GENERAL LEDGER REPORTS
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1 GENERAL LEDGER REPORTS Mortgage Computer Ogden, Utah
2 Contents - Updated September 6, 2013 Trial Balance... 4 Balance Sheet... 6 Profit & Loss... 8 Assets Liabilities Income Expense Equity Monthly GL Interface... 20
3
4 Reports 3
5 Trial Balance This option prepares a Trial Balance of General Ledger accounts. The report provides beginning balance, total debits, total credits, and ending balance for each GL account selected. The printed version also shows net change. The program retains 18 months of history from which the operator can choose to display and/or print the trial balance information. Current Month Displays the Trial Balance for the current month as of the system date. Month Ending Displays the Trial Balance for the month selected by the operator. Month Range Displays the Trial Balance for the month range indicated by the operator. Profit Center Option to sort the report by Profit Center. Profit Centers are designated by the last three digits of the GL account number. The Use Profit Centers field in Maintenance > Company - Miscellaneous > Company Information must be checked for this option to display. GL Accounts Indicate All GL accounts or enter an account range for which the prepare the report. Options to display the manual and to listen to the recorded audio training session. 4
6 Displays the beginning balance, the total debits and credits, and the ending balance of the GL Account(s) indicated within the specified period. The program creates a.pdf (portable document format) of the information on the screen. The toolbar within the PDF report display screen contains options to save to a file, print or the report. 5
7 Balance Sheet This option provides a company or department balance sheet financial information. The program retains 18 months of history from which the operator can choose to display and/or print the balance sheet information. The information is sorted by Assets, Liabilities, and Equity Accounts. Month Ending From the drop-down list, select the month and year for which to display the balance sheet data. Profit Center Option to sort the report by Profit Center. Profit Centers are designated by the last three digits of the GL account number. If All is indicated, the Display button toggles to Print and the program prints the report rather than displaying the information on the screen. The Use Profit Centers field in Company Information must be checked for this option to display. Options to display the manual and to listen to the recorded audio training session. Displays the year-to-date information as of the month selected from the drop-down list. 6
8 The program creates a.pdf (portable document format) of the information on the screen. The toolbar within the PDF report display screen contains options to save to a file, print or the report. 7
9 Profit & Loss This option provides a profit and loss statement for the company or department. The program retains 18 months of history from which the operator can choose to display and/or print the profit and loss statement. The information is sorted by Income and Expenses. Current Month Displays the statement for the current month as of the system date. Month Ending Displays the statement for the month selected by the operator. Month Range Displays the statement for the month range indicated by the operator. Profit Center Option to sort the report by Profit Center. Profit Centers are designated by the last three digits of the GL account number. If All is indicated, the Display button toggles to Print and the program prints the report rather than displaying the information on the screen. The Use Profit Centers field in Company Information must be checked for this option to display. Options to display the manual and to listen to the recorded audio training session. Displays the statement according to the selection criteria entered. 8
10 The program creates a.pdf (portable document format) of the information on the screen. The toolbar within the PDF report display screen contains options to save to a file, print or the report. 9
11 Assets This option is to view the GL accounts defined as Assets in the General Ledger Setup. The program retains 18 months of history from which the operator can choose to display and/or print the asset account information. Month Ending From the drop-down list, select the month and year for which to display the asset account data. Profit Center Option to sort the report by Profit Center. Profit Centers are designated by the last three digits of the GL account number. The Use Profit Centers field in Company Information must be checked for this option to display. GL Account Number From the list, select the GL account(s) to view or indicate All. To choose multiple accounts, hold the [Ctrl] key down and click the desired selections. To unselect, [Ctrl] click. Options to display the manual and to listen to the recorded audio training session. The screen displays the GL number and description and the ending balance. 10
12 Creates an Excel file that can be saved to your PC and/or opened to view. The program creates a.pdf (portable document format) of the information on the screen. The toolbar within the PDF report display screen contains options to save to a file, print or the report. 11
13 Liabilities This option is to view the GL accounts defined Liabilities in the General Ledger Setup. The program retains 18 months of history from which the operator can choose to display and/or the liability account information. Month Ending From the drop-down list, select the month and year for which to display the asset account data. Profit Center Option to sort the report by Profit Center. Profit Centers are designated by the last three digits of the GL account number. The Use Profit Centers field in Company Information must be checked for this option to display. GL Account Number From the list, select the GL account(s) to view or indicate All. To choose multiple accounts, hold the [Ctrl] key down and click the desired selections. To unselect, [Ctrl] click. Options to display the manual and to listen to the recorded audio training session. The screen displays the GL number and description the ending balance. 12
14 Creates an Excel file that can be saved to your PC and/or opened to view. The program creates a.pdf (portable document format) of the information on the screen. The toolbar within the PDF report display screen contains options to save to a file, print or the report. 13
15 Income This option is to view the GL accounts defined as Income in the General Ledger Setup. The program retains 18 months of history from which the operator can choose to display and/or print the income account information. Current Month Displays the income accounts for the current month as of the system date. Month Ending Displays the income accounts for the month selected by the operator. Month Range Displays the income accounts for the month range indicated by the operator. Profit Center Option to sort the report by Profit Center. Profit Centers are designated by the last three digits of the GL account number. The Use Profit Centers field in Company Information must be checked for this option to display. GL Account Number From the list, select the GL account(s) to view or indicate All. To choose multiple accounts, hold the [Ctrl] key down and click the desired selections. To unselect, [Ctrl] click. Options to display the manual and to listen to the recorded audio training session. 14
16 The screen displays the GL number and description and the ending balance. Creates an Excel file that can be saved to your PC and/or opened to view. The program creates a.pdf (portable document format) of the information on the screen. The toolbar within the PDF report display screen contains options to save to a file, print or the report. 15
17 Expense This option is to view the GL accounts defined as Expenses in the General Ledger Setup. The program retains 18 months of history from which the operator can choose to display and/or print the expense account information. Current Month Displays the expense accounts for the current month as of the system date. Month Ending Displays the expense accounts for the month selected by the operator. Month Range Displays the expense accounts for the month range indicated by the operator. Profit Center Option to sort the report by Profit Center. Profit Centers are designated by the last three digits of the GL account number. The Use Profit Centers field in Company Information must be checked for this option to display. GL Account Number From the list, select the GL account(s) to view or indicate All. To choose multiple accounts, hold the [Ctrl] key down and click the desired selections. To unselect, [Ctrl] click. Options to display the manual and to listen to the recorded audio training session. 16
18 The screen displays the GL number and description and the ending balance. Creates an Excel file that can be saved to your PC and/or opened to view. The program creates a.pdf (portable document format) of the information on the screen. The toolbar within the PDF report display screen contains options to save to a file, print or the report. 17
19 Equity This option is to view the GL accounts defined as Equity in the General Ledger Setup. The program retains 13 months of history from which the operator can choose to display the equity account information. Month Ending Displays the year-to-date equity account information as of the month selected by the operator. Profit Center Option to sort the report by Profit Center. Profit Centers are designated by the last three digits of the GL account number. The Use Profit Centers field in Company Information must be checked for this option to display. GL Account Number From the list, select the GL account(s) to view or indicate All. To choose multiple accounts, hold the [Ctrl] key down and click the desired selections. To unselect, [Ctrl] click. Options to display the manual and to listen to the recorded audio training session. The screen displays the GL number and description and the ending balance. 18
20 Creates an Excel file that can be saved to your PC and/or opened to view. The program creates a.pdf (portable document format) of the information on the screen. The toolbar within the PDF report display screen contains options to save to a file, print or the report. 19
21 Monthly GL Interface This report summarizes the total amount posted to each General Ledger account or bank account within the date range entered by the operator. The report is available in detail, which provides the date and time of the updated Transaction Registers, or in summary, which lists the total amount of activity for the accounts for a selected period. Date Range Enter the date range needed. The beginning date defaults to the first day of the system month, and the ending date defaults to the system date. Packages Select the package(s) to include on the report. To choose multiple packages, hold the [Ctrl] key down and click the desired selections. To unselect, [Ctrl] click. Options to display the manual and to listen to the recorded audio training session. The program creates a.pdf (portable document format) of the report. The toolbar within the PDF report display screen contains options to save to a file, print or the report. 20
22 Detail Per Loan Provides a further breakdown of each General Ledger activity amount from the Transactions Update, listing the borrower s name and account number. Detail Per Register Lists the debit and credit activity within each General Ledger per Transaction Register. 21
23 Summary Lists the debit and credit activity for each General Ledger in summary for the date range selected. 22
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