I Form Scanned: FEB 2 0 2W STATE AND LOCAI. See instructions before completing this form.

Transcription

1 OHIO Ohio Historicl Society T c T u v * HISTORY Stte Archives of Ohio Locl Govermet Re 800 E. 17th Aveue cords Progr^(CALS, FEB 2 0 2W For Stte Archives - Use Oly te Reviewed: I I Form Sced: STATE AN LOCAI See istructios before completig this form. Sectio A: Locl Govermet Uit (To complete this form olie, use "tb" key to jump from box to box.) ^yto City School istrict {locl govermet etity) (uit) Crig A. Joes Tresurer/CFO Februry 20, 2014 (sigture (me) (title) (dte) Sectio B: Records Commissio yto City School istrict Records Commissio Records Commissio 115 South Ludlow Street yto {telephoe umber) Motgomery (ddress) (city) (zip code) (couty) To hve this form retured to the Records Commissio electroiclly, iclude emil ddress; [email protected] I hereby certify tht our records commissio met i ope meetig, s required by Sectio ORC, d pproved the schedules listed o this form d y cotiutio sheets.! further certify tht our commissio will mke every effort to prevet these records series from beig destroyed, trsferred, or otherwise disposed of i violtio of these schedules d tht o record will be kowigly disposed of which pertis to y pedig leg! cse, clim, ctio or request. This ctio is reflected i the miutes kept by this commissio Records Commissio Ctf ir Sigture f Ohio HistoriclSociety- Stte Archives Title te SectioJ5: Stte Sigture 3-/;-// te Plese Note: It is strolv recommeded Stte Archives retis RC-2 forms permetly. Records Commissio reti oermertt coov of this form

2 OHIO Ohio Historicl Society HISTORY stte Archives of Ohio Locl Govermet Records Progrm 800 E. 17th Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) Audited mes; the yers ecompssed by the recoi hve bee udited by the udit report hs bee relesed pursut to Sec O.R.C BOAR & AMINISTRATIVE (uit) Pge 1 or ^ 1101 Miutes Record Title d escriptio Retetio Permet Medi Stte or 1102 Blueprits, Pl, Mps (Busiess Office & Secretry) Permet ^*/ 1103 eeds, Esemets, Lese, Abstrcts Permet 1104 Court ecisios Permet J Clims & Litigtio Permet 1201 Electios 15 yers Records Commissio (Records isposl ) (Tresurer & Mger, Reserch & Admi.) Budget Policy Files Bord Meetig Notices (Tresurer & Mger, Reserch & Admi.} Orgiztio Reports Ageds (Superitedet & Admiistrtive Assistt) Adopted Courses of Study (Superitedet & Admiistrtive Assistt) Adopted Office for Exceptiol Childre Progrms (Superitedet & Admiistrtive Assistt) 15 yers 1 0 yers 1 yer 2 yers ** 1 yer ** Util superseded Util superseded. ** Provided udited

3 OHIO Oh' Historicl Society WH i s T o ft t stte Archives of Ohio Locl Govermet Records Progrm 800 E. if" Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) BOAR & AMINISTRATIVE (uit) Pge 2 ot Record Title d escriptio Adopted Specil Progrms (Superitedet & Admiistrtive Assistt) Agreemets (Brgiig Uit & Other) (Executive irector of Hum Resources) Worker's Compestio Clims (Tresurer/irector of Risk Mgemet) Bord Policy Books & Other Adopted Policies (Superitedet & Admiistrtive Assistt) Admiistrtive Regultios (Superitedet & Admiistrtive Assistt) Bk epository Agreemets Commuictios: All emils which costitutes public record shll be coverted to prited form d my therefter be deleted. All other emils will be deleted 30 dys fter receipt. All voice mil which costitutes public record shll be sved electroiclly d my therefter be deleted. Voice mils tht re ot public record shll be deleted o the dy received. Retetio Util superseded 1 0 yers fter expirtio 10 yers fter ficil pymet mde 5 yers fter superseded 5 yers fter superseded 4 yers fter completio 30 dys 30 dys Medi Electroic Electroic Electroic Stte or SAQ/-RC2-{ist.} Revised Februry

