Lenovo Global Labeling Guide. Volume 7 Packing Lists. Lenovo Part Number 41U3003

Transcription

1 Lenovo Labeling Specification Page 1 of 8 Lenovo Part umber: 41U3003 Lenovo Global Labeling Guide Volume 7 Packing Lists Lenovo Part umber 41U3003 Current Edition: 4.0 Release Date: Jan 24, 2011 Author: Mary Qin Global Packaging&labeling WW Global Logistics Lenovo International 2 rd Floor,ISH1 Building Haihong Road Futian Free Trade Zone,Shenzhen,P.R.C. Phone: maryqin@lenovo.com Lotus otes: Mary Qin/LEOVO

2 Lenovo Labeling Specification Page 2 of 8 Lenovo Part umber: 41U3003 Table of Contents Section Description of Section Page 1.0 Introduction Definition Requirements General Layout of a Packing List Data Elements on Packing Lists Placement of Packing Lists 6 A. Appendix A: Examples of Packing Lists 7 B. Appendix B: Revision History 8

3 Lenovo Labeling Specification Page 3 of 8 Lenovo Part umber: 41U Introduction This is volume 7 of the Global Labeling Guides which documents what packing lists should look like to conform to the needs of Lenovo and Lenovo s business partners and customers. Before reading this volume you should first read volume 1. It contains background information that pertains to all of the volumes in the Global Labeling series. A list of all the volumes in the Global Labeling series is contained in volume 1 Overview and General Rules (Lenovo part number 41U2997). 2.0 Definition Packing Lists itemize what is contained in a case container, overpack box, or pallet to which they are affixed. A packing list is a document that contains product related as well as order related information. It relates to a particular entity (i.e. transport unit) that is shipped to a certain destination. As indicated by the name Packing List, it summarizes all items that have been physically shipped together to a customer. ote: Some countries do not use Packing Lists (ie, Japan). In these situations, use PoD (Proof of Delivery) or other acceptable document. 3.0 Requirements 3.1 General Layout of a Packing List A packing list basically should contain four sections; typically the packing list will be multiple pages. Please note that certain countries / order routes may have specific requirements. The general format and layout of the packing list is shown in below figures 1, 2, 3& 4. The data elements of a packing list are shown in section 3.2. Examples of packing lists are shown in Appendix A. Figure 1 General format and layout of Header

4 Lenovo Labeling Specification Page 4 of 8 Lenovo Part umber: 41U3003 Figure 2 General format and layout of Shipment Summary Figure 3 General layout of Shipment Details Figure 4 General layout of Shipment Total Information 3.2 Data Elements on Packing Lists All information / data elements on a packing list per section 3.2 should be printed in a way that the data is easy to recognize and read. This includes printing of the data elements designation, i.e. their titles or names. For the body section of a packing list it is strongly recommended to use a tabular format. At the time of this release of the guideline, bar codes or 2d symbols are not required to be printed on a packing list. Each business unit however may decide to provide machine readable symbols. For requirements on printing bar codes refer to the Global Labeling Guide Vol.1, part number 41U2997. Following tables are lists of data elements that are required to be printed on packing list (Table 1-4).

