Magadh University, Bodh Gaya

Transcription

1 1 Magadh University, Bodh Gaya Tender Notice Notice Inviting Tenders Sealed tenders are only invited from reputed manufacturers / their authorized Indian representatives for purchase of Audio/ Video equipment/ Acoustic work on supply, installation testing and commissioning basis, the tender documents with terms and conditions and technical specifications can be obtained from the EMMRC Magadh University website Tender document may be downloaded from the website & Sealed tender should be addressed to the EMMRC, Magadh University, may be sent by Hand / Speed Post / Registered Post, or may be dropped in tender box placed at Registrar s Office at Magadh University, Bodh Gaya at the above mentioned address before the stipulated date and time. The tenders received after the due date and time will not be accepted. Magadh University reserves the right to accept or reject any tender, fully or partially without assigning any reason whatsoever. Tender documents complete in all respect must reach the office as on or before stipulated Date and Time mentioned above. Registrar Magadh University, Bodh Gaya

2 2 Annexure- II Education Multimedia Research Center Magadh University Bodh-Gaya (Bihar) E-Tender for High Definition Studio Equipment Tender No. Name of the Work MU/R/02/21 Tender document for supply, installation, testing and commissioning (SITC) of High Definition Studio equipment at EMMRC, Magadh University, Bodhgaya, For and on behalf of Magadh University, Bodhgaya, The Registrar, Magadh University invites e-tender through from eligible and qualified system Integrators for supply, installation, testing and commissioning (SITC) of High Definition Studio equipment at EMMRC, Magadh University, Bodhgaya, as per the bill of material and specifications given in the tender documents. The bid/tender document consisting of quality information, eligibility criteria, specification, bills of quantities (B.O.Q) terms and condition and other details can be seen/download from website: and INSTITUTION as per the scheduled given below. 1. Date of issuance of tender notice Date of downloading the bid documents Pre bid meeting Pre bid venue - Directorate of Distance Education 5. Bid submission start date Bid submission end date Last date for submission of hard copy Date & Time for opening of Technical Bid Date & Time for opening of Financial Bid The Bidders have to upload scanned copy of all necessary documents as mentioned in the bid tender document. The hard copy of technical bid in a sealed envelope super scribed Technical Bid for SITC of High Definition at EMMRC, Magadh University, Bodhgaya must reach office of Registrar, Magadh University, Bodhgaya, by or before up to 4.00pm along with Rs. 1000/- as cost of tender in form of cheque/dd and EMD of Rs. 1, 85,000/- in the name of Director EMMRC, Magadh University, Bodhgaya. Registrar Magadh University, Bodh Gaya Annexure-III

3 3 Magadh University, Bodh Gaya TENDER TERMS AND CONDITIONS The terms and conditions of tender, for purchase of audio/video equipment (as listed in Annexure-I), by the university at the Annexure-II. This Invitation is open to the manufacturers (OEM) & their authorized representatives only, having experience in Broadcast Television System in Marketing, Integration, Installation, Testing, Commissioning of equipment mentioned in the list and providing after sales service/amc for the equipment. The acceptance of all these terms and conditions at (Annexure III) by the successful tenderer, shall constitutes an agreement between the manufacturer (which expression shall include his authorized agents/representatives) and EMMRC, Magadh University. The specifications of tendered equipment (at Annexure-I) and Tender Terms & Conditions (at Annexure-III) can be downloaded from Department of Education, Magadh University website. Tenderer are required to submit quotation in: 1. Print forms Hard Copy. 2. Any additional item(s)/accessory found necessary and not included in the EMRC specifications should be quoted separately. 3. In the list of equipment at Annexure-I, make and model number, if any, has been indicated for illustration/reference only. Any equivalent / better make/model with similar functions and operations would also be considered. 4. Being an educational Institution, Government of India has extended concessional Custom Duty to Magadh University. Therefore equipment price in convertible foreign currency should be quoted by the Tenderer, for equipment not manufactured in India. 5. Most of the manufacturers, world over, offer Educational discount while offering equipment and software package to Educational Institutions. The tenderer should therefore also, offer such discounts while quoting prices against the Tender. 6. The manufacturer/representative shall submit the Performa invoices to M a g a d h University. Once a tender is accepted for the purchase, the Magadh University will place the purchase orders for their respective requirements after verifying that the rates and terms and conditions as given in the Performa invoice agreed with those of accepted tender. 7. Magadh University reserve the right to purchase varying quantity of material, less or more than the quantity specified in the tender. 8. The Tenderer should quote: I. The unique Magadh University Tender number (which appears as Tender No. of Magadh University). II. Date of Advertisement, on all correspondences related to Tender, such as Earnest money deposit, forwarding letter, technical and commercial bids etc. 9. The tenderer should submit Technical and Commercial bids of each item of the Magadh University tender in a separate cover. The tenderer should further put both the bids in

