King Saud University College of Computer and Information Sciences

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1 King Saud University College of Computer and Information Sciences Computing Essentials Lesson 4 of Unit 1: Introducing Application Software Prepared by Dr. Hassan Mathkour 1

2 Document Contents Course Overview Course Objectives Course Syllabus Detailed Syllabus of Unit 1 Lesson 4: Application Software 2

3 An Overview of the Course Course Name: Computing Essentials Credit Hours: 3 Weekly Lectures: 0 Weekly Labs: 6 Single Lab Length: 2 hours Course Objective: This course aims at giving the students a broad foundation in the fundamental concepts of computing accompanied by detailed practical lessons in the lab to develop basic skills in computer usage. This should allow students to make effective and knowledgeable judgements about the use of standard computer systems in different walks of life. Students should be able to use the most common types of Information Technology hardware and software systems. The skills and understanding developed in this course should give necessary background for computing practice on any of the popular desktop computing environments with a particular emphasis on Windows. Students should be able to distinguish between the hardware and software components, and understand network communications and security issues. On ssuccessful completion of this course, students will be able to demonstrate a satisfactory practical performance and understanding in the following topic areas: Computer Hardware. System software including operating systems, utilities, programming tools, and file management. Application software systems including word processing, spreadsheet, presentation, communication, and database application programs. Data Communications and Computer Security. Students should be able to: Define and distinguish between the different types of software systems and their application domains. Describe the main functions of operating systems and file management. Describe how a Graphical User Interface can be used to present a user-friendly front end to an application. Be proficient in an operating system, word processing, spreadsheet, presentation, communication, and database software systems. Know how to protect and guard a computer system and networks. Detailed objectives are given in a subsequent section of this document. 3

4 Course Contents: The course is divided into seven units as follows: 1. Main Concepts 2. Using the Computer and Managing Files 3. Word Processing 4. Building and Using Spreadsheets 5. Building and Using Databases 6. Creating and Delivering Presentations 7. The World Wide Web and Electronic Mail The detailed syllabus of the course is given in a subsequent section in this document. The syllabus of the first unit is further detailed. The Material of lesson 4 of the first unit is developed and given in this document. 4

5 Course objectives: Upon completion of this course a student will be able to: 1. Use and understand basic computer terminology. 2. Demonstrate a basic understanding of the impact of computers on society. 3. Demonstrate a basic understanding of issues regarding software copyright, software licensing, and software copying. 4. Distinguish between ethical and unethical uses of computers and information. 5. Become acquainted with system and application software. 6. Become acquainted with popular operating systems such as windows. 7. Understand the key features of Windows. 8. Know the concept of communication and types of communications. 9. Know the concept of networking and its benefits and uses. 10. Use the component of the operating system that helps the user manipulate files and folders including copy, move, rename, and delete. 11. Use a word processing program to create, edit, save, print, spell-check, and grammar-check a document and to enhance its appearance using formatting features. 12. Use an electronic spreadsheet to create, save, print, modify and obtain graphs from a spreadsheet. 13. Use an electronic spreadsheet to perform basic mathematical operations. 14. Use a database management program to create, maintain, and print reports from a simple relational database. 15. Use a database management program to customize the user interface by creating and maintaining forms and reports. 16. Print in landscape and portrait orientations. 17. Know connectivity and communications, physical and wireless communications channels, modems and types of connections, bandwidths and protocols, networks, and networks architectures and types. 18. Use a World Wide Web browser to navigate hypertext documents and to download files. 19. Use an electronic mail program to send and receive messages. 20. Demonstrate an awareness of computer viruses and ways to protect a computer from viruses. 5

6 Course Syllabus: Unit 1: Main Concepts Lesson 1: Understanding Information Technology History Constituents Basic concepts and terminologies: Data, Information, etc. Computers in Everyday Life: benefit and usage. Social aspects, Copyright, and Laws Lesson 2: Hardware Systems Input units Output units Processing unit Memory units Lesson 3: System Software Operating systems Utilities Device drivers Language Translators Lesson 4: Application Software Word processing Spreadsheets Graphic and presentation software Databases systems Web browsers Lesson 5: Communications, Networking, and Computer Security Communications concepts and technologies Networking Computer threats and guards Unit 2: Using the Computer and Managing Files Getting Started Formatting a Diskette and Using Help Understanding the Desktop Environment Organizing Files and Folders Finding Folders and Files Printing Files 6

