SARAWAK ENERGY BERHAD ( D)

Transcription

1 SARAWAK ENERGY BERHAD ( D) TENDER DOCUMENT SUPPLY & DELIVERY OF GPS TRACKING DEVICES FOR FLEET MANAGEMENT TENDER REF.: ADP01/13 CLOSING DATE: 27 th FEBRUARY 2013

2 SARAWAK ENERGY BERHAD ( D) [Issued by Syarikat SESCO Berhad ( A), ( the company )] Our Ref.: PLS 16/3A/RE Date: 9 th January 2013 Dear Sir/Madam, You are cordially invited to quote for the above-mentioned tender. Your tender must be submitted in a sealed plain envelope marked: 1. CONFIDENTIAL - 2. TENDER REF.: ADP01/13 3. Closing date and time: 27/02/2013 at 3.00 pm Addressed to: Chief Executive Officer, Menara Sarawak Energy Berhad, No.1, The Isthmus, Kuching, Sarawak or Hand Delivered to: The Officer-In-Charge Tender Box, 8th Floor, Menara Sarawak Energy Berhad, No.1, The Isthmus, Kuching, Sarawak and to reach the Tender Box addressed above on or before 3.00 p.m. on 27/02/2013. Details of this tender are attached for your perusal. Yours faithfully, (Yong Hua Keh) for CHIEF EXECUTIVE OFFICER

3 INSTRUCTION TO TENDERERS 1. The Tender is open to bonafide tenderer to supply and deliver GPS tracking devices. Tender fee of RM80.00 shall be paid before issuing of tender document. 2. The tenderer required to attach together with quotation the product information (Catalogue/Photo) which includes dimension, key features and other important information. 3. The Tender shall be made on the accompanying Form of Tender with all the blanks therein and Schedules (Schedule 1a, 1b, 1c, 1d, 1e & 1f) duly filled up in ink and signed. 4. No alteration is to be made in the Form of Tender or in the Schedule thereto except in filling up the blanks as directed. If any such alteration be made or if these instructions be not fully complied with the Tender may be rejected. 5. The Company will not be responsible for, nor pay for, any expense or loss which may be incurred by a Tenderer in the preparation of this Tender. 6. Completed Tender should be lodged in plain envelope properly sealed and marked Confidential Tender for Tender Ref.: ADP01/13. Closing date and time: 27/02/2013 at 3.00 pm and dispatched to: Chief Executive Officer, Menara Sarawak Energy Berhad, No.1, The Isthmus, Kuching, Sarawak or shall be hand delivered to: The Officer-In-Charge Tender Box, 8th Floor, Menara Sarawak Energy Berhad, No.1, The Isthmus, Kuching, Sarawak on or before 27/02/2013 at 3.00 p.m. No tender received after the closing time at the Head Office of the Sarawak Energy Berhad will be considered. 7. Prior to dropping into the Tender Box, the Tender must be stamped by the Company s representative with the date and time of submission. 8. The Tender must remain valid and open for acceptance for a period of 90 days from the closing date of the Tender.

4 9. Any omission and deviation that are not clearly stated and offers which are not in compliance to the specification may result in the rejection of the tender.

