1 University of California Briefing Notes for 2014/15 Applicants General Concepts 1. UCEAP (University of California Education Abroad Program) Website: Campuses to choose: Berkeley, Davis, Irvine, Los Angeles, Riverside, Santa Barbara, Santa Cruz, San Diego. (San Francisco and Merced are not opened for choosing) 3. Year 1 = Freshman ; Year 2 = Sophomore ; Year 3 = Junior ; Year 4 = Senior 4. Semester and Quarter Only Berkeley operates on semester system. A semester includes 15 weeks of instruction. All other campuses are in quarter system. A quarter includes 10 weeks of instruction HKU Sem 1 = Fall Semester (UCB) / Fall Quarter (Other UC campus) HKU Sem 2 = Spring Semester (UCB) / Spring + Winter Quarter (Other UC campus) Sem 1 applicants should apply for Fall Semester for UCB (minimum 13 credits) and Fall Quarter for other campuses (minimum 12 quarter units) Sem 2 applicants should apply for Spring Semester for UCB (minimum 13 credits), and Winter and Spring Quarter for the other campuses (minimum 12 quarter units per each quarter 24 quarter units in total) UC Campus Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Semester UCB Spring Semester (Min 13 credits) Fall Semester (Min 13 credits) Quarter all others Winter Quarter (Min 12 units) Spring Quarter (Min 12 units) Fall Quarter (Min 12 units) Online Application to UCEAP (dl: February 25 th ) 1. Online Application at 1
2 2. Please finish all parts including Application, UC Campus Choices(Study Plan, Prerequisite Checklist) 3. Submit the online application by February 25 th, Your online application will be reviewed by OISE before releasing to UC 5. Sample online application For Mainland students, please select China as the country. Place of Birth = 出 生 地 點 戶 籍 ; City = 城 市 省 份 (province) 6. Sample UC Campus Choices (1) Please finish prerequisites checklist if you have choose any of the following majors: Biology, Business/Economics, Engineering & Computer Science, Psychology 2
3 (2) Please refer to the UC catalog for course selection. Paper Forms and Supporting Document (dl: February 27 th ) 1. Submit to the drop box outside OISE office by 1 p.m. February 27 th, Checklist 3. Be sure to staple and put all documents in sequence according to the checklist (1) Academic Records - Latest HKU Transcript showing your sem1 exam results It takes 10 working days to issue the transcript. Apply for the transcript today and you can expect to receive the transcript by February 25. You can have it sent to OISE office directly at the following address: Global Lounge, G/F Fong Shu Chuen Amenities Centre, The University of Hong Kong - Copy of HKCEE result, HKALE result and DSE result (for EAS students please write EAS on HKCEE result) - Copy of your 委 培 transcript (with English translation) for mainland students (OISE will receive it from CAO directly, therefore students do not need to prepare this.) - All other certificate/diploma for institutions attended after secondary school (with English translation) (2) Coursework in Progress (for sem2 exchange students only) List out courses (certificate) which are not listed at the transcript courses you will take in sem 1 (3) ESL test result - TOEFL: send directly from TOEFL office (choose 4795 U of California) - IELTS: submit original to OISE - Cambridge or IB: Please bring along the original and photocopy to OISE for verification (4) Confirmation of Financial Resources (CFR) (for US visa application. Don't need if you do not need to obtain US visa) Complete the form by either asking the bank to fill the form (with official chop) or providing 3
4 relevant banking document (less than 3 months old, i.e. issued no earlier than December 27 th, 2012). You should submit the banking documents together with the completed CFR form. - Recognized banking documents including (Recent 3 months) Monthly statement: Saving deposit ( 活 期 ) Official Bank Letterhead showing amount of funds - Unrecognized banking documents including Fixed deposit ( 定 期 ) Stocks, Bonds, Property, Tax Return Internet Bank Statement - Amount Needed: Refer to Estimate Living Expense ALL banking documents MUST be in original and with English on it. - Family or Individual Sponsor s Support Signature must be in English - Sponsoring Organization, Firm, Government or School Original proof / scholarship letter - Total of All Documented Funds Current exchange rate for US$ in your country: US$1 = HK$ 7.8 (5) Photocopy of the Personal Information Page of your Passport Make TWO SETS OF COPY of the above documents (Original + 2 Copies), submit everything to OISE, including the original, by February 27 th. Enquiries / Tel:
5 University of California Education Abroad Program Reciprocal Exchanges UCEAP Application Checklist Name: Home University: Proposed UC Major / Department: Submit your paper documents to the UC liaison at your home university Use this checklist to ensure that your application is complete. Missing documents may delay processing of your application. Academic Records Official transcripts from all institutions attended after high school (Include translations if not in English.) A-Level results are required for all applicants from British-style educational systems, if applicable. Photocopies of degree(s) / diploma(s), if available (Include translations if not in English.) Coursework-in-Progress form (Include this form if coursework in progress is not noted on your current university transcript.) TOEFL / IELTS / Cambridge / IB Score: Date of Exam: Include two photocopies of each item listed below Confirmation of Financial Resources (CFR) form (Keep original documents for your personal records.) Amount of support U.S. $ Supporting documentation (e.g., bank letter, bank statement, sponsor s statement) The Personal Information Page of Your Passport (Do not send the original document.)
6 University of California Education Abroad Program Reciprocal Exchanges Coursework-in-Progress Applicant s Name: Home University: If your most recent university transcript does not include courses in which you are currently enrolled, or plan to enroll in, complete this Coursework- in-progress form (on paper). Check here if you are not currently enrolled at your home university (e.g., taking a leave of absence). Coursework-in-Progress or Planned Courses at Your Home University Term Major / Department Course Number Course Title Course Units Total Number of Units Per Term Term Major / Department Course Number Course Title Course Units Total Number of Units Per Term Term Major / Department Course Number Course Title Course Units Total Number of Units Per Term
7 University of California Education Abroad Program Reciprocal Exchanges Confirmation of Financial Resources For internal use only F W S Number of Terms Required Amount $ UC Major Graduate Undergraduate Applicant s Information: Write your name exactly as it appears on the personal information page of your passport. Family Name First Name Middle Name Birth Date: month day year Female Male City of Birth: Country of Birth: Country of Citizenship: Country of Permanent Residence: Address: Do you presently hold a U.S. visa? Yes No If yes, which type? Have you visited the U.S. previously? Yes No Dates: Which type of U.S. visa did you hold during your previous visit(s)? F-1 J-1 B-2 Tourist (Not under visa waiver program) Other: SEVIS ID Number (If applicable) Family or Individual Sponsor s Support (Sponsor s guarantee) U.S.$ will be available to the student named above while an EAP participant at the University of California. Sponsor s Name (printed) Relationship to Applicant Sponsor s Signature Date Bank Verification This is to certify that the applicant is financially capable of meeting his / her commitment as stated above and that, if the funds are outside the U.S., the government has no restrictions on the release of funds. Signature of Bank Official Date Bank Name Bank Address Place Bank stamp here Or attach recent (less than 3 months old) original bank letter, including specific amount available in U.S.$ and name of account holder.
8 Applicant s Self-Support (amount of your personal funds that you will use to pay for expenses during your EAP exchange): U.S.$ of my own funds will be available to me while an EAP participant at the University of California. Bank Verification This is to certify that the applicant is financially capable of meeting his / her commitment as stated above and that, if the funds are outside the U.S., the government has no restrictions on the release of funds. Signature of Bank Official Date Bank Name Bank Address Place Bank stamp here Or attach recent (less than 3 months old) original bank letter, including specific amount available in U.S.$ and name of account holder. Sponsoring Organization, Firm, Government or School (including loans) Name of Sponsoring Organization Amount of Award in U.S. $ Award Period: from (date) to (date) Place Sponsoring Organization s stamp here Or attach recent (less than 3 months old) original award letter, including specific amount available in U.S.$ and period when funds will be available. EAP Support: EAP Reciprocal Exchange students are exempt from non-resident tuition and educational fees by the UC Regents. Registration and campus fees are paid by EAP. Total of All Documented Funds U.S.$ Type of currency in your account(s) Current exchange rate for U.S.$ in your country: This is to certify that all of the information furnished on this form is true and correctly reflects my plans to meet expenses while attending the University of California. I fully understand that the minimum amount necessary for my living expenses is subject to change and that my individual financial needs may vary from the minimum estimated amount, as shown on the EAP website. I will notify EAP immediately of any change in my financial situation. Applicant s Signature Date
9 University of California Education Abroad Program Undergraduate Student Estimated Living Expenses UC Campus 1 Term 2 Terms 3 Terms (Academic Year) Calendar Year (12 months) Berkeley $8, $14,958 $19,458 Davis $5,000 $10,000 $14,532 $18,835 Irvine* $5,666 $11,333 $17,000 $22,666 Los Angeles $6,133 $12,267 $18,400 $24,532 Merced $6, $13,645 $16,795 Riverside $5,668 $11,336 $17,004 $21,737 Santa Barbara* $5,158 $10,316 $15,474 $19,974 Santa Cruz $6,444 $12,888 $19,332 $24,873 San Diego $5,919 $11,839 $17,758 $22,867 * UC Irvine and Santa Barbara amounts do not include the cost of UC mandatory student health insurance. All amounts are in U.S. Dollars. Amounts shown are based upon the estimates currently available and are subject to change. Calendar-year