5 Lenovo Labeling Specification Page 5 of 8 Lenovo Part umber: 41U3003 Data element Format Comments Page Count Page x of y REQUIRED. Date YYYY- MM-DD REQUIRED. Delivery o Plant Order umber Ship-via Ship-to Corporate Address Return Information A6 20 A1 22 /A /A /A /A Shipping Point A4 REQUIRED. REQUIRED. This number is a bridge between customer PO and WTC number. If partial shipment permitted, one customer PO maps to multiple delivery numbers. Else a PO maps to a unique delivery number. One delivery number may be mapped to multiple WTC numbers. Optional. This num is assigned by plant to identify production for a batch of products REQUIRED. Specifies the address where the shipment is to be delivered physically. Should be consistent with that showed in Ship Via section on shipping label. REQUIRED. IF the order is first sent to a consolidation center. Should be consistent with that showed in Ship To section on shipping label. REQUIRED. ame and address of the physical location which initiated the shipment. Should be consistent with that showed in Ship From section on shipping label. REQUIRED. IF the desired return address is different from Corporate Address. Specifies where the goods are to be returned if a return is needed. For direct deliveries within a country this should specify the address of the Lenovo returns center along with a phone number. Otherwise consult the Lenovo carrier for information where to return the shipment. Order umber A REQUIRED. Lenovo sales order number assigned by a Lenovo order system. Route A6 REQUIRED. Customer PO A REQUIRED. IF The customer purchase order number for the item is known and available at the time the packing list or the case content label is printed. This is the order number that the customer has assigned to the shipment. Carrier A4 REQUIRED. SCAC code(standard Carrier Alpha Code) Customer umber A1 15 REQUIRED. Customer number in SAPF. Shipping Instruction /A REQUIRED IF have Special requirement from customer, else show blank Customer Information /A REQUIRED. Customer s name, it could be a company name or name of a person. Table 1: Data Elements of header Data element Format Comments Item o. A 1-8 REQUIRED Lenovo Part# A7 REQUIRED IF the product is ordered by the customer as a part number. Customer Part# A REQUIRED IF a Part# is assigned by customer. Feature Ordered /A REQUIRED IF the product is ordered by feature code. Order Qty 1 8 REQUIRED. Total quantity customer ordered. Shipped Qty A1 8 REQUIRED. Total quantity of one delivery. Discription /A REQUIRED. Table 2: Data Elements of shipment summary

6 Lenovo Labeling Specification Page 6 of 8 Lenovo Part umber: 41U3003 Data element Format Comments Shipping Unit ID A13 16 REQUIRED. Shipping unit number is used to identify a case in storage. WTC # A13 16 REQUIRED. This is Lenovo's tracking number for the shipping unit. The prefix is assigned by Lenovo to identify source of supply. ote: More and more business partners such as Best Buy and Wal-mart brought up SSCC request since early 2010, so WTC number would be replaced by SSCC step by step. Refer to Appendix C in Volume 3 for SSCC implementation guides. Total Qty 1 8 REQUIRED. Total quantity of parts that contained in a shipping unit. Gross Weight /A REQUIRED. Weight of a shipping unit, measured by kg with 3 digits retained. et Weight /A REQUIRED. UOM /A REQUIRED. Unit of Measurement. Dimension /A REQUIRED. Dimension of a shipping unit, measured by cm with 3 digits retained. Item o. A1 8 REQUIRED. Lenovo Part# A7 REQUIRED. Qty 1 8 REQUIRED. It is quantity of parts contained in a shipping unit COO A2 REQUIRED. Country of Origin. Serial o A7 12 REQUIRED. Table 3: Data Elements of shipment details Data element Format Comments Total shipping unit count Total cartons on packing list Total items on packing list (except installed items) Total gross weight on packing list Total net weight on packing list Total gross volume on packing list REQUIRED. Total quantity of shipping unit that contained in a packing list. REQUIRED. Total quantity of cartons that contained in a packing list. REQUIRED. Total quantity of goods that contained in a packing list. REQUIRED. Total gross weight of all shipping unit on a packing list, measured by kg with 3 digits retained. REQUIRED. Total net weight of all shipping unit on a packing list, measured by kg with 3 digits retained. REQUIRED. Total volume of all shipping unit on a packing list, measured by CM with 3 digits retained. Table 4: Data Elements of shipment total information 4.0 Placement of Packing Lists Packing lists should be put into an envelope (preferably clear plastic) to protect it from environmental hazards (dust, moisture) and attach it to the most exterior, vertical surface of the last case or pallet to a customer it relates to for easy access without opening the box. Choose a position for placement where it doesn t obstruct or interfere with other labels and handling symbols. The envelope should carry an imprint with language that points to the packing list, i.e. Packing List or Contains Packing List. Operating units may decide to additionally put a copy of the packaging list into the box or container.

7 Lenovo Labeling Specification Page 7 of 8 Lenovo Part umber: 41U3003 Appendix A: Examples of Packing Lists

8 Lenovo Labeling Specification Page 8 of 8 Lenovo Part umber: 41U3003 Appendix B. Revision history Date Version # Changes Made Feb 28, Initial version for Lenovo International. Mar 13, Update layout of pallet label and packing list Jun 30, Add DI 9S before element World Trade Case umber in section 4.2 and 4.4 Sep 1, Add layout of case content label for PRC in section 4.2 Jan 24, Add layout and data element of shipment total information. 2. Delete requirement of case content label and move it to Volume Update header requirement and data format. * * * End of Document * * *