5 TERMS AND CONDITIONS OF CONTRACTS 1. The Tender must be submitted on the accompanying Forms of Tender together with Schedule and duly filled up in ink, stamped with company seal and signed. Any correction shall be done in pen and to initial. Correction fluid/tape will be rejected. The Tenderer, however, is at liberty to add any further details that he may deem desirable and, in the event of his so doing, must print or type such details and annex the added matter to the Tender submitted by him. Such additional details shall not be binding upon the Company (Purchaser) unless they are approved by the Company and incorporated in the Contract. 2. Price quoted shall be inclusive of all duties, taxes, installation, testing and shall include delivery to Menara Sarawak Energy, 5 th Floor, Asset Data & Performance (Distribution, North Wing), No.1. The Isthmus, Kuching (unless indicated otherwise). The prices quoted shall be firm in Ringgit Malaysia. The details of price breakdown for each item shall be submitted. 3. Tenderers must be manufacturers or their accredited agents. Evidence of appointment as accredited agents in the form of original copy agency letter of appointment from manufacturers must be furnished. Faxed copy is acceptable provided original copy to follow within 2 weeks. In the case of sole agency, photocopy of appointment letter is acceptable provided original copy is presented to our officer for verification and certification as true copy. Tenderers not fulfilling this condition will be rejected. 4. Preference shall be given to Malaysian-made products. Tenderers are therefore strongly advised to offer Malaysian-made goods. 5. Preference shall also be given to ISO 9000 certified companies and manufacturers. 6. Tenderers must provide sufficient technical details and literature for adjudication purposes; failing which their offers will not be considered. 7. Tenders received prior to the time of opening will be securely kept, unopened. Tenders received after the time of opening will be rejected. The Company bears no responsibility premature opening of Tenders not properly addressed or identified. 8. The Company does not bind himself to accept the lowest or any tender, in part or in whole, nor to assign any reason for the rejection of any tender and reserve the right to split the award to one or more Tenderers. 9. ALTERNATIVE OFFER Alternative offers are allowed on the condition that separate set of tender document has to be purchased for each additional offer from the same tenderer. 10. DELIVERY In the case of C&F and CIF Contracts, the delivery period shall be taken as the period between the date of award or subsequent order and the date when the goods arrived at the final destination.

6 In the case of FOB Contracts, the delivery period shall be taken as the period between the date of award or subsequent order and the date when the goods are packed and ready for dispatch. For electrical goods, where applicable, tenderers quoting delivery period longer than 12 weeks shall be at a disadvantage. 11. PENALTY FOR DELAY Failure to deliver the goods and services, in whole or in part, within the time specified in the Contract will, in addition to any other remedies of the Company against the Contractor under the Contract, render the Contractor liable to a deduction from the Contract Price as a penalty, of a sum to be calculated at the rate of one half of one percent per week of the value of such portion only of the goods that are subject to the delay for each week or part of a week which may elapse between the date(s) of delivery specified in the Contract and actual date(s) of delivery as specified in Clause 10 of these conditions up to a maximum of 10% of the value of any portion of the goods so delayed and provided further that notwithstanding the provisions of Clause 10 of these conditions, the Contractor shall be relieved of his abilities under this Clause 11 in respect of any FOB Contract for any period during which the goods are packed and ready for dispatch, but cannot be shipped because of a lack of shipping opportunities or similar cause. 12. EARNEST MONEY No earnest money is required to accompany your Tender. However, if the Tenderer withdraws or modifies his tender during the bid validity period or after having been awarded the contract, the Corporation will impose the following: (a) To bar the Tenderer from tendering for a period of two consecutive years for first offence. (b) To bar the Tenderer from tendering for a period of five consecutive years for second offence. (c) For any subsequent offence, the Tenderer will not be allowed to participate in any tenders and the name of the company shall be struck off from our register permanently. 13. PERFORMANCE BOND Performance Bond is required for all contracts above RM 50, except stated otherwise. Where the contract provides for advance payment, the contractor/supplier shall submit in exchange for the said payment, an Advance Payment Guarantee issued by a Bank licensed to operate in Malaysia. Performance Bond shall be of any of the following forms: (a) Banker s Guarantee; (b) Bank Draft/Cashier Order; Bank draft shall be issued by a bank licensed to operate in Malaysia. Whereas, a Banker s Guarantee shall be issued in an acceptable format similar to the sample format (Form PUR/5) by a bank licensed to operate in Malaysia.