4 OHIO hio Historicl Society ^^ ^< Stte Archives of Ohio flpzvr w Locl Govermet Records Progrm 800 E. if Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) Audited mes: the yers ecompssed by the records hve bee udited by the Stte d the udit report hs bee relesed pursut to (uit) RECORS Pge 3 ot Record Title d escriptio Certified Active Employees (Hum Resources & Secretry) Clssified Active Employees (Hum Resources & Secretry) Certified Ictive Employees (Hum Resources & Secretry) Clssified Ictive Employees (Hum Resources & Secretry) Retetio Permet Permet Permet*** Permet*** Medi Stte or Civil Rights & iscipliry Reports (Hum Resources & Secretry) Civil Service Reports (Hum Resources & Secretry) Retiremet Letters (Hum Resources & Secretry) Substitute Records (Hum Resources & Secretry) Studet Helper Applictios (Hum Resources) Uemploymet Clims (Hum Resources) Uemploymet Records (Hum Resources) Applictios (Not Hired) (Hum Resources) Professiol Cofereces Applictio (Hum Resources & Secretry) Permet*** Permet Permet*** 25 yers 2 yers 4 yers fter fil clim pid** 4 yers'* 2 yers** 2 yers** ** Provided udited *** Hrd copy mitied for 5 yers fter levig system, the microfilmed

5 OHIO Ohio Historicl Society WHISTORY stte Archives of Ohio Locl Govermet Records Progrm ^ _ 800 E. 17'" Aveue If f Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) EMPLOYEE RECORS (uit) Pge 4 ot Record Title d escriptio Job escriptios (Hum Resources & Secretry) I-9 Immigrtio Verifictio Forms (Hum Resources & Secretry) Employee Cotrcts & Slry Notices (Hum Resources) Irregulr Employee Cotrcts (Substitutes, etc.) (Hum Resources) s of Employees (Hum Resources & Secretry) Techer Persoel Reports (iterl) (Hum Resources & Secretry) Commuictios: Retetio Util superseded Termitio of employmet + 1 yer 4 yers fter termitio of employmet 4 yers fter cotrct expires Fiscl yer + 2 yers Fiscl yer + 1 yer Medi Stte or All emils which costitutes public record shll be coverted to prited form d my therefter be deleted. All other emils will be deleted 30 dys fter receipt. All voice mil which costitutes public record shll be sved electroiclly d my therefter be deleted. Voice mils tht re ot public record shll be deleted o the dy received. 30 dys 30 dys Electroic ** Provided udited *** Hrd copy mitied for 5 yers fter levig system, the microfilmed

6 OHIO Ohio Historicl Society H i s T o * K stte Archives of Ohio Locl Govermet Records Progrm pge t> or 800 E. 17th Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity} STUENT RECORS (uit) Record Title d escriptio Studet Record Folders Erollmet/Withdrwl Iformtio G rd es/t r sc ri pts Activities/Attedce Records Idividul Test Results - Stdrdized/Competecy/Proficiecy/ Aptitude Itervetio Records Foreig Exchge Records Suspesios/Expulsios (Buildig Secretry) Office Record Crd 9K-9) (Ech studet erollmet) (Buildig Secretry) Cosmetology Records (Creer Techology Ceter) Free/Reduced Price Luch Applictios (Buildig Secretry) Pre-School Screeig Profiles (Buildig Secretry) Age & Schoolig Records (Work Permits) (Buildig Secretry) Helth/Medicl Records (Work Permits) (Buildig Secretry) isciplie Records - Letters to Prets/Office isciplie (Buildig Secretry) Psychologicl Records (Restricted) (Office for Exceptiol Childre) Child Abuse/Neglect Referrl Letters (Buildig Secretry) Retetio Permet*** Permet*** Permet*** 4 yers 3 yers 3 yers Through grdutio Util studet leves elem., middle or high school Through grdutio Through grdutio Medi Stte or ** Provided udited *** Hrd copy mitied for 5 yers fter levig system, the microfilmed

