Contact Details. Physical Address: Corner Church & Bosman Street CGO Building Pretoria

Transcription

1 Contact Details Pysical Address: Corner Curc & Bosman Street CGO Building Postal Address: Telepone No: Fax No: Address: ttp://

2 1. Introduction Ms Stella Sigcau Minister Te Constitution of te Republic of Sout Africa Act, 1996 (Act No. 108 of 1996), section 32 stipulates tat every one as te rigt of access to any information eld by te State or any anoter person provided te information is required for te exercise or protection of any rigts. Te Act furter stipulates tat national legislation must be enacted to give effect to tis rigt. Te Promotion of Access to Information Act, 2000 (Act No. 2 of 2000) ereafter referred to as te Act gives effect to te constitutional rigt of access to information eld by any public or private body and is required for te exercise or protection of any rigts. Te Act details te procedures to be followed wen making suc request for information eld eiter by a public body or private body. Section 9 of te Act, owever, recognizes tat suc rigt to access to information is subject to certain justifiable limitations suc as tose including, but not restricted to: Te reasonable protection of privacy; Commercial confidentiality; and Effective, efficient and good governance. Section 14 of te Act obliges public bodies to compile a manual to assist a person to obtain access to information eld by te public body. Te Act also stipulates te minimum requirements wit wic suc a manual as to comply. Mr Ntopile Kganyago Mr Temba James Maseko Depurty Minister Director-General 1 2

3 Te purpose of tis manual is terefore to inform a person on ow to obtain access to records eld by te Department of Public Works, ereafter referred to as te Department tus giving effect to section 14 of te Act. 2. Human Rigts Commission Guide on ow to use te Act [Section 14(1)(c)] 2.1 Legitimate Mandate Street Address: PAIA Unit Te Researc and Documentation Department Boundary Road, Isle of Hougton Wilds View, Entrance 1 Hougton JOHANNESBURG Te Sout African Human Rigts Commission as compiled an easy to understand guide to assist any person wo wises to exercise any rigt contemplated in te Act. Tis guide is available in all te official languages from te Sout African Human Rigts Commission. 2.2 Any enquiries sould be directed to: Te Sout African Human Rigts Commission Contact Details Telepone No: Fax No: Website: ttp:// 3. Structure and Functions of te Department 3.1 Vision 3.2 Values To be a world-class Public Works Department Te following values are te principles tat bind and guide te Department in its continuing service delivery improvement drive and are provided for in te Leadersip Way and te Service Delivery Improvement of te Department as promised in Government Bato Pele Principles. Address: Postal Address: PAIA@sarc.org.za PAIA Unit Te Researc and Documentation Department Private Bag 2700 Hougton 2041 Open Communication Urgency Commitment Integrity Decisiveness Client Focus Team Work 3 4

4 3.3 Strategic Goals Promoting economic growt and development by providing strategic leadersip to te Construction and Property industries. Promoting Black Economic Empowerment (BEE). Contributing to te National Goals of Poverty Alleviation and Job Creation. Contributing to te African Renaissance/NEPAD Improving service delivery Adering to Good Corporate Governance Developing a compreensive Human Resourse Plan supporting (Departmental) business and Government imperatives 3.4 Core Business of Public Works Custodian of National Government s fixed property assets. Provision of accommodation and facilities to National Government. Co-ordination of te Expanded Public Works Programme (EPWP). Regulation and transformation of te Property and Construction industries Capacity People Systems/Processes Budget Asset Management 3.6 Te Leadersip Way Asset Management Information System Asset Life Cycle Management/Return on Investment Policy Te Leadersip Way is a cange management initiative led by te Director-General. Te initiative provides for a new way of doing business in Public Works by focusing on cange of beavior, culture, and te adoption of a positive attitude to serve te department s customers and sareolders better. 3.5 Te Value Plan & Public Works Strategic Drivers: Te Strategic Drivers Service Service Delivery Improvement Programme Transformation Leadersip Way 5 6

