmail account** because they are
More informationOutlook Quick Steps & Rules
Page 1 of 8 Page 1 of 8 Page 1 of 8 Automate common or repetitive tasks with Quick Steps and manage email messages by using Rules. QUICK STEPS Default Quick Steps in Outlook 2013: Quick Step Move to: To
More informationGmail: Sending, replying, attachments, and printing
If you're using an old version of Gmail, your Inbox may look a little different. Gmail: Sending, replying, attachments, and printing Welcome to Gmail. This document will give you a quick overview of how
More informationAllowing other users to view email and/or folders in Outlook (i.e., proxy access)
Allowing other users to view email and/or folders in Outlook (i.e., proxy access) There are two ways to work with another person's Microsoft Outlook folders folder sharing and Delegate Access. 1. Folder
More informationMicrosoft Outlook Web App Quick Reference Card
Microsoft Outlook Web App Quick Reference Card Accessing Outlook Web App You can access your mailbox through any browser that supports HTML 3.2 and ECMA. To access your mailbox, enter your OWA web address/url
More informationOutlook Web Access (OWA) for Staff
Outlook Web Access (OWA) for Staff Note:The full version runs on Internet Explorer (IE) and the Light version runs on all other browsers (Firefox, Safari, Chrome etc). Web access URL / note the s after
More information10/28/2013. Partners Zixmail Web Portal. Provider Training. Let s Get Started!
Partners Zixmail Web Portal Provider Training Let s Get Started! 1 Setting Up Your Partners Zixmail Web Portal There are two methods to begin this process. Option #1 Use the link on the Partners Provider
More informationSteps to Opening Your First Password-Protected Envelope
This section provides step-by-step instructions for opening a password-protected Registered Envelope for the first time. The steps demonstrate a typical scenario for a first-time recipient. Some of the
More informationjohnireland@eircom.net
Email Electronic mail is the transmission of mainly text based messages across networks. This can be within a particular network - internal mail - or between networks - external mail. The most common network
More informationMicrosoft Exchange 2007
Microsoft Exchange 2007 On September 14, 2009 the College will convert its employee email system to Exchange 2007. This affects the email that you send and receive via your bucks.edu account. This conversion
More informationTriCore Secure Web Email Gateway User Guide 1
TriCore Secure Web Email Gateway User Guide This document provides information about TriCore Secure Web Email Gateway. This document is for users who are authorized to send and receive encrypted email
More informationOutlook 2013 ~ e Mail Quick Tips
The Ribbon: Home tab New Email to send a new mail New Items to send a new mail, a new appointment, a new meeting, a new contact, a new task, a new Lync Meeting Ignore to ignore a request Clean Up to clean
More informationYou can also get to OWA by typing https://mymail.saisd.net. You have now entered the new and improved Web Outlook.
Access E-Mail from Anywhere through the Internet Start your Internet Browser i.e. Internet Explorer Go to www.saisd.net Refer to Quick Links on the right side of the page Click on Web Outlook Were it shows
More informationData Transfer Policy. Data Transfer Policy London Borough of Barnet
Data Transfer Policy Data Transfer Policy London Borough of Barnet Document Control POLICY NAME Data Transfer Policy Document Description Policy surrounding data transfers (electronic and paper based).
More information