Management of Journals Through KOHA Open Source Software: an Overview. Asheesh Kamal Assistant Librarian

Transcription

1 Management of Journals Through KOHA Open Source Software: an Overview Asheesh Kamal Assistant Librarian

2 National Conference on Emerging Trends & Techniques for Electronic Resource Management in Libraries: Issues & Challenge February 13-14, 2015 National Institute of Technology, Rourkela

3 Content 1. Needs of User 2. What is Open Source Software and Source Code? 3. Librarian faced difficulty and get solution 4. What is Koha? 5. Features of the KOHA 6. Why use Journals? 7. How to Management of journals in the KOHA software 8. Koha Serials Features 9. Koha Cataloguing Features for Journal 10. Journals Management 11. OPAC for Journals 12. Journal Frequency and Description 13. Conclusion

4 1. NEEDS OF USER In the era of open communication and knowledge sharing, library have increased greater responsibilities to serve a large community of users. Access to journals in the library is ever-increasing task; the librarians must look into it widely and intelligently to fix. students faculty researchers staff User Needs Information/data Electronic Journal Analyses the information Print Journal Type of users Provide accurate information

5 2. WHAT IS OPEN SOURCE SOFTWARE AND SOURCE CODE? 1. Open-source software (OSS) is computer software with its source code made available with a license in which the copyright holder provides the rights to study, change and distribute the software to anyone and for any purpose. By-St. Laurent, Andrew M. (2008). Understanding Open Source and Free Software Licensing, O'Reilly Media. p A program in which the source code is available to the public for use and/or modification from its original design. Source- services. com/glossary.html The source code In computing, source code is any collection of computer instructions written using some human-readable computer language, usually as text. The source code is often transformed by a compiler program into lowlevel machine code understood by the computer. is very simple described the recipe or the formula of a program is what constitutes the program: it is the program You could hide the code and make it secret/proprietary or you could share it for others to enjoy (like in open source programming) Described the formula The source of this webpage

6 3. LIBRARIAN FACED DIFFICULTY AND GET SOLUTION Librarian have been largely faced difficulty in managing subscribed print journal, e-journal and bound journals - I.e., Register subscriptions with reviews Track the arrival of journals Manage late issues, skipped issues, and claims with the suppliers. Manage complex classifications, with delayed publications, publications out of sequence. Missing publications, received publications Collection can be displayed differently in the OPAC and in the librarian interface Koha OPAC User easily access to journals from koha OPAC SOLUTION Koha is one of the powerful open source library management tool that deals basic to high-end customization to manage, search and retrieve serials and its missing issues management.

7 4. WHAT IS KOHA LMS? KOHA Support Official webpage: Documentation: g/ and a wiki Manual: Koha 3.0 Manual Site Bug reports: Bugzilla Community support: lists, archive Regional organization: Koha interest groups Nelsonville Public Library (USA) sponsored MARC and z39.50 support Source- /KOHA/KOHA_intro.html

8 5. FEATURES OF THE KOHA Cataloguing Module Functions 1 Catalogue administration 2 Retro-conversion 3 Full cataloguing 4 Import catalogue records 5 Modify catalogue records 6 Search catalogue functionality 7 Abstracts 8 Change copy status 9 Bar code generation

9 6. Why do we need a Journal? The main purpose of Print and E-journals is to publish recent original research in order to make this information available to other scholars. Journals Subscribe in Indian Academic institutions/information Centre: Print and E-Journal uses approx. IITs- 1,00000+* IIMs- 40,000+* AIIMSs- 7,000+* SPAs- 5,00+* CUs- 10,000+* NITs- 90,000+* NISCAIR- 5,806+* Growth of any profession is based not only on the amount of research and publications on materials and techniques More importantly, on the proportion of fellow professionals who READ these publications and put them into practice! Knowledge can be researched, published, and shared, But knowledge which is not read and imbibed is useless. *Data collected on Institute websites.