4 4 an outer cover super scribing the item no., tender no. and due date of opening on the outer cover, so that tender of each item can be separately opened by the Magadh University. 10. A) Part-I of the tender papers should contain technical specifications, product features, detailed literature, brochures, etc. pertaining to the equipment and the envelope be marked as Technical Bid. The Tenderer should also submit original copy of the earnest money (Demand Draft) in technical bid. The Tenderers must submit a compliance statement of each of the quoted items, as per our specifications otherwise their quotation. will be rejected B) Part-II of the tender paper should contain all the commercial aspects such as pricing, Photo copy earnest money and other related information and the envelope be marked as Financial Bid. Tenderer must clearly mark and state on the first page, the total number of pages in commercial bid. 11. Earnest money value of Rs. 1,85,000/- in the form of a Demand Draft in the name of Registrar of Magadh University should be submitted with the tender in Technical Bid. The EMD draft should be made in the name of EMMRC Magadh University payable at Bodh Gaya. The earnest money should be valid for nine months from the date of opening the tender. No interest will be paid against EMD. 12. A security deposit at 5% of the value of SITC order shall be obtained by the Director, EMMRC, Magadh University or as the case may be, from the supplier in the form of a Bank Guarantee for equivalent amount as a guarantee for satisfactory performance of contract. The security deposit shall be refundable on satisfactory completion of contract and on the expiry of stipulated warranty period of equipment which would be a minimum period of 24 months from the date of receipt of equipment or from the date of installation/ commissioning whichever is later, if the same is required to be done from the supplier. If the tenderer is not able to supply against the purchase order, the security deposit will be forfeited. 13. The tender quoting equipment, not manufactured in India, in Indian Rupees and utilizing the custom exemption certificate, must give an undertaking that the equipment imported by him on behalf of EMMRC, Magadh University, shall be directly imported from the manufacturer/ principles. In this transaction, involvement of intermediary firm shall be summarily rejected. 14. Offers made by Authorized, Indian Representative, on behalf of the original equipment manufacturer (OEM), should submit an Authorization letter from the OEM with reference to the specific Magadh University tender no., authorizing the Indian representative to quote on behalf of OEM. Such Authorization letters should be submitted against each of the major equipment quoted in the system. The Authorization letters should be submitted in Technical Bid Cover and copy in Commercial Bid Cover. 15. Custom Duty: Custom Duty is applicable to Magadh University against custom duty Exemption Certificate. Therefore, EMMRC, Magadh University will provide only custom duty exemption certificate to vendor/ supplier. However, all required documentation LC/TT opening & custom clearance processing shall be done by Vendor (S) on behalf of Magadh University. All the charges, custom clearance charges, freight and DO charges, custom duty, local transportation charges etc., shall be inclusive & paid by vendor(s). 16. CHA (Custom House Agent) and Freight Forwarder shall be appointed by Vendor itself and necessary formalities to clear the goods from custom and freight forwarder shall be done by supplier/ Vendors. 17. The Financial Bid (Annexure-IV) should contain the following information: a. The FOB value, the CIF value for import by airfreight up to Magadh University and for air parcel post up to Magadh University should be separately indicated.

5 5 b. The FOB and CIF value for import should be inclusive of freight forwarding Charges, local transport charges, all taxes, levies and duties arising in the country of origin. c. In respect of items which are not to be imported, FOR value up to Magadh University, New locations should be quoted. d. Reference should be given to serial number of item as per our list of Equipment enclosed to contract document for each item of equipment quoted by the tenderer. e. Discount/rebate, if any, in quoted prices and the conditions of availability. f. All essential items including cables, connectors, etc., needed for complete installation for the smooth operation of the equipment shall be assumed to have been included in the quoted prices/items if these have not been quoted separately. g. Charges on account of installation, commissioning and user training, if any, should be quoted separately. h. O peration and maintenance manuals both Hard & Soft Copy and necessary extension boards should be supplied with the equipment. i. Separate rates may be quoted for optional items, if any, which may enhance performance efficiency beyond the normal performance of items quoted by you. The extent and manner of increase in efficiency needs to be suitably explained. j. For proposals which are computer based integrated equipment for which tenders are invited, the supplier / manufacturer the tenderer must ensure: i. Should supply all the software, which are bundled in the equipment and should also be supplied, in DVD/ Pen drive format and as original copy. ii. Should give guarantee / warrantee for a period not less than two years. iii. Must provide training for the staff operating the equipment of Magadh University staff on maintenance for the quoted system at his facilities in house and may quote for this, if any. iv. Should submit quote against each item: a. Annual comprehensive maintenance contract. b. Non comprehensive maintenance contract, to be effective after the warranty period is over. k. The tenderer should submit a certificate from the original equipment manufacturer (OEM), that the integrated product quoted by the tenderer has the approval of the manufacturer and the manufacturer stands to support the total integrated product for future AMC, for a period of five years, of the tendered product purchased by the Magadh University and shall supply of all components, if needed. l. The Tenderer should submit list of similar supplies or projects Undertaken by it, showing schedule of dates of delivery of entire equipment, software, approx. volume, Installation, Testing and commissioning, with reference to the date of signing of such contracts. m. Earliest delivery period/schedule should be indicated clearly. n. Country of origin of the goods/equipment.

6 6 o. The tenderer should provide warranty/guarantee for quoted product for a Period of two years. The tenderer should also give an undertaking that during warranty period, if any defect in the supplied equipment is noticed by the Purchaser, the supplier or his representative shall rectify the defect or replace the defective item free of cost at the Purchaser's site within a period of 30 days of his notification. p. Your banker's name and address. q. List of spares recommended for satisfactory operation for a minimum period of three years and their quoted prices is given separately with full justification. r. Programme of work showing the schedule of dates of: (i) Delivery of entire equipment and software. (ii) Installation. (iii) Testing and commissioning. (iv) Measurement of Acoustic parameters after completion of acoustic the studio. treatment of 18. Equation of Currency for Evaluation of Tenders For evaluation and comparison purposes only, the Purchaser shall convert all bid prices expressed in amounts in various currencies into an amount in Indian Rupees, as available in the National Dailies on the day of opening the tender, using the selling exchange rates established by the source and on the date the bid is opened. 19. Terms & Conditions of Payment: A. For equipment to be imported: Full payment of net F.O.B. value shall be released through Letter of Credit as per Purchase Order of the bidder on proof of dispatch by foreign manufacturer/ supplier. B. For equipment manufactured in India or already imported in to India. i. 90 percent payment shall be released after inspection and receipt of stores in good condition. ii. Balance 10 percent after three months of satisfactory performance from the date of commissioning. C. Payment of software, installation, testing, commissioning and performance. The payment of software, installation, testing, commissioning will be made as follows: i. 30 percent payment against bank guarantee after the equipment is delivered to the consignee in good condition.