7 All contracts exceeding RM 50, (Ringgit Malaysia Fifty Thousand) must include a Performance Bond for 10% of the contract sum. Such bond shall be irrevocable and valid for the duration of the contract period including the defect liability/maintenance period, if any The Performance Bond will be released upon satisfactory completion of Contract, inclusive of warranties, if any. Claims by the Company for penalties, delays or unsatisfactory work by the Contractor if not properly met by the Contractor himself, will be made as liquidated damages against the proceeds of the Performance Bond. If the goods are not delivered by the expiry date, the Performance Bond may be forfeited without further notice and the purchase order automatically becomes null and void. The Performance Bond shall be submitted in an acceptable format similar to the sample format (PUR/5) by a bank licensed to operate in Malaysia. Contracts with consultants/ professionals regulated under professional bodies and suppliers of proprietary items shall be exempted from the requirement of Bid Bond and Performance Bond. For the contracts with subsidiary companies, the requirement of Bid Bond and Performance Bond may be exempted on the condition that corporate guarantee shall be provided in lieu. 14. PAYMENT Payment shall be made within 45 days upon satisfactory receipt of goods at destination. To enable payment to be made promptly, the Contractor shall furnish all relevant documents, e.g. invoice together with other documents (Certificate of Origin, etc.), if applicable. 15. SHIPPING INSTRUCTIONS (For goods consigned to Sarawak Energy) Three copies stamped and signed original Bill of Lading and original invoices must be submitted together with other documents preferably by express mail, to reach us at least one week before the actual arrival of the vessel for the purpose of declaration to the Customs Department in time for early port clearance. For shipment within Malaysia and from Singapore, the shipping documents must be sent by courier service immediately after the vessel has left the port. The above documents must be submitted in sealed envelope clearly marked SHIPPING DOCUMENTS PURCHASE ORDER NO.: Any overtime port storage charges shall be borne by the Contractor if the above conditions are not complied with.

8 REQUIREMENTS AND SPECIFICATIONS 1. GPS Tracking Device a. Technical Specification i. 20-channel receiver bundled together with cable and antenna ii. Antenna: High-gain and high-sensitivity, dual-mode GSM/GPRS+GPS, easily concealed under/top vehicle; External / Internal GSM/GPRS+GPS, (depending on model) iii. GSM Module : 850/900/1800/1900, supports dual-band or quad-band iv. Support local telecommunication service providers v. Support real-time tracking (time interval/distance interval) vi. Power supply : 8 ~ 30VDC (applicable for vehicle with 12V/24V storage battery) vii. Backup power : Internal build-in rechargeable battery viii. Coordinates output in the form of global datum system ix. Waterproof design and able to endure high temperature x. Vehicle mounting accessories included xi. Accuracy : 3-5 meters horizontally after hot status xii. Geo-fencing capability xiii. Able to compute vehicle speed xiv. User manual included b. Technical Support - Available locally c. Training - Hands-on training e.g. installation, GPS configuration to be provided by supplier d. Warranty - Minimum 1 year which covers device, accessories and labor installation 2. Software i. Able to communicate with the above GPS tracking device ii. Support a large number of fleets at one view iii. Operates on Windows XP (32bit) or Windows 7(32bit/64bit) and supports windows server-based operating system iv. Able to operate on client to server basis v. Web-based ready and able to be access via mobile phone/pdas/smart phone vi. Support Google Maps/Google Earth or digital maps that are available on license-free based vii. Supports real-time tracking (time interval/distance interval) viii. To operate with a GSM modem that supports local telecommunication service providers ix. Support geo-fencing feature x. Alert management and reporting via and SMS xi. Reporting function (distance, start/stop time, speed) xii. Track record exportable into KML/KMZ/CSV format xiii. Customizable user interface

9 3. GSM Modem i. Radio frequency: GSM/GPRS Quad Band (850/900/1800/1900MHz) ii. Support GPRS/EDGE/3G technology for data transmission iii. Support Short Messaging Service (SMS) features iv. Able to communicate and compatible with the above software and GPS hardware v. Application framework : Windows OS (Windows XP or above) vi. Function as a SMS gateway 4. GPS Navigator i. Supports up to 5,000 custom POI ii. Expandable memory storage iii. Widescreen display for ease of viewing and navigation iv. USB interface for data transfer v. Comes with vehicle suction cup mount, vehicle power cable and car charger 5. Smart Phone i. Compatible with local telecommunication service provider ii. Able to synchronize/communicate with the above application iii. Current position of fleet is viewable via map iv. Receive SMS/notification alert