Logistic and Bureaucratic Guidelines Booklet for Foreign Students at UFMG Post-graduate Programs

Transcription

1 Logistic and Bureaucratic Guidelines Booklet for Foreign Students at UFMG Post-graduate Programs

2 Summary MESSAGE TO POST-GRADUATE FOREIGN STUDENTS... 3 BEM-VINDO PROGRAM PRESENTATION... 4 BEM-VINDO PROGRAM TEAM... 5 PLACE, TIME OF SERVICE AND CONTACT... 5 HOW CAN THE BEM-VINDO PROGRAM HELP YOU?... 5 WHAT IS THE DIFFERENCE BETWEEN THE SUPPORT GIVEN BY THE DRI TEAM AND THE BEM-VINDO PROGRAM?... 6 HOW THE BEM-VINDO PROGRAM MAY HELP YOU FIND A PLACE TO LIVE... 6 HOW TO GET YOUR INDIVIDUAL TAXPAYER ID CPF?... 7 HOW TO GET YOUR FOREIGN POST-GRADUATE EXCHANGE STUDENT REGISTRATION?... 9 HOW DO I GET MY REGISTRATION AT THE FEDERAL POLICE AND THE ISSUING OF MY TEMPORARY FOREIGN IDENTITY CARD CIET? HOW TO GET TO THE FEDERAL POLICE HOW TO MAKE YOUR UNIVERSITY SPORTS CENTER CARD UFMG CEU HOW TO GET YOUR LIBRARY CARD HOW TO MAKE YOUR UFMG STUDENT CARD? HOW CAN I USE THE UNIVERSITY RESTAURANT AND PAY THE STUDENT FEE FOR MEALS? SOME TIPS ABOUT PUBLIC TRANSPORT INBELO HORIZONTE HOW CAN I HAVE THE BHBUS AND ÓTIMO CARDS? THE BELO HORIZONTE SUBWAY USEFUL PHONE NUMBERS... 31

3 MESSAGE TO POST-GRADUATE FOREIGN STUDENTS Dear Student, The Bem-vindo program team wishes you an excellent stay at the Universidade Federal de Minas Gerais. Welcome to one of the most important higher education institutions in Brazil and count on our strong support to get the best from this academic and cultural exchange experience. We are at your disposal to help you with your logistic and bureaucratic demands. Besides, the Bem-vindo program team promotes socializing events (walks, cultural meetings) and sends our bulletin with cultural tips every week to all Exchange students. Belo Horizonte is a city famous for its rich cuisine, its warm people, intense cultural life and many leisure activities. We will help you discover the best that our university and capital of Minas Gerais have to offer to our visitors! We are glad to extend to you a warm welcome to our institution, finding friends and people that will help you collect good stories to tell! Yours sincerely, The Bem-vindo Program Team. 3

4 BEM-VINDO PROGRAM PRESENTATION The International Relations Department Management, in partnership with the UFMG Tourism Course, structured the Bem-vindo Program, primarily, to help foreign professors, researchers and students that are workingand/or studying at UFMG. However, the actions of the program also aim at assisting the colleagues from education institutions from other states in Brazil or municipalities in Minas Gerais. The Bem-Vindo Program aims mainly at supporting this target audience regarding logistic (housing, transport, food, health) and bureaucratic aspects (getting a visa and ID documents, opening a bank account, among others), contributing thus, for the foreign professors, students and researchers to have an experience of excellence concerning theirwelcome at UFMG. The Bem-vindo team, with the aim of promoting socialization among the academic community and Exchange students, sends every week a cultural bulletin to all visitors and promotes socioculturalintegrationevents. Moreover, the program also promotes a campaign of sponsoring foreign visitors, an initiative that has helped improve the relationship of exchange students with their study and/or work colleagues. 4

5 BEM-VINDO PROGRAM TEAM Coordination: Professor Márcia Lousada. Interns: Isabela Peixoto and Jéssica Magalhães. Volunteers: Daniela Halley and Larissa Dutra. PLACE, TIME OF SERVICE AND CONTACT Our team personally meets your demands at the International Relations Department/DRI, in the Communications room. This department is situated next to the Dean s office building. The days and times of service are: from Monday to Friday, from 9:00 am to 5:00 pm. [email protected] Facebook: Bem-vindo UFMG. To get more information about our program get in touch with us or visit us at the Information System Extension /SIEX-UFMG: HOW CAN THE BEM-VINDO PROGRAM HELP YOU? We count on a team of interns and volunteers available to help you with logistic and bureaucratic issues during your stay at UFMG. Count on us to help you finding a place to live, opening a bank account, 5

