Sync automatically between your OneDrive and H: Drive, home computer drive or USB. Store more than seven Gigabytes of data.

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1 EIT What is it? OneDrive is a cloud file storage which allows you to store, sync and share files to others. This is accessible on and off campus and can be used to collaborate with other students when working on group assignments. You may store up to seven Gigabytes of information to your drive. What you can t do? Sync automatically between your OneDrive and H: Drive, home computer drive or USB. Store more than seven Gigabytes of data. What is the difference between your H: Drive and OneDrive? Your H: Drive is only available if you log into the EIT computers or student farm. Whereas, your OneDrive account can be accessed on and off campus from the MyEIT page. OneDrive is available for you to use while you are studying at EIT and when you leave. Create a new document? 1. Click on the OneDrive tab. 2. Click the symbol and click on the file you want to create. Want more information? ext 6045 twist@eit.ac.nz

2 3. The online package will open your document. It will look similar to the below screen: You may insert new pages, format text and create a header and footer. These versions do not have all the functionality that the desktop version of Microsoft Office offers. As you work on your document, Office Online will automatically save it to your OneDrive account. 4. To rename your document, click FILE >> Save As >> Rename.

3 5. Type in a name that you want to call your document and click OK. 6. Your document will still appear. To close your document, click the nine tile icon on the left hand side, and click OneDrive.

4 Edit your document? 1. Go to your OneDrive account and click on the document you wish to edit. 2. It will open up in a read-only view. Click on the drop down arrow next to Edit Document and click Edit in Word Online or similar. If you would like to edit the document within your Word application or similar installed on your computer or device click Edit in Word. 3. Your document is ready to be changed. Once you have made your changes, click on the nine tile icon next to the application name and click OneDrive. Your changes will be saved automatically so you do not need to click Save.

5 Can I print from OneDrive? You can print your documents from your OneDrive account. 1. Click on the nine tile button and click on OneDrive. 2. Click on the document. 3. On the right side there is a print option, click on it. 4. A sample print preview will show and a print dialog box. Select your print settings click OK to print. If you are on-campus, swipe your EIT student ID at the printer. If you have your own laptop or device you will need to download your document and use the wireless printing feature in the papercut printing system accessible by going to the MyEIT page, clicking on the EIT tile and going to the student printing link. If you are at home it will print to your installed printer.

6 Upload a File from your H: Drive or USB device? 1. Click on the nine tile button and click OneDrive. 2. Click Upload. 3. Click Browse

7 4. A screen will appear. Browse to either your H: Drive, home computer drive or USB and click on the file you want to upload. NOTE: Office Online only has Word, Excel, PowerPoint and OneNote if you wish to edit these documents. 5. Click OK to upload your file. You will see your file will be saved to your OneDrive account. How do you share a document with another student or staff member? Once you have created or uploaded your document, click the tick symbol in the left hand side. Click the button. You will see a preview of your document with other options below. 1. Click SHARE Want more information? ext 6045 twist@eit.ac.nz

8 2. Click into the box that shows Enter names, addresses or Everyone and type in the student webmail or staff addresses you want the document shared with. 3. Choose if you want the person(s) to View or Edit the document. By default, the people you send the document to will be able to edit it.

9 4. If you want to type in a message click in the below (personal message) text box and enter your message. Click Share. 5. An will be sent to the recipient where they can open the document and edit it. Want more information? ext 6045 twist@eit.ac.nz