7 7 ii. The balance 70 percent will be released after commissioning and satisfactory performance of the networking of the system. D. Vendor qualification for Design of software jobs and Development of e- Content: I. The annual business of the OEM should not be less than Rs. 2 Crore. II. The vendor should submit Income Tax Returns of last three years. E. Mode of Payment regarding Design of software jobs: I. Should supply all the software, which are bundled in the equipment and should also be supplied, in DVD/Pen drive format and as original copy. II. Should give guarantee/ warrantee for a period not less than two years. III. Should submit quote against each item: a. Annual comprehensive maintenance contract. b. Non comprehensive maintenance contract, to be effective after the warranty period is over. V. The offer should be valid for a minimum period of Six months from the date of Opening of the tender. 20. The tenderer should submit a certificate from the original equipment manufacturer (OEM), that the integrated product quoted by the tenderer has the approval of the manufacturer and the manufacturer stands to support the total integrated product for future AMC, for a period of five years, of the tendered product purchased by the EMMRC, Magadh University and shall supply of all components, if needed. 21. The tender should submit list of similar supplies or projects undertaken by it, showing schedule of dates of delivery of entire equipment, software, approx. Volume, Installation, Testing and Commissioning, with reference to the date of signing of such contracts. 22. Earliest delivery period/schedule should be indicated clearly. 23. Country of origin of the goods/equipment. 24. The tenderer should provide warranty/guarantee for quoted product for a period of two years. The tenderer should also give an undertaking that during warranty period, if any defect in the supplied equipment is noticed by the purchaser, the supplier or his representative shall rectify the defect or replace the defective item free of cost at the purchaser s site within a period of 30 days of his notification. 25. Your banker s name and address. 26. List of spares recommended for satisfactory operation for a minimum period of two year and their quoted prices be given separately with full justification. 27. Arrangements by supplier for training of staff in India for the maintenance of the equipment tendered by him and the charges, if any, payable by the purchaser. 28. Fraud and Corrupt Practices a) The Bidders and their respective officers, employees, agents and advisers shall observe the highest standard of ethics during the Selection Process. Notwithstanding anything to the contrary contained in this Tender, EMMRC, Magadh University shall reject a Proposal without being liable in any manner whatsoever to the Bidder, if it determines that the Bidder has, directly or indirectly or through an agent, engaged in corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice (collectively the Prohibited

8 8 Practices ) in the Selection Process. In such an event, Magadh University shall, without prejudice to its any other rights or remedies, forfeit and appropriate the EMD or PBG, as the case may be, as mutually agreed genuine pre-estimated compensation and damages payable to Magadh University for, inter alia, time, cost and effort of Magadh University, in regard to the RFP/ Tender, including consideration and evaluation of such Bidder s Proposal. b) Without prejudice to the rights of Magadh University under Clause above and the rights and remedies which Magadh University may have under the LOI or the Agreement, if a Bidder is found by Magadh University to have directly or indirectly or through an agent, engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice during the Selection Process, or after the issue of the LOI or the execution of the Agreement, such Bidder shall not be eligible to participate in any tender or RFP issued by Magadh University during a period of 3 years from the date such Bidder is found by Magadh University to have directly or through an agent, engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice, as the case may be. For the purposes of this Section, the following terms shall have the meaning hereinafter respectively assigned to them: 1. Corrupt Practice means (i) the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence the action of any person connected with the Selection Process (for avoidance of doubt, offering of employment to or employing or engaging in any manner whatsoever, directly or indirectly, any official of Magadh University who is or has been associated in any manner, directly or indirectly with the Selection Process or the LOI or has dealt with matters concerning the Agreement or arising there from, before or after the execution thereof, at any time prior to the expiry of one year from the date such official resigns or retires from or otherwise ceases to be in the service of EMMRC, Magadh University, shall be deemed to constitute influencing the actions of a person connected with the Selection Process); or (ii) Save as provided herein, engaging in any manner whatsoever, whether during the Selection Process or after the issue of the LOA or after the execution of the Agreement, as the case may be, any person in respect of any matter relating to the Project or the Award or the Agreement, who at any time has been or is a legal, financial or technical consultant/adviser of EMMRC, Magadh University in relation to any matter concerning the Project; 2. Fraudulent Practice means a misrepresentation or omission of facts or disclosure of incomplete facts, in order to influence the Selection Process. 3. Coercive Practice means impairing or harming or threatening to impair or harm, directly or indirectly, any persons or property to influence any person s participation or action in the Selection Process; 4. Undesirable Practice means (i) Establishing contact with any person connected with or employed or engaged by Magadh University with the objective of canvassing, lobbying or in any manner influencing or attempting to influence the Selection Process; or (ii) Having a Conflict of Interest; and 5. Restrictive Practice means forming a cartel or arriving at any understanding or arrangement among Bidders with the objective of restricting or manipulating a full and fair competition in the Selection Process. 29. Conflict of Interest