7 Unit 3: Word Processing Getting Started Editing Text Formatting Text Spelling and Grammar Checking Track changes Drawing Working with Tables Using a Mailing List Using Templates Objects Insertion Using Macros Unit 4: Building and Using Spreadsheets Getting Started Using Help and Display Settings Data Entry Formatting worksheet and data Data Sorting Header and Footer Objects Insertion Using Functions Printing a Spreadsheet Using Advanced Features Unit 5: Building and Using Databases Getting Started Creating a Database Using Data Entry Forms Retrieving Information from a Database Creating Reports Querying Databases Unit 6: Creating and Delivering Presentations Getting Started Creating a Presentation Formatting a Presentation Document Drawing and Changing Objects Creating Charts and Importing Objects Printing and Distribution Adding Effects and Animations 7

8 Unit 7: The World Wide Web and Electronic Mail Browsing the Web Searching the Web Using Electronic Mail Creating Messages Using Message Features Receiving Messages Creating a simple web page 8

9 Unit 1: Detailed Syllabus Lesson 1: Understanding Information technology 1 Objectives: 2 Introduction 3 WHAT IS A COMPUTER? 4 Computer system components: 5 Software: 6 Connectivity: 7 People and Computing: 8 Advantages of Computers: Lesson 2: Hardware Systems 1 Objectives 2 Introduction 3 The system unit 4 System board 5 CPU (The Central Processing Unit) 6 The memory unit 7 Secondary storage 8 Inupt/Output Units 8.1 Input units 8.2 Output units 9 Power supply 10 Chapter Review Lesson 3: System Software 1 Objectives 2 Introduction 3 Operating systems 3.1 Categories 3.2 WINDOWS 3.3 MAC OS 3.4 UNIX 4 Utilities 4.1 Windows Utilities 4,2 Utility Suites 5 Device Drivers 6 Language Translators 7 Chapter Review 7.1 Matching Exercises 7.2 Multiple choice Exercises 7.3 Open-ended Exercises 9

10 Lesson 4: Application Software 1 Objectives 2 Introduction 3 Application Software Basics 3.1 Definition 3.2 The Application Software Interface 3.3 Application software Distribution and Licensing 4 Types of Application Software 4.1 Classification of Application Software 4.2 Installed software and Web-Based Software 5 Starting Application Software 6 Word Processing Software 6.1 Definition and Basic Features 6.2 Creating a Word Document 6.3 Editing a Word Document 6.4 Formatting a Word Document 6.5 Advanced Word Processing Features 7 Spreadsheet Application Software 7.1 Definition and Basic Features 7.2 Advanced Spreadheet Features 8 The Desktop Publishing and Multimedia Authoring 8.1 Desktop Ppublishing 8.2 Multimedia Authoring 9 Presentation Graphic Software 9.1 Definition and Basic Features 9.2 Working with Prsentation Software 9.3 Advanced Features 10 Database application software 10.1 Definitions and Concepts 10.2 Physical Database 10.3 Database Management Systems (DBMS) 11 Application Software for Communications 11.1 Introduction 11.2 Web Browsers: 11.3 Electronic Mail ( ) 11.4 Instant messaging (IM) 12 Lesson Review 12.1 Matching Exercises 12.2 Multiple Choice Exercises 12.3 Essay Questions 10

11 Lesson5: Communication, Networking, and Computer Security 1 Objectives 2 Introduction 3 Communication systems 4 Communication channels 4.1 Physical connections 4.2 Wireless connections 4.3 Modems 5 Types of connections 6 Data transmission 6.1 Bandwidth 6.2 Protocols 7 Network architecture 7.1 Definitions 7.2 Configurations 7.3 Strategies 8 Network types 8.1 Local area networks 8.2 Metropolitan area networks 8.3 Wide area networks 9 PRIVACY 9.1 Large databases 9.2 Private networks 9.3 Internet and the web 10 SECURITY 10.1 Threats to computer security 10.2 Measures to protect computer security 11 Questions 11