5 3.5 Te Value Plan & Public Works Strategic Drivers Te Strategic Drivers Service 3.6 Composition of Public Works Structure Te Ministry of te Department of Public Works is eaded by te Minister of Public Works, Ms Stella Sigcau and te Deputy Minister Mr Ntopile Kganyago. Te Accounting Officer and te Cief Executive Officer wo is te Head of te Department is te Director-General (DG), Mr Temba James Maseko. Service Delivery Improvement Programme Transformation Leadersip Way Te Cief Operating Officer (COO) is Dr Sean D Pillips wo reports directly to te DG. Te Department consists of te following five Brances eaded by Deputy Director Generals (DDGs): Custody of National Government s fixed property assets. Provision of accommodation and facilities to National Government. Co-ordination of te Expanded Public Works Programme (EPWP). Regulation and Transformation of te Property and Construction industries. Capacity Asset Management People Asset Management Information System Systems/Processes Asset Life Cycle Management /Return on Investment Budget Policy 7 8

6 Brances reporting to te COO Asset Management (AM) Acting: Expanded Public Works Programme Head of te Branc Dr Sean D Pillps Mr Bongani Gxilise Official Department Committees and Cairperson of te Committee Executive Management Committee (EMC) Minister Top Management Committee (TMC) DG Management Committee (MANCO) DG Operations Mr Temba Camane Brances Executive Committees Policy Ms Lydia Bici (Branc Excos) DDGs Finance and Supply Cain Management Mr Zingi Ntsaluba(CFO) Budget Committee COO Bid Committee CFO Cief Directorates reporting to te DG Head of te Unit Structural Canges Committee COO Strategic Management Communication and Marketing Ms Mandisa Fatyela-Lindie Mr Lucky Mocalibane Human Resources Forum Cief Director - HRM and Legal Services Internal Auditing Ms Zanele Mxunyelwa Cief Directorates reporting to te COO Head of te Unit Human Resources Management Mr Langa Dlomo Information Services Ms Ntabiseng Mosupye 9 10

7 MINISTER Ms S Sigcau Public Works Organogram Office of te Minister Ms L Sizane Deputy Minister Prof N Kganyago Director-General Mr T J Maseko Office of te DG Mr M Gwazube Strategic Management Unit Ms M Fatyela-Lindie Cief Operation Officer Dr S Pillps Marketing & Communications Mr L Mocalibane Internal Audit and Investigations Ms Z Mnxunyelwa International Relations & Strategic Projects Mr B More DDG: Policy & NPWP Ms L Bici DDG: Finance & Supply Cain Management Mr Z Ntsaluba Acting DDG: Asset Management Dr S Pillps DDG: EPWP Mr B Gxilise CD: Information Services Ms N Mosupye CD: HRM & Legal Services Mr L Dlomo DDG: Operations Mr T Camane Acting CD: Property Industry Policy Mr T E Magatikele CD: Finance Ms S Mosegomi CD: KAM Ms R Naiker CD: M&E Specialist Mr S W Henderson Acting CD: Construction Policy Mr G Mpalele CD: Supply Cain Management Vacant Director: Portfolio Analysis Ms S Ngxongo CD: Portfolio Performance Management Mr J P Caswell CD:PPP s/apops Mr P F Ciapasco CD: Labour Intensive Works Specialist Mr M Lieuw Kie Song CD: Snr Programme Manager Mr I Akalwaya Regional Managers Mr R Samuels - Bloemfontein Mr J Van der Walt-Port Elizabet Mr F Jonson - Cape Town Mr L Mayedwa Ms H El Haimer Joannesburg Mr J Tsimo Durban Mr J Vermaak- Nelspruit Mr T Dzivane- Polokwane Ms F Mafongosi Umtata Mr F Allie Kimberley Mr P Sebegoe Mmabato CD: Co-ordination: Operations Mr J P Bezuidenout CD:Professional Services Mr G Damstra 11 12

8 4. Core Business Functions: Asset Management Branc Portfolio Analysis Portfolio Performance and Monitoring Asset Procurement and Operating Partnersip System Key Account Management Policy and National Public Works Programme (NPWP) Branc Construction Industry Policy Unit v Emerging Contractor Development Programme v Procurement and BEE v Industry Policy and Monitoring Innovation Unit Corporate Governance and NEDLAC Operations Branc Property Policy Development Business Unit Coordination Operations v Property Management Regional Support v Project Management Regional Support v Statutory Compliance v Disposals Professional Services v Major and Special Projects Professional Services Regional Offices (11 regions): v v v v v v v v v v v Joannesburg Bloemfontein Kimberley Cape Town Port Elizabet Umtata Nelspruit Mmabato Durban Polokwane Property Owner Activities Property Industry Policy Asset Management Policy Expanded Public Works Programme (EPWP) Branc Monitoring and Evaluation Unit Labour Intensive Unit Senior Project Management Unit 5. Support Business Units Strategic Management Business Unit Components: Business Analysis and Risk Management Cange Management Development Economic Analysis Strategic Planning Strategic and Knowledge Management 13 14

