Washington University Research Administrator s Forum

Transcription

1 Washington University Research Administrator s Forum Learn@Work Update March 2015

2 Project History Annual and ongoing compliance training is a requirement for many new and existing faculty and staff at the University. Faculty members have expressed a growing frustration with the process citing that it is time consuming and can be cumbersome. This has prompted the need for a more streamlined and consolidated approach. The solution identified is to implement a Learning Management System (LMS), Learn@Work to manage all compliance related training. The LMS is an enterprise solution designed to provide a more consolidated and user friendly experience for faculty and staff.

3 Governance Workgroup Members Representatives from each Area-Specific Compliance Office (ASCO s) Tasked with verifying the effectiveness of Tasked with identifying future projects Steering Committee Sr. Staff representatives from various departments Tasked with providing process change guidance and monitoring project status for initial release Tasked with prioritizing future compliance related projects Phase 1 consists of required compliance training Phase 2 consists of HR and content appropriate department trainings Future phases to include performance management items

4 Project Solution - Learn@Work Provide a physician-centric portal to learning. Provide a coordinated process for notifying faculty of pending training requirements (Newsletter) Provide a centralized location for faculty and staff to accurately track the status of training completions Provide a process for evaluating training content in relation to the required time spent training to assess the educational value provided

5 Web-Based Content - Home Page

6 Web-Based Content Compliance Profile Click Enroll to launch in a modal window. There are no Pop-up s so turning blockers on/off should not be an issue.

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12 User Dashboard ME page

13 Benefits Easily accessible training and reporting from centralized location Self registration and manager registration for direct reports Printable completion certificates accessible by users Prescriptive Rules automatically assign training modules for new faculty and staff based on: Compliance Profile answers HR job code, title and department Business unit and SIS major code Automatic reassignment of trainings due on a scheduled basis (i.e. annual training and refreshers)

14 Additional Training Options Instructor Led Training (ILT) ILT may be created and managed in Trainer can retrieve a comprehensive Roster for each session Faculty/staff are able to self-register Managers can register their direct reports for sessions External Vendor Training CITI training, Med Risk, Financial Disclosure Statement (FDS) will link to their sites CITI and FDS training completions will load back to Learn@Work for faculty/staff every 15 minutes MedRisk training completions will be manually entered weekly by the ASCO

15 Reports provides a robust reporting module available for ASCO s and Department Admins to retrieve training data Reports may be accessed directly from your ME page no need to access a separate system. Managers have a TEAM page allowing them to view training requirements and completions for all of their direct reports. LMS Administrator has the ability to modify existing reports and build custom reports by request. Reports generate in real time. All historical data and security access will transfer over at Go Live

16 System Support LMS Administrator Michele Harashe (HR) Point of contact for LMS performance issues needing escalation to vendor (Saba) Manage data feeds, prescriptive rules and reporting needs Manage LMS User Group forums Area-specific Compliance Offices (ASCO s) Point of contact for questions related to training assignments, completions and content AIS Help Desk Point of contact for faculty, staff and students experiencing WUSTL Key login issues

17 Questions