6 getting identification documents, visa, information about transport options, getting the card for the University Sports Center, the library and other demands. We can assist you personally at our office or clear your doubts via and Facebook. We remind you that it is still possible for a member of our team to follow you to the bank, Receita Federal, Federal Police, post office or any other place where you may need to go. Make your appointment beforehand and count on our strong support. We are at your disposal! WHAT IS THE DIFFERENCE BETWEEN THE SUPPORT GIVEN BY THE DRI TEAM AND THE BEM-VINDO PROGRAM? The International Relations Department team contributes to your academic guidance, i.e., it will help you regarding your enrolment process, cancelling of disciplines, emission of grade certificates and other demands related to your academic life. Whereas the Bem-Vindo Program team may help you regarding your housing, getting the identification documents, opening the bank account and other steps of logistic and bureaucratic nature. HOW THE BEM-VINDO PROGRAM MAY HELP YOU FIND A PLACE TO LIVE The foreign students, researchers and teachers who are at UFMG have several housing options available in Belo Horizonte. Some agreements, 6

7 interchange and mobility programs ensure the visitors a stay in the student home at UFMG. In other cases, our Exchange students look for housing options through the register of home hosts (houses, apartments and rooms for rent) made available by the Bem-vindo team. There are places near the UFMG campus (Pampulha) and Belo Horizonte s center (near the Law, Architecture and Medicine UFMG Colleges). We inform you that the options of rent values vary according to the services available and, and in this case, you yourself can negotiate the price, services and method of payment with the owner of the place. Get in touch with us and request the list of home hosts by e- mail. You can count on our help to find an option that can meet your demands. Living in a safe and pleasant place is the first step for a good academic and cultural exchange experience! HOW TO GET YOUR INDIVIDUAL TAXPAYER ID CPF? You will need this document to be able to do your Foreign Exchange Registration in the UFMG Post-Graduate programs and for other purposes such as opening a bank account. So, let us go there! It would be best to get the the Individual Taxpayer ID/CPF as soon as possible! To get your CPF you just have to go to Receita Federal, at Av. Afonso Pena, nº 1316, 4th floor, Centro. Attention: take cash with you, because a R$ 5.70 rate will be charged for making the document. 7

8 Documents you need to take: Provide the original or certified copy of your id document. As an id document you may take one of those options: Identity card issued in your home country or a document issued by the embassy of your home country; RNE Foreigners National Identity Card; Passport; RNE Protocol together with printed search screen of the SINCRE (National Foreigners System) which has register data such as parents names, nationality and date of birth. The ID documents presented by foreigners do notneed to have the parents names. Moreover, when they are not written in Portuguese, the documents should come with asworn translation. How can you check your CPF registration? After requesting your CPF you should follow up and check to see if your registration was successful. If your registration was done by an associated unit or by a Brazilian diplomatic representation, use the service code received for follow up, via internet, of your request and to get your CPF number. To check your enrollment you can show the document where the CPF number was inserted or with the "CPF Enrollment Document together with the ID document. Attention: the CPF request for foreigners who are in Brazil will be finalized at a Receita Federal unit. The interested party should wait for the delivery of a letter with the request to show up at the Receita Federal unit. When you go to the Receita Federal unit, remember to take an ID document and the protocol with the service code of the 8

9 associated unit. If you do not show up by the given deadline, your request will be cancelled. We understand that this guide to get your CPF may cause some doubt. To search for more information about this process you can access the Receita Federal site via the internet - or visit the Bem-Vindo Program office for us to be able to answer your questions. You do not need us to go with you to some of the indicated places; you can counton us to help! Make an appointment with us, beforehand, to allow us time to be able to help you. We are at your disposal! HOW TO GET YOUR FOREIGN POST-GRADUATE EXCHANGE STUDENT REGISTRATION? For you to be able to make your registration and enrollment in the UFMG Post-graduate Programs it is necessary to show up at the International Relations Department/DRI and take the following documents with you: Proof of residence in Brazil (copy of any bill example: energy or telephone bill); Document with the parent s names in it (father and mother). Example: copy of passport page or SINCRE/PF page (as long as it has data on father and mother); Copy of the Diploma or Graduation Conclusion Certificate (translated to Portuguese); 9