9 Internal Audit and Investigations Business Unit Components: 6. Services Internal Audit Fraud Awareness and Special Investigation Marketing and Communications Business Unit Components: In pursuance of its statutory mandate, te Department of Public Works strives: To provide land and accommodation to National Departments and Public Bodies as stipulated by te relevant pieces of legislation. Internal Communications and Mobilization Marketing & Public Relations Media Liaison To ensure economic growt and emerging sector development as well as te alleviation of te skills sortage by promoting growt and transformation in te Construction and Property industries. Human Resources Management and Legal Business Unit Components: Human Resources Administration (HRA) Human Resources Development (HRD) Human Resources Planning and Recruitment (HRPR) Labour Relations Management (LRM) Legal Services Finance and Procurement Branc: Customer Billing Management Accounting Financial Accounting Supply Cain Management To promote Black Economic Empowerment and to ensure implementation of preferential procurement prescripts and te Broad Based Black Economic Empowerment (BBBEE) Act. Te Department is also determined to influence ownersip patterns in te Property and Construction industries by promoting transformation in tese sectors. To contribute to te African Renaissance / NEPAD initiative by developing government asset management in Africa and by providing institutional support and developmental peace keeping services. To improve service delivery by reviewing and re-engineering te relevant processes as well as developing and implementing various capacity building programmes. To promote good corporate governance: Compliance wit te King Commission 2 provision and wit PFMA and oter government regulations. Information Services (IS) Business Unit Components: IS Applications IS Projects IS Support To contribute to te National Goal of Poverty Alleviation and Job Creation by coordinating te implementation of te Expanded Public Works Programme

10 4. Contact Details of te Information Officer and Deputy Information Officers Information Officer Deputy Information Head Office: Dr S. D. Pillips Cief Operations Officer Tel: (012) Fax: (012) sean.pillips@dpw.gov.za Mr T. J. Maseko Director-General Tel: (012) Fax: (012) james.maseko@dpw.gov.za Ms M. Fatyela-Lindie Cief Director: Strategic Management Tel (012) Fax (012) mandisa.fatyela@dpw.gov.za Mr L. Mocalibane Cief Director: Communications & Marketing Tel: (012) Fax: (012) lucky.mocalibane@dpw.gov.za 17 18

11 Ms Z. Mxunyelwa Mr G. Mpalele Cief Director: Internal Audit and Investigation Acting (IAI) Cief -Director: Construction Industry Development Policy Tel (012) Fax (012) Tel (012) Fax (012) Mr B. More Cief Director: International Relations and Strategic Projects Office of te Director-General Tel: (012) Fax: (012) Ms L. Sizani Cief Director: Office of te Ministry Tel: (012) Fax: (012) Cief-Director: Asset Procurement and Operating Partnersip System Tel (012) Fax (012) Mr Ms P. S. F. Mosegomi Ciapasco Cief Director: Financial Management Tel (012) Fax (012)

12 Mr L. Dlomo Cief Director: Human Resource Management and Legal Services Tel (012) Fax (012) Mr J. Caswell Cief Director: Portfolio Performance Monitoring (PPM) Tel (012) Fax (012) Cief Director: Information Systems (IS) Tel (012) Fax (012) Mr T. E. Magatikele Ms N. Mosupye Cief Director: Property Industry Policy Tel (012) Fax (012) Cief Director: Professional Services Tel: (012) Fax: (012) Mr K Bezuidenout Mr G. Damstra Cief Director Operations Tel: (012) Fax: (012) kobus.bezuidenout@dpw.gov.za 21 22

