Time & Attendance Systems

Transcription

1 Time & Attendance Systems

2 The ExakTime System ExakTime, the leader in wireless, mobile and rugged time tracking solutions, provides hassle-free time and attendance systems that track remote workers, job activities, equipment and locations in real-time. Our easyto-use solutions eliminate the old-school shortcomings of handwritten, paper time cards saving companies of all sizes thousands in payroll expenses. The ExakTime System saves us almost $50,000 a year in direct and indirect cost. It s one of the few pieces that my company could not function without. Rob Rhoades, Founder & Owner Diamond-R-Electric. August 2010 Founded in 1999, ExakTime is now construction s #1 time and attendance tracker. Our system specializes in tracking work in difficult locations for labor intense industries landscaping, snow removal, electrical services, oil and gas and more. Today, The ExakTime System is used by more than 700,000 workers every day across the globe. Companies turn to us because we help them take control of their most expensive cost: their labor. Our systems track labor down to the exact minute, so business owners only pay for hours actually worked. Dozens of our 100% accurate time cards and summary reports help companies keep their workers on time, under budget and most efficient. Our wireless, mobile and rugged time tracking solutions were designed to fit the needs of any customer. And our powerful back-end reporting software collects and organizes labor records into one, easy-viewing platform for bookkeepers, with more than 40 reporting options. Bookkeepers can even export labor records from our software to their accounting package in a matter of seconds. On average, our system pays for itself in just 4-6 weeks. With a 30-day, money-back guarantee, how can you afford NOT to try The ExakTime System today?

3 JobClock Hornet JobClock Hornet JobClock Hornet Rugged, Wireless Never pick up time records again Receive your records every hour Make real-time business decisions Part of The ExakTime System Use JobClocks at any work site lasting from a week to years, then move it to the next site. For service/route work, use our PocketClock/ GPS time tracking app for Smartphones. Features: Eliminates Paper Time Cards Receive time records every hour 21 Day Rechargeable Battery No Contracts Required The Time Clock That Phones Home Time cards that deliver themselves. JobClock Hornet is the first completely wireless, rugged time clock that automatically sends time records, every hour, from remote locations to your office. Never travel to your worksites again to collect time records. Track work as it happens and save thousands in payroll. JobClock Hornet tracks labor in real-time, so you get 100% accurate records at the end of each week, down to the exact minute. No more time rounding or fudging. Hornet takes care of everything. Rugged and battery-powered. JobClock Hornet s rechargeable battery lasts 21 days, ideal for remote sites where AC power is unavailable. It s securely enclosed in a rugged militarygrade, ABS plastic composite case built to survive harsh, outdoor conditions and save trips to and from work sites. The First Time Clock that Tweets! Clock into any JobClock using either: Keytabs Made of ruggedized plastic 11 colors/cost codes Lifetime warranty Automatic. And best of all, Hornet uses GSM cellular technology to send time records from the work site to your office, automatically, every hour, so you can review time records frequently throughout the day and make on-the-fly business decisions based on real-time information. Easy to use. Workers touch a green Keytab to JobClock Hornet to clock in and a red Keytab to clock out. And you can track up to 1,000 different job activities with our handheld, portable device, FastTrakker. A convenient carrying handle and integrated mounting plate make it easy to attach JobClock Hornet at any worksite. FastTrakker Pro Rugged handheld device used to track up to 1,000 custom job activities, like roofing, framing & painting. Can also be used as a collection device. ExakTime, JobClock, JobClock Hornet and FastTrakker are registered trademarks of ExakTime, Inc. All other trademarks are the property of their respective owners.