10 Copy of Student Visa; Copy of Passport with your identification; Copy of Individual Taxpayer ID/CPF. Besides taking those documents, you should deliver the following data to the DRI: Student s name. Information concerning the connection with UFMG: Name of Post-graduate course at UFMG; Name of tutor / advisor professor at UFMG; What is the purpose and object of study of the research to be done; Date of beginning of Exchange at UFMG (day / month / year); Date of end of connection with UFMG (day / month / year). Information concerning your course of origin (foreign institution) Name of homei nstitution; City of home institution; State / province of home institution; Name of the course at home institution; Name of advisor at home institution. All set! After you take those documents to the DRI and inform them about the requested data, you may perform your Foreign Exchange Student Registration at UFMG. 10

11 In case you have any problems to get the necessary documents or to provide the information, get in touch with our team and count on oursupport! HOW DO I GET MY REGISTRATION AT THE FEDERAL POLICE AND THE ISSUING OF MY TEMPORARY FOREIGN IDENTITY CARD CIET? To get the Registration at Federal Police and the issuing of the Temporary Foreign Identity Card CIET you should provide the following documents: Original valid Passport; Copy of the used pages in the passport; Request for Visa(Visa Application); Two recent ¾ color pictures, front-facing and against a white background; Completed and printed form for the Federal Police; Proof of payment of the two requested fees. First we will explain how to complete the form for the Federal Policeand afterwards we will cover the informationconcerning the requested fees. How to fill in and print the Form for the Federal Police. 11

12 Access the site of the Federal Police ( and identify on the left side of the site the menu Serviços. Among the options that are in this item, there is the alternative Estrangeiro. Click on this option - Estrangeiro. The site will open a new page. Chose among the alternatives option 2: Requerer registro e emissão/renovação de Cédula de Identidade de Estrangeiro. 12

13 After this action, at the new Page that will open, choose option 1 Preenchimento do formulário para solicitação de registro, emissão de carteira de identidade de estrangeiro (1ª e 2ª via), renovação e Acordo de Residência do Mercosul clique aqui. When you click on the indicated place ( clique aqui ) the form to be completed will open. Complete all the mandatory fields of the form. 13

14 Tips for completing the form: In Unidade Federal Police choose MG (Minas Gerais) and Belo Horizonte ; Always write the complete name following the Brazilian order: Name and Surname (ex: Maria da Silva); In ocupação principal, choose Estudante ; In Endereço Residencial put your Belo Horizonte address. In case you do not have an established address yet, put the local address where you are at the moment; 14

15 In case you do not have a telephone in Brazil yet, put DRI s general phone (31) Save and print the document. How to request an Appointment for Registration at the Federal Police. After completing the form you should return to the main page of the site ( go again to Estrangeiro situated next to the Serviços menu. Then, choose, again, option 2: Requerer registro e emissão/renovação de Cédula de Identidade de Estrangeiro. In the second option, you should click on Verifique aqui se existe agenda disponível to get to know about the days and times when you may request the appointment at Federal Police to register. Then, inform your Request Code situated in the upper part of your Form to be delivered at the Federal Police. Check, then, the days and times available and choose the one that is available or that suits your preference. Click on save and print the document which confirms the dayand time chosen. Attention: PLAN! COME TO THE POLÍCIA FEDERAL AT THE APPOINTED TIME AND DAY! Obs.: In case there are no available days and times on the site, you just have to go to the Federal Police taking all the necessary documents for registration. However, you should come to the Federal Police up to 30 days after your date of arrival in Brazil. We recommend that you go to the Federal Police office during the morning shift and that you arrive very early, because every day there are many foreigners with the same demands as you in the place. 15