7 OHIO Ohio Historicl Society J^^^^ Stte Archives of Ohio MrSlK! VI 800 Locl Govermet Records Progrm E. 17'" Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) STUENT RECORS (uit) Pge 6 ot Record Title d escriptio Accidet Reports (Nurse/Buildig Secretry) Techer Grde Book/Records {Buildig Secretry) Idividul Eductiol Pl (IEP) (Buildig Secretry/Office for Exceptiol Childre Secretry) Emergecy Iformtio (Buildig Secretry) Commuictios: All emils which costitutes public record shll be coverted to prited form d my therefter be deleted. All other emils will be deleted 30 dys fter receipt. All voice mil which costitutes public record shll be sved electroiclly d my therefter be deleted. Voice mils tht re ot public record shll be deleted o the dy received. Retetio 5 yers provided o ctio pedig 3 yers * 2 yers * Util superseded 30 dys 30 dys Medi Electroic Stte or * After ed of fiscl yer *** Hrd copy mitied for 5 yers fter studet leves system, the microfilmed

8 OHIO Ohio Historicl Society i s i o R i stte Archives of Ohio Locl Govermet Records Progrm 800 E, lfh Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) Audited mes: the yers hve bee udited by the Stte d the udit report hs bee relesed pursut to Sec O.R.C BUILING RECORS (uit) Pge 7 of Record Title d escriptio Studet Activity Records Py-i/Py-out Forms Accout Forms/ist. Budget Forms Requisitios/Purchs Orders Purpose Cluses Sles Potetil/Projects Ticket Sles/Reports (Buildig Secretry) Receipts/eposit Slips (Buildig Secretry) Budget/Appropritio Records (Buildig Secretry) Requisitios/Purchse Orders (Buildig Secretry) Textbook Ivetories (Buildig Secretry) Supplies Ivetories (Buildig Secretry) Studet Hdbooks (Buildig Secretry) Tordo & Fire rill Records (Buildig Secretry) Buildig Helth Ispectios (Buildig Secretry) Surveillce cmers equipped with recordig cpbilities. igitl tpes (bus) <3) Retetio 2 yers ** 4 yers ** 4 yers ** 4 yers ** Util superseded Util superseded Util superseded 1 yer * 1 yer * 30 dys 7 dys Medi Electroic Electroic Stte or b, * After ed of fiscl yer ** Provided udited SAG/-RC2-(ist) Revised Februry 2012

9 OHIO Ohio Historicl Society Stte Archives of Ohio Locl Govermet Records Progrm pge ts or 800 E. If Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) BUILING RECORS (uit) Record Title d escriptio Commuictios: All emils which costitutes public record shll be coverted to prited form d my therefter be deleted. All other emils will be deleted 30 dys fter receipt. All voice mil which costitutes public record shll be sved electroiclly d my therefter be deleted. Voice mils tht re ot public record shll be deleted o the dy received. Video tpes (bus) re looped dily uless discipliry ctio, the retied util ctio is resolved. Retetio 30 dys 30 dys 5 dys Medi Electroic Electroic Stte or * After ed of fiscl yer ** Provided udited

10 OHIO Ohio Historicl Society H i s T o ft i stte Archives of Ohio W Locl Govermet Records Progrm 800 E. 17'" Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) ecompssed by the records hve bee udited by the Stte d the udit report hs bee relesed pursut to Sec O.R.C. ^ge y or CENTRAL EPARTMENT RECORS (uit) 5201 Record Title d escriptio School Cledrs (Superitedet & Secretry) Retetio 5 yers Medi Stte or Repir, Istlltio & Mitece Records (Fcilities Mger & Secretry) Previlig Wge Records (Fcilities Mger & Secretry) Work Orders (Mitece Supervisory/Secretry} Evirometl Reports & t (Asbestos, etc.) (Busiess Office & Secretry) Vdlism Reports (Busiess Office & Secretry) Studet Activity Purpose Cluses (Busiess Office & Secretry) Sles Potetil Forms (Studet Activities} (Busiess Office & Secretry) Bids & Specifictios/usuccessful (Tresurer's Office & Secretry) Bids & Specifictios/successful (Tresurer's Office & Secretry) Cotrctor Files (Resolutios, dditios, drwigs, etc.) (Busiess Office & Secretry) Plt & Equipmet Ivetory (Fcilities Mger & Secretry) Textbook/Workbook Ivetory (Fcilities Mger & Secretry) 4 yers** 4 yers** 4 yers** 4 yers** 4 yers** 4 yers** 4 yers** 1 yer** 4 yers/ Completio, if o ctio pedig** Util project complete, if o ctio pedig** Util superseded** Util superseded** * After ed of fiscl yer ** Provided udited