12 Lesson 4 Application Software Dr. Hassan I. Mathkour 12

13 Table of Contents 1 Objectives Introduction Application Software Basics Definition The Application Software Interface Application software Distribution and Licensing Types of Application Software Classification of Application Software Installed software and Web-Based Software Starting Application Software Word Processing Software Definition and Basic Features Creating a Word Document Editing a Word Document Formatting a Word Document Advanced Word Processing Features Spreadsheet Application Software Definition and Basic Features Advanced Spreadheet Features The Desktop Publishing and Multimedia Authoring Desktop Ppublishing Multimedia Authoring Presentation Graphic Software Definition and Basic Features Working with Prsentation Software Advanced Features Database application software Definitions and Concepts Physical Database Database Management Systems (DBMS) Application Software for Communications Introduction Web Browsers: Electronic Mail ( ) Instant messaging (IM) Lesson Review Matching Exercises Multiple Choice Exercises Essay Questions References

14 Lesson 4: Application Software 1 Objectives Understand the nature of application software. Know the types of application software for business, education, and communication. Know ways of software distribution. Acquaint with the user interface of the application software. Know features of popular application programs. Become acquainted with word processing features and capabilities. Become acquainted with spreadsheet features and capabilities. Become acquainted with presentation software features and capabilities. Become acquainted with database and its software system. Become acquainted with multimedia and authoring software. Know application software for communication including electronic mail, chatting, and instant messaging. 14

15 2 Introduction In the previous lessons, you have been introduced to the hardware components and the system software which makes the hardware able to communicate with the outside world. These constitute the first and second layers. The third layer is the application software. They are on top of the systems software (specifically the operating systems). Figure 1 below illustrates the three layers. Application software systems are programs that perform certain tasks for the users. The tasks may be for business, education, home, personal, communication, or other specialized purposes. HARDWARE Figure 1: System Layers 15

16 3 Application Software Basics 3.1 Definition An application software system is a large program which is usually designed and developed for a specific purpose with an easy to use interface. It is intended to perform a specific task. 3.2 The Application Software Interface The interface is usually a set of menus in a graphical environment. See Figure 2 below. An application software system consists of several components. Each component realizes various functions. Each function performs a specific task. The components and the functions are mirrored by the application menus through the different options that are provided to the users. As can be seen below, each item in the bar menu or a drop-down menu may constitute a component of the application software. Consequently, each item of a drop-down menu reflects a function that performs a specific task. All the tasks (i.e., all functions) represent the application area of the application software. Examining the interfaces (Figure 2) of the various application software systems, it is observed that the interfaces share common design in look and content. Figure 2: Samples of Application Interface 16

17 3.3 Application software Distribution and Licensing Application software can be obtained or distributed in different forms: Commercial of the shelf (COTS) or packaged software Shareware Freeware Public-domain software Customized software The packaged software systems or COTS are the most widely used. Larger application software can be built from a combination of the packaged or COTS software to serve the required objectives of the user. This allows for the creation of a customized application to satisfy a given set of requirements. Packaged software systems are mostly commercial. In commercial software, installation in number of computers is specified by the software vendor. User only buys the license to use it. User does not buy the software. A user may not be allowed to install software on more than one machine. A demo version of software may exist for free but demo version does not include all the key components of the software. Related software programs are sometimes sold bundled together. It is called a Software Suite. An example is MS Office. When you purchase MS Office license you basically purchase the right to install and use MS Word, MS Excel, Power Point, and FrontPage. The shareware software is application software that is distributed free for a trial period. It is considered as a marketing method to introduce the software to users. In shareware, the distribution license of the software requires a payment. Freeware is software that is made available for use for an unlimited time at no cost. It is copyrighted. The software license may impose one or more restrictions on the type of use. For example, restricting its use to personal use, non-commercial use, educational use, etc. Public-domain software is free and can be used without restrictions. It can be used, studied, and modified without restriction. It can also be copied and redistributed in modified or unmodified form either without restriction, or with restrictions only to ensure that end users have the same freedoms as the original authors. Programs in the public domain can be used without restriction as components of other programs. Customized software systems are created by special modifications of an existing software to support certain functions or by writing the application from scratch using a programming tool. Examples of free application software include: OpenOffice.org office suite, Mozilla and Firefox web browsers, the GIMP graphics editor, and Typesetting and document preparation systems TeX and LaTeX. 17

