HR PORTAL BUSINESS PROCESS MANAGEMENT INFINITY APPLICATION FRAMEWORK

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1 I N F I N I T Y P R O J E C T HR

2 ADMINISTRATION HR BEST PRACTICES PLANNING AND CONTROL HEALTH & SAFETY - PAYROLL - TIME & ATTENDANCE - T&A WORKFLOW - TRAVEL AND EXPENSES - PERSONNEL BUDGET - HR MANAGEMENT - RECRUITMENT - TRAINING - WORK ACTIVITY TIME MGMT - WORKFORCE MGMT - ACCESS MGMT - ACTIVITY MAINTENANCE - SAFETY ORGANIZATION - RISK EVALUATION REPORT - PERSONAL PROTECTIVE EQUIPMENTS - EVALUATIONS TIME MGMT - SAFETY OPERATION PLAN - COMPENSATIONS & BENEFITS ITY COLLABORATION COLLABORATION - EMPLOYEE MASTER DATA - CRM DEMATERIALIZATION - SUBSTITUTIVE STORAGE - DMS HR PORTAL BUSINESS INTELLIGENCE - QUERY AND ANALYSIS - REPORTING HR UTILITIES - QUERY TOOL - WEB REPORT - MULTILANGUAGE BUSINESS PROCESS MANAGEMENT INFINITY APPLICATION FRAMEWORK HR ORGANIZATION - ORGANIZATION MGMT - EVENT PLANNER administration, organization and development) together with innovative communication tools. In other words, a system that fully meets the growing demand for tools favoring the collaboration and exchange of information throughout all company levels (Top Management, HR Department, Middle Management, Collaborators), the sharing of knowledge, the resetting of the processes so that they meet the requirements of companies with several organizational units (offices, branches, etc.) and of those with increasing staff mobility on field. HR ZUCCHETTI IN ORDER TO FULFILL THE COMPANY STRATEGIES The only common database for all the applications of the HR Zucchetti system, together with a specific HR Business Intelligence system, provides the HR Department with an important tool. In fact, the latter allows turning strategies into actions, analyzing management efficiency, monitoring the performances and taking full advantage of a crucial tool when it comes down to decision making. HR ZUCCHETTI FOR A STRAIGHTFORWARD AND FLEXIBLE IT INFRASTRUCTURE HR Zucchetti is a flexible system supporting the resetting of the processes along with the modifications of the organizational strategy, this through tools and technologies developed for a flexible management of the processes (BPM), the construction and management of the services for the application architectures (SOA) and the use of the applications provided as service (SaaS). It is hence possible to move from a logic based on the introduction of one or more software, to an approach based on integration and on a flexible, straightforward and reactive IT infrastructure that meets the requirements of the companies and the new time to market dynamics. HR ZUCCHETTI FOR THE GLOBALIZED MARKET All the applications are available in multi-lingual and multi-currency mode to support the internalization strategies of the companies and, therefore, the strategies for managing the staff abroad.

3 A suite with unique characteristics INFIN Web based One single Database Service Oriented Architecture Workflow Employee Self Services Business Intelligence HR Zucchetti is the key solution for the modern Human Resources Department that wishes to contribute, in a new and significant way, to the attainment of the strategic and operational objectives of the company, provide further value to the human resources, and notably improve the productivity of all employees and the efficiency of the processes. HR Zucchetti was developed through the Infinity technology, the innovative development platform based on a powerful application framework that integrates in SOA (System Oriented Architecture) every company application. Infinity Project, or in other words, web integrated solutions with a wide application coverage and collaborative type functionalities, all of which in light of a cooperation and information exchange aiming towards the definition and transparency of the company processes. HR ZUCCHETTI FOR AN EFFICIENT ORGANIZATION HR Zucchetti covers all HR management aspects: administrative, organizational, as well as those covering the safety of both people and environment throughout modular and integrated solutions. All applications belonging to the suite are completely created in Web technology in order to widen the company borderlines, enhance the flexibility of the processes and improve the support for mobility, both through new delivery models (Software as a Service) and through the use of terminals and mobile applications (Mobile Data Collector). HR ZUCCHETTI FOR SPEEDING UP THE PROCESSES HR Zucchetti combines advanced new generation applications (for the complete management of all the aspects regarding the human resources, such as

4 Payroll TIME AND ATTendance MANAGEMENT TRAVEL EXPENSES MANAGEMENT HUMAN RESOURCES HR PORTAL A virtual place (Virtual Workspace) that integrates in a portal all the functionalities and services of the HR Zucchetti applications and a valid tool for Employee Relationship Management (ERM) in order to optimize the management and communication processes, to speed up and improve the efficiency of the HR Department activities. HR Portal allows publishing online all the services, the information, the Employees Self Services (ESS) for the collaborators and the applications reserved to the HR department. Therefore, it is a useful system for the management of knowledge, collaboration, content and documentation (Document Management System). On one hand, the HR Portal facilitates the work of the HR Manager and of the Middle management in terms of managing their collaborators. On the other hand, the HR Portal grants (to everyone in the company) access to the information required in order for them to be involved in the company processes. In this regard, HR Portal represents also a crucial tool towards the HR management of all companies with mobile staff, which require a system for the management of processes and relations in order to reconnect the persons to the organizational network and, at the same time, to benefit from the necessary flexibility and speed of the operational and decision-taking processes. The collaboration and the sharing that improve productivity THE WEB TECHNOLOGY The HR Zucchetti suite, completely designed with web technology, fully addresses those companies, having several head offices and subsidiaries, who wish to decentralize the processes management. Each component represents a service provided via web to all departments and/or employees, therefore easily and immediately accessible from any place, 24/7, leading to a significant decrease in management and system administration costs. In addition, the extremely intuitive graphic of the Web interface, ensures to all the system applications and services a significant simplicity of usage. Reduction of management and administration costs INFINITY PROJECT