11 OHIO Ohio Historicl Society J^^^^J Stte Archives of Ohio vvzv^ W 800 Locl Govermet Records Progrm E. 17'" Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (AMINISTRATIVE) (locl govermet etity) Audited mes: the yers ecompssed by the records hve bee udited by the Stte d the udit report hs bee relesed pursut to Sec O.R.C CENTRAL EPARTMENT RECORS Kge 1U OT/ Record Title d escriptio Supplies Ivetory (Fcilities Mger & Secretry) Prevetive Mitece Reports {Fcilities Mger & Secretry) Wrrty/Gurtee (Fcilities Mger & Secretry) Retetio Util superseded"* Fiscl yer + 2 yers Life/Wrrty of Equipmet Medi Stte or Provided udited

12 OHIO Ohio Historicl Society WH i s T o s t stte Archives of Ohio Locl Govermet Records Progrm 800 E. 17"' Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) pge or CENTRAL EPARTMENT RECORS (OFFICE FOR EXCEPTIONAL CHILREN EPARTMENT) (uit) Record Title d escriptio Office for Exceptiol Childre Tutorig Reports (Office for Exceptiol Childre Secretry) Psychologicl Records (Restricted) (irector of Psychologicl Services) Idividul Eductio Pl (IEP) (Buildig/Office for Exceptiol Childre Secretry) Retetio 1 0 yers Through grdutio 2 yers * W Medi Stte or * After ed of fiscl yer

13 OHIO hio Historicl Society Stte Archives of Ohio Locl Govermet Records Progrm 800 E. 17th Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) Audited mes: the yers ecompssed by the records *** hve bee udited by the Stte d the udit report hs bee relesed pursut to SecJU7.26O.R.C. OCISuOO - CENTRAL EPARTMENT RECORS (TRANSPORTATION EPARTMENT) (uit) Pqe12of Record Title d escriptio Abstrcts {Trsporttio Secretry) Certifictio, Superitedet (Trsporttio Secretry) Fuel Cosumptio t (Trsporttio Secretry) Trsporttio Records (Trsporttio Secretry) Supplies Ivetory (Trsporttio Secretry) river Physicl (Trsporttio Secretry) Field Trip Forms & Voluteer river Forms (Trsporttio Secretry) Accidet Reports (Trsporttio Secretry) Vehicle Registrtio (Busiess Office & Secretry) Vehicle Licese (Busiess Office & Secretry) Vehicle efect Report (Trsporttio Secretry) <3) Retetio 1 yer 1 yer 4 yers** 4 yers** Util superseded** 2 yers fter termitio Fiscl yer + 2 yers 3 yers provided o ctio pedig Life of vehicle Util termitio + 1 yer Life of vehicle Medi Stte or ** Provided udited

14 OHIO Ohio Historicl Society ^r<^; Stte Archives of Ohio yvzlv Locl Govermet Records Progrm W 800 E. 17"' Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) Audited mes: te yers,pge 13 of 24 ecompssed by the records' hve bee udited by the Stte d the udit report hs bee relesed pursut to Sec O.R.C CENTRAL EPARTMENT RECORS (FOO SERVICE EPARTMENT) (uit) Record Title d escriptio Luchroom Lists (Free & Reduced) (Cfeteri Supervisor) Food Service Records Meus Food Productio Milk Sold Studets Served (Cfeteri Supervisor) Luchroom Records Csh Register Tpes Cshier's ily Reports (Cfeteri Supervisor) Luchroom Reports {Free & Reduced) (Cfeteri Supervisor) Ivetories {Cfeteri Supervisor) Licese, Luchroom (Cfeteri Supervisor/Buildig Secretry) Commuictios: <3) Retetio 7 yers 4 yers** 4 yers** 4 yers** Util superseded** Util termited + 1 yer Medi Stte or o Surveillce cmers equipped with recordig cpbilities. Video tpes (bus) re looped dily uless discipliry ctio, the retied util ctio is resolved. igitl tpes (bus) 30 dys 5 dys 7 dys Electroic Electroic Electroic ** Provided udited