9 9 a. A Bidder shall not have a conflict of interest that may affect the Selection Process or the Solution delivery (the Conflict of Interest ). Any Bidder found to have a Conflict of Interest shall be disqualified. In the event of disqualification, Magadh University shall forfeit and appropriate the EMD, if available, as mutually agreed genuine pre-estimated compensation and damages payable to Magadh University for, inter alia, the time, cost and effort of Magadh University including consideration of such Bidder s Proposal, without prejudice to any other right or remedy that may be available to Magadh University hereunder or otherwise. b. Magadh University requires that the bidder provides solutions which at all times hold Magadh University s interests paramount, avoid conflicts with other assignments or its own interests, and act without any consideration for future work. The bidder shall not accept or engage in any assignment that would be in conflict with its prior or current obligations to other clients, or that may place it in a position of not being able to carry out the assignment in the best interests of Magadh University. c. Without limiting the generality of the above, Bidder shall be deemed to have a Conflict of Interest affecting the Selection Process, if: I. the Bidder, its consortium member (the Member ) or Associates (or any constituent thereof) and any other Bidder, its consortium member or Associate (or any constituent thereof) have common controlling shareholders or other ownership interest; provided that this disqualification shall not apply in cases where the direct or indirect shareholding or ownership interest of an Bidder, its Member or Associate (or any shareholder thereof having a shareholding of more than 5 per cent of the paid up and subscribed share capital of such Bidder, Member or Associate, as the case may be) in the other Bidder, its consortium member or Associate is less than 5% (five per cent) of the subscribed and paid up equity share capital thereof. For the purposes of this Clause, indirect shareholding held through one or more intermediate persons shall be computed as follows: where any intermediary controlled by a person through management control or otherwise, the entire shareholding held by such controlled intermediary in any other person (the Subject Person ) shall be taken into account for computing the shareholding of such controlling person in the Subject Person; where a person does not exercise control over an intermediary, which has shareholding in the Subject Person, the computation of indirect shareholding of such person in the Subject Person shall be undertaken on a proportionate basis; provided, however, that no such shareholding shall be reckoned under this Sub-clause if the shareholding of such person in the intermediary is less than 26% (twenty six per cent) of the subscribed and paid up equity shareholding of such intermediary; or II. A constituent of such Bidder is also a constituent of another Bidder; or III. Such Bidder or its Associate receives or has received any direct or indirect subsidy or grant from any other Bidder or its Associate; or IV. Such Bidder has the same legal representative for purposes of this Application as any other Bidder; or V. Such Bidder has a relationship with another Bidder, directly or through common third parties, that puts them in a position to have access to each other s information about, or to influence the Application of either or each of the other Bidder; or

10 10 VI. VII. There is a conflict among this and other Systems Implementation/Turnkey solution assignments of the Bidder (including its personnel and other members, if any) and any subsidiaries or entities controlled by such Bidder or having common controlling shareholders. The duties of the bidder will depend on the circumstances of each case. While providing software implementation and related solutions to Magadh University for this particular assignment, the bidder shall not take up any assignment that by its nature will result in conflict with the present assignment; or A firm hired to provide System Integration/Turnkey solutions for the implementation of a project, and its Members or Associates, will be disqualified from subsequently providing goods or works or services related to the same project; 30. The Purchaser will open the Bids received in the presence of the Bidders/ Bidders Representatives who choose to attend at the time, date and place specified in the announcement. The Purchaser shall inform the Bidders, whose Technical Bid are found responsive, of the date, time and place of opening of the Financial Bid. The Bidders so informed, or their representative(s), may attend the meeting of opening of Financial Bid. 31. Magadh University reserves to itself the right of accepting the whole or any part of the offer and the tenderer shall be bound to perform the same at his quoted rates. 32. The Contract shall be interpreted, construed and governed by the laws of India. In case of any disputes, the same will be under jurisdiction of courts in Patna Only. 33. Check List for the Vendors: The tenderer should ensure that the terms and conditions of the Tender Documents issued by the Magadh University are followed. For convenience of the tenderer, a Checklist as per below is recommended. CHECKLIST COMPLIANCE S.No. 01 Registration No. of Biding firm/company 02 No-black listed by any of the Department/Organization (Attach undertaking on the letter head of the firm). 03 G.S.T. No./Sales Tax Registration No./PAN No. certificate (Attached proof). 04 Service Tax Registration no. (Attached proof). 05 Earnest money (Demand Draft) & deposited value (attached proof) 06 Tender document fee and deposited value 07 Total turnover of three presiding years-minimum rupees 2 Crore a) b) c) Minimum Annual turnover 5 Crore of the OEM (Attached proof) 09 Compliance statement of tender specification from the manufacturer in respect of all the points let down in the specification (attached proof) 10 Valid authorization from the manufacturer with reference to specific Magadh University tender no. (O.E.M.) (Attached

11 11 proof) 11 The firm should have at least 5 years experience in supply of similar equipment in Govt./Ministry/Department/Autonomous Body/PSU etc. (Attach Proof) 12 Tenderer should provide warranty/guarantee for quoted product for a period of two years. 13 Firm must provide customer satisfaction letter from customers from Govt. Department/PSU/Autonomous body, While submitting the technical bids. (attached proof) 14 Undertaking that the Tenderer will provide after sale service, Service & Operation Manual (Hard & Soft Copy) extension boards and spare parts for the equipment in India for a minimum period of five years. (attached proof) 15 Detailed technical literature, Specification, relevant Diagrams. (attached proof) 16 Submit list of similar supplies or projects undertaken (attached proof) 17 Company category (Micro unit as per MSME/Small Unit as per MSME/Medium Unit as per MSME/Ancillary Unit/Project affected person at this Company/SSI/Other (attached proof) 18 Full address with city state & postal code, Fax no. and, Corresponding . I.D. 19 Contact Detailed (Company Contact person detail) 20 Company s Establishment Year 21 Three year income Tax Return of last 3 year 22 AMC and Non comprehensive Maintenance contract to affective after the Warranty period over 23 All items/work are mentioned in Technical Bid 24 Bankers Name & Address 25 Each item of the tender should submit in separate cover 34. The offer should be valid for a minimum period of Six months from the date of opening of the tender. 35. If selected for purchase, the validity date of the tender(s) should be extended for a further period of 12 months from the date of acceptance of the tender for purchase. 36. If asked, the Tenderer must provide, at the Magadh University premises, the working model of the equipment and demonstrate the Technical features of the equipment under quote. 37. Installation, testing and commissioning of the equipment purchased is to be done by supplier at the site free of cost if required. 38. Equipment standards to follow SD TV/HD TV, CCIR-B.PAL colour 625 lines, 50 Hz, 220 volts, unless otherwise specified in the order. 39. Quotations for each item must accompany the technical literature, electrical and mechanical specifications, flow Chart, drawings, etc.