16 How to pay the requested fees. To pay the requested fees you should print a type of document that is called Guia de Recolhimento da União/GRU. You will print two collection forms one Guia de Recolhimento da União and one form for the Foreign Identity Card. Those documents can be obtained via Internet and there is the necessary information for you to pay the fees in those documents. Let us go! Follow our instructions to get the Guias de Recolhimento da União: Form1 GRU - Guia de Recolhimento da União 1 Access the site 2 Look for the menu Serviços on the left hand side of the site andclick on the alternative GRU (one of the options of the Serviços menu). 3 Click onoption 1: GRU - FUNAPOL (estrangeiro, segurança privada, transporte internacional, armas) and, afterwards, click on option 3: Pessoas e entidades estrangeiras. 4 To complete the Guia de Recolhimento da União GRU your address should be in Brazil. In case you do not have an address yet use the DRI address (AvenidaAntônio Carlos, 6.627/Pampulha 16

17 CEP: ). In the field Unidade Arrecadadora select: MG (015-9) Superintendência Regional no Estado de Minas Gerais. 5 - In the field Código da Receita STN, type the number On the page of the site you will see written: Registro de Estrangeiro/Restabelecimento de Registro and the amount of R$ Check the data completed and click on Gerar Guia. After that, print the document. Form 2 Cédula de Identidade de Estrangeiro 1 Repeat the same instructions from number 1 to 4 to obtain the Guia de Recolhimento da União. 2 - In the field Código da Receita STN type the number (Carteira de Estrangeiro de Primeira Via, amount R$124.23). 3 - Check the completed data and click on Gerar Guia. Print the document to pay the fee. The GRU may be paid in any bank institution, lottery booth, post offices and corresponding banks, obeying the criteria established for receiving those until the deadline (informed on the form) and before doing the registration at thefederal Police. For the registration you will need to take the pay slip that will be given to you at the Bank. 17

18 Temporary RNE Model HOW TO GET TO THE FEDERAL POLICE The Federal Police office in Belo Horizonte is situated inside the Shopping Center Plaza Anchieta. The address of the office is: Polícia Federal: Av. Francisco Deslandes, 900 Bairro Anchieta. Phone: (31) or We will explain some possible routes for you to be able to get to the Federal Police quickly and safely. Route from UFMG to the Federal Police To get to the police leaving from the UFMG Pampulha campus use the bus 2004 (Bandeirantes Pilar). This bus passes by the stop at Avenida Antonio Carlos, opposite UFMG. Get off at Praça da Liberdade (bairro Funcionários) and, at that same bus stop, wait for line

19 (Anchieta Prado). The bus 2103 has a stop opposite the Federal Police. In case of doubt ask the agent on board to tell you where the bus stop where you should go down to go to the Federal Police is. Route from the Student s Home to the Federal Police In case you are at the Student s Home, start your route using the free UFMG bus line that will conduct you to the UFMG Pampulha. After you arrive at the university campus, follow the same instructions already described for the UFMG Federal Police route. OBS: The management of the line to the Student s Home is under the responsibility of the Fundação Mendes Pimentel - FUMP. For more information on this line call or send an to [email protected]. Route from the Center to the Federal Police If you are in the Center of Belo Horizonte use the bus line 2103 (Anchieta Prado). This bus passes by Avenida Afonso Pena between the numbers 942 and This bus also passes by the Avenues Augusto de Lima and Amazonas, respectively, before arriving at the Afonso Pena Avenue. As described, this line stops at a bus stop opposite the Federal Police. For more information about the times and itineraries of buses in Belo Horizonte you may access the site of BHTrans sector of the City Hall that is responsible for the management of municipal transport. The BHTrans site is: 19

20 Another option is to access the site of Transfácil- Operational Consortium of Collective Passenger Transport by Bus of the Municipality of Belo Horizonte to obtain this type of information: We emphasize that the registration should be made up to 30 days after the arrival in Brazil. After this date, a daily fine is charged and the foreign person s situation in the country becomes illegal. Count on our help, if you had any doubt after reading the guidelines, come and talk to our team! AND PAY ATTENTION: ALL THE EXCHANGE STUDENTS SHOULD BRING A COPY OF THE RNE (FOREIGNER NATIONAL REGISTRATION) TO THE DRI. HOW TO MAKE YOUR UNIVERSITY SPORTS CENTER CARD UFMG CEU As a foreign exchange student at UFMG you will have access to the University Sports Center. Known as CEU, the sports center has courts, pools, dressing rooms, picnic area, bar and other equipment. The CEU is for the use of University students and workers, and it is situated at Avenida Coronel Oscar Paschoal, São José neighborhood, right behind the Mineirão football stadium. To ensure your access to the university sports center you should make a User Card. Pay attention to the guidelines for you to get the documents necessary for the card to be produced: 20