15 OHIO Ohio Historicl Society HISTORY stte Archives of Ohio Locl Govermet Records Progrm Pge Mot E. 17'" Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) FINANCIAL RECORS (uit) Securities Record Title d escriptio Aul Ficil Reports Appropritio Ledgers Reveue Jourls Vedor Listig Check Register Purchse Order Listig Ivoice List Accout Reports Ficil Summry etil Reports Activity Fud Csh Jourl & Ledger Ivestmet Ledger Foudtio istributio Tx Settlemets (Semi-Aul) d Advces Tx Budgets (Aul) Accouts Pyble Ledger Accouts Receivble Ledger Budget Work s Uemploymet Clims (Executive irector of Hum Resources) Retetio Permet*** 10 yers*** 10 yers*** 10 yers 10 yers 10 yers 1 0 yers 10 yers 10 yers 10 yers 5 yers Medi Stte or 7 *** Hrd copy mitied for 3 yers fter udit, the microfilmed

16 OHIO hio Historicl Society H i s T o B v stte Archives of Ohio Locl Govermet Records Progrm Kge 'i or 800 E. 17th Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT {locl govermet etity) FINANCIAL RECORS (uit) Record Title d escriptio Employee Bods, Bord Member Bods Certificte of Estimted Resources Appropritio Resolutios Tx Appoitmet, Semi-Aul Bods d Coupos Vouchers, Ivoices & Purchse Orders Stte Progrm Files - Auxiliry Services, PPf, Adult Voc., Excess Lottery, t Processig, Public/Privte Grts, etc. Federl Progrm Files - Title I, II, III, IV-B, VI- B, rug Free, etc. Tx Aticiptio Notes Bk Sttemets d Cceled Checks Retetio 5 yers 5 yers** 5 yers** 5 yers Util bod issues redeemed** 10 yers** 10 yers** 10 yers** 10 yers** 4 yers** * After ed of fiscl yer Provided udited *** Hrd copy mitied for 3 yers fter udit, the microfilmed <4) Medi Stte or Audife d mes: tt ecoipssed by hvet ee uditec Auditc r of Stte id the udit i eport hs b se mieseri pursu to Sec O.R.C e vers he records by the

17 OHIO hi Historicl Society H I S T 0 B Stte Archives of Ohio Locl Govermet Records Progrm Pge ib otz4 800 E. 17th Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) FINANCIAL RECORS (uit) Record Title d escriptio Tuitio: Fees & Pymets School Foudtio Bi-Mothly Sttemet Ivestmet Records (My iclude idividul record of ivestmets, bk cofirmtio, wire trsfers, copy of C, etc.) Trvel Expese Reports Bord d Employee Stte Sles Tx Reports Studet Activity Fud (Py-is, Py-outs, Receipts/eposits Ccelled Checks, Reports) Studet Activity Fud: Budgets, Purpose, Evlutio Check Registers eposit Slips/Csh Proofs Bids & Specifictios Accepted Rejected Receipt Books Extr Trip Records provided udited Retetio 4 yers ** 4 yers ** 4 yers ** 4 yers ** 4 yers ** 4 yers ** 4 yers ** 4 yers ** 4 yers ** 4 yers fter project is complete ** 1 yer ** 4 yers ** 4 yers ** Medi Stte or Electroift&dited mes: 1e yers ed>m pssed b> hvi * hpaiihife H hvto thegcojs Stte d the "dit report hs bee relesed pursut to Sec O.R.C.

