Information Security Solution. Deter Document Leakage, Protect Valuable Information

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1 Information Security Solution Deter Document Leakage, Protect Valuable Information

2 Protect Valuable and Confidential Information Capture, Archive, and Audit all imagerunner Device Activities Capture image data, text data, and user information for print, copy, fax, scan, and send jobs processed by imagerunner devices. In today s profit-driven business environment, most companies are forced to protect important information such as customer records, intellectual capital, financial documentation, and more. Both internal and external threats pose a risk to this information. Yet, internal threats from existing employees and contractors are of greater concern. In 2004, it was reported that of all corporate security breaches, a surprising 62% were attacks from internal sources. The need for protection of important information has risen from both compliance regulations and the increase in theft and misuse of closely held information. Analysts conclude that the average cost in damages of an insider attack is astoundingly $2.7 million dollars, where an attack from an outsider is merely $57,000.* imageware Secure Audit Manager is a robust and efficient information security software solution for document distribution oversight. This solution carves a new concept in the information security industry. It s the first product to provide capture, archive, and audit capabilities of Canon device activities such as print, scan, fax, copy, and send jobs. imageware Secure Audit Manager deters ill-intentioned workers from leaking important and valuable information sent to Canon imagerunner devices. In the event that such leakage does occur, crucial information such as who, what, when, and where this event occurred can be quickly retrieved. imageware Secure Audit Manager captures job attribute information such as time, date, user, as well as text and image data. After this information is captured, it s stored in a centralized database where it can be readily searched using one of three search features: full text search, attribute search, and image search. With this solution, companies and organizations can reduce risks and liabilities associated with the leakage of important and confidential information. imageware Secure Audit Manager provides protection of the following types of information: Finance Customer Information Account Information Social Security Numbers Credit Card Numbers Healthcare Medical Records Patient Personal Information Government Confidential Government Documents Citizen Information Education Student Transcripts Student Personal Information Student Records Manufacturing Prototype Information Intellectual Capital Pricing Information Legal Confidential Legal Documents Client Information *Source: Ernst & Young, 2003.

3 Workflow Image Conversion Capture Copy Image Extraction OCR Translation Sends Data to Database Scan Fax Service Provider Universal Send Oracle Database Image Data imagerunner With ir Agent Text Data Attribute Information Print Web Server PC Search Application Client PC Management Application Image Search Application Note: Service Providers, Oracle Database, and Search Applications can be combined on one machine, or reside on independent machines. Administrator and Auditor PC Search Features Remote Access All search features are administered over a Web application. This allows for remote access and management flexibility. Attribute Search Attribute Search allows you to search for information about the person who executed that job and the job itself. Search for information such as: User Name Time/Date Full Text Search Image Search Destination Search for any combination and any number Search for prototype product drawings Device Name of words. or any image that was printed, Job Type scanned, copied, faxed, or sent. IP Address Computer Name Powered by MEAP : imageware Secure Audit Manager uses Canon s MEAP technology. The imageware Secure Audit Manager MEAP component, the ir Agent, captures and sends data to the database.

4 A New Concept in Information Security Features Secure Data Transfer Centralized Management All captured data can be transferred over the network using The imageware Secure Audit Manager centralized Web either HTTP or HTTPS encryption. Management Console makes the solution easy and costefficient to operate. From one central location, system-wide Scheduling for Bandwidth Usage Management changes can be applied. Have control over the time of day that information is transferred. There are two types of scheduling features: Periodic Send Send data at assigned intervals of time throughout the day. Scheduled Send Schedule the time of day data is sent. For example, you can configure imageware Secure Audit Manager to send data after business hours. Automatic Keyword Notification Automatically notify a designated administrator(s) when a specific word is printed, copied, scanned, faxed, or sent. Notifications are sent to assigned addresses in the form of a CSV file. Scalability imageware Secure Audit Manager is designed to fit any business size. This solution is engineered to support server clustering, load balancing, and fail-over protection. The result is a solution that s scalable and available. Incompatibility Notification The administrator will be notified when a Canon branded printer or MFP device that s not monitored by imageware Secure Audit Manager is installed on the printing network. imageware Secure Audit Manager is capable of recognizing and identifying devices not monitored by the system.

5 Benefits Reduce Information Security Breaches imageware Secure Audit Manager provides security over an unchartered area by capturing imagerunner device job content and attribute information for search and audit. This further reduces the potential number of information security breaches that companies face every day. Deter Valuable Information Leakage imageware Secure Audit Manager operates behind the scenes, inaccessible to all employees. Ill-intentioned employees, when made aware of the imageware Secure Audit Manager solution and its capabilities, will be deterred from leaking important information. The benefit is a decreased cost in damages caused by unwanted information leaks. Facilitate Compliance Complete audit trail of content and attribute information over imagerunner device activities promotes compliance with industry standards, corporate regulations, and regulatory compliance. Monitor and Alert Notify a designated administrator(s) when a specific keyword is printed, scanned, faxed, copied, or sent. With this feature the administrator(s) can be made aware of crucial information leaks as they occur. Complete Content Audit Trail imageware Secure Audit Manager captures job attribute information such as who sent it, when it was sent, and the document image. It also extracts embedded images and text data from the document. This provides a complete and detailed audit trail of all imagerunner device jobs. Multiple Search Capabilities imageware Secure Audit Manager has three search capabilities including attribute search, full text search, and image search. This means that all information types are captured and searchable by imageware Secure Audit Manager. Users can execute searches using one or any combination of the three search capabilities.

6 System Requirements Management Application and Search Application Microsoft Windows 2000 Server SP4/Advanced Server SP4 Microsoft.NET Framework 1.1 Redistribution Package Microsoft.NET Framework 1.1 Service Pack 1 (for Windows 2000 Server) MDAC 2.8 SP1 (Windows 2000 Server) (Management Application Only) Web Server Microsoft Internet Information Server 5.0 (Windows 2000 Server) Microsoft Internet Information Server 6.0 (Windows Server 2003) Database Client Oracle Database 10g Release 2 Client Oracle Database 10g Release 2 Patch Set Image Search Application Microsoft Windows Server 2003 Family (Standard Enterprise) SP1 Microsoft Windows Server 2003 Family (Standard Enterprise) R2 MDAC 2.8 SP1 (for Windows 2000 Server) Database Client Oracle Database 10g Release 2 Client Oracle Database 10g Release 2 Patch Set Printer Agent Microsoft.NET Framework 1.1 Redistribution Package Microsoft.NET Framework 1.1 Service Pack 1 (for Windows 2000 Server) Microsoft Web Service Enhancements 2.0 SP3 Redistribution Runtime MSI Driver Agent Microsoft Windows 2000 Professional SP4 Microsoft Windows XP Professional SP2/x64 Edition.NET Framework 1.1 Redistribution Package.NET Framework 1.1 SP1 (for Windows 2000 Server).NET Framework 2.0 Redistribution Package (for Windows XP x64 Edition) Printer Driver Add-in Microsoft Windows 2000 SP4/Advanced Server SP4 Microsoft Windows 2000 Professional SP4 Microsoft Windows XP Professional SP2/x64 Edition Printer Driver UFR II Printer Driver Ver or later PCL5e/5c v8.00 or later PCL6 v6.00 or later Service Provider Microsoft.NET Framework 1.1 Redistribution Package Microsoft.NET Framework 1.1 Service Pack 1 (for Windows 2000 Server) Microsoft Web Service Enhancements 2.0 SP3 Redistribution Runtime MSI MDAC 2.8 SP1 (for Windows 2000 Server) Web Server Microsoft Internet Information Server 5.0 (Windows 2000 Server) Microsoft Internet Information Server 6.0 (Windows Server 2003) Database Client Oracle Database 10g Release 2 Client Oracle Database 10g Release 2 Patch Set Database Database Oracle Database 10g Release 2 Oracle Database 10g Release Patch Set ir Agent Please go to to view the most up-to-date list of supported imagerunner devices. Visit our Web site at A Smarter Way to Work Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries. Pentium is a trademark or registered trademark of Intel Corporation or its subsidiaries in the United States and/or other countries. CANON, IMAGERUNNER, and MEAP are registered trademarks of Canon Inc. in the United States and may also be registered trademarks or trademarks in other countries. IMAGEWARE is a registered trademark of Canon U.S.A., Inc. in the United States and is a trademark of Canon Inc. in certain other countries. IMAGEANYWARE is a trademark of Canon. All referenced product names and other marks are trademarks of their respective owners. Specifications and availability subject to change without notice Canon U.S.A., Inc. All rights reserved OK-CANON Canon U.S.A., Inc. One Canon Plaza Lake Success, NY E 0101W iWSAM-10M-LGK printed on recycled paper in the u.s.a.