21 Enter the CEU site ( and click on the Confecção de Carteira option situated in the box Formulários; A new window will open for the Requerimento para Associação. First, you should read the laws and rules of the Club. After reading the text, click on concordo and after that on the option Avançar. 21

22 After that, you should select the option Adicionar Novo Titular e seus Dependentes; In Tipo de Usuário you should choose Intercambista Estrangeiro UFMG and complete the form; 22

23 In the field regarding RG you should put your passport number. The CPF field may be left blank in case it is not ready yet. Regarding your phone number, in case you have no phone number in Brazil, you should put DRI phone number: (Reception), (Doubts about programs andnotices). Do not fill in the fields referring to dependents data. After completing the form, click on Enviar Solicitação. Take notes of the number of your request and print the Enrolment Form; 23

24 Once it is printed, sign the field Termo de Responsabilidade. Notice that, in your form, in the field Instruções, there are other documents that you should present to make your Card: 3/4 recent color picture, Passport (original and copy) and the Original Proof of payment to the Conta Única do Tesouro, the amount of R$10.00; To make the payment to the Conta Única do Tesouro you should go the the Banco do Brasil counter and make your request. Request the help of one of the assistants of the bank branch. The bank will ask for your CPF number. Therefore, we recommend that you have your CPF, because it may be required in several moments of your academic life. There is a branch of the Banco do Brasil situated at the UFMG Service Square (the CPF can also be requested in that place); Then, take your payment receipt to the CEU together with all the other necessary documents for the Card to be made. The Card will be valid for 1 semester. If your stay in Belo Horizonte is for 1 year, you may renew your card. For the renewal, you just need to take to the CEU: The original clubcard; The original payment receipt for the Conta Única do Tesouro in a total amount of R$10.00 (see instructions on how to get it in the previously mentioned guidelines); The UFMG enrolment document (original and photocopy); The id card or passport; The completed and printed renewal form (also available at the CEU site in the Formulário box). 24

25 HOW TO GET YOUR LIBRARY CARD The library card is necessary for borrowing books from any of the units of the UFMG library system. Moreover, to have a right to have lunch at the sector restaurant (Bandejão) with a student fee it is necessary to show this document. To get the library card, you should look for the library at your unit, take your enrolment number, passport and R$1.00. After you are finished at the library, pay the fee for the card at Banco do Brasil (the library staff can give you the information on the bank account for the payment of the fee) and after 15 days, your card will be ready! The card will be delivered to the same place where it was requested. HOW TO MAKE YOUR UFMG STUDENT CARD? With the student card (issued by the DCE Diretório Central dos Estudantes) you can count on benefits in several places, products and services in Brazil and in theworld. The UFMG student card can also ensure you have special discounts at the Cine Belas Artes, 40% discount in the value of the ticket in any session, 10% discount in the cinema Café/Bar and the 10 first students who have their DCE card issued get in the first session of each movie from Monday to Friday for free. To get your UFMG student card you have to fill in the form for the request that you can find at all the DA's (Diretórios Acadêmicos) and CA's (Centros Acadêmicos). After that, you need to give it back to the DA (Diretório Acadêmico) or CA (Centro Acadêmico) of your unit together with the amount of 25

26 R$ If you have a FUMP grant, your student card is given to you free. The card can also be made at the DCE office (Service Square of the Pampulha Campus) with a 3x4 picture, a copy of your identity document, a copy of the enrollment document, and R$10.00 (if you are assisted by FUMP, it is free). The card takes about 5 days to be produced. HOW CAN I USE THE UNIVERSITY RESTAURANT AND PAY THE STUDENT FEE FOR MEALS? Provide your Library card and show an identity document with your Picture whenever you go to the Bandejão. To get your library card, follow the instructions in the previous item. The meals and times of the university restaurant are: lunch 11am to2pm and dinner 5:30pm to 7pm. The restaurant is next to the ICEX (Instituto de Ciencias Exatas) and the bus lines (free, 9502 and 5102) which help the UFMG Pampulha campus, by having a stop opposite the restaurant. The units of Health and Law Campuses also have a university restaurant in their structure, only the Architecture school does not have its own unit. 26