18 OHIO Ohio Historicl Society Stte Archives of Ohio Locl Govermet Records Progrm Pge 17 of E. 17th Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) Record Title d escriptio Mothly Ficil Reports Accoutig t Cotrcts: Service Stte Subsidy Requests Applictios for driver eductio, pupil trsporttio, Office for Exceptiol Childre, etc. elivery/pckig Slips Bod Register Isurce Policies Cotrcts Requisitios Commuictios: All emils which costitutes public record shll be coverted to prited form d my therefter be deleted. All other emils will be deleted 30 dys fter receipt. All voice mil which costitutes public record shll be sved electroiclly d my therefter be deleted. Voice mils tht re ot public record shll be deleted o the dy received FINANCIAL RECORS (uit) Retetio 4 yers ** 4 yers ** 4 yers ** 3 yers ** 1 yer ** 20 yers fter issue expires *** 15 yers fter expirtio provided ll clims settled 15 yers fter expirtio 1 yer* 30 dys 30 dys Medi Stte or * Audited mer s: the yeis Scompssec by (be rec ords fl ve bee I itorihv thtr Electroic,, uditor of Sts te d the udit report h s be lesed pursurto sor 1179fi o r

19 OHIO Oh' Historicl Society K i s T o B i stte Archives of Ohio Locl Govermet Records Progrm Mge IB 800 E. 17th Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) Record Title d escriptio All emils which costitutes public record 30 dys shll be coverted to prited form d my therefter be deleted. All other emils will be deleted 30 dys fter receipt. After ed of fiscl yer ** Provided udited *** Hrd copy mitied for 3 yers fter udit, the microfilmed FINANCIAL RECORS (uit) Retetio Medi Stte or

20 OHIO Ohio Historicl Society Stte Archives of Ohio Locl Govermet Records Progrm 800 E. if" Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) ecompssed by the records Pge 19 of hve bee udited by the Stte d the udit report hs bee relesed pursut to Sec O.R.C PAYROLL RELATE (uit) Record Title d escriptio Pyroll Ledgers Bi-weekly Pyroll Reports Qurterly Pyroll Reports Erigs Registers by Stff Member by Cledr Yer Mothly Pyroll Reports (Leve usge d ccumultio, retiremet service, etc.) Bureu of Employmet Service Qurterly Reports Time Sheets Overtime Authoriztio W-2 & W-4 (Employer Copy) Federl Icome Tx (Qurterly/Aul) Ohio Icome Tx (Mothly/Aul) City Icome Tx (Mothly/Aul) School Icome Tx (Mothly/Aul) Pyroll Reports (All Reports Used for Ech Pyroll - Computer Geerted - except those listed uder 7107 d bove) Pyroll Updte Listigs Retetio Permet *** Permet *** Permet *** 7 yers 6 yers 6 yers 6 yers + Curret ** 6 yers + Curret ** 6 yers + Curret ** 6 yers + Curret ** 6 yers + Curret ** 4 yers ** 4 yers ** Medi Stte or ** Provided udited *** Hrd copy mitied for 3 yers fter udit, the microfilmed

21 OHIO Ohio Historicl Society HISTORY stte Archives of Ohio Locl Govermet Records Progrm 800 E. 17th Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) Audited mes: te yers ecompssed by the reco hve bee udited by the Stte d the udit report hs beers relesed pursut to Sec O.R.C PAYROLL RELATE (uit) Pge 20 of <2) Record Title d escriptio Pyroll Clcultios Stte Techers System d School Employees Retiremet System Wivers School Employees Retiremet System (SERS) Reports Stte Techers Retiremet System (STRS) Reports Auity Reports Beefit Folder/Report Employee Request d/or Authoriztio (Sick, vctio, persol or other leve) eductio Reports Volutry Pyroll eductios Employee Vctio/Sick Leve Records Employee Isurce Bills, Medicl, etl, Life Pycheck Register Pyroll Bk Sttemet eductio Authoriztio <3) Retetio 4 yers ** 4 yers ** 4 yers ** 4 yers ** 4 yers ** 4 yers ** 4 yers ** 4 yers ** 4 yers ** 4 yers ** 4 yers ** 4 yers ** Util Superseded or Employee Termited Medi Stte or ** Provided udited

