Security Solutions. Protecting your data.

Transcription

1 Security Solutions Protecting your data.

2 Ricoh your reliable partner Innovations in information technology have radically changed the way information is created, managed, distributed and stored. This tremendous evolution has stepped up the business pace in all sectors and enterprises. At the same time, however, one of your most valuable assets, your data, may be compromised intentionally or unintentionally by people, groups, organisations etc. While you invest in physical safety, network security and firewalls, your confidential information can still fall into the wrong hands. With government regulations and legislations to oversee data integrity becoming ever more stringent, the need for a company wide implemented security policy is indisputable. At Ricoh we understand the complexity of assessing security risks and safeguarding your information at all times. By identifying potential vulnerabilities and proactively addressing them, we have long made security an integral part of system development. Ever since then we have taken on an industry leading role. With a superior range of seamlessly integrated security capabilities and the means to analyse any potential risk in your workflow, Ricoh can offer the help you need to protect your confidential data and secure your document cycle from beginning to end.

3 Exactly Where Are You Vulnerable? While providing crucial services and capabilities, your office equipment may also put your business at risk when it is not properly secured. In our connected worlds, new threats arise continuously. Some are obvious. How many times have you printed a confidential document only to be distracted by a phone call and left your print sitting in the output tray? Others though such as hacking and professional data theft are less apparent yet equally serious, if not more so CREATED DOCUMENTS HARD DISK DATA 1 An unauthorised person is opening and viewing your confidential document. 9 Information is leaking through remaining data on the Hard Disk Drive. PC-DEVICE COMMUNICATION 10 /fax address information is compromised. 2 An outsider is able to intercept data sent to the printer. DOCUMENTS 11 NETWORK The network is accessed by an unauthorised outsider. 3 A passer-by browses through prints left on the output tray. 4 Someone is making an illegal copy of a document. 12 An unauthorised person is accessing the network through a wireless connection. 5 DEVICE USAGE An unauthorised person is accessing the device. 13 PHONE/FAX LINE An unauthorised person is tapping the phone/fax lines. 6 SCANNING Someone is distributing confidential documents via scan to to a wrongful destination. 14 ACCOUNTING Networked devices are being used inefficiently, or without permission. 7 ARCHIVED DOCUMENTS An unauthorised person is gaining access to the document server. 15 ARCHIVED DOCUMENTS Your data is lost. 8 PC-DEVICE COMMUNICATION Someone is tapping the machine settings.

4 Securing Each Step in the Document Life Cycle

5 Printing Copying Scanning Protect the device Protect the network

6 Sound Solutions How you protect, manage and put your information to work is the key to business success. With Ricoh s security solutions you can protect information from origin to output without interrupting your daily workflow. In addition to a wide range of standard embedded security features, Ricoh offers industry leading capabilities leaving no risk unaddressed. Safeguard your information integrity and become dependable. In our highly competitive business world, dependable companies are the ones that take the lead. 1 Protect documents with secure settings. 8 Encrypt settings using SSL technology (Secure Sockets Layer) via SNMP v3 to counter theft. 2 Encrypt print data through SSL technology via IPP (Internet Printing Protocol) and make intercepted data indecipherable. 9 Secure the Hard Disk Drive and make all confidential data unrecoverable by overwriting print, copy and scan data (Data Overwrite Security Unit). 3 Secure documents Locked Print : hold printing until you enter your password at the device to prevent unauthorised viewing/removing of your document. 10 Encrypt the address book to prevent unauthorised viewing/reading of registered data. Secure Document Release: delete a print job from the server if it is not collected after a certain time. 11 Limit unauthorised network access Network protocol restriction: system administrators can disable unnecessary protocols. 4 Control unauthorised copying by embedding patterns which grey the document in case of unauthorised copying (Copy Data Security Unit). IP filtering: authorised connections to the device can be restricted by range of IP addresses. 5 Authenticate 12 Secure wireless connectivity by WPA; requiring authentication against an authentication server. User authentication: 4 methods (Windows, LDAP, basic and user code). External device authentication: identification card/pin code authentication. 13 Protect phone/fax line access through terminating a connection if a remote terminal that is not using the G3 protocol attempts to connect. Administrator authentication. 14 Secure the audit trail 6 Secure scanning Restrict manual address entry to make sure documents can only be transmitted to authorised destinations. Encrypt scanned data by using SSL technology to counter any hacking attempt. Record job logging: trace print, copy and fax activities of individual users. Track network activity: keep record of everything that happens to a document. 7 Control access to the document server and set user access rights to protect stored information. 15 Make scheduled backups to avoid the loss of archived data.

7 Third Party Accreditations: Security Guaranteed Providing an adequate answer to all threats, Ricoh s security solutions balance the need for access and protection and lock down information to make sure it does not fall into the wrong hands. Through continuous efforts in order to provide security systems that satisfy the highest international standards, we guarantee the full reliability of our solutions. Reason enough to take the necessary steps towards a full blown company wide security strategy. Secure Organisation: ISMS ISMS (Information Security Management System) is a comprehensive framework by which business enterprises and other organisations can appropriately maintain and improve confidentiality, integrity and availability of information assets. Not limited to computer system security, this plan offers total risk management that includes basic security policies for information handling, implementation and operation of plans, and periodic reassessment of objectives and aims. ISMS Certification To ensure our customers that they can rely on Ricoh and Ricoh s solution, the Ricoh Group is working on worldwide establishment of ISMS. More than 100 sites of Ricoh Group members all over the world have already gone through rigorous screening and acquired the certification for ISMS (BS7799 Part 2). Secure Product: Common Criteria (ISO15408) Common Criteria (ISO15408) is the internationally recognised set of standards that defines security requirements and establishes procedures for evaluating the security of IT systems and software. These standardised evaluations validate the accuracy of the claims of a product, providing users in security conscious environments with increased confidence and peace of mind. In addition to design and function, certification covers the entire product lifecycle, including production, shipment, sales, installation and service. ISO15408 Certification Ricoh has obtained ISO15408 certification for its Data Overwrite Security Unit. In other words, the security provided by this advanced solution has been determined by ISO to be correctly implemented and to provide adequate protection against the threats for which it is intended.

8 ISO9001: 2000 certified ISO14001 certified Ricoh believes in conserving the earth s precious natural resources. All brand and/or product names are trademarks of their respective owners. Copyright 2006 Ricoh Europe B.V. All rights reserved. This brochure, its contents and/or layout may not be modified and/or adapted, copied in part or in whole and/or incorporated into other works without the prior written permission of Ricoh Europe B.V. For more information, please contact: RICOH EUROPE B.V. P.O. Box 114, 1180 AC Amstelveen, The Netherlands Phone: +31 (0) Fax: +31 (0) ENG/EUR - B1106N