4 PocketClock /GPS Software Mobile time tracking app on today s most popular Smartphones and Tablets Track labor in real-time, with GPS precision Workers simply login to PocketClock/GPS in English, Spanish or French - with their unique, 4-digit PIN numbers on their Smartphone and tap green to clock in or red to clock out. They then choose their work location and job activity. Upon clocking in or out, the software pinpoints workers locations with no-fee GPS tracking. Using the power of 18 global positioning satellites, you can find exact locations of workers in the field. Custom-set Geofences and reports validate if workers are at correct locations when clocking in or out. FaceFront Biometrics identification FaceFront Biometrics takes advantage of your Smartphone s front-facing lens, snapping photos of workers when they clock in and out eliminating all risk of buddy punching in the field. Your bookkeeper simply has to match workers time punch photos to their employee master photos stored in your office computer. Equipment tracking PocketClock/GPS makes tracking equipment as easy as tracking your employees. Just assign a piece of equipment to an employee, and you can maintain a history of its usage so you ll never overspend on a piece of equipment or underestimate its service time again. Management tools and field notes Special management tools allow supervisors to sort and categorize workers and their activities. And, they can track an entire crew on just one Smartphone. Supervisors can also use field notes, so they can instantly capture and send pictures, notes and voice recordings from the field, wirelessly. Pinpoint GPS Accuracy Make sure your workers are where they say they are. Timekeeping Supervisor Tools PocketClock/GPS Features iphone/ipod touch/ipad Android BlackBerry Track individual employees Track hundreds of work activities (cost codes) On-Screen selections in English, Spanish or French GPS location stamp for clock in/out Track Equipment Usage Snap photos of workers every time punch 3 3 Wirelessly send time records to your office Clock in an entire crew Change crew members in seconds Add employees, locations, job activities & equipment View, add and edit time records Show map of where employees clocked in/out See who s at the worksite Create written field notes Record voice notes 3 * 3 3 Take photos of work locations or work items 3 ** 3 3 Smartphone and PDA Compatibility iphone/ipad/ipod Touch running ios 4.0 or later. BlackBerry running BlackBerry OS or later (7100, 7200 and 8700 series not supported). Android running OS 2.1 or later. Window Mobile 5.0 or later with a touch screen (Windows Phone 7 not supported). FaceFront Biometrics is available for devices with a front-facing camera running ios 4.0 or later and Android OS 2.3 or later. All devices require ExakTime Mobile software and ExakTime s Cloud Service. *Features not supported by certain models of ipod touch. ** Features not supported by certain models of ipod touch and ipad. Limited location services for ipod touch and non-3g ipad. No data plan required on ipad touch or ipad. ExakTime, FaceFront Biometrics, PocketClock/GPS and registered trademarks of ExakTime, Inc. All other trademarks are the property of their respective owners.

5 JobClock /EX JobClocks JobClock /EX Smartphone ready Bluetooth enabled Collect records using Smartphones Send time punches via the internet with ExakTime s Cloud Service. Rugged, Portable Time Clocks for Field Use Track crews at fixed jobsites JobClock/EX is ExakTime s rugged, portable time clock used at fixed, remote locations. It can accurately track workers, jobsites and job activities in any weather condition, at any location. This portable solution will make your timekeeping more accurate and give you the information needed to better manage your workforce. Track work as it happens Forget dealing with inaccurate time cards at the end of each week that cost your business time and money. Track workers every workday with 100% accuracy. Easy to use Workers touch a green Keytab to JobClock/EX to clock in and a red Keytab to clock out. Track up to 1,000 different job activities, cost codes or job phases with our handheld, portable device: FastTrakker Pro. Part of The ExakTime System Use JobClocks at any work site lasting from a week to years, then move it to the next site. Features: Automate time tracking to increase productivity 100% accurate time tracking with no manual data entry saves you thousands. No more time rounding Who remembers when they took lunch 4 days ago? Track work time as it happens. Never enter time records again Transfer time records to your payroll system in seconds. Clock into any JobClock using either: Keytabs Made of ruggedized plastic 11 colors/cost codes Lifetime warranty Rugged, weatherproof and battery-powered JobClock/EX is built of milled aluminum and stainless steel and can be left almost anywhere outside. It can operate anywhere from -10ºF to 170ºF. No electrical outlet needed. It s battery lasts 4-6 months and stores time records until battery is replaced. Communicates with Smartphones JobClock/EX has Bluetooth capabilities. Supervisors can collect time records from JobClock/EX in seconds with their BlackBerry or Android device and wirelessly send the records to their office via the Internet. FastTrakker Pro Rugged handheld device used to track up to 1,000 custom job activities, like roofing, framing & painting. Can also be used as a collection device. ExakTime, JobClock, JobClock Hornet and FastTrakker are registered trademarks of ExakTime, Inc. All other trademarks are the property of their respective owners.