amounts do not include the cost of Summer Session course fees. These are the minimum amounts needed for the host UC campus to issue a certificate of eligibility (DS-2019) for visa application. It is important to remember that these amounts are estimates. Actual expenses may vary depending on the student s lifestyle and extra activities. The cost of travel is not included in these estimates. Students should document the highest amount for their campus choices. If possible, we also recommend that students document funds allowing for a ten to fifteen percent increase in the figures provided, as amounts are subject to reevaluation and may change before the issue of the certificate of eligibility. Updated 12/20/2013
10 TRAVEL. LEARN. LIVE. Study Abroad at the University of California! UCEAP Reciprocal Exchanges Online Application Tutorial
11 To establish a log-in ID and password, click on the link on the left side of the screen. To return to your application at a later time, log-in with your ID and password on the right side of the screen. For technical problems, contact:
12 Enter your date of birth in this format: month/day/year.
13 Refer to the application instructions on the Reciprocal Exchanges website, paying special attention to the Preliminary Steps. Select the application year and term to initiate your online application. Remember that you must also complete the Study Plans and Prerequisites sections before your home university can release your application.
14 Enter the personal information exactly as it appears on your passport.
15 Note that at least one address must be a physical location (not a post office/p.o. box).
16 Enter a temporary address only if it applies to you.
17 Select NA - Not Applicable if you are not currently in the U.S. as a non-immigrant.
18 Enter your test type, date, and registration number even if you have not received your test score yet.
19 Enter your degree and field of study.
20 List and rank your three preferred UC campuses, with your UC major and duration of study for each campus choice. Share your academic objectives for your UC exchange studies. Describe what is important to you and how it may relate to your academics or future career objectives. From this screen, you may choose to complete the Study Plans section or proceed to the Student Contract/Authorization screen.
21 Check the box for Required Authorizations to indicate that you understand and agree with the terms of your Student Contract/Authorization.
22 Review your information before you print this page for your personal records.
23 Review your information before you print this page for your personal records.
24 Complete all the areas of your application which are missing information. Click on the link to go to the appropriate screen for completion.
25 Click the Submit Application button after completing all sections of the online application. This screen will appear as a confirmation that you have submitted your online application.
26 TRAVEL. LEARN. LIVE. Study Abroad at the University of California! UCEAP Reciprocal Exchanges Study Plan Tutorial
27 Access the Study Plans by clicking on the Complete Study Plans link below, if you are returning to complete this section, or Access the Study Plans through the Complete Study Plan links on the UC Campus Choices screen.
28 Read the Instructions before completing your study plans and prerequisites (if required). Use the menu on the left to navigate between the study plans for each selected UC and the prerequisites sections.
29 Edit and delete course choices at any time before submitting the application. Drop-down options allow you to indicate your selected courses for different terms at each UC campus. Below is an example of a study plan.
30 Complete the appropriate Prerequisites section(s) if you have selected a major or courses in biology, business / economics, engineering and computer science or psychology. Document your academic preparation by listing the university-level courses you have completed or will complete before the start of your UC exchange.
31 Review your study plans and prerequisites before you print this page for your personal records.
32 The Print screen shows how an applicant s study plans for each selected UC campus may look if Review your study plans and prerequisites before you print this page for your personal records. printed for an applicant s personal records.
33 Complete all the areas of your study plans which are missing information. Click on the link to go to the appropriate screen for completion.
34 Click the Submit button after completing the Study Plans section of your application. This screen will appear as a confirmation that you have submitted your Study Plans.
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