DISTRICT PROGRAMME MANAGER

Transcription

1 TERMS OF REFERENCES FOR CONTRACTUAL POSITIONS DISTRICT PROGRAMME MANAGER NO.OF VACANCIES CATEGORY One post at District Headquarter Gurdaspur SC (backlog of 3 SC) SUMMARY OF JOB: To provide overall managerial, administrative and other support for NRHM Programme to be implemented in the district through District Health Society. (a) Qualification : Master in Business Administration/Masters in Public Health/ MBBS/ Masters in Social Work or Social Sciences. Preference will be given to candidates having additional qualification such as Ph.D or M.Phill Pass in subject of Punjabi upto Matric standard. (b) Experience Minimum three years experience in management of national health programme at National / State/ District level in either government or NGO settings/private sector/research institution/university. (b) Salary : Rs 28,000 p.m.(consolidated) (c) Age : 18 to 37 years SPECIFIC DUTIES AND RESPONSIBILITIES WILL INCLUDE: Assist Civil Surgeon Convener of District Health Society in all the matters relating to overall management of human and financial resources under the package of NRHM programme. Coordinate and liaise with other consultant of the NRHM program at Central/State/District level, various department of the state government, Ministry of Health & Family welfare, Government of India, State Institute of Health and Family Welfare and other Nodal/Collaborating agencies.

2 Provide managerial support to district and peripheral level programme support staff and grass root functionaries. Manage human resource including contractual staff under NRHM programme which will include assisting Civil Surgeon in matters related to posting, transfer, performance monitoring, training etc. Assist Civil Surgeon in overall control of financial matters and guide District Accountant in matters related to expenditure, releasing grant, preparation of budget etc. Assist Civil Surgeon in overall logistic management. Monitor managerial, administrative and financial aspect of NRHM programme in the district. Provide logistic support to contractual and field staff for implementation of NRHM programme He will provide necessary support to technical consultants appointed at state and field level during their field visits. Analyze financial and physical progress report and take corrective measures for improving output. Identify the cause of any unreasonable delay in the achievement of milestones, or in the release of funds and propose corrective action. Provide regular report/feed back on programme to the Civil Surgeon of the district. He will take appropriate actions in relation to feedback provided by medical officers/programme officers of the district in consultation with Civil Surgeon. Undertake any other duties assigned to him by Civil Surgeon and his team. Advise on the further development of the programme. TRAVEL: Candidate will require to extensively touring within entire district and occasionally outside district. KNOWLEDGE & SKILLS DESIRABLE: Expert knowledge on public and private health system Knowledge on public private partnership and NGO Sector Working knowledge of computer (MS Office) Good data analysis and report writing skills Coordination and networking skills Ability to work as a team

3 HOSPITAL ADMINISTRATOR NO.OF VACANCIES CATEGORY 17 Amritsar, Barnala, Fatehgarh Sahib, Ferozepur, Faridkot, Gurdaspur, Hoshiarpur, Kapurthala, Mansa, Moga, Mohali, Sri Muktsar Sahib, SBS Nagar, Patiala, Ropar, Sangrur & Tarn Taran Gen-6, SC-5(backlog-2), BC-2, ESM-2, PHC-1, SC(ESM)-1 SUMMARY OF JOB: To provide technical and administrative support in Civil Hospitals QUALIFICATION: MBBS with one year Diploma in Hospital Administration or Science Graduate with Post Graduation in Hospital Administration. Preference will be given to MBBS candidates. Pass in subject of Punjabi upto Matric Standard. EXPERIENCE: Desirable 3 years of experience in Health Sector AGE: years. SPECIFIC DUTIES AND RESPONSIBILITIES WILL INCLUDE: 1 Assist Medical Superintendent/SMO Incharge of the hospital in following areas; 2 Coordinating the activities relating to the quality assurance programme in the hospital and NABH accreditation process. 3 Assessing and establishing lab quality, imaging quality, record maintenance, infection control, disaster management, hospital infection control, disaster management, hospital infection control, ambulance services and fire safety.

