Limited Company Online Portal

Transcription

1 Limited Company Online Portal

2 Understanding your new Online Portal Raise an invoice - To be paid for your work you will need to raise invoices and send them to your clients. To ensure you create professional invoices every time, simply fill in a couple of boxes and the rest is done for you. To get started: Click on Raise an Invoice from the home screen Select who you are invoicing from the drop down box Fill in the Date, Reference (Your Name), Description (E.g. 40 Hours at 15.00), Unit Price (E.g for 15.00), Quantity (E.g for 40 Hours) and save. Check all the information is correct and save. Once you re confident it is correct click Post and . This will then it direct to your client. Submit Expenses - If you wish to submit expenses, either paid personally by you or paid by the company hover over the tab and click. Select who incurred the expense (you or the company) then select the relevant expense type and the cost incurred. Company Bank Balance - This shows the balance of any of the company bank accounts which you have linked with the system. By uploading your latest bank statement onto the system, ICS can reconcile your statement. To keep your account up to date, ensure you consistently upload a bank statement.

3 Retained profit/loss - This figure is the net earnings of the company not paid out as dividends, but retained by the company. It shows the income and any expenditures of the company including Total Net Sales, Expenses, Net Profit/Loss, Corporation Tax, Dividends Paid and it helps you to see exactly how your business is doing at any time. Money available to you This is a quick breakdown on all the company finances. The figure on the front of the tile shows exactly how much money is available to pay yourself at any time. When you hover over the tile you will be able to view a more detailed description on the finances, including; unpaid invoices, total liabilities, reimbursable expenses, available dividends and salary, as well as how much Corporation Tax and VAT which you owe so far. You are also able to enter exactly how much expenses and dividends you d like to pay yourself. Important messages This shows any messages that your Accountant has sent to you. Hover over the Important Messages tiles and click View on the message you want to view. You can also reply to any messages your accountant sends to you. Key dates This shows you any important dates which are coming up E.g. Corporation Tax Settlement Due date, Tax Return Due Date, Etc. Scroll down for more information on raising an invoice, submitting expenses and taking a payment.

4 Raise an invoice from your limited company. 1. To create an invoice, hover over and select Raise an Invoice - You will then be presented with a blank invoice layout, similar to the example shown below. 2. Progress through the necessary fields, starting with the contact, this is a drop down box showing previously created contacts. Once a contact is chosen, the invoice address fields are automatically populated. A description and reference can be added to the invoice. 3. In the table you can create the rows for your invoice. The fields required on each line are; the description, the nominal, unit price, quantity and tax code. New lines can be added and removed from the invoice via the Add item and Remove row options. A deduction can also be added to an invoice. Once Add Deduction is chosen, a new row in the invoice will appear, but will be a red row to indicate that it is a deduction. All fields listed above are also required for a deduction line. 4. Check over the details and save. If you need to make an amendment, ensure you do it now, before the next step which is to post your invoice.

5 5. Once you are confident the details are correct, you can post your invoice. Please Note: If you post the invoice and later realise it requires any changes, then a credit note will have to be made against this invoice. 6. By selecting Post and the invoice will also be ed direct to your client or agency. 7. Once completed, you will be redirected to the invoices list screen and from here you can view any previously raised invoices. Scroll down for more information on submitting expenses and taking a payment.

6 Submit Expenses. 1. Hover over the Submit Expenses tile and you should then see all the expense transaction entry groups. 2. Choose the type of expense you wish to submit - you will then be presented with a screen similar to the one below 3. Enter an amount, choose the type of transaction and the date of the transaction. 4. Check all the details are correct and click Add Expense. 5. You can repeat this process several times - all the expenses will appear on the screen, with an option for you to remove them. 6. Once completed, select Save Expenses Scroll down for more information on taking a payment.

7 Notify ICS if you are taking a payment from the company. Once logged in, you will be presented will your dashboard, which will look like the below; Hover over the middle tile, the tile should expand and present options to pay your salary, expenses and dividends.

8 1. The first 3 fields will show the amount you are able to take; below these are 4 white boxes, enter the amount you wish to withdraw and the date. 2. Once entered, click on the Submit button. If you entered an amount for a dividend, this will then also create a dividend voucher. 3. Once completed, you can now log onto your online banking and withdraw the funds. Please note: To keep your account up to date, always complete this section on the portal before withdrawing money from your company bank account. If you are experiencing any problems with the portal, please call our Customer Service team on or [email protected].