18 4 Types of Application Software 4.1 Classification of Application Software Application software are classified according to their application domains. Applications that are used in business or developed for specific business applications are termed, business software applications. Examples of such applications include banking software systems, financing software systems such as those that are used to manage the stock market, word processing, account. Other application areas include communications, multimedia and graphics, education, home and personal uses. Table 1 below lists examples of various software applications in different domains. There are several application software for each domain listed in the table and many more. Business Banking Financial Accounting Word Processing Presentation Spreadsheet Databases Personal info Manager Project management Communication Web Browsers Chatting FTP News group messaging Home uses Landscaping Home design Decoration Education Course authoring Course management E-learning Presentation graphics Computer Aided Instructions (CAI) Computer Aided Learning (CAL) Tutorials Multimedia and Graphics Painting Audio/video editing Web authoring Desktop publishing Computer aided design (CAD) Personal uses Word processing Database Spreadsheet Desktop publishing Browsers Web publishing Table 1: Examples of various software applications in different domains As you have noticed, some software applications have uses in many domains. Specifically word processing, spread sheets, databases, presentation software, and browsers are being very popular for different types of users. Theses applications will be detailed in the remaining units of this course. In this lesson, we give an overview of such applications. Table 2 below lists actual programs that are of popular uses for some application software. 4.2 Installed software and Web-Based Software Software application can also be differentiated as installed software and web-based. Installed Software are those that you buy from the market or download from the Internet to your computer. The software is physically installed in your computer and runs from your Hard Drive. Usually these kinds of software come inside a CD case. Examples are Microsoft Office. On the other hand, Web -based Software are run from the Internet. Examples are virus protection and some shareware software that you download from Internet. 18

19 Application software Popular Programs Domains of Applications Word processing Microsoft Office Word Business, home, personal Corel WordPerfect Spreadsheet Microsoft Office Excel 2003 Business, home, personal Corel Quattro Pro Desktop publishing Adobe InDesign Adobe PageMaker Corel Ventura Business, home, personal, education, multimedia and graphics Multimedia authoring Video and audio editing Presentation graphics Databases Communication Software suite Paint/ image editing Web page authoring Project management Accounting Personal information manager (PIM) Computer-aided design PDA software Click2learn.com Toolbook Instructor Macromedia Authorware Macromedia Director Adobe Audition Adobe Encore DVD Adobe Premiere Pro Macromedia SoundEdit Microsoft Office PowerPoint Corel Presentations Microsoft Office Access SQL Server Oracle DB2 Internet Explorer Mozilla Firefox Safari Netscape Microsoft Outlook e/pop Microsoft Office Openoffice.org Corel WordPerfect Office IBM Lotus SmartSuite Adobe lllustrator Adobe Photoshop Corel CorelDRAW Macromedia Freehand Corel painter Adobe GoLive Adobe LiveMotion Macromedia Dreamweaver Macromedia Fireworks Macromedia Flash Microsoft FrontPage Business, home, personal, education, multimedia and graphics Business, home, personal, education, multimedia and graphics Business, home, personal, education, multimedia and graphics Business, home, personal, education Communication Microsoft Office Project Primavera SureTrak Project Manager Intuit QuickBooks Peachtree Complete Accounting Lotus Organizer Microsoft Office Outlook Autodesk AutoCAD Quality Plans Chief Architect Microsoft Pocket Word Microsoft Pocket Excel Microsoft Pocket Outlook Ultrasoft Money Pocket Edition Table 2: Application Software Examples Business, home, personal, education Business, home, personal, education, multimedia and graphics Business, home, personal, education, multimedia and graphics, Web applications Business, home, personal Business, home, personal Business, communication Business, Engineering Mobile Computing 19