4 4 Disciplinary grievance handling, patient handling relating issues, biomedical wast management, radiation safety. 5 Manpower and training related issues. 6 Upkeep of infrastructure, equipment, legal documents. 7 Organization of mock drills (fire code, blue red alerts, emergency preparedness and management etc.) 8 Coordinating the internal quality audit issues. 9 Procurement of drugs, consumables and equipment and stationery. 10 Hospital management information systems. 11 Preparation of various reports. 12 Upkeep of sanitation of hospital and landscaping. 13 Commercial activities (contracting out of sanitation, security, shop, PCOs and other contracts). 14 Maintenance of provision of round the clock electricity, water supply and cleanliness in the hospital premises. 15 Preparation of duty rosters and provision of alternative arrangements of staff in case of leaves of staff or extra ordinary emergency. 16 To report to the higher authorities about surplus/ shortage of staff. 17 Any other duties assigned by the MS/SMO/ Incharge/Mission Director. KNOWLEDGE & SKILLS REQUIRED: Good technical knowledge in hospital administration Working knowledge of computer (MS Office) Report writing skills Coordination and networking skills Ability to work as a team SALARY: Maximum consolidated salary upto Rs. 20,000/- per month

5 DISTRICT ACCOUNT OFFICER NO.OF VACANCIES CATEGORY 3 at District Headquarter Fatehgarh Sahib, Hoshiarpur and Sri Muktsar Sahib Backlog of SC-3 and ESM-1 SUMMARY OF JOB: To compile and present financial data received from health facilities within the district, basic analysis of reports and assist in information management and report preparation for program monitoring. Maintain all records and reports relevant to the program and provide support to District Program Officer of the District NRHM/ RCH Society. QUALIFICATION: CA Inter/ ICWA Inter/ M.Com / MBA Finance/ B.Com / SAS. Pass in subject of Punjabi upto Matric standard. EXPERIENCE: CA Inter or ICWA Inter with 2 years experience or M.Com or MBA Finance with 5 years experience or B.Com with 8 years experience. A member of State Accounts Services should have at least five years post qualification experience. Fluency in English & Punjabi. AGE: years. SPECIFIC DUTIES AND RESPONSIBILITIES WILL INCLUDE: To establish accounting systems, procedures and internal controls on regular basis for programme funding to District Health Society. To implement records and reporting formats, to ensure that all financial transactions and information are accurately recorded and adequately monitored for decision making and projections. To ensure that all expenses are in conformity with established rules and regulation. Prepare monthly and quarterly financial reports and variance analyses, assess the financial impact of variances from the budget and suggest appropriate corrective action. To develop yearly financial plans and budgets, and timely disbursement of funds to all the stakeholders and health facilities within the district for the effective implementation of various programme implemented by District Health Society. To meet all financial reporting requirements under the project agreement with GoI / GoP. To carry out regular internal checks and coordinate with external auditors and AG/ CAG for meeting audit requirements and submit audit reports as required annually. To manage all the petty cash accounts and recommend other payments for approval as per rules and regulations.

6 To maintain proper dead stock registers and records, and ensure that all purchases / procurement are in accordance with the set norms. To review insurable risks, fulfill the statutory requirements and safeguard the legal documents and records. To compile and monitor financial information of the various programme and other agencies as required and implemented by District Health Society. To ensure that the district financial management is in accordance with the set rules and regulation. To attend to any other duties / responsibilities assigned by the authorities and reporting officer of District Health Society. Periodic checking of accounts maintained by health facilities / stakeholders within the district and take remedial measures for proper maintenance of accounting systems. Assist the Civil Surgeon in all the matters relating to monitoring & evaluation of Account/Audit. TRAVEL: Candidate will require touring within district and occasionally outside district. HONORARIUM: Maximum consolidated `Rs 19000/- per month, based on qualification and experience.

7 DISTRICT MONITORING & EVALUATION OFFICER 4 at District Headquarter NO.OF VACANCIES Kapurthala, Ferozepur, Gurdaspur and Mansa CATEGORY Backlog of SC-2, BC-1, PH-1 and ESM-1 SUMMARY OF JOB: To compile and present data received from peripheral health facilities of the districts, basic analysis of reports, assist in information management and report preparation for program monitoring. Also maintain all records and reports relevant to the program and provide secretarial assistance to District Program Officer. QUALIFICATION: Post Graduate in Statistics Mathematic/Commerce/Economics/Population Studies with statistics as one of the elective subjects in case of Mathematics/Commerce/Economics. Pass in subject of Punjabi upto Matric standard. DESIRABLE: Knowledge of computer software (M.S Office/ GIS etc) and hardware. Good speed of English & Punjabi data entry. Basic skills in office management and filling systems. Good typing and data entry skills in English & Punjabi. EXPERIENCE: Minimum 2 years work experience in collection, compilation, tabulation and analyzing of statistics data from a reputed Research Institute or from Govt./Semi Govt. Department. AGE: years SPECIFIC DUTIES AND RESPONSIBILITIES WILL INCLUDE:

8 To feed collected data, compile, analyze and present this to District Program Coordinator. To assist in preparation of reports and budget documents related to NRHM programme To prepare feed back reports / queries on the reports received from the districts; State level and other partner agencies. To handle primary issues related to MIS and computers. To maintain proper filling system of reports and other papers received by District regularly. To ensure proper up keeping and maintenance of computers and other peripherals of the District Health Society. To provide secretarial assistance to Operations Manager and maintain proper registers and records of the same. To attend to any other duties / responsibilities assigned by the authorities and the reporting officer. Assist the District Program Coordinator in all the matters relating to planning, monitoring & evaluation of NRHM programme. Any other job assigned by Civil Surgeon. SALARY: Maximum consolidated salary Rs /- per month, based on qualification and experience.

9 COMMUNITY MOBILIZER NO.OF VACANCIES CATEGORY 4 at District Headquarter Kapurthala, Hoshiarpur, Ludhiana & Mohali Backlog of SC-2, PH-1 and ESM-1 Qualification Post graduate in Business Administration/Public Health/Social Sciences. Experience: Age : Nil 18 to 37 years Salary: Rs.17250/- pm SPECIFIC DUTIES AND RESPONSIBILITIES WILL INCLUDE:- 1. Work in close consultation with the Civil Surgeon and other functionaries to ensure smooth and effective planning and implementation of ASHA. 2. Place appropriate strategies for orienting district officials on VHSC, Community monitoring Programmes. 3. Community Mobilizer will report to DPM to assist Civil Surgeon in effective implementation of NRHM initiatives. 4. Guide and oversee the ASHA implementation in the district. 5. Strengthen, monitor and facilitate implementation support to ASHA scheme including other Community processes involved in NRHM. 6. Mainstreaming of ASHA into NRHM activities. 7. Regularly visiting blocks within the district to supervise the program.

10 STATISTICAL ASSISTANT NO.OF VACANCIES CATEGORY 3 at State Headquarter Gen-2, SC-1 SUMMARY OF JOB: To compile and present data received from districts, basic analysis of reports, assist in information management and report preparation for program monitoring. Also maintain all records and reports relevant to the program. QUALIFICATION: Commerce Graduate or Graduate in any discipline having Statistics or Economics as one of the subject. One year Diploma/Certificate in Computer Applications, Pass in subject of Punjabi upto Matric standard. Experience: Minimum 2 years of relevant work experience. Age: years HONORARIUM: Maximum consolidated Rs. 13,000/- per month, based on qualification and experience.

11 Terms of References for Contractual positions Assistant Manager (Finance & Accounts) at State Headquarter QUALIFICATIONS: Chartered Accountant, Pass in subject of Punjabi upto Matric standard. EXPERIENCE One year Experience SPECIFIC DUTIES AND RESPONSIBILITIES WILL INCLUDE:- To establish accounting systems, procedures and internal controls on regular basis for programme funding. To implement records and reporting formats, to ensure that all financial transactions and information are accurately recorded and adequately monitored for decision making and projections. To ensure that all expenses are in conformity with established rules and regulation. Prepare monthly and quarterly financial reports. Timely disbursement of funds to all the stakeholders and health facilities within the state for the effective implementation of various programme implemented by state. To meet all financial reporting requirements under the project agreement with GoI/GoP. To carry out regular internal checks and coordinate with external auditors and AG/ CAG for meeting audit requirements and submit audit reports as required annually. To manage all the petty cash accounts and recommend other payments for approval as per rules and regulations. To maintain proper dead stock registers and records, and ensure that all purchases / procurement are in accordance with the set norms. To review insurable risks, fulfill the statutory requirements and safeguard the legal documents and records. To compile and monitor financial information of the various programme and other agencies as required and implemented by NRHM To ensure that the state financial management is in accordance with the set rules and regulation. To attend to any other duties / responsibilities assigned by the authorities and Mission Director NRHM. Periodic checking of accounts maintained by

12 SALARY health facilities / stakeholders within the district and take remedial measures for proper maintenance of accounting systems. To maintain all financial records in computer by using accounting software [Customized Tally ] and also keep hard copy. Identify the cause of any unreasonable delay in the achievement of milestones, or in the release of funds on the achievement of milestones; and propose corrective action. Provide regular report/ feedback on programme. Undertake any other duties assigned to him by reporting Officer. Honorarium will be paid on a monthly Rs.25000/- pm subject to deduction of taxes as applicable.