5 THE WINNING FORMULA FOR NUMBER ONES ACCESS CONTROL EMPLOYEE COST BUDGET JOB COSTING WORKPLACE SAFETY ONE SINGLE AND INTEGRATED DATA BASE The single database for all the HR Zucchetti system applications is a feature that no other HR management system can pride itself of. It is an important plus that guarantees the native integration of all the applications for the HR management of the HR Zucchetti system. In addition, it allows speeding up the activities of the HR Department, drastically reducing the routine and low added-value activities and, finally yet importantly, optimizing the processes and improving the efficiency. In fact, the information, shared by all various applications of HR Zucchetti system, is entered only once instead of being uploaded once more in all applications. The integrated data base manages all the information, both from tables and master data, that is common to the various applications including the Master Data of both the employee (employees, consultants, interns, apprentices, etc.) and of the company (business name, headquarters, etc.). The single applications manage instead specific data: for example, the time and attendance software controls the schedule profile, the payroll software controls the payroll elements, the software for HR management controls the training courses, and the assessments, the compensations policies, etc. The following is consequently possible: managing information in a centralized manner; reducing management and maintenance costs of the systemic architecture and of the database; removing the errors occurring during the manual upload of shared data to several applications; obtaining a remarkable security thanks to the possibility to define the accesses and profiles in a customized manner; getting hold of information immediately.

6 Employees Manager HR Department automatically via web automatically via web draw up the absence and overtime authorizations verify the collected time and attendance data draw up expense reports communicate personal data changes demand subscription to courses self assessment draw up income tax return checks the requests communicates possible changes authorizes or rejects assesses the employees proposes salary increases assigns the tasks manages the system takes decisions rejects or authorizes definitively Automatic data upload into Time and Attendance, Payroll, and HR software HR WORKFLOW The advanced workflow systems allow managing the communication flows between the HR Department and the rest of the company with a remarkable drop in the time needed and costs connected to the communication and data management processes. This gives rise to a major efficiency and consistency of the company processes, an improved and faster information exchange, knowledge sharing, optimization of the resources together with an ensured correctness in terms of data accessing. HR WORKFLOW notably speeds up and reduces the time and costs related to the communication processes, granting a higher independence to employees and managers. In fact, the collaborators can automatically: check their own clock-ins/outs and insert possible justifications; request permits and overtime, by checking the authorization status; consult their documents; fill in their self-assessment form. The managers can: authorize or reject the requests of their collaborators; the approved requests can move to the upper hierarchy level (up to ten levels), until reaching the HR Department that will eventually confirm the final approval and, therefore, the automatic transfer of the information in the corresponding software (time and attendance, payroll, hr management, etc.); advance to the HR Department requests for salary increases, for training courses, etc.

7 HR DATAWAREHOUSE HR Business Intelligence is an advanced reporting system available to the Top Management, to the HR Department and to the Middle management, which allows making use of all information in order to intervene beforehand on the human resources quantity and quality phenomena. Specific clusters allow using an advanced tool for the monitoring and analysis of the following: employee turnover (employment cost, turnover cost, turnover rates, time required for replacement, average time of employment, etc.); recruiting (vacant period, turnover rate of the new employments, recruitment sources, average time range for job opening, average recruitment cost per job, average selection time range per job, etc.); retention (predictable turnover, diversity turnover, r, financial impact of the turnover, etc.); training & development (training ROI, collaborators satisfaction, average number of training courses per collaborator, average cost of training per collaborator, the percentage of the employees involved in training projects, percentage e of the HR Budget invested in training); salary analyses; best performer; absenteeism; DELIVERY MODE The correct information supporting the company decisions All the applications are available in various modes in order to provide the client with freedom of choice in terms of the solution that suits best his/her own reality. License foresees the installation of solutions at the client s premises. Software as a Service allows using applications as a service. In fact, the software are not installed within the client s headquarters, but in the Zucchetti Data Center instead, and they may be accessed via web with a simple Internet connection. Maximum data privacy guarantee with privacy law certification, infrastructure security and safety, real time update, no purchase taxes, management and development of the information infrastructure for the software operation: these are just some of the advantages provided by Zucchetti HR in SaaS mode. Business Process Outsourcing (BPO)- allows selecting the desired outsourcing level, starting from the elaboration of the payroll calculation up to the management of the overall administrative processes.

8 w w w. z u c c h e t t i. c o m The coming of web 2.0 has significantly altered the way of using the Internet, transforming the latter in an environment for the data management and transfer as well as a space to share, collaborate, communicate, socialize and participate. It is a significant change that a software house, operating on this market, must necessarily be ready to tackle. A complex challenge that requires an effort of technical and product innovation without precedent, as well as a clear and far-sighted strategy that ranges from the basic technology to the development tools, from the application Framework to a different interpretation of the applicative solutions. I N F I N I T Y P R O J E C T strategy technology applications solutions via Solferino 1, Lodi Ph / fax / [email protected]