13 Mr S. Henderson Cief Director EPWP M& E Specialist Tel: (012) Fax: (012) stanley.enderson@dpw.gov.za Mr M. Lieuw Kie Song Cief Director: EPWP Labour Intensive Specialist Tel: (012) Fax: (012) maikel@dpw.gov.za Ms S Ngxongo Director: Portfolio Analysis 0010 Tel: (012) Fax: (012) sindisiwe.ngxongo@dpw.gov.za Mr I. Akalwaya Cief Director: EPWP Project Management Tel: (012) Fax: (012) ismail.akalwaya@dpw.gov.za Mr. P. Molala Director: KAM Correctional Services Tel: (012) Fax: (012) paul.molala@dpw.gov.za Ms M. Mgemane Director: KAM Prestige Accommodation Tel: (012) Fax: (012) mpo.mgemane@dpw.gov.za 23 24

14 Ms M. Eberson Director: KAM Justice and Oters Tel: (012) Fax: (012) Mr E. Malan Acting Director KAM: Foreign Affairs Private Bag X 65 Tel: (012) Fax: (012) eddie.malan@dpw.gov.za Ms I. Tumbiran Director BEE & Procurement Tel: (012) Fax: (012) inba.tumbiran@dpw.gov.za Ms S. Subban Director: KAM SAPS Tel: (012) Fax: (012) sasa.subban@dpw.gov.za Mr B. Annandale Director Legal Services Tel: (012) Fax: (012) buks.annandale@dpw.gov.za Mr A. Meyering Director Property Ownersip Activities Tel: (012) Fax: (012) andre.meyering@dpw.gov.za 25 26

15 Mr Z. Tafane Deputy Director: Knowledge Management and Researc Tel: (012) Fax: (012) Mr F. Jonson Regional Manager Cape Town Private Bag X 9027 Cape Town 8000 Tel: (021) Fax: (021) frederick.jonson@dpw.gov.za Deputy Information Officers at Regional Offices Mr P. Sebegoe Regional Manager Mmabato P/Bag X 120 Mmabato 2735 Tel: (018) Fax (018) paul.sebegoe@dpw.gov.za Mr J. Tsimo Regional Manager Durban Private Bag X Durban 4000 Tel: (031) Fax: (031) josep.tsimo@dpw.gov.za Mr R. Samuel Regional Manager - Bloemfontein Private Bag X20605 Bloemfontein 9300 Tel: (051) Fax: (051) ricard.samuel@dpw.gov.za Mr F. Allie Regional Manager Kimberley Private Bag X Tel: (053) /8 Fax: (053) faud.allie@dpw.gov.za 27 28

16 Mr L.L. Mayedwa Regional Manager Private Bag X 229 Tel: (012) Fax: (012) lulama.mayedwa@dpw.gov.za Mr J. Vermaak Regional Manager Nelspruit Private Bag X Tel: (013) Fax: (013) jan.vermaak@dpw.gov.za Ms M.V.F. Mafongosi Regional Manager Umtata Private Bag X 5007 Umtata fezeka.mafongosi@dpw.gov.za Mr J. Van der Walt Regional Manager Port Elizabet Private Bag X 3913 Port Elizabet 6056 Tel: (041) (047) Fax: (041) joan.vanderwalt@dpw.gov.za Fax: (047) Ms H. El Haimer Regional Manager Joannesburg Private Bag X 3 Braamfontein ellen.elaimer@dpw.gov.za Mr T. Dzivani Regional Manager Polokwane P/Bag X 9469 Polokwane 0700 Tel: (015) (011) Fax: (015) /3 tomas.dzivani@dpw.gov.za Fax: (011)

17 6.1. Subjects and Categories Automatic disclosure of records In terms of section 15 (1) of te Act, certain records can be accessed witout a person aving to request access in terms of te Act; e.g. Annual reports Media statements Speeces and messages Vacancies in te Department Te above records can be accessed at te web site of te Department of Public Works: ttp:// 7. Request Procedure Access to any existing recorded information in te possession of te Department may be applied for. However in terms of section 22 (1) of te Act, an applicant wo seeks access to a record containing personal information about im/erself is not required to pay a fee. 7.1 Process In order to process an appliction for access to information in terms of te Act, te following processes ave been implemented in te Department: Step 1: Application process To apply for information, te applicant as to complete te application form (see Appendixes: Form A) and submit it to: By and: Cief Information Officer of te Department of Public Works CGO Building Room 534 Corner of Vermeulen & Bosman Streets 31 32