12 The supplier should give an undertaking that he will provide after sale service of the equipment in India for a minimum period of five years. 41. The supplier should undertake to provide Operation & Service manual ((Hard & Soft Copy)), extension boards and spare parts for the equipment in India through his representative in India, at least for a period of five years. 42. Tenders received after due date or incomplete in any respect will be rejected. The tenders must satisfy all the stipulated terms and conditions. 43. In the event of any of the Stores supplied by the Supplier being found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specification, the purchaser shall either reject the Stores or request the Supplier, in writing to replace or rectify the same. The Supplier, on receipt of such notice shall either rectify or replace the defective Stores free of cost to the Purchaser. 44. If the Supplier fails to rectify or replace the defective Stores as per Para 26; the Purchaser may at his option after giving written notice to the Supplier: a. Replace or rectify such defective Stores by any means and recover the extra cost so involved from the Supplier; or b. Cancel the Contract as a whole or for any such items of equipment as are in default without prejudice to any other right or remedy available. 45. This inquiry is not a commitment for purchase and the Purchaser reserves the right to cancel or reject any or all offers. 46. Delivery and Commissioning of suppliers within time and date stipulated shall be essence of the contract. If the Supplier fails to do this with in the period specified in the award of contract, the Purchaser shall, without prejudice to its other remedies under the contract, deduct liquidated damages from the Contract Price not by way of penalty. Recovery from the supplier as agreed liquidated damages will be 1 percent of the price of the total project delayed for each month of delay or part thereof, until actual successful commissioning of the network system up to a maximum deduction of 10 percent of the cost of contract price. 47. The Bidder is expected to examine all instructions, terms & conditions and specifications in the Bidding Documents. Failure to furnish all information or documentation required by the Bidding Documents may result in the rejection of the Bid.

13 COMPLIANCE: A point by point compliance statement in print forms/hard copy from the principal manufacturer in respect of all the points laid down in this specification is to be enclosed along with the offer in the format given below. Mere signature on the copy of our specification shall not be accepted as a compliance statement. Compliance statement in the format mentioned below shall only be accepted. The manufacturer should also record the performance figures of their equipment offered in the quote for which the compliance statement is enclosed. The figures so mentioned should be supported by record of these in the technical literature enclosed with the tender and reference to the page number of enclosed literature for all features and technical specifications should be mentioned in the relevant column. Offers without the compliance statement or incomplete compliance statement shall be rejected with the sole responsibility of the tenderer. Any deviation from the specification detailed in the compliance statement is to be highlighted separately. Compliance Statement Note : Mention Yes or No in compliance column for all the equipment as per equipment given below: Bill of Materials & Technical Specifications/ Name of Equipment : Sl.No. Feature/ Specification Compliance Remarks 1 Image sensor 1" MOS/ CMOS Single chip Image Sensor 2 Effective Pixels per 15 Megapixel or more Sensor 3 Lens The camcorder should have integrated Zoom Lens with Optical Zoom ratio of 17X or better with manual three rings for control of zoom, iris and focus and Min 10x Digital Zoom 4 Optical System F1.6 prism system 5 Neutral Density filter Clear, 1/4, 1/16, 1/64 6 Optical Image stabilizer Required 7 Sensitivity F12 or better on (2000 lx, 3200 K, 89.9 reflect 8 Horizontal Resolution 2,000 TV lines or more (3840 x2160p mode) or better 1,000 TV lines or more (1920 x1080p mode) or better 9 Shutter Speed: 1/25 sec to 1/10,000 sec or better 10 Monitor/Viewfinder 3.5" type TFTLCD color monitor

14 14 and 0.39 type OLED Viewfinder 11 Essential Features It should have slow and fast motion recording and reproduction facility. 12 Essential Features The camcorder should also have 3.5" or larger articulating LCD colour monitor 13 Video / Audio Output The camcorder should have HD-SDI output, HDMI out and microphone/line input on XLR. Besides, it should also have USB port. 14 Memory card Slots The camcorder should be able to record on memory cards. It should have at least two memory card slots which should enable relay recording/ simultaneous or backup recording for enhanced reliability. 15 Preferred Shutter Speed 1/50 to 1/2000 or better at 50i/ 50p mode (Sec.) 16 Gain Selections Variable from 0 db to + 18 db or better in steps 17 White Balance Auto I Preset /Variable 18 Signal to Noise Ratio 60 db or better ZOOM LENS: 24 Optical Zoom Ratio 17X or better 25 Maximum Aperture F2.8 or better 26 Recording format UHD (3840 x 2160) : HEVC Long GOP 150 Mbps (4:2:0) with MOV wrapper and MPEG-4 AVC/ H.264 Long GOP 150 Mbps (4:2:2) with MOV wrapper or XAVC - L QFHD MPEG-4 AVC / H Mbps with MXF wrapper or MPEG-4 AVC / H Mbps with QuickTime wrapper HD (1920 x 1080): MPEG-4 AVC / H.264 Long GOP 50 Mbps (4:2:2) with MOV wrapper or XAVC - L HD MPEG-4 AVC/ H Mbps and MPEGHD Mbps with MXF wrapper or MPEG-4 AVC / H Mbps and MPEG-2 Long GOP with QuickTime wrapper