6 Powerful reports. Easy time tracking. is the brains of The ExakTime System. This powerful reporting software manages your employees, locations, equipment and job activities and collects all your timekeeping data from JobClocks and organizing labor records into one easy platform. With highly useful management reports, detailed filtering, fast data export and customizable options, you can quickly see where work hours are being spent by employee and by location, helping you make real-time important business decisions that will increase profitability. features include: Digital, 100% accurate time cards you can read and trust. Over 40 reporting options right at your fingertips. Exports labor records to your accounting program in seconds. Calculates overtime, shift rounding, lunch, travel and more. Breaks down cost codes for accurate workers comp. Guesstimates a rough estimation of future labor costs. Quickly deactivates employees and locations. Organizes and stores years of records without the paperwork. OVER 40 VALUABLE REPORTS JobClocks Faster and easier payroll with improved accuracy. makes the process of gathering and analyzing timekeeping records a breeze. Employee hours are accurate and easy to read. Printed reports help you stay on top of what s going on in the field. After you review labor hours, you can export the data in seconds to your accounting or payroll package. companion products make your system more efficient from time punch to paycheck: & SyncLinx Setup your system and export data to your accounting package in seconds. ExakTime s Cloud Service Our cloud service that stores your labor records, then wirelessly sends them to your office. Accurate Timekeeping Information You Have Questions. How many total hours did we spend on the Crestview job last summer? How many hours did Jim spend on billable labor vs. travel? What did we spend on overtime last month? Do we need to service this piece of equipment? Did we overbid framing and underbid drywall on that residential job? How do we know Jim clocked in with his PocketClock? Has Answers. Employee Timecards you can actually read! Total hours worked each day Total hours worked for week Specifications/Requirements CPU: 600 MHz Pentium III-compatible or faster processor; 2 GHz or faster processor recommended Memory: 1 GB, 2 GB or more recommended Operating Systems: Windows 7 64-bit or 32-bit, Windows 2008 Server 64-bit or 32-bit, Windows Vista SP2 64-bit or 32-bit, Windows 2003 SP1, Windows XP 32-bit SP3 ExakTime,, SyncLinx and are registered trademarks of ExakTime, Inc. All other trademarks are the property of their respective owners.

7 Setup & Export Records. In Seconds. Think about the time and effort your staff takes to enter employee information, by hand, into your payroll or accounting package. Shouldn t your accounting staff be focusing on profitability, invoicing and billing, not data entry? Absolutely. That s why handles the tedious work for you. In just seconds! exports your employee time records from our back-end time tracking hub,, into your software almost instantly! You ll finally have 100% accurate time records in your payroll or accounting package. And you can get them in just a couple clicks. No more worrying about accurately calculating regular time, overtime or double time. handles it all for you. Using Accountlinx reduces the average data entry time by a whopping 92%, letting you focus on what really matters profitability. helps business save time and money. Regular time, overtime and double-time are automatically calculated and transferred. No time consuming and error-prone data entry. Time and attendance data is transferred automatically. Use your accounting or payroll package to further edit the data. JobClocks Easily Transfer Timekeeping Records Automatically: 1. Choose the time records to export. 2. Click Export. 3. Review the records in your accounting/payroll system. It s that easy. What information is automatically exported? Employees Locations/Work Sites Job Activities/Cost Codes Labor Hours Labor Class *Exported items vary by accounting/payroll package. Supported Accounting and Payroll Packages: Import & export data in seconds. works hand in hand with your accounting package software. Intuit QuickBooks and QuickBooks Online (Pro/Premier/Contractor s/enterprise Editions) AccuBuild ADP Pay expert ADP Pay Specialist ADP PC Payroll American Contractor Ceridian COINS ComputerEase Construction Partner Execupay Evolution Famous Foundation ISIS JD Edwards JOBPOWER Sage MAS 90 Sage MAS 200 Sage Master Builder Sage 50 - US Edition Sage 100 Contractor Sage 100 Std./Adv. ERP Microsoft Dynamics SL; Microsoft Dynamics AX 2009/2012 Marathon System Services Maxwell Systems Mgmt Suite Millennium MEMCO MYOB Paychex Preview PayChoice Peachtree Simply Accounting Spectrum (Dexter+Chaney) StarBuilder The Construction Mgr Sage Timberline USA Payroll Viewpoint WVEIS Sage 50 - Canadian Edition Sage 300 Const. & Real Estate Sage 300 Const. & R.E. Mgmt. ExakTime,, SyncLinx and are registered trademarks of ExakTime, Inc. All other trademarks are the property of their respective owners.