20 5 Starting Application Software Many popular application software systems run on the operating system Windows. To start an application program using Windows, click the Start button, point to All Programs, and click the name of the application. The program s instructions are now loaded into memory and you can see the interface of the program (application software) on the screen. We say the application software has been launched. Figure 3: Starting an application program 6 Word Processing Software 6.1 Definition and Basic Features Word Processing Software is a popular application software system. It enables users to create, edit, format, and manipulate documents containing texts and graphics. Examples of such applications include MS Word, Corel WordPerfect, Word Pad etc. Basic features of a word processor such as MS word allow users to: Create, save, print, modify, spell-check, and grammar-check a document. Enhance the appearance of a document by using some formatting features. Create a document with headers, footers, and footnotes. The use of these features is made simple through a graphical interface and menus as shown below. Figure 4: Word User Interface 20

21 6.2 Creating a Word Document To create a Word document, press the item File in the bar menu to obtain a drop-down menu. Select new to create a document. A document can be printed and saved using the drop down menu of the same command File. A new document is created Through File > New Figure 5: Creating a Word Document 6.3 Editing a Word Document Once a document has been created, a user can perform editing through the option Edit. Editing is the process of rewriting and refining a document. Texts as well as graphics can be deleted, inserted, moved, copied, and searched in the Editing mode. Figure 6: Editing a Word Document 21

22 6.4 Formatting a Word Document Text formatting commands allow you to control the format and style of individual characters and paragraphs as well as complete documents. Figure 7: Formatting a Word Document Commands in the drop-down window may themselves create a new window with a set of new commands. For example, the command Font of the command Format creates a new window as follows: Figure 8: Format>Font menu 22

23 6.5 Advanced Word Processing Features Other features provided by a word processor include: Auto- correct and format Spelling and Grammar checking. Table creation and manipulation Track changes Mailing Web Page Development Object insertion Help facilities 7 Spreadsheet Application Software 7.1 Definition and Basic Features Spreadsheet application software systems help users organize their data. They perform calculations and automatic recalculation when data change. Data are organized in sheets called spreadsheets. In a spreadsheet, columns are identified by letters and rows are identified by numbers. A cell is the intersection of a column and a row. Spreadsheets application software allow users to: Create, save, print, modify spreadsheets. Obtain graphs from spreadsheets. Perform basic mathematical operations. Enhance the appearance of a spreadsheet via a format menu. Spreadsheet application software systems are similar to word processing in user interface and menu handling. Figure 9: A spreadsheet consists of cells. 23

24 7.2 Advanced Spreadheet Features In addition to basic features, spreadsheet programs include features such as: Predefined functions Macros Templates Charting capabilities Most sophisticated users and professionals use such features in their application. This is especially true in accounting, finance, bookkeeping, and other business applications. Figure 10: Charting in a spreadsheet 8 The Desktop Publishing and Multimedia Authoring 8.1 Desktop Ppublishing Desktop publishing provides for: Writing text Editing text Producing drawings and other graphics Designing a basic format Arranging text and graphics on pages Typesetting and printing pages Binding pages into a finished publication. Examples of desktop publishing tools include PageMaker and Adobe InDesign. 24

25 8.2 Multimedia Authoring Multimedia authoring is the process of making mixed media. To create and edit multimedia projects, the user begins with source documents (text, graphics, video clips, music, and sound files) and use multimedia authoring software to combine the individual sources. Multimedia authoring software allows the project to be interactive (requiring the user to take an active role). A popular application area of such application software is E- Learning. 9 Presentation Graphic Software 9.1 Definition and Basic Features Figure 11: Multimedia A type of business software that enables users to create highly stylized images for slide shows and reports. The presentation graphic software includes functions for creating various types of charts and graphs and for inserting text in a variety of fonts. They enable users to import data from other application programs such as a spreadsheet application, word processor, etc. to create charts and graphs. See Figure 12 below. They enable users to create visual aids for a presentation (sometimes called a slide show). Its interface is similar to that of word processors. Figure 12: Presentation Software 25