15 15 Video/Audio Recording 11 Recording Media SXS/SDHC/SDXC/ Micro P2 Memory card 12 Recording resolution (UHD), (FHD), (HD) (SD), (SD) 13 Recording Formats XAVC/MOV(AVC)/MOV(HAVC)/ AVCHD 14 Live Streaming Network Protocol: RTSP/RTP/RTMP Video Compression Format: H.264/MPEG4 AVC Main Profile, High Profile Audio Compression Format: AAC LC Interfaces 15 Video Output: BNCx1HD-SDI, SD-SDI 16 HDMI Out: HDMI:4:2:2/10 bit UHD / HD /SD format support 17 Audio Input: XLR-type 3-pin (female) (x1) 18 Audio Output: 3.5 mm diameter stereo mini jack x 1, Accessories Battery, Battery charger, AC adaptor, AC cable, Microphone holder kit, Shoulder strap, Eye cup. 19 Additional battery (with each Camcorder) Qty 1x Additional Batteries 20 Memory Card (with each Camcorder) Qty 2x 64GB Memory cards Compatible with camera for 4k recordings 21 Supplied Accessories All necessary cables and accessories should be supplied for completeness of the system SITC OF BROADCAST QUALITY PTZ CAMERA Approved Makes: Sony, Panasonic, Data Video, Ross 1 Type 4K PTZ Camera 2 Image Sensor 1/2.3",1/2.8" Full HD(1920x1080) MOS/CMOS/EXMOR or better sensor 3 Optical Zoom and Digital 20x or better optical Zoom 10x or better Digital 4 Min. Illumination 0.5 Lux or better 5 Focus Auto / Manual 6 Horizontal Resolution 4K : 1300 TV lines HD: 1000 TV lines

16 16 7 White Balance ATW, AWB A, AWB B, ATW, 3200K,5600K, VAR 8 Pan Range Pan: Tilting Range Tilt: +90 to -30 or better 10 Preset upto 100 Positions 11 Pan Tilt Speed 280 /s (Presets) and 90 /s in manual Mode or better 12 ND Filter Built in ND filter Auto 1/4, 1/16, 1/64 13 Control Serial / IP / IR 14 Video Output HDMI x 1, 3G/HD - SDI x 1, USB 15 Video Output Should be able to upgrade NDI HX - With license 16 Audio Input 3.5mm Line in 17 Reference Genlock input 18 Video format HDMI 2160/29.97p/25p 1080p 59.94/50/29.97/ i 59.94/50 720p 59.94/50 SDI 1080p 59.94/50/29.97/ i 59.94/50 720p 59.94/50 19 Resolution 3840 x 2160, 1920 x 1080, 1280 x 720, 640 x HDR Should Support HDR Note One camera will be Mounted to Ceiling to be use Document Camera SITC OF REMOTE CONTORL PANEL FOR PTZ CAMERA Approved Makes: Sony, Panasonic, Data Video, Puas 1 PTZ Camera Control PTZ camera remote controller compatible with above camera 2 Control functions Pan, Tilt, and Zoom, Iris, Focus, 3 Joystick 2-Axis Joystick 4 Control functions Should be able to control 100 cameras on IP 5 Display LCD screen displays menus & key camera 6 Feature Easy management of up to 100 PTZ camera presets SITC OF TRIPODS WITH DOLLY FOR CAMERA LOAD Approved Makes: Manfrotto, Libec, Sachtler, Cartoni 1 Section Two-Stage Aluminum Tripod System 2 Payload 5 kg or better 3 Ball diameter 75mm or better 4 Section 2 STAGE

17 17 5 Dolly Compatible Dolly 6 Supplied Accessories All necessary cables and accessories should be supplied for completeness of the system SITC OF TRIPOD WITH DOLLY FOR CAMERA AND TP LOAD Approved Makes: Manfrotto, Libec, Sachtler, Cartoni 1 Section Two-Stage Aluminum Tripod System 2 Payload 16 kg or better 3 Ball diameter 100 mm or better 4 Section 2 STAGE 5 Dolly Compatible Dolly 6 Pan Bars Dual Pan Bars 7 Supplied Accessories All necessary cables and accessories should be supplied for completeness SITC OF TELEPROMPTER Approved Makes: Autoscript, Autocue, Cuescript 1 Type Teleprompter System for Mounting PTZ Camera. Should be mountable on tripod and/or support stand. 2 Mounting Hardware & Monitor 15" or better Professional Display along with Teleprompter mounting Hardware, Brightness : 350 Nits or better Screen Resolution :1024x768 or better Reverse/Rotation : 4 way 3 Controller Should be supplied with 8 Button desktop hand control device that should support adjustment of the speed and direction of scrolling text on the prompter. Should support quick command buttons for navigation around the script and trigger configurable commands

18 18 4 Feature Support Teleprompter software with following features support Adjustable Font Size Date & Time Display Story editing on the fly Hold & Block Stories Import RTF, DOC, HTML User- friendly Interface Should be supplied with suitable I/O interface to connect with Camera Mount Teleprompter Display 5 Feature Support TP Should be able to Show the Presentation (PPT) 6 Teleprompter Terminal Teleprompter should be supplied with latest configuration PC/Laptop & peripherals with latest licensed windows OS and should have robust teleprompting software designed for professional 7 Supplied Accessories All necessary cables and accessories should be supplied for completeness of the system LAPTOP COMPUTER/LAPTOP SYSTEMS FOR TELEPROMPTER Approved Makes: Dell, Lenovo, HP 1 Type Laptop 2 Pocessor min. latest generation i5 Processor 3 Ram 8GB or better 4 Harddisk 1 TB or better 5 Screen size 15" in case of laptop 6 Interfaces HDMI interface for extended display 7 Supplied Accessories All necessary cables and accessories should be supplied for completeness of SITC OF DIGITAL VIDEO PRODUCTION SWITCHER FOR TV STUDIO Approved Makes: Sony, Ross Video, Panasonic, For-A, Newtek 1 2 Inputs Outputs Minimum 10 x 3G/HD/SD SDI Inputs or more Which Should have atleast 1 HDMI input Minimum 5 outputs with 4 or more 3G/HD/SD SDI and 1 or more HDMI 3 Video Input Interface Video Input Interface: HD-SD SDI, BNC, 75 ohms, SMPTE 259M / 292M 4 Video Output Interface Video Output Interface: BNC, 75Ω, HD SD SDI 1080/50i 1.5 Gbps or 576/50i 270 Mbps 5 CG Software CG Software: External / Inbuilt CG software to create still graphics and overlay on program Out