22 OHIO Ohio Historicl Society WH i s t o R v stte Archives of Ohio Locl Govermet Records Progrm 800 E. if Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) PAYROLL RELATE (uit) Kge or Record Title d escriptio Commuictios: Retetio Medi Stte or All emils which costitutes public record shll be coverted to prited form d my therefter be deleted. All other emils will be deleted 30 dys fter receipt. All voice mil which costitutes public record shll be sved electroiclly d my therefter be deleted. Voice mils tht re ot public record shll be deleted o the dy received. 30 dys 30 dys Electroic

23 OHIO Ohio Historicl Society H i s T o B v stte Archives of Ohio Locl Govermet Records Progrm Pge 2'2 ot 800 E. 17lh Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) REPORTS (uit) Record Title d escriptio OS/Civil Rights Reports (Superitedet Secretry) Stte Audit Reports #59 d #759 or #4502 Reports #25 d #625 Reports School Fice (S. F.) Reports Office for Exceptiol Childre (S. E.) Reports (Office for Exceptiol Childre Secretry d Superitedet Secretry) Voctio Eductio (V.E.) Reports (Superitedet Secretry d Creer Techology Ceter Secretry) Ohio Commo Core t (OCC) Reports (Superitedet Secretry) rivers Eductio Reports Oho eprtmet of Eductio (OE) Reports (Buildig Secretry d Superitedet Secretry) North Cetrl Reports (Buildig Secretry) Title IX Reports (Superitedet Secretry) SM-1 & SM-2 (Aul & Qurterly) Stte Miimum Stdrds (Superitedet Secretry) Retetio 25 yers 5 yers 5 yers 5 yers 5 yers 1 0 yers 10 yers 10 yers 5 yers 10 yers 10 yers 10 yers 10 yers 10 yers Medi Stte or J f/ y t/ SAQ/-RC2-0

24 OHIO Ohio Historicl Society».! A1?A* Stte Archives of Ohio Locl Govermet Records Progrm Pge 23 ot E. 17'" Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) REPORTS (uit) Record Title d escriptio Couty Auditor: Aul Wges (for W.C.) Couty Auditor: Bk Blce Certifictio Civil Rights Reports (Superitedet's Secretry) Persoel Stte Reports - Curretly SF-1, CS-1 (Hum Resources Secretry) Trsporttio (Trsporttio Secretry) Commuictios: All emils which costitutes public record shll be coverted to prited form d my therefter be deleted. All other emils will be deleted 30 dys fter receipt. All voice mil which costitutes public record shll be sved electroiclly d my therefter be deleted. Voice mils tht re ot public record shll be deleted o the dy received. Retetio 5 yers 5 yers Permet*** 4 yers ** 4 yers ** 30 dys 30 dys Medi Electroic Stte or 5 Audits i mes; u» ve? he records ecoropssed by * rc udited by the hvet Audit*»r of Stte id the report hsbee udit reles>ed pursutit to h Sec O.R.<./ Provided udited *** Hrd copy mitied for 5 yers, the microfilmed

25 OHIO Ohio Historicl Society i s T o fi i stte Archives of Ohio Locl Govermet Records Progrm Pge 24 of E. 17th Aveue Sectio E: Records Retetio AYTON CITY SCHOOL ISTRICT (locl govermet etity) OTHER (uit) <2> Record Title d escriptio Persoel irectory (Olie) (Superitedet Secretry) Erollmet Record (By Grde & Buildig) (Superitedet Secretry) School Cledrs (Superitedet Secretry) Retetio Permet Permet 5 yers Medi Stte or 5/ 9202 Buildig, Boiler, Mitece Reports (Busiess Office & Secretry) 2 yers * Helth Reports (Nursig Services & Secretry) Hdbooks, Employee (Superitedet Secretry) irectives, Stdrds, Lws from Locl, Stte d Federl Govermetl Agecies (All Secretries) Attedce Are Records (Superitedet Secretry) Commuictios: All emils which costitutes public record shll be coverted to prited form d my therefter be deleted. All other emils will be deleted 30 dys fter receipt. All voice mil which costitutes public record shll be sved electroiclly d my therefter be deleted. Voice mils tht re ot public record shll be deleted o the dy received. 2 yers * Util Superseded Util Superseded Util Superseded 30 dys 30 dys Electroic o * After ed of fiscl yer SAO/-RC2-(!st.) Revised Februry 2012