26 9.2 Working with Prsentation Software Examples of presentation software are Power point, PresentationPro. Using the menus of a presentation software such as Power point is similar to using the menus of a word processor such as Word. See the following: Users can enter text. Enhance text with font and style changes, clip arts, audio, and video clips. Add special effects and to make an interesting computer slide shows. 9.3 Advanced Features Advanced features of presentation software allow users to include: Animation Desktop video Audio Interactive applications Authoring software Figure 13: Presentation in progress These features make presentation programs preferable to many users and professionals as visual aids. The visual aids provided by such application software are useful in many applications domains such as: Lecturing. Training and education sessions. Sales and product demonstrations. Meetings. Figure 14: Presentation Software as a Visual Aids 26

27 10 Database application software 10.1 Definitions and Concepts Database software helps users maintain databases. It is a complex software system. A database is a structure to house data and the relationships among them. It is stored in an organized fashion on a computer. Database software systems allow: storing large quantities of information retrieving information quickly organizing and reorganize information printing and distributing information in a variety of ways. A software system that supports the functions that are associated with databases is called a Database Management System (DBMS). Below we further highlight the concept of a database and its software system (DBMS) which together make the database system, i.e., Database + DBMS = Database system. Examples of database software (DBMS) are Oracle, DB2, Microsoft Access, and Microsoft SQL Server. Below are screen images of the DMBS MS Access. Figure 15: Database Software (DBMS) 10.2 Physical Database Physically, A database is a collection of one or more database files. A file is a collection of related information (records). A record is the information relating to one person, product, or event. 27

28 10.3 Database Management Systems (DBMS) A DBMS is an inter-related set of software programs that controls the organization, storage, management, and retrieval of data in a database. Eamples of DBMSs include Oracle, DB2, Microsoft Access, and Microsoft SQL Server. DBMSs provide users and database administrators with tools to create and maintain databases. The DBMS accepts requests for data from users and transfer the appropriate data to the users. The DBMS ensures the integrity, consistency, and security of the data in the database. A widely used DBMS is a relational database management system (RDBMS). A standard user and program interface is the Structured Query Language (SQL). 11 Application Software for Communications 11.1 Introduction In our context, application software systems for communication refer to programs that allow users to browse the web and communicate with each others. This includes chatting and instant messaging. Such programs are used to exchange real-time messages in text, audio and/or video formats for communication purposes among users who are situated on different computers. There are several application software systems that facilitate different types of communications including: Web Browsers Electronic Mail ( or )) Video Conferencing Chat rooms Newsgroup FTP Instant Messaging 11.2 Web Browsers: A Web browser enables users to display and interact with text, images, and other information located on a Web page on the World Wide Web (WWW) or a local area network. Text and images on a Web page can contain links to other Web pages. Web browsers allow a user to quickly and easily access information provided on many Web pages at many websites by traversing these links. The appearance of a Web page differs from a browser to another. Examples of the Web browsers are Internet Explorer, Mozilla Firefox, Safari, Opera, and Netscape. Table 3 below depicts a comparison among those browsers with respect to their uses. A Web browser communicates with Web servers primarily using a communication protocol. HTTP (hypertext transfer protocol) is a widely used such a protocol. Pages are 28

29 located on WWW by means of a URL (uniform resource locator), which is treated as an address, beginning with http: for HTTP access. Many browsers also support a variety of other URL types and their corresponding protocols. Figure 16: Samples of browser and retrieved pages Broweser Market share 2007 Internet Explorer 78.98% Firefox 14.37% Safari 4.56% Opera 0.89% Netscape 0.75% Opera Mini 0.24% Others 0.22% Table 3 29

30 11.3 Electronic Mail ( ) is a method of composing, sending, storing, and receiving messages over electronic communication systems. The term " " applies both to the Internet system based on the Simple Mail Transfer Protocol (SMTP) and to intranet systems allowing users within one organization to each other. is sometimes used to deliver bulk messages, or "spam". Filter programs are used to automatically delete such mail. There are various systems. An example is Outlook from Microsoft. Below is an image of Outlook interface. As seen in the image, there is a bar menu with drop-down menu for each command similar to other business application software discussed before. A detailed description of the use of such systems will be discussed in a subsequent unit. Figure 17: Using MS OUTLOOK for 30

