Epic EHR Training. Epic Go-Live is August 16, 2015.

Transcription

1 Epic EHR Training Epic Go-Live is August 16, Epic Go-Live for CaroMont Regional Medical Center will begin on August 16, Our Epic training and implementation team has been planning an extensive Epic training program for all hospital-based physicians to help you successfully transition to the new system and meet the Medical Executive Committee (MEC) mandated 80% CPOE goal. Our training is a three-staged approach beginning in July 2015: First phase Prepare by watching short, computer-based learning (CBL) videos on NetLearning to gain important information about Epic then attend on-site classroom training. Second phase Login to the Playground and practice using clinical scenarios. Instructions to access the Playground are attached with the CMIO Update. Third phase Optimization phase to help you create note templates and customize ordersets in the personalization lab or boot camp class, and receive at-the-elbow Physician to Physician dedicated floor support for two weeks after Go-Live begins. We have spent significant time and resources planning Epic for CaroMont and will continue to focus on this project as we help you transition to our new system. We will continue to provide periodic updates in the format of a FAQ (June edition attached) on topics that come up in our run up to the live event. Should you have questions, please feel free to contact me directly at [email protected] or If you have trouble accessing your CBLs, please contact the IT Helpdesk at Sincerely, Salim Saiyed, MD Chief Medical Information Officer Todd Davis, MD VPMA, Patient Safety Officer See opposite for training information.

2 Provider name: Your username: Your password: Epic CBL modules will help you prepare for Epic training. Please make sure to view them before you attend training. You can review the videos by logging in to NetLearning at mynetlearning/caromont. Training Modules INP051 Epic Inpatient PHYSICIAN CHARTING INP053 Epic USING ORDER SETS INP054 Epic MEDICATION RECONCILIATION INP056 Epic E-PRESCRIBING FOR INPATIENT INP151 INP152 Epic Admitting a Patient from the ED - Inpatient Physician Epic Postoperative Transfer to Floor - Surgeon Demonstration ED153 Epic Discharging a Patient CLN050 Epic OVERVIEW OF IN BASKET INP050 CLN001 Epic PHYSICIAN ROUNDING: REVIEWING MEDICATIONS Epic Overview of Hyperspace for Clinical Applications 1 CLN051 Epic Overview of Ordering INP071 Epic Postoperative Transfer to Floor - Surgeon Demo See instructions on the following pages to access the training modules.

3 3. Click the green plus sign NetLearning Login Instructions 1. Go to 1. Go to Enter Enter your your login Employee ID ID and PW last 4 digits of SS# and or password for Independent provider your last name. 2. Scroll to CBL tab and search for Epic 2. Scroll to CBL tab and search for Epic Scroll down to to CBL CBL tab tab and and search search for for Epic

4 3. Click the green plus symbol Click the green plus class symbol sign and and enroll enroll in in the the CBL. CBL. 4. Click launch to open the videos 4. Click launch to open the videos Click launch course to to open open the video the video and and click click play. play.

5 CaroMont Epic CMIO Update Who do I contact if I have never had remote access from home to CaroMont? If you have never been set up to have a remote access, you can request an account by calling the IT Help Desk at , ing [email protected] or entering a CHIP ticket request. Your request can take up to hours to complete. We highly encourage everyone who frequently utilizes the hospital to obtain remote access prior to Epic Go-Live to help you meet your MEC mandated 80% CPOE goal. What if I have remote access but do not see the Epic PLY icon or have other access issues? If you have been set up for remote access but cannot access Epic Playground (PLY) icon when you login, please contact the Help Desk at How do I practice before or after attending my Epic training? You can practice by logging to Epic Playground environment. A tip sheet on how to access the Epic Playground is attached. In the Playground are some common clinical scenarios per specialty to help you practice. Short, five-minute videos are also available in NetLearning as refresher courses. Can I attend Epic training with just my group or my specialty peers? You can arrange to have your entire group or specialty peers attend training on the same day. We ask that you coordinate with your partners by picking a date ahead of time. We will try to accommodate your request if notified in advance. Are there any extra resources available after I have attended my basic Epic training? You can register for a boot camp class to learn more about the advanced functionality and customization available in Epic. There will also be personalization labs one week prior to Go-Live where you can create note templates and favorite order sets. One on one sessions are also available with me if you feel you need more help prior to Go-Live. Salim Saiyed, MD Chief Medical Information Officer Office: [email protected] See opposite for training information.

6 1. To use Epic PLY, you will need to go to the following website if Epic PLY icon is not available: Epic Playground Login Instructions 1. To use Epic 2. Log Playground into the website (PLY), using you your will active need directory go to username the following and password website (used if Epic for Document PLY icon is not available: Management) that should usually start with your last name. 2. Log into the website using your active directory username and password (used for Document Management) 3. Select that Epic should PLY to usually open Epic start practice with environment your last name Enter your Active Active Directory/Document Management username username here. here. 3. Select Epic PLY to open the Epic practice environment Select Epic PLY.

7 4. Enter the generic ID and password given to you in the training class. It should start with ord and the password is train. If you do not have one, use the following: Inpatient physicians - ord1850 password - train Specialty physicians: Behavioral Health - crmtbhmd Cardiology - crmtcardiomd OB & NICU - crmtobgynmd Radiant - risrad Surgery - crmtormd Password for all the above - crmt Enter your specialty generic ID/password as per above. Enter your specialty User ID generic and ID/password those as listed per above. 5. Once logged in, select any of the fake patients to practice the scenarios that are provided in the attachment 5. Once logged in, select any of the fake patients to practice the scenarios that are provided in 5. Once logged in, select any of the fake patients to practice the scenarios that are provided in Select Select any any patient from from the the list list to to begin practice specialty your specialty scenario scenario. practice. Select any patient from the list to practice your specialty scenario.