10 7. HOW TO MANAGEMENT OF JOURNALS IN THE KOHA SOFTWARE? Koha provides Serial module administration is more functional in sub category to help the library staff/ clients, Serial parameters are ideal in the Koha software with all significance of journals. Do following basic steps to managing Journals Create Vender Create Bibio Create MARC Framework for Journal Create MARC structure for Journal Fill bibliographic information through Cataloguing model Create and modify Subscription Information Receive of journals Check/Search on OPAC

11 8. KOHA SERIAL FEATURES Possible to register subscriptions with reviews Track the arrival of journals Manages late issues, skipped issues, and claims with the suppliers. Manages complex classifications, allowing the librarian to work with eleven different publication periods (from daily newspapers to annual publications), with delayed publications, and with publications out of sequence. A state of the collection can be defined which will synthesize the missing publications, received publications,etc. The state of the collection can be displayed differently in the OPAC and in the librarian interface. Serial module functions 1. Administration 2. Configuration 3. Serial subscription details 4. Add acquisition record 5. Approval of serial 6. Ordering 7. Subscription maintenance 8. Receive loose issues 9. Reminders 10. Renew subscript ions 11. Binding management

12 8.1 KOHA SERIAL FEATURES Go to Acquisitions Go to Serials Create New Vender Create Biblio

13 9. KOHA CATALOGUING FEATURES FOR JOURNAL The cataloguing and serials control modules of Koha, its own design and architecture. Both modules are connected to each other. MARC Management: Koha provides Several frameworks can be defined to do journals. Export/import: Importing records in ISO2709 format and through Z39.50 for fast cataloguing. Copy records: One or more copy records can be attached to each bibliographic record. Fast Cataloging: To accelerate cataloging Koha provides management of MARC record reservoir in ISO2709 format, A Z39.50 client that can access several Z39.50 servers. MARC view and simple view: Catalogue data can be displayed n MARC format. Searching: Searches can be performed on any MARC field. Advanced functions, search on one word, the beginning of the field, greater than, less than etc. are also available.

14 9.1 KOHA CATALOGUING FEATURES FOR JOURNAL Before start of journal cataloging in KOHA, do some basic setups Please enter the information about new tag: enter a MARC field, MARC field tag number enter the text that will appear in the staff client when open in the cataloguing module enter the text that will appear in the OPACwhen open in the MARC format of the record if you want this field can be repeated, please check the box if you want this field can be mandatory, please check the if you select a value here, the indicators will be limited to the authorized value list If you put-up the information about new tag, click Save Changes.

15 9. 2 KOHA CATALOGUING FEATURES FOR JOURNAL To create a framework for Journal Change Framework for Journal

16 9. 3 KOHA CATALOGUING FEATURES FOR JOURNAL To create a MARC structure for Journal Change MARC Tag for Journal

17 9. 4 KOHA CATALOGUING FEATURES FOR JOURNAL Records can be added to KOHA via Z39.50 or original copy Click New Record. Add New Record Bibliographic Records Add to the Records If Choose the framework you would like to base your record off Once you ve opened a blank framework window or imported a record via Z39.50 you will be presented with the form to continue cataloguing. If you are importing a record via Z39.50, click the SAVE button at the top, and check duplicate records

18 9. 5 KOHA CATALOGUING FEATURES FOR JOURNAL Fill bibliographic information for Journal Item Type

19 10. JOURNALS MANAGEMENT Go to Serials Search for a subscription by ISSN or Title of the bibliographic record Go to Subscription Information Go to Journals Receive Go to Subscription Summary

20 10.1 JOURNALS MANAGEMENT Subscription Information Subscription Summary Receive of Journal Renew of Journal Modify Subscription

21 10. 2 JOURNALS MANAGEMENT Journals Receive

22 10.3 JOURNALS MANAGEMENT Modify Subscription

23 10.4 JOURNALS MANAGEMENT Start Date Subscription Length Renew of Journal Number of Note for Librarian

24 10. 5 JOURNALS MANAGEMENT Receive of Journal

25 10. 6 JOURNALS MANAGEMENT Convert Loose Issue to BOUND Volume

26 11. OPAC FOR JOURNALS Catalogue is the knowledge based mirror image of any Academic library; it can reveal the share of the library with bibliographic details of an item and it is directory of library collections. OPAC for Users OPAC for Staff Serial Data Call No Status OPAC users can carry out searches starting from ten fields (Keyword, Subject, Title, Class, Barcode, author, publisher). As in the librarian interface, they can order the results according to several criteria

27 12. JOURNAL FREQUENCY AND DESCRIPTION

28 13. CONCLUSION In the academic library setup, journal management is the process of delivering and serving its users in exact time at a quicker mode to save the reader s time. The Koha is one of the best web enabled open source software for library automation and Journal Management. The analysis of Journals through Koha Serial module, Koha has built on open source era and it is easy to install and apply for use. The study reports discuss to each modules of cataloguing and serials control of Koha, Both modules are connected to each other. Koha more enhanced features which are important for selecting cataloguing administration module for journal management. As a result, Koha serial module is advanced and new features for Journal catalogue management, e-resource management, back volume periodicals management based on library needs.

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