31 11.4 Instant messaging (IM) IM is a real time conversation that is done via special programs online among users. With Instant messaging (IM), you can keep a list of people you interact with. You can IM with anyone on your friend list or contact list as long as that person is online. You type messages to each other into a small window that shows up on both of your screens. Instant messaging requires an instant messaging client that connects to an instant messaging service. Instant messaging differs from in that conversations happen in real-time. Examples of instant messaging programs are AIM and MSN_Messenger. Below is an image of the screen for AIM messenger. Most IM programs provide the following features: Instant messages - Send notes back and forth with a friend who is online Chat - Create a chat room with friends or co-workers Web links - Share links to your favorite Web sites Video - Send and view videos, and chat face to face with friends Images - Look at an image stored on your friend's computer Sounds - Play sounds for your friends Files - Share files by sending them directly to your friends Talk - Use the Internet instead of a phone to actually talk with friends Streaming content - Real-time or near-real-time stock quotes and news Mobile capabilities - Send instant messages from your mobile phone. Figure 18: An IM A Shot of e/pop (Video Conferencing) 31

32 12 Lesson Review 12.1 Matching Exercises MATCHING Match each numbered item (Column 2) with the most clearly related lettered item (Column 1). Write your answer in the space provided (Column 3). a. A database system is 1. a real time conversation that is done via special program online between user and other users who are present in his/her list of friends b. is 2. A structure that houses data and the relationships among them. c.presentation 3. to combine source documents of different sources including graphic software text, graphics, video clips, music, and sound files. d. An application 4. allow a user to quickly and easily access information provided software system on many Web pages. e. DBMS 5. help users organize their data and perform calculations and automatic recalculation when data change. f. Multimedia 6. application software that is distributed free for a trial period. authoring software is g. Web browsers 7. The database itself and the DBMS. h. Spreadsheet 8. a method of composing, sending, storing, and receiving application messages over electronic communication systems. software systems i. IM is 9. has functions for creating various types of charts and graphs and for inserting text in a variety of fonts. j. A database is 10. a set of programs to support database functions. k. The shareware software is 11. is a large program that is designed and developed to perform a specific task. l. System software 12. enables users to create, edit, format, and manipulate documents containing texts and graphics m. A software suite 13. Are those that you buy from the market or download from the Internet to your computer. They run from your Hard Drive n. In COTS, 14. makes the hardware able to communicate with the outside world. o. Word Processing Software p. Installed Software 15. user only buys the license to use them. 16. Related software programs that are bundled together. q. E-Learning is 17. a copyrighted software that is made available for use for an unlimited time at no cost. 32

33 r. Database software 18. free and can be used without restrictions s. Freeware is 19. are created by special modifications of existing software or by writing them from scratch using a programming tool. t. A Physical database u. Public-domain software is 20. A popular application domain for multimedia authoring. 21. allows storing, retrieving, organizing and reorganizing information. v. A file 22. is a collection of one or more database files. w. Desktop publishing provides for: x. Text formatting commands y. A word processor provides for: z. Customized software systems A. Spreadsheet programs support 23. Auto- correct and format Spelling and Grammar checking. Table creation and manipulation Track changes Mailing Web Page Development Object insertion Help facilities Writing text Editing text Producing drawings and other graphics Designing a basic format Arranging text and graphics on pages Typesetting and printing pages Binding pages into a finished publication Predefined functions Macros Templates Charting capabilities 26. allow you to control the style of individual characters and paragraphs as well as complete documents. 27. is the process of rewriting and refining a document. B. A record 28. is a collection of related records. C. Editing 29. is the information relating to one person, product, or event. 33

