How To Get A Camp American Fair Pass

Transcription

1 Tours Starting As low as $ Camp Directors Fairs Go to London or Krakow for $75! Register early for any tour and get $100 off the cost of one qualifier when you register by September 16th. Custom Tours Want to travel to other cities not listed? Have a favorite airline you like to fly? We will customize any tour to suit your needs. Give us a call today and we would be happy to explore all the options to make your Camp America Camp Directors Fair experience unique and worthwhile! Booth Only Option Do you have an assistant director in Europe? Many camps, after years of working with Camp America, have members of staff all throughout the world willing and able to hire staff members for your camp. If you can t make it over to Europe yourself, sign up for the free booth only option. The Right Staff at the Right Price We want you to enjoy your hiring experience with us by offering you a low, no gimmick price to travel to Europe and hire the greatest camp staff in the world. Come to our fairs and find the best people for your camp, and don t worry about the minimum number of staff you have to hire. You tell us how many people you need, not the other way around! If you don t find everything you need at the fairs, we can always find you the perfect staff up on your return. Call us today!

2 Dates, Locations, and Pricing Color Key: Your level of program participation determines the tours that you are eligible for as follows: Camps that are new to Camp America and camps hiring 1 11 participants in 2011 qualify to send one Qualifier to the Fair. Camps hiring 12 to 30 participants in 2011 qualify to send one Qualifier to the Fair. Camps hiring 31 to 50 participants in 2011 qualify to send two Qualifiers to the Fair Camps hiring 51 participants or more in 2011 will be notified of their qualification status. All prices quoted include round-trip flights from New York, accommodation and ground transportation while on tour, breakfast and Camp America reception. Manchester Tour 1 n n n n Qualifier: Early registration just $ 149 Qualifier: $ 249 Guest: $ 1,199 Monday, January 23: Depart U.S. for Manchester Tuesday, January 24: Arrive Manchester Wednesday, January 25: Free Day, Welcome Reception Thursday, January 26: Manchester Fair Friday, January 27: Depart for U.S. London January Tour 4 n n n n Qualifier: Early registration just $ 75 Qualifier: $ 175 Guest: $ 999 Wednesday, January 25: Depart U.S. for London Thursday, January 26: Arrive London Friday, January 27: Free Day, Welcome Reception Sunday, January 29: Depart for U.S. Krakow Tour 2 n n n n Qualifier: Early registration just $ 75 Qualifier: $ 175 Guest: $ 1,149 Friday January 27: Depart U.S. for Krakow Saturday January 28: Arrive in Krakow Sunday January 29: Free Day, Welcome Reception Monday January 30: Krakow Fair Tuesday January 31: Depart for U.S. Edinburgh Tour 3 n n n n Qualifier: Early registration just $ 299 Qualifier: $ 399 Guest: $ 1,199 Saturday, January 21: Depart U.S. for Edinburgh Sunday, January 22: Arrive Edinburgh Monday, January 23: Free Day, Welcome Reception Tuesday, January 24: Edinburgh Fair Wednesday, January 25: Depart for U.S. Manchester and London Tour 5 n n n Qualifier: Early registration just $ 399 Qualifier: $ 499 Guest: $ 1,399 Monday, January 23: Depart U.S. for Manchester Tuesday, January 24: Arrive Manchester Wednesday, January 25: Free Day, Welcome Reception Thursday, January 26: Manchester Fair Friday, January 27: Depart Manchester for London, Welcome Reception Sunday, January 29: Depart for U.S. Edinburgh and London Tour 6 n n n Qualifier: Early registration just $ 549 Qualifier: $ 649 Guest: $ 1,499 Sunday, January 22: Depart U.S. for Edinburgh Monday, January 23: Arrive Edinburgh, Welcome Reception Tuesday, January 24: Edinburgh Fair Wednesday, January 25: Free Day Thursday, January 26: Depart Edinburgh for London Friday, January 27: Free Day, Welcome Reception Sunday, January 29: Depart for U.S.

3 JANUARY 2012 Sun Mon Tue Wed Thu Fri Sat Edinburgh CD Fair Manchester CD Fair London CD Fair FEBRUARY 2012 Sun Mon Tue Wed Thu Fri Sat London CD Fair ACA National Conference Atlanta Krakow CD Fair Edinburgh and Manchester Tour 7 n n n Qualifier: Early registration just $ 549 Qualifier: $ 649 Guest: $ 1,399 Saturday, January 21: Depart U.S. for Edinburgh Sunday, January 22: Arrive Edinburgh Monday, January 23: Free Day, Welcome Reception Tuesday, January 24: Edinburgh Fair Wednesday, January 25: Depart Edinburgh for Manchester, Welcome Reception Thursday, January 26: Manchester Fair Friday, January 27: Depart for U.S. Edinburgh, Manchester, and London Tour 8 n n Qualifier: Early registration just $ 649 Qualifier: $ 749 Guest: $ 1,649 Saturday, January 21: Depart U.S. for Edinburgh Sunday, January 22: Arrive Edinburgh Monday, January 23: Free Day, Welcome Reception Tuesday, January 24: Edinburgh Fair Wednesday, January 25: Depart Edinburgh for Manchester, Welcome Reception Thursday, January 26: Manchester Fair Friday, January 27: Depart Manchester for London, Welcome Reception Sunday, January 29: Depart for U.S. Edinburgh, Manchester, London, Krakow Tour 9 n n Qualifier: Early registration just $ 899 Qualifier: $ 999 Guest: $ 1,899 Saturday, January 21: Depart U.S. for Edinburgh Sunday, January 22: Arrive Edinburgh Monday, January 23: Free Day, Welcome Reception Tuesday, January 24: Edinburgh Fair Wednesday, January 25: Depart Edinburgh for Manchester, Welcome Reception Thursday, January 26: Manchester Fair Friday, January 27: Depart Manchester for London, Welcome Reception Sunday, January 29: Depart for Krakow, Welcome Reception Monday January 30: Krakow Fair Tuesday January 31: Depart for U.S. Krakow and London Tour 10 n n n Qualifier: Early registration just $ 249 Qualifier: $ 349 Guest: $ 1,399 Wednesday, January 25: Depart U.S. for London Thursday, January 26: Arrive London Friday, January 27: Free Day, Welcome Reception Sunday, January 29: Depart for Krakow, Welcome Reception Monday January 30: Krakow Fair Tuesday January 31: Depart for U.S. London February Tour 11 n n n n Qualifier: Early registration just $ 75 Qualifier: $ 175 Guest: $ 999 Thursday, February 16: Depart U.S. for London Friday, February 17: Arrive London Saturday, February 18: Free Day, Welcome Reception Sunday, February 19: London Fair Monday, February 20: Depart for U.S. Optional add-on recruitment excursion to our Warsaw office available upon request.

4 Great Deal on Returning Staff 2012 Own Travel (OT) No Program Fee That s right, there is no program fee to camp for your returning international staff who choose our Own Travel option, and cost of only $350 to the applicant, no matter what program they chose in prior years. Flight Option for 2012 applicants returning to your camp Program fee to camp $995 and $35 Sevis fee. Total cost: $1,030 Pricing is based on London to New York flights. Alternative gateways are available. Program cost to participant $475 including insurance and airport tax Applicable to Both Options: Comprehensive health and accident insurance Overnight stay at arrival hotels The same superior service and support Negotiated compensation packages directly with your international staff $35 Sevis fee 2012 Program Fees Camp America will hold or even reduce program fees in certain categories. Support staff will be reduced by 10% Want more information? Contact us today! Camp America Want 9 West Broad more Street information? Contact us today! Stamford CT Tel: Fax:

5 2012 Fair Registration Form Name of Camp: Camp s Primary Contact Person for Registration: Street Address: City: State: Zip: Daytime Phone: Cell Phone: Register Early and Save! Save $100 off the cost of your first qualifier when you enroll by September 16. All tour prices are based on twin room occupancy and New York City airport departures. Any variation to the above will incur additional charges. Electrical Outlet Access: Our booth should be located near an electrical outlet at the following fairs: London January ($60 Cost) Manchester (First come, first serve. $0 Cost) Edinburgh (First come, first serve. $0 Cost) Krakow (First come, first serve. $0 Cost) London February ($60 Cost) Except for London, we can not guarantee that your booth will be within close proximity to an electrical outlet. Please plan accordingly (i.e. bring an extra battery for your laptop). Please list below your name. Check the boxes for all of the corresponding tours you will be attending as well as whether you are a going to the Fair(s) at the Representative or Guest price, based on your camp s qualifying color. If you are registering for a booth only option please see the bottom of page 2 Attendee Information Name: Full name as listed on passport Cell Phone: Address: Date of Birth: Gender: Passport Number: Representative Price Guest Manchester* Krakow* Edinburgh* London January* Manchester and London Tours Edinburgh and London Edinburgh and Manchester Edinburgh, Manchester and London Edinburgh, Manchester, London and Krakow Krakow and London London February* o o o o o o o o o o o o o o o Flight Only Hotel Only *Open to all camps If you plan on traveling outside the standard tour dates please skip the form below and fill out the Customized Tour Option on page 2 Accommodation Requests: Will you require a single room? o Yes o No [If you select No, Camp America will match you up with a roommate for the duration of the Fair.] Would you like to room with a specific person? o Yes o No (Tour dates for both persons must be the same) Roommate: Separate Beds? o Yes o No Smoking Room? o Yes o No Flight Requests: Preferred NYC departure gateway (subject to availability): o JFK o Newark If you require a US gateway other than New York City, please specify below: Gateway: Please note, those traveling from gateways other than New York City will be responsible for all ground transfers.

6 Customized Tour Option (complete only if you wish to travel outside the tour dates) Destination 1 Departure Date: Departure Airport: Arrival Airport: Hotel: o Holiday Inn London o Radisson Edwardian Manchester o Radisson Blu Edinburgh o Qubus Hotel Krakow o none Check in Date: Check out Date: Will you require a single room? o Yes o No [If you select No, Camp America will match you up with a roommate for the duration of the Fair.] Would you like to room with a specific person? o Yes o No (Tour dates for both persons must be the same) Roommate: Separate Beds? o Yes o No Smoking Room? o Yes o No Destination 2 Departure Date: Departure Airport: Arrival Airport: Hotel: o Holiday Inn London o Radisson Edwardian Manchester o Radisson Blu Edinburgh o Qubus Hotel Krakow o none Check in Date: Check out Date: Will you require a single room? o Yes o No [If you select No, Camp America will match you up with a roommate for the duration of the Fair.] Would you like to room with a specific person? o Yes o No (Tour dates for both persons must be the same) Roommate: Separate Beds? o Yes o No Smoking Room? o Yes o No Destination 3 Departure Date: Departure Airport: Arrival Airport: Hotel: o Holiday Inn London o Radisson Edwardian Manchester o Radisson Blu Edinburgh o Qubus Hotel Krakow o none Check in Date: Check out Date: Will you require a single room? o Yes o No [If you select No, Camp America will match you up with a roommate for the duration of the Fair.] Would you like to room with a specific person? o Yes o No (Tour dates for both persons must be the same) Roommate: Separate Beds? o Yes o No Smoking Room? o Yes o No Booth Only Option: If you are registering for a booth only please list your credit card details on the last page. If your camp fails to attend the Fair without prior notice, you will be charged the penalty fee. Please note, you will not be charged anything at this time. (see Terms and Conditions) Camp Representative: Camp Representative: Fair: Cell Phone: Fair: Cell Phone:

7 Payments: A $75 non-refundable, non-transferable deposit is required for each person attending a Fair upon submission of this registration form. Deposits must be received with your registration form in order for it to be processed. Total Deposits: Total number of Fair registrations x $75 = $ (due at time of registration) Payment Method: Please charge only the deposit now, $, to the credit card listed below. Then, please charge this same credit card in the future for the balance due, based on the invoice that will be sent to me. (All Fair tour payments will be processed on December 16, 2011.) Please charge the credit card listed below now only for the deposit: $. I will send final payment after receiving an invoice from Camp America no later than December 16, I have enclosed a check for $. I understand I will receive an invoice from Camp America outlining any outstanding charges. o Visa o MasterCard o American Express Card Number: Expiration Date: Cardholder s name (please print): Signature of Cardholder: Billing address: I agree to abide by the appropriate deadlines, payments, and cancellation penalties. I also agree to pay the full penalty fee should I withdraw any job offers due to overhirings. Print Name: Signature: Title: Date: Your Account Representative will contact you after your registration form has been processed to confirm all of your details. Please be certain to discuss any special requests with them at this time. Thank you for attending our 2012 Fairs. We look forward to seeing you in Europe! Please fill out this form and fax it to Camp America at:

8 Pricing Information Flights Alternate flight Gateway Prices: U.S. gateways are available at these round trip prices. Single Room Information If you would like a single room during part or all of your stay, these supplementary charges apply per person, per night. Atlanta $ 199 Baltimore $ 59 London, Manchester, or Edinburgh Krakow $ 90 Per Night $ 80 Per Night Boston $ 0 Buffalo $ 149 Chicago $ 139 Denver $ 199 Des Moines $ 209 Detroit $ 189 Grand Rapids $ 219 Kansas City $ 209 Los Angeles $ 159 Memphis $ 189 Miami $ 149 Minneapolis $ 229 Orlando $ 139 Pittsburgh $ 149 San Antonio $ 299 San Francisco $ 159 Seattle $ 299 St. Louis $ 229 Traverse City $ 229 Washington D.C. $ 0 Flights can involve one or more stops. Also keep in mind these flights will not be met by Camp America ground transportation upon arrival at your final destination. Transportation to the hotel is at your own expense. Additional cities are available upon request. Extended Tours We invite you to extend your trip, departing for Europe and returning to the U.S. on any date. To extend your stay on either end of your tour and use our hotel accommodations, please refer to the guide below. Prices are per person per night as follows: City Hotel Single (Per Person, Per Night) London Holiday Inn $ 175 $ 115 Manchester Radisson Edwardian $ 175 $ 110 Edinburgh Radisson Blu $ 150 $ 85 Krakow Qubus Hotel $ 150 $ 90 Double/Twin (Per Person, Per Night) If you extend your stay and don t use our hotel accommodations, there is no extra charge. Simply complete the customized tour form with the dates you would like to depart and/or return. Please be aware you are responsible for arranging your own accommodations and any costs associated with your extended stay. For extended tours, in order to receive the double/twin room rate, you must provide us with the name of your roommate. Otherwise, the single room rate will apply. Tour Flexibility All tours can be customized. The following options are: Hotel Only Representative: Free Flight Only Representative: Call for pricing Hotel Only Guest: Call for pricing Flight Only Guest: Call for pricing Travel to additional destinations: Call for pricing

9 Terms and Conditions Participation 1. Good financial standing with Camp America is an absolute condition for participation in the Fair. No camp with an outstanding balance may attend. 2. Camps agree to remain at their booths for the duration of the Fair. 3. Camps agree to participate with the intention of interviewing and hiring international camp staff. Camp representatives must be present on each day of a Fair for which they have registered. 4. Fees for all Fairs are to be paid in full by the set deadlines. Refer to How To Pay section for specific dates. 5. Participating camps agree to be courteous to their neighbors and limit the number of staff at their booth at one time. Camp America reserves the right to limit the number of returning staff at your booth. 6. A $400 charge per applicant, will be incurred for job offers that are rescinded without proper cause. Registration and Guest Assignments 1. Registration and booth assignments are made on a first-come, firstserved basis. The deadline for registration is December 16, Camp America will do its best to accommodate your requests, but cannot take responsibility if an option fills up before your registration is received. 2. $75 deposit must be included with your registration for each person attending a Fair. Deposits are non-refundable and nontransferable. How to Pay 1. You will receive an invoice after your registration is processed. Please make all checks payable to Camp America. 2. Visa, MasterCard and American Express are also accepted. Simply mail or fax your authorization. 3. All tour payments are due December 16, Fees 1. Prices quoted on tour pages include: round trip flight from New York City area airports and ground transportation, orientation, accommodation based on double occupancy, breakfast daily, booths, and intra-european transfers. Change Policies and Procedures 1. All changes to existing registrations after December 16, 2011 will incur a minimum $150 change fee. If your airline tickets have been issued and need to be changed at your request, you will incur an additional fee. Costs will vary due to airline restrictions and contracts. Please note that in some cases, airline tickets will be ticketed up to 45 days prior to departure date. Your account representative will inform you of any additional costs. 2. Once you have started your trip, you agree to work with airlines directly should you require any changes to your itinerary. 3. In the event that you make a change that affects Camp America s ability to find a roommate of the same gender, a single room charge will be incurred. 4. If Camp America is unable to find you a smoking roommate, you will be given the option of sharing a non-smoking room or the single room rate will apply. 5. All requests for changes are dependent on availability of flights and hotels. Any additional charges will be added to your tour price. 6. Changes other than cancellations cannot be made less than 5 business days prior to departure. Cancellations 1. There will be no cancellation penalty for canceling due to medical reasons provided there is written proof from your attending physician. 2. No refunds will be given in whole or part for any unused portion of the trip. 3. If Camp America is forced to cancel a Fair before your departure, you will receive a full refund of all monies paid for participation in that Fair. 4. Cancellations received in writing on or prior to December 16, 2011 are entitled to a refund less the $75 non-refundable, nontransferable deposit. 5. Any cancellations to existing registrations received after December 16, 2011 will, in addition to the loss of the deposit, incur a charge of $150 per person. Additional fees will apply if your flight tickets have already been issued. 6. If you register as Booth Only and fail to attend the Fairs, a $500 no-show penalty will apply. 2. Fees do not include: cost of passport, cost for any necessary visas, excess baggage charges, baggage insurance, lunches, dinners, items of a personal nature, gratuities, and ground transfers for non- New York City area flights. 3. Prices quoted for the multiple city tour packages are based on the basic qualifier packages.

10 Late Registrations 1. Full payment is required upon registration, which includes a $75 non-refundable, non-transferable deposit. 2. New registrations are accepted subject to availability of flights and hotel accommodations. 3. Any changes to your itinerary will incur applicable charges. Please refer to our Change Policies and Procedures section for further information. Insurance All qualifiers and Guests will automatically be enrolled in the Camp Directors Fair Insurance. 1. Accident and sickness medical benefit of $10,000 ($50 deductible per occurrence) 2. $150,000 of combined coverage for medical transportation, emergency medical evacuation and repatriation of remains 3. $1,000 baggage and personal effects coverage ($100 deductible per occurrence coverage up to $100 per item cameras covered up to $250) hour emergency/travel assistance includes medical, travel and technical assistance as follows: Medical referrals Replacing lost/stolen airline tickets Medical monitoring Tracing lost/delayed luggage Prescription drug replacement/shipment Locating legal services Emergency message transmittal Posting bond/bail Coverage verification/payment guarantees Payment for services in local currency Obtaining emergency cash Traveler check replacement Credit card/passport/important document replacement Accidental death and dismemberment benefit up to $10,000 Coverage begins on the day you depart for the Fairs(s). You are covered for the dates you are on tour with us. Tour Packages 1. Participants wishing to share a room must be registered for the same arrival and departure dates in any hotel, or be otherwise willing to transfer rooms. Additional charges will be incurred if dates of arrival or departure do not match. Flights Arranged Through Camp America 1. Flights may contain one or more stops. 2. If you require special flight arrangements, you may be responsible for your transport between the airport and hotel. 3. Seats may not be upgraded at any cost. Flights arranged by Camp America are not guaranteed to be eligible for Frequent Flyer mileage accrual. 4. If you choose to fly from a city other than New York (JFK or Newark Airports only), you will be responsible for all ground transportation and costs between the airport and the hotel. Of course, if you happen to see a Camp America coach at the airport you are welcome to a ride on a space available basis. 5. Camp America will not take responsibility for delayed or canceled flights, schedule changes or missed connections. 6. Airline tickets are non-refundable, non-transferable and nonendorsable to another airline. 7. Please contact the airline directly a few days prior to your departure to request a seat assignment or special meal and to confirm luggage limits. (Note: Luggage weight restrictions vary by airline and destination). Important Notes 1. Any special requests you have made concerning your hotel, such as a smoking room or special room location, is likely to delay your ability to check-in. If you have such a request, we ask for your cooperation and patience as we try to accommodate you. 2. Camp America is not responsible for additional airline penalties for overweight baggage, lost luggage, tickets, passports, expired passports/visas or anything else of a personal nature. It is strongly recommended that you purchase travel insurance. 3. Requests for certain booth locations will be assigned on a firstcome, first-served basis. 4. We appreciate your professional consideration during the course of the tours and the fairs with regard to applicants who may have applied to other agencies. Participating camps agree not use our venues or accommodations to interview such applicants, and understand that they will not be allowed to enter any of our recruitment events. Please keep these guidelines for your own records. 2. Camp America can accommodate requests for extended stays. Special requests including flights, additional guests, tour extensions and changes must be received by December 16, After December 16, changes may be subject to additional charges. Please refer to the Change Policies and Procedures section for further information.