18 OR By Post: Cief Information Officer of Department of Public Works OR By Fax: As prescribed by te Act, an amount of R 35 (tirty five rand) is to be paid to te Department on application for information. Te payment can be made by ceque, postal order or bank deposit into te Department s bank account (proof of deposit to accompany te request). In te case of a ceque payment te ceque must be marked not negotiable and non-transferable. Account Details Sout African Reserve Bank Branc number Account: No: Type of Account: Ceque Name of Account Holder: Department of Public Works Step 2: Validation and acknowledgement Te Information Officer of te Department receives and validates te application to see weter te required information is available in te Department. Te request is ten accepted, rejected or referred to te relevant designated deputy information officer. An acknowledgement is ten forwarded by te Information Officer to te applicant to confirm te status of te request Step 3: Information processing If te application is accepted, te Department will gater and prepare te information and calculate te cost payable Step 4: Final Notification Te applicant will be informed of te completion of is/er application as well as te outstanding fees payable to te Department Step 5: Payment and delivery Once te payment as stipulated in Step 4 is received (following te same payment process as stipulated in Step 1), te information is released to te applicant

19 7.2 General Information Te prescribed form must be filled in wit enoug particularity to, at te least, enable te Information Officer to identify te record or records requested: te identity of te applicant ; te form of record required, if te application is granted; te postal address or fax number of te applicant. Te applicant must indicate if te application is for a copy of te record or if e/se wants to inspect te records at te offices of te Department Access to te aforesaid information will only be granted to te applicant in a manner requested, unless suc manner would unreasonably interfere wit te running and operation of te Department or damage its records or infringe its copyrigt. If for, practical reasons, access cannot be given in te requested manner but in an alternative manner ten te fee for access will be calculated according to te manner tat te applicant ad requested. If te applicant is unable to read or write, or as a disability, ten e or se can make an oral request for te record, in wic event te Information Officer will complete te form. Te applicant must state tat e/se requires te information in order to exercise or protect a rigt, and clearly state te nature of te rigt to be exercised or protected. Te Department will process te request witin 30 days, unless te applicant as stated special reasons wic would satisfy te Information Officer tat circumstances dictate tat te prescribed time period sould not be complied wit. Te 30 (tirty) day period witin wic te Department as to decide weter to grant or refuse te request may be extended for a furter period of not more tan 30 (tirty) days if it is for a large amount of information, or if it requires a searc for information eld at anoter office of te Department and te information cannot reasonably be obtained witin te initial 30 day period. Te Department will notify te applicant in writing sould an extension be sougt. If a request is made on bealf of anoter person, ten te applicant must submit proof of te capacity in wic te applicant is making te request to te reasonable satisfaction of te Information Officer. Te applicant must pay te prescribed fee, before any furter processing can take place. 8. Fees 8.1 Te Act provides for two types of fees: An application fee, wic will be a standard fee; and an access fee, wic must be calculated by taking into account reproduction costs, searc and preparation time and cost, as well as postal costs. Wen te request is received by te Information Officer, te officer sall by notice require te applicant, oter tan a personal applicant, to pay te prescribed request fee (if any), before furter processing of te request. If a searc for te record as been made and te preparation of te record for disclosure - including arrangement to make it available in te requested form - requires more tan te ours prescribed in regulation 7(3), te Information Officer sall notify te applicant to pay te prescribed portion of te access fee as a deposit. If te request is granted te deposit will be refunded. Te Information Officer sall witold a record until te applicant as paid te fees

20 An applicant wose request for access to a record as been granted, must pay an access fee for reproduction and for searc and preparation, and for any time reasonably required in excess of te prescribed ours to searc for and prepare te record for disclosure, including making arrangements to make it available in te requested form. If a deposit as been paid in respect of a request for access wic is refused, ten te Information Officer concerned must repay te deposit to te applicant. 8.2 Fees In Respect of Public Bodies 4) For a transcription of visual images a) For an A4-size page or part tereof R40, 00 b) For a copy of visual images R60, 00 5) For a transcription of an audio record a) For an A4-size page or part tereof R20, 00 b) For a copy of an audio record R30, 00 Fees above canged in line wit amendments tat were recently made in te regulations For purposes of section 22 (2) of te Act, te following applies: Description Amount (R) Te request fee payable by every applicant, oter tan a personal applicant, referred to in regulation 7(2) is R35, 00. Copy of te manual as contemplated in regulation 5(c) (for every potocopy of an A4-size page or part tereof) 60c Reproduction fees Te fees for reproduction referred to in regulation 7(1) are as follows: 1) For every potocopy of an A4-size page or part tere of R 1,10 2) For every printed copy of an A4-size page or part tereof eld on a computer or in electronic or macine 75c 3) For a copy in a computer-readable form on a) Stiffy disc R7, 50 b) Compact disc (readable form); R70,

21 8.5 Access fees Te access fees payable by an applicant referred to in regulation 7(3) are as follows: 1) For every potocopy of an A4-size page or part tereof: 60c 2) For every printed copy of an A4-size page or part tereof eld on a computer or in electronic or macine - readable form: 40c 3) For a copy in a computer-readable form on i) stiffy disc: R5,00 ii) compact disc: R ) For a transcription of visual images, for an A4-size page or part tereof R ) For a copy of visual images R Granting / Refusal of Requests 9.1. Refusal of Request Te main grounds on wic Department can refuse a request for information relate to: Te mandatory protection of te privacy of a tird party wo is a natural person, if te request entails te unreasonable disclosure of personal information regarding tat tird party; Mandatory protection of te commercial information of a tird party, if te record contains: trade secrets of tat tird party; financial, commercial, scientific or tecnical information, if te disclosure is likely to cause arm to te financial or commercial interests of tat tird party; 6) For a transcription of an audio record, i) for an A4-size page or part tereof R12.00 ii) For a copy of an audio record R17.00 To searc for and prepare te record for disclosure: R15, 00 for eac our or part of an our, excluding te first our, reasonably required for suc searc and preparation. For purposes of section 22(2) of te Act, te following applies: a) Six ours as te ours to be exceeded before a deposit is payable; and b) One tird of te access fee is payable as a deposit by te applicant. 6) Te actual postage is payable wen a copy of a record must be posted to an applicant. Information disclosed in confidence by a tird party to te institution, if te disclosure could put tat tird party at a disadvantage in negotiations or commercial competition; Mandatory protection of confidential information of tird parties if it is protected in terms of any agreement; Mandatory protection of te safety of individuals and te protection of property; Mandatory protection of records wic would be regarded as privileged in legal proceedings; Te commercial activities of te Department, wic may include trade secrets of te Department s financial, commercial, scientific or tecnical information; disclosure of wic is likely to cause arm to te financial or commercial interests of te Department and information wic, if disclosed could put te Department at a disadvantage in negotiations or commercial competition

22 9.2. Appeal A computer programme wic is owned by te Department, and wic is protected by copyrigt. Te researc information of te Department or a tird party, if it entails te disclosure of te identity of te Department, te researcer or te subject matter of te researc and would as a result place te researc at a serious disadvantage. Requests for information tat are clearly frivolous or vexatious, or wic involve an unreasonable diversion of resources sall be refused. An applicant may lodge an internal appeal against a decision of te Information Officer of a public body to refuse an application for access; or taken in terms of section 22, 26(1) or 29(3), in relation to tat applicant wit te Minister of Public Works or te person designated in writing by te Minister. A tird party may lodge an internal appeal against a decision of te Information Officer of a public body, as defined in paragrap (a) in section 1, to grant a request for access. Manner of appeal, and appeal fees An internal appeal must be lodged in te prescribed form witin 60 days; if notice to a tird party is required by section 49 (1) (b), witin 30 days after notice is given to te appellant of te decision appealed against; or if notice to te appellant is not required, after te decision was taken te notice of appeal must be delivered or sent to te Information Officer of te public body concerned at is address, fax number or electronic mail address and it must identify te subject of te appeal and state te reasons for te internal appeal and may include any oter relevant information known to te appellant; If, in addition to a written reply, te appellant wises to be informed of te decision on te internal appeal in any oter manner, e/se must state tat manner and provide te necessary particulars to be so informed. Were applicable, te appeal must be accompanied by te prescribed appeal fee, and must specify a postal address or fax number. If an appeal is lodged after te expiry of te period referred to, te Minister of Public Works, or a person designated in writing by te Minister, must - upon sowing good cause - allow te late lodging of te appeal. If te Minister or te person designated in writing by te Minister disallows te late lodging of te appeal; e or se must give notice of tat decision to te person wo lodged te appeal. An applicant lodging an appeal against te refusal of is or er request for access must pay te prescribed appeal fee. If te prescribed appeal fee is payable in respect of an appeal, te decision on te appeal may be deferred until te fee is paid. As soon as reasonably possible, but in any event witin ten (10) working days after receipt of an appeal, te Information Officer of te public body concerned must submit te appeal to te Minister, or te person designated in writing by te Minister, togeter wit is or er reasons for te decision concerned; and if te appeal is against te refusal or granting of a request for access, te name, postal address, pone and fax number and electronic mail address, wicever is available, of any tird party tat must be notified of te request

23 10. Appendixes 10.1 Form A Particulars of Public Body Te Information Officer/Deputy Information Officer: 10.2 Form B Particulars of person requesting access to te record (a) (b) (c) Te particulars of te person wo requests access to te record must be given below. Te address and/or fax number in te Republic of Sout Africa to wic te information is to be sent must be given. Proof of te capacity in wic te request is made, if applicable, must be attaced. Full names and surname: Identity number: Postal address: Fax number: Telepone number: address: Capacity in wic request is made, wen made on bealf of anoter person: 10.3 Form C Particulars of person on wose bealf request is made Tis section must be completed ONLY if a request for information is made on bealf of anoter person. Full names and surname: Identity number: 43 44

24 10.4 Form D Particulars of record (a) Provide full particulars of te record to wic access is requested, including te reference number if it is known to you, to enable te record to be located. (b) If te provided space is inadequate, please continue on a separate folio and attac it to tis form. Te applicant must sign all te additional folios. 1. Description of record or relevant part of te record: 2. Reference number, if available: 3. Any furter particulars of record: 10.5 Form E Fees (a) (b) (c) (d) A request for access to a record oter tan a record containing personal information about entities will be processed only after an application as been paid. You will be notified of te amount required to be paid as request fee. Te fee payable for access to a record depends on te form in wic access is required and te reasonable time required to searc for and prepare a record. If you qualify for exemption from payment of any fee, please state te reason for exemption. Reason for exemption from payment of fees: 45 46

25 10.6 Form F Form of access to record If, owing to a disability, you are unable to read, view or listen to te record in te form of access provided for in 1 to 4 below, state your disability and indicate in wic form te record is required. Disability: Form in wic record is required: Mark te appropriate box wit an X. (Please complete) Notes: (a) Compliance wit your request for access to information in te specified form may depend on te form in wic te record is available. (b) Access in te form requested may be refused in certain circumstances. In suc a case, you will be informed if access will be granted in anoter form. (c) Te fee payable for access to te record, if any, will be determined partly by te form in wic access is requested. Insert topic for te information below 1. If te record is in written or printed form: Copy of record Inspection of record 2. If record consists of visual images - (Tis includes potograps, slides, video recordings, computer-generated images, sketces, etc.): View te images Copy of te images Transcription of te images 3. If record consists of recorded words or information wic can be reproduced in sound: Listen to te soundtrack (audio cassette) Transcription of soundtrack (Written or printed document) 4. If record is eld on computer or in an electronic or macine-readable form: Printed copy of record Printed copy of information derived from te record Copy in computer-readable form (Stiffy or compact disc) If you requested a copy or transcription of a record (above), do you wis te copy or transcription to be posted to you? Please note, postage is payable. Note tat, if te record is not available in te language you prefer, access may be granted in te language in wic te record is available. YES/ NO In wic language would you prefer te record? Notice of decision regarding request for access You will be notified in writing weter your request as been approved / denied. If you wis to be informed in anoter manner, please specify te manner and provide te necessary particulars to enable compliance wit your request. How would you prefer to be informed of te decision regarding your request for access to te record? Signed on tis day of 20 SIGNATURE OF APPLICANT / PERSON ON WHOSE BEHALF REQUEST IS MADE 47 48