19 19 6 Signal Processing Standards 7 Hardware Control Panel SD - 480i/ :3 and 16:9 576i/50-4:3 and 16:9, HD - 720p 50/59.94, 1080i 50/ pSF, 23.98/25/ p All in one 25/29.97, electronic 3G - & 1080p hardware 50/59.94 control panel surface or hardware control panel with separate main 8 Software Control Panel Should support Software Control Panel 9 Mix Effect Buses 1 ME with 4 full function keyers plus transition keyer or better 10 Chroma Key Minimum 1 chroma keyer 11 DVE 2 (2D) floating DVES to be utilized in any keyer in the system 12 Wipe Generator Built-in Wipe Generator for M/E 13 Pattern Generator Minimum 2 Pattern Generators 14 Frame Syncs & Format 6 or more freely-assignable Frame Syncs & Format 15 Multiviewer 1 Builtin MultiViewer with tally, source names, and clock. 16 Custom Macros 72 Custom Control Macros to be available for direct usage from the 17 Tallies IP, Serial & Parallel Tallies 18 GPI/O 16 or more GPI/O Connections 19 Media Store 2 Channels of Media Store 20 Preview Should provide preview all the sources and various effects created SITC OF 49" LED DISPLAY PANEL FOR PCR MULTIVIEW Approved Makes: Sony, Panasonic, LG 1 Screen Size 49" (Diagonal 1 Aspect ratio 16:9 2 Panel Type IPS Panel / D-LED 3 Resolution (H V) pixels 4 Brightness 300 cd/sqm Or Better 5 Viewing Angle 178 / 178 (Horizontal/Vertical) 6 Inputs Min HDMI 1 D Sub/VGA 15-pin 1 USB 1 Or better 7 Supplied Accessories All necessary cables and accessories should be supplied for completeness of the system

20 20 SITC OF 55" LED DISPLAY PANEL FOR STUDIO FOLDBACK 2 Approved Makes: Sony, Panasonic, LG 1 Screen Size 55" (Diagonal) 1 Aspect ratio 16:9 2 Panel Type IPS Panel / D-LED 3 Resolution (H V) pixels 4 Brightness 300 cd/sqm Or Better 5 Viewing Angle 178 / 178 (Horizontal/Vertical 6 Inputs Min HDMI 1 D Sub/VGA 15-pin 1 USB 1 or better 7 Supplied Accessories All necessary cables and accessories should be supplied for completeness of the system SITC OF FULL HD INTERACTIVE DISPLAY PANEL 1 Approved Makes: Samsung, Panasonic, Sony, LG DISPLAY 1 Screen Size (Diagonal) 65 inch 2 Panel Type / IPS Panel 3 Aspect Ratio 16:9 4 Resolution 3,840 x 2,160 (UHD) 5 Brightness 300 cd/m² or better 6 Contrast Ratio 1200:1 or better 7 Response Time 10 ms or better 8 Viewing Angle (Horizontal / Vertical) 176 degrees / 176 degrees 9 Panel Life hours or better TOUCH PANEL 10 Detection Method Infrared 11 Touch operation Min 12 Touch points or better 12 OS Support Windows 7/8/10/WindowsXP/Linux/Mac/A CONNECTION 13 Input HDMI Type A x 2, 14 Output HDMI

21 21 15 Slots Should have slot to directly integate PC in the Interactive Display Should be quoted with PC mountable on Interactive Display with Min i3 Processor, 4GB RAM, 250GB HDD or better AUDIO 16 Built in Speaker 15 Watt or better 17 Supplied Accessories All necessary cables and accessories should be supplied for completeness of SITC OF FIELD MONITOR 1 Approved Makes: Atomos or Equivalent 1 Screen Size 7" or better touch screen Camera Mount 2 Resolution 1920 x 1080 or better 3 Brightness (cdm2 / 1000 nits or better 4 Video Input HDMI, SDI 5 Video Output HDMI, SDI 6 Feature Should be use as Viewfinder for Camcorder and should also have Recording Facility 7 Audio In/Out HDMI, SDI and Analogue Audio in and out via 8 Timecode / Sync GenLock in, LTC 9 Recording Formats ProRes, DNxHD 10 Power DC Power as well as Battery operated 11 Accessories 2x SSD or 480GB or better should be supplied 12 Accessories 1x SSD reader should be supplied 13 Accessories Suitable camera mount attachment should be SITC OF TRACKLESS 3D VIRTUAL STUDIO SYSTEM Approved Makes: Monarch, Datavideo, Wasp 3D, BEIT 1 Type and features Integrated 3D Virtual Studio, Switcher, Character Generator, Recorder and 2 Type and features 2 live inputs and should support Trackless 3 Type and features 2x DSK to add CG and animations to the 4 Type and features Chromakey facility 5 Video Input Two 3G/HD-SDI and one AUX 6 Video Output Two 3G/HD-SDI and one AUX 7 Format 1080p 60/59.94/50/30/29.97/ i 8 60/59.94/50 720p 60/59.94/50 9 Audio Input SDI audio embedded x 2 HDMI audio embedded x 1 Mini Phone Jack x 2 10 Keyer Chromakey / Luminance key x 2 11 Recording H.264 / MPEG-2 12 Live Streaming TS HTTP TS RTP TS UDP TS RTSP FLV HTTP FLV 13 Protocols Virtual Studio RTMP Min. 25 standard Virtual sets along with the system

