Exclaimer Mail Archiver Outlook 2007 Guide

Transcription

1 2016 Exclaimer Mail Archiver Outlook 2007 Guide University of Sunderland

2 1 CONTENTS lifecycle with Exclaimer Mail archiver... 1 Exclaimer Toolbar... 2 Sign In... 2 Screen Layout... 2 Search... 3 Refine search... 4 Open message... 4 Restore messages... 5 Sign out LIFECYCLE WITH EXCLAIMER MAIL ARCHIVER New & Imported PST file Stored in mailbox folders and Archived to Exclaimer Mail Archiver Duration: 1 year (366 days) After 1 Year (366 days) Deleted from mailbox folders Only available from Exclaimer Mail Archiver Durration: 6 years After 7 Years Deleted from Exclaimer Mail Archiver 7 years was defined by the Legal, Goverance & Business Assurance department

3 2 EXCLAIMER TOOLBAR The Exclaimer Mail Archiver toolbar will be displayed in the toolbar area of Outlook The toolbar can be moved by hovering over the four dots to the left of toolbar then dragging the toolbar to the position you require. If the toolbar is not displayed make sure that Mail Archive is ticked from the View -> Toolbars menu. SIGN IN To sign in click on the Search button on the Exclaimer toolbar. In the Sign In Window, enter your Password, and tick Remember my details. This will remember your password the next time you login. The Exclaimer Mail Archiver screen will then appear on the screen. SCREEN LAYOUT The screen can be viewed in in either right or bottom reading pane ways depending on your preference and screen size. Click on the right or bottom button from the toolbar to change the setting.

4 3 SEARCH To search for archived mail enter the search term or name you want to search for in the box on the right hand side. Click on what fields you want to search in via the drop down list on the left hand side. The default setting is any part of the message, this will search for the term or name in any part of the archived messages. Select the relevant field from the drop down list to narrow the search. Select what you want to search for using the middle box. The default setting is contains this word or phrase. Select the relevant field from the drop down list to narrow or expand the search. Use the Add and Delete search criteria buttons to add or delete your search criteria. If you are searching for a message from a shared mailbox click on the plus to add criteria. Change the Find messages where to the sender from the list. Add the shared mailbox address to the text box. Click on the Search button to search for you meassages. A list of messages meeting your search criteria will be displayed. Click on the Reset button from the toolbar to reset the search.

5 4 REFINE SEARCH When your list of messages appear that meet your criteria you will get a Refine Search box displayed on the left hand side of the list. This will display the most common senders, recipients, conversations and dates that have been retrieved along with how many messages were retrieved. Selecting these will quickly refine your search to the messages that fit the extra criteria you require. When you refine the search another line is added to your search criteria. You can also refine the search criteria via dates. Click on the Date Range drop down list to refine your search which can be found at the top left of the search window. This will refine the search to your requested selection. When you select this another line is added to your search criteria. You can also enter a date and time range via the Sent From: and To: boxes which can be found at the top right of the search window. This will refine the search between the dates & times you selected. The dates & times are also added to your search criteria. OPEN MESSAGE To open a message you can either double click on a message or tick the boxes to the left of the message list and click on Open from the toolbar.

6 5 A window will open displaying the s that you selected. You are given options to Reply, Forward, and Move to folder on the bar above the message. RESTORE MESSAGES To restore messages tick the boxes to the left of the message list and click on Restore to Folder from the toolbar. A Select a folder window will appear. Select the folder you wish it to go to and click OK. A progress bar will appear, when complete click OK. Warning: The message will be re-archived because the date of the message is in the archiving range. SIGN OUT To sign out from Exclaimer click on the Sign Out button on the toolbar. If you sign out you will have to sign back in next time you search Exclaimer via Outlook. If you do not sign out you will not have to sign back in to exclaimer next time you search via Outlook.