27 SOME TIPS ABOUT PUBLIC TRANSPORT INBELO HORIZONTE The municipal public transport is managed by BHTrans. To get to know about the lines, times, itineraries and bus stops in Belo Horizonte access the BhTrans site ( andget the information in the area Como chegar and Meu Ônibus. In case you want information about the bus lines of the Belo Horizonte metropolitan region, access the DER site and insert the line number you would like to know information about. 27

28 HOW CAN I HAVE THE BHBUS AND ÓTIMO CARDS? BHBUS CARDS The BHBus cards are electronic credit cards, which can be used by individuals who would like to have the benefit of paying the ticket, directly to the integrations and much more. The card may be Identified or Not specified. Identified: The system allows the purchase of electronic credits for tickets for users of Belo Horizonte public transport who do not receive the benefit of transportation vouchers.in case of theft or loss, the card cannot be blocked and remaining credits are transferred to a new card. The charge and recharge of the cards are done directly at the TRANSFÁCIL sales points, internet orphone. For more information access Not specified: The system allows the purchase of electronic credits for tickets for users of Belo Horizonte public transport who do not receive the benefit 28

29 of transportation voucher. In case of theft or loss, there is no way of transferring the credits to a new card. The charge and recharge of cards is done directly at the TRANSFÁCIL sales points, BHBUS stations and subway stations. For more information access: You can also have a subway-bus integration through the BHBus card. For more information access egracao_imo.html. ÓTIMO CARDS The ÓTIMO card is the electronic ticket for the Belo Horizonte Metropolitan Region. It consists of a method of ticket payment through electronic credit. The card maybe Ótimo cidadão identificado or Ótimo cidadão não identificado. In case you live in the Metropolitan Region, this card is very useful for your traveling to Belo Horizonte. Ótimo cidadão identificado: The Ótimo card identified citizen is for the individual, self-employed professionals, students and domestic workers who wish to recover their credits in case of loss, theft or miscarriage of the card. You can get the Ótimo card identified citizen by accessing the ÓTIMO site ( and following the steps explained in the link Ótimo cidadão não identificado: The Ótimo card non-identified citizen is for the individual, selfemployed professionals, students and domestic workers. In case of 29

30 loss, theft or miscarriage, the credits cannot be recovered in a second copy of the card. In case of doubts access: THE BELO HORIZONTE SUBWAY The Belo Horizonte subway is the metro-rail system operating in the city of Belo Horizonte, operated by the Companhia Brasileira de Trens Urbanos (CBTU). The subway is presently formed by the Line 1, which crosses the city from West to North, interconnecting the Belo Horizonte central region. The METRÔ BH line 1 Project connects the neighborhood Água Branca in the municipality of Contagem to Venda Nova neighborhood in the municipality of Belo Horizonte. It connects the West Region of the Metropolitan Region, bordering the central area of Belo Horizonte, with the North Region, on the border of the Santa Luzia/Vespasiano municipality. It goes along the guideline of Ribeirão Arrudas and the cargo line. The line cuts all Belo Horizonte municipalities promoting the mobility among several areas of the Metropolitan Region. The system transports presently, on average at weekdays, 160,000 passengers. It is expected to reach 220,000 passengers day with the improvement of integration and operation of the Vilarinho Station. Although the Belo Horizonte subway does not reach UFMG, it serves several important places (cultural, touristic places among others) in the municipality, such as for example the Natural History Museum and the UFMG Botanic Gardens. 30

31 For more information about the subway operation (stations, time, price, services, etc.) access Other information about the Belo Horizonte subway may be found at the site USEFUL PHONE NUMBERS We selected a list with the main emergency telephone numbers for you: Fire Brigade: 193 Civil Defense: 199 Women s Police Stations: 180 Hot-Line: 181 Civil Police: 197 Federal Police: 194 Military Police: 190 State Highway Patrol: 198 Federal Highway Patrol: 191 Emergency: