Semi Monthly Salary Calculator Instructions Table of Contents

Transcription

1 Table of Contents Setting the Date Format on your Computer... 2 Macro Security Settings... 5 Using the Semi Monthly Salary Calculator... 9 Definitions...10 Entering Data in the Salary Calculator Error Messages Resetting the Salary Calculator Examples... 13

2 Setting the Date Format on your Computer The date format for using the Semi Monthly Salary Calculator is based on your Computer Systems Date format being set to mm/dd/yy. You can change this in the Control Panel. Windows XP: Press Start\Settings\Control Panel and select Regional and Language Options. See Figure 1. If you need assistance to change the date format contact UVic Helpdesk at 7687 or NOTE: If you require the date format on your computer to be other than mm/dd/yy the calculator will not work for you. Figure Select the Customize button.

3 2. Select Date Tab Semi Monthly Salary Calculator Instructions

4 3. In the Short Date format field change the Short date format to be mm/dd/yy. 4. Log off your computer and restart the computer for the above changes to take effect.

5 Macro Security Settings When you start the Semi Monthly Salary Calculator you may see the following security warnings. If you need assistance to enable macros contact UVic Helpdesk at 7687 or A. Excel Note the Security Warnings message on starting the Salary Calculator. 1. Click OK and then select from the Excel Menu Tools\Macro\Security 2. Change the Security Level setting to Medium.

6 3. Close Excel and restart Semi Monthly Salary Calculator. Press Enable Macros to start using the Calculator.

7 B. Excel 2007 Note the Security Warnings message on starting the Calculator.

8 1. Press the Options button next to the security warning message below the menu ribbon. The following screen displays: 2. Click the Enable this content radio button. 3. Start using the calculator. 4. You will have to enable this macro each time you use the calculator.

9 Using the Semi Monthly Salary Calculator Definitions: 1 st Pay Period - Starts on the 1 st of the month and goes to 15 th of that month. Last Pay Period Starts on the 16 th of the month and goes to the last day of that month. Partial Pay Period Starts on a day after the 1 st and goes to the 15 th of that month or starts on a day after the 16 th of a month and goes to the last day of that month. Full Pay Period Starts on the 1 st day of the month and goes to the 15 th of that month or starts on the 16 th of a month and goes to the last day of that month.

10 Entering Data in the Salary Calculator 1. Enter the date in the Start Date field and press Tab or Enter key and you will be moved to the next field. Please note that the date that is displayed in the date field is the same format as indicated mm-dd-yyyy. NOTE: If the Date Format in the Enter Start Date field and the Excel Formula bar are not the same you need to change the date format on your computer. See the section Setting the Date Format on your Computer in this document.

11 2. Enter the End Date and press Tab or Enter key and you will be moved to the next field. 3. Enter the Period Salary and press Tab or Enter key. 4. All other calculations are performed automatically. Error Messages The field next to the Date fields will tell you if you have entered dates out of order. ie. If the End Date occurs before the Start Date.

12 Resetting the Salary Calculator You can press the Reset Calculation button to clear all the data entry fields and calculated fields to begin a new calculation. It is not necessary to press the Reset Calculation button between calculations. Just begin a new calculation as you enter new dates and salary amounts the calculated fields are rest automatically. If you want to recover from a data entry error you can just reset the Salary Calculator by pressing the Reset Calculation button.

13 Examples NOTE: Some date combinations will result in the same Salary Calculation because the days the start or end date fall on are a weekend and would result in the same number of Days Worked for date ranges differing by up to two days Full Pay Periods: Start Date End Date Period Salary 5000 Salary Calculation 1, This example covers two months and has a 1 st and Last Pay Period in each month for a total of 4 Full Pay Periods.

14 Partial Pay Periods:Start Date Partial Period at the beginning of a Pay Period. End Date Period Salary 5000 Salary Calculation 1, This example covers part of a month and a full month. 1 Partial Pay Period from May 5/10 to May 15/10in the 1 st Pay Period. 3 Full Pay Periods May 16/10 May 31/10, June 1/10 June 15/10, and June 16/10 June 30/10.

15 Partial Pay Periods:Start Date Partial Period at the end of a Pay Period. End Date Period Salary 5000 Salary Calculation 1, This example covers a full month and part of a month. 3 Full Pay Periods May 1/10 May 15/10, May 16/10 May 31/10, and June 1/10 June 15/10. With 1 Partial Pay Period from June 16/10 June 28/10 in the Last Pay Period.

16 Partial Pay Periods:Start Date Partial Period at the beginning and end of a Pay Period. End Date Period Salary 5000 Salary Calculation 1, This example covers part of a month at the beginning and part of a month at the end. The 1 st Partial Period May 5/10 May 15/10 in the 1 st Pay Period. 2 Full Pay periods May 16/10 May 31/10 and June 1/10 June 15/10. With the 2 nd Partial Pay Period June 16/10 June 27/10 in the Last Pay Period.