34 12.2 Multiple Choice Exercises MATCHING Fill in the correct answer. 1. a real time conversation that is done via special program online between user and other users who are present in his/her list of friends. a. b. Chatting c. Presenting d. IM e. Browser 2. is a structure that houses data and the relationships among them. a. Presentation graphic software b. DBMS c. Database system d. Operating system e. Database 3. combines source documents of different sources including text, graphics, video clips, music, and sound files. a. An application software system b. Multimedia authoring software c. Presentation graphic software d. e. Spreadsheet 4. is a method of composing, sending, storing, and receiving messages over electronic communication systems. a. DBMS b. Word c. Presentation graphic software d. e. Spreadsheet 5. allow users to quickly and easily access information provided on many Web pages. a. b. Browsers c. PowerPoint d. IM e. System Software 6. helps users organize their data and perform calculations and automatic recalculation when data change. a. Multimedia authoring software b. Word c. Spreadsheets d. Browsers e. Messengers 34

35 7. application software that is distributed free for a trial period. a. Web browsers b. Database c. Spreadsheet d. Shareware e. Freeware 8. has functions for creating various types of charts and graphs and for inserting text in a variety of fonts. a. DBMS b. c. IM d. Presentation software e. Public-domain software 9. enables users to create, edit, format, and manipulate documents containing texts and graphics. a. System software b. Spreadsheet c. COTS d. Customized software e. Word Processor 10. are those that you buy from the market or download from the Internet to your computer. They run from your Hard Drive. a. software suite b. COTS c. Installed Software d. Word e. Adobe 11. free and can be used without restrictions. a. Shareware b. WWW c. HTTP d. Public-domain software e. Freeware 12. free and can be used with copyright restrictions. a. Shareware b. WWW c. Software suite d. Public-domain software e. Freeware 13. related software programs that are bundled together. a. Software suite b. Public-domain software c. Freeware d. Database e. Operating systems 35

36 14. a popular application domain for multimedia authoring. a. Physical database b. Word Processing Software c. E-Learning d. Public-domain software e allows storing, retrieving, organizing and reorganize information. a. Freeware b. Database software c. Operating systems d. DBMS e. Web browser 22. is a collection of one or more database files. a. Physical database b. Word Processing Software c. E-Learning d. Public-domain software e allow you to control the style of individual characters and paragraphs as well as complete documents. a. Text formatting commands b. A word processor c. Customized software systems d. Spreadsheet programs support e. IM 24. is the process of rewriting and refining a document. a. A record b. Editing c. d. Formatting e. Freeware 25. on top of the operating systems. a. Application software system b. Multimedia authoring software c. Presentation graphic software d. e. Spreadsheet 26. Installation in number of computers is specified by. a. System software b. The software vendor c. COTS d. Customized software e. Word Processor 36

37 27. User only buys to use the software. a. the license b. word Processing Software c. E-Learning d. public-domain software e. Freeware 28. are created by special modifications of an existing software to support certain functions or by writing the application from scratch using a programming tool. a. b. Chatting c. Customized software systems d. Freeware e. Browser 29. are run from the Internet. a. software suite b. COTS c. Installed Software d. Web -based Software e. Customized software systems 30. is a collection of one or more files. a. Physical database b. Word Processing Software c. E-Learning d. Public-domain software e Essay Questions 1. Examine the diagram in Figure 1 and the lists in table 2, what programs are you able to identify? 2. For each identified program in 1, list its application domain. 3. Describe the functions and uses of three popular application software systems. 4. Examine the program interfaces that appear in this lesson, identify similarities and differences. 5. Describe two application domains and list types of software systems that belong to them. For each type, list example programs. 6. Make a table to summarize your findings in Discuss the difference between and IM. 37

38 References: 1. June Jamrich Parsons and Dan Oja, Computer Concepts, Course Technology. 2. O Leary, T. and L. O Leary, Computing Essentials, McGraw-Hill Irwin, Nell Dale and John Lewis, Computer Science Illuminated, Jones and Bartlett, 3 rd ed., Kenneth E. Hoganson, Concepts in Computing, Jones and Bartlett, Mark Meyer, Explorations in Computer Science: A Guide to Discovery, Jones and Bartlett, The free Encyclopedia 5. The World Wide Web 38