JOB DESCRIPTION. Governance Manager

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1 Association of Colleges The Association of Colleges (AoC) exists to represent and promote the interests of Colleges and provide members with professional support services. As such, we aim to be the authoritative voice of Colleges based on credible analysis, research, advocacy and consultation with Colleges and the first choice destination for guidance and advice for members. AoC was established in 1996 by Colleges themselves as a voice for further education and higher education delivered in Colleges at national and regional level. Our membership includes General and Specialist Further ducation Colleges and Sixth Form Colleges in ngland and we work with other College associations via the UK Council of Colleges AoC's structure includes a busy national office in London, an active network of nine regional offices and a very wide range of member networks, through which College staff, Governors and students inform and shape AoC policy and activity. AoC s Governors Council was established in 2009 with a mission to develop and use the experience and expertise of Governors, to represent their views in the formulation of AoC Policy and promote best practice in College governance. Following a review of Governor development and support in further education, AoC has built a Governance team which will deliver a programme funded by the ducation and Training Foundation and supervised by the Governors Council. JOB SCRIPTION Job Purpose: to be responsible for helping the Governors Council promote and represent Governors and for providing support to Governing Bodies and those who support them with the technical aspects of governance. epartment / irectorate Governance Reports To irector of Governance People Management irect Reports: None Indirect Reports: None Monetary Responsibility Budget/ Revenue Generation: None Risk Management: None specific xternal Key Contacts ducation and Training Foundation, BIS, other national organisations Internal Key Contacts Governors Council, AoC staff 1

2 Key Accountabilities & Responsibilities 1. Governors Council and other groups Support the Governors Council in its role in representing and promoting College governance by working with the Chair of the Governors Council and the Governance Administrator, manage the meetings schedule, agenda, minutes and future plan. nsure that there is support for other groups, including Portfolio Group, task groups and National Clerks Network 2. ata gathering and Reporting Reporting on the impact of the Governance evelopment programme, including: Recording the outputs and outcomes of the governance programme, collecting data from relevant sources Monitoring regional delivery and liaising with regional governance leads Liaising with the National Leaders of on assignments and progress against targets and impact Timely delivery of reporting to Governors Council, Portfolio Group, the ducation and Training Foundation and BIS Monitoring regularly against budget 3. Communication Managing Governor communications, which includes but is not limited to: communication of information to and from national government and Governing bodies collection of accurate information on AoC s CRM of Clerks, Principal PA, Governors, Intermediaries rafting a monthly Governance newsletter aimed at Chairs and Governors plus technical briefings for Clerks Complementary social media activities (eg twitter) Writing more detailed topical briefings customised for Governors Work with other members of the team, AoC Create and AoC Regions to ensure there are briefing events on current subjects of interest to AoC College Governors 4. Advice and Help Provide appropriate and timely advice and where necessary forwarding to to the xperts or National Leaders Create new briefing notes or take up issues with other organisations based on the intelligence gathered through queries, and maintain a list of topics 2

3 5. National Leaders of Governance Support colleagues in the training of the National Leaders of Governance and the national specialists PRSON SPCIFICATION Competencies Competency Min Level for the job (Level 0-4) ffective behavioural examples (taken from the Core Competency Framework) Working with others 2 Manages performance against clear and stretching standards, rewards success and addresses poor performance promptly and honestly Communicating with others 3 Achieves full understanding of others their needs, roles, responsibility, governance, funding, policy lines etc Influencing 2 Remains constructive when disagreeing or challenging Making effective decisions 3 Takes quick and well thought through decisions, seizes opportunities to move things forward Analysing and interpreting information 3 Analyses the significance of external events and situations on the work of AoC Interprets complex written information Planning and organising 2 nsures delivery against plans and forecasts accurately Taking personal responsibility 3 Holds self and others fully accountable for standards of performance 3

4 Upholding ethics and values 2 Can explain how they are contributing to achieving AoC s vision Coping with pace, setbacks and change 3 Adjusts quickly when priorities changes and takes prompt corrective action when things go awry Additional Requirements escription ducation/ Qualifications/ Professional Bodies egree level or equivalent education ICSA membership or equivalent Knowledge Skills and xperience Working knowledge and understanding of Governance and good practice from public, private or voluntary sector emonstrates effective written communication skills including report writing, briefings/articles and presentations. emonstrable effective influencing skills with the ability to negotiate complicated political situations effectively and using partnerships effectively to achieve shared aims emonstrates effective skills in analysing and interrogating data and information making effective judgements. emonstrates effective skills in building and maintaining effective contact networks, relating well to customers and staff at all levels. emonstrates ability and interpersonal skills to work with and support others effectively and communicate proactively. Confident IT skills with good working knowledge of Microsoft office packages including Word, Outlook, PowerPoint and xcel Ability to use own initiative to proactively respond to changing circumstances positively and effectively Ability to work independently, manage own workload, to resolve competing demands and priorities xtensive and in depth knowledge and understanding of the issues facing F College governing bodies xtensive knowledge and understanding of education policy, law and regulation ssential esirable 4

5 irect experience of Governance, preferably as a Governor, irector, Trustee, Company Secretary or Clerk Skilled in presenting and communicating information, opinions and ideas effectively and projects credibility. Attributes Highly motivated Professional, with a good attention to detail Strong interest in people and what motivates them iscreet, understanding of the need to maintain confidential information emonstrates respect for equality of opportunity & diversity and works to actively promote an inclusive work environment & good working relationships amongst staff emonstrates an interest in Further ducation Willingness to travel in ngland on AoC business emonstrates commitment to own learning and continuous improvement through training and development. Acknowledgement This job description has been designed to indicate the general nature and level of the work performance by employees within this post. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications / experience required by employees assigned to the role. These may be subject to future amendments following appropriate consultation 5