EMS Portal How to Apply to Become an EMS Education Coordinator

Transcription

1 EMS Portal How to Apply to Become an EMS Education Coordinator Introduction: Quick Guide The EMS Portal is an all encompassing online service for EMS Providers across the Commonwealth. In an effort to reduce our impact on the environment and provide more timely access to data the Office of EMS is moving toward a paperless office as quickly as possible. This portal is a one-stop shop for EMS Providers, Instructors and Agency Administrators to interact with the Office in real-time. The Agency Access module of the EMS Portal is a secure, interactive location where Agency Administrators can access data on and manage their providers. Learning Objectives: Learn how to: apply to become an EMS Education Coordinator Browser Requirements WINDOWS Operating Systems Supported WINDOWS Internet Explorer 9 Windows 7 Internet Explorer 8 Windows Vista Windows XP

2 Step 1 Locating the EMS Provider Portal 1. Open your web browser and type the following URL into the address bar: a Press Enter to load the OEMS home page. 3. Click on the link for EMS Portal Login. a. If you know your login and password information, then you should click on the Login Problems link below the EMS Portal Login link for further information on accessing the system. Step 2 Click on the link EMS Portal Login 1. You will be prompted for your user name and password. 2

3 Step 3 Commonwealth of Virginia Security Agreement Affirmation 1. Immediately after a successful login, you will be prompted with a Commonwealth of Virginia Security agreement. 2. You must select I Agree with the security notice in order to use this system. Step 4 Locating the Online EMS Education Coordinator Application 1. Once you have reached your default home screen, hover your mouse over the menu labeled My Test & Eligibility and select the option Eligibility Letters. 3

4 Step 4 Starting the EMS Education Coordinator Application 1. If you meet the eligibility requirements to become an EMS Education Coordinator, a link labeled Click here to submit an EC Candidate Application will be present in your EMS Portal. 2. Click the link to begin the online application process. PLEASE READ THIS INFORMATON CAREFULLY!!! It is preferable if you gather the following documentation BEFORE beginning your online application. The online EMS Education Coordinator application allows you to upload scanned documents to the Office for use in processing your application. You will need to locate and scan: o Your high school diploma, GED certificate or a college diploma. o A letter, certification card, license or other documentation that verifies that you have three years medical experience with a minimum of two years verified field experience as an EMS provider at the appropriate EMS level or two years of current Virginia licensure as a registered nurse, physician assistant, doctor or osteopathic medicine, or doctor of medicine. o If you are a Virginia Fire Instructor, please have your certification available. o If you possess a master s degree in education (M.Ed.), please have your diploma available. 4 If you do not have the ability to scan these documents in and upload them, you can still complete the online application and submit these documents to the Office via UPS or USPS.

5 Step 5 Completing the EMS Education Coordinator Application Required Items 1. When you start the EMS Education Coordinator online application, you will notice that several of the items have already been completed for you by the system. 2. You will need to verify, by checking the box, that you possess at a minimum a high school diploma or GED. If at all possible, please attach a scanned in copy of your diploma or GED certificate. 3. You will need to verify, by checking the box, that you have three years medical experience with a minimum of two years verified field experience as an EMS provider at the appropriate EMS level or two years of current Virginia licensure as a registered nurse, physician assistant, doctor or osteopathic medicine, or doctor of medicine. If at all possible, please attach a scanned in copy of your certification card, license or other documentation verifying you meet this requirement. 4. You must verify, by checking the box that you will be able to secure approval for your application from a Virginia endorsed EMS physician. Use the look-up box, to select the name of the EMS physician you plan to use. a. OPTIONAL i. If you possess a Virginia Fire Instructor, please verify this by checking the box and attaching a scanned copy of your certification. ii. If you possess a master s in education (M.Ed.), please verify this by checking the box and attaching a scanned copy of your diploma. 5. When you have completed the application, click the Submit Changes button to submit your application to the Office for processing. 5

6 Step 6 EMS Physician Approval 1. Once you submit your application, the system will generate a pop-up window which will provide you with an EMS Physician Approval letter. 2. You will need to either immediately print this document or save it to your local hard drive. 3. Once printed, take the second page to the EMS physician identified on the letter for their signature. 4. Submit the original signed document to the Office of EMS at the address listed on the bottom of the letter. Step 7 Viewing the Status of Your EMS Education Coordinator Application 1. You can view the current status of your EMS Education Coordinator Application at any time by returning to the My Test & Eligibility and select the option Eligibility Letters. and clicking on the link labeled Click here tom view EC Candidate Application Status. 6

7 2. You will be able to see the status of each individual component of the application process. a. Verified = The Office has confirmed this component of your application. b. Pending = The Office is in the process of reviewing and confirming this component. c. Rejected = As submitted, this component did not meet the necessary requirements. 7