22 22 14 Should Include 500GB or better Media Cartridge 15 Hardware Suitable Hardware with complete accessories to run 3D Trackless virtual 16 Display Should be quoted with one 21" FHD Monitors 16 Control Panel Virtual System should be supplied with Hardware control Panel with atleast 10 functional keys, T- Bar, Program/Preset 17 Supplied Accessories All necessary cables and accessories should be supplied for completeness of the SITC OF AUDIO DELAY UNIT Approved Makes: Sonifex, Datavideo, Rane 1 Type Audio Delay unit with 1 x mic input and 2x 2 Audio Input 1x XLR for Balanced Mic input and Min 2x XLR or RCA for Line- in 3 Audio Output 2x XLR, 2x Unbalanced RCA 4 Audio Delay Upto 700ms 5 Phantom Power Mic Input should support Phantom Power 6 Supplied Accessories All necessary cables and accessories should be supplied for completeness of SITC OF VIDEO STREAMING ENCODER Approved Makes: Matrox, Datavideo, AV Matirx, Aurastar 1 Application Video streaming server with Dual Streaming 2 Video Input SD/HD SDI,HDMI 3 Audio Input Analog SDI & HDMI embedded audio, RCA L/R x1 4 Video Bitrate Record Only: Up to 16Mbps (1080p50/60) Stream Only: Up to 5 Streaming Platforms Should support simultaneous streaming to any two platforms like YouTube, Facebook 6 Recording simultaneous recording in H.264 MP4 format while streaming in 8 Supplied Accessories All necessary cables and accessories should be supplied for completeness of the system SITC OF VIDEO RECORDER AND PLAYER 1 Appoved Makes: AJA, BMD, Datavideo, Atomos 1 Application File Based Video Recorder / Player 2 Slots Should have Two slots for HDD/SSD 3 Inputs SDI, HDMI, Analog Audio (Balanced), AES 4 Output SDI, HDMI, Analog Audio (Balanced), AES 5 Reference Refrence Input required

23 23 6 Storage 2x 500GB HDD storage module with either built in USB 3.0 connection or to be Supplied with 1x External Dock to read HDD 7 File Format support Apple ProRes, DNxHD SITC OF 16 CHANNEL ANALOG AUDIO MIXER CONSOLE 1 Approved Makes: Soundcraft, Yamaha, Behringher, Mackie, Tascam 1 Mixing Channels 16 Channel or better Audio Mixer with Min. 12 Mic Pre amps on Balanced XLR 2 AUX 4 x Pre/Post or better 3 Subgroups 4 mono/2 stereo or better 4 Mic inputs MIC: 12 5 Phantom Power Phantom Power on all mic channels 6 Fader 100mm 7 USB Interface 2-in/2-out 5 Bands 4-band 6 Supplied Accessories All necessary cables and accessories should be supplied for completeness of the SITC OF AMPLIFIED/POWERED SPEAKERS Approved Makes: KRK, Harman, Yamaha, Audix, Genelac, Tannoy 1 Type 2 Way Active Studio Monitor 2 Frequency Range 50 Hz-18 khz or better 3 Max Peak SPL 100 db or better 5 LF Driver Size Min. 5" to Max. 6.6" 6 HF Driver Size 1" or better 7 Low-Frequency 40 watts or Better Amplifier Power 8 High-Frequency 40 watts or Better Amplifier Power 9 Total Power Output 80 Watt or Better 10 Input Types 1 x XLR, 1 x TRS Balanced 11 AC Input Voltage VAC +/- 10% 50/60 Hz 12 Supplied Accessories All necessary cables and accessories should be supplied for completeness of the system SITC OF DIGITAL SIGNAL PROCESSOR Approved Makes: Harman, Rane, Klark Teknik, Labgruppen,Yamaha 1 Feature Networked Digital Signal Processor 2 Input 12 Analog Inputs (with 48v Phantom Power 3 Output per 8 Analog Channel) Outputs

24 24 4 GPIO 12 Control Inputs and 6 Logic Outputs for GPIO Integration or better 5 Indicators Front Panel LED Indication 6 Analog Inputs 12 electronically balanced 7 Mic/Line Inputs Nominal gain 0dB, electronically switchable up to +48dB,in 8 CMRR 75dB at 1KHz or better 9 Phantom Power 48V nominal, selectable per input 10 Analog Outputs 8 electronically balanced 11 Frequency Response 20Hz-20KHz or Better 12 Dynamic Range 108dB typical or better 13 Control Ports 12 inputs and 6 outputs 14 Control Network RJ45 Ethernet connector 15 Supplied Accessories All necessary cables and accessories should be supplied for completeness of the SITC OF AUDIO AMPLIFIER 1 Approved Makes: Harman, Labgruppen, Yamaha, LD Systems 1 Type 4 channel amplifier with Network control, DSP, Monitoring Class D or better 2 Output Power 300W per output channel 3 Frequency response 20Hz - 20kHz +/-0.5dB 4 Input Impedance 20 kω balanced, 10 kω unblanced 5 Crosstalk 80dB or better 6 Voltage Gain 4/8Ω, 70Vrms and 100Vrms Operation : 34dB 7 Common Mode 70dB or better 8 S/N ratio 104dB or better 9 DSP On-board Digital Signal Processor 10 Other Features Input Router Input Delay Up to 1000ms Input Parametric EQ 8 band Crossover Output Parametric EQ 8 band Output Delay Up to 100ms 11 Supplied Accessories All necessary cables and accessories should be supplied for completeness of the system SITC OF TWO WAY LOUD SPEAKERS 4 Approved Makes: Harman, Bose, B&W, Tannoy, LD Systems 1 Type Two-way Min. 5 to Max 6.5" Wall Mount 2 Frequency range Speaker 85 Hz 18 khz or Better 3 Nominal coverage 120ºH x 120ºV 4 Components 5.25 inch LF and 0.75 inch HF (+- 5%, ) 5 Power Capacity 60 Watts 6 Nominal impedance 8 ohms 7 Transformer Taps 10 W, 5 W (& 70V) 8 SPL 100 db at 8 Ohm or Better