How to Upload Artifacts to MyLearningPlan.com

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1 How to Upload Artifacts to MyLearningPlan.com One of the key benefits of the Stronge evaluation system is that it allows educators to have a significant voice in their own evaluation. In the past an employee s evaluation was, in essence, only based on two drop-in observations and the evaluator then based the evaluation on what they did or did not see during those times. With this new system, an educator has the ability to point out to their evaluator all the ways they are meeting the standards of a highly effective employee by uploading artifacts for the various Standards. Per the adopted policy for the year, each evaluated employee can upload no more than 18 artifacts, or pieces of evidence, that shows mastery of standards 1-6 (standard 7 is for the Student Learning Objective and those required artifacts are handled separately). How many you actually upload, up to the 18 artifact cap, is entirely up to you as long as each standard has at least one artifact associated with it. Also note that one artifact can be assigned to multiple standards and at the end of this document is a listing of artifact ideas. The following is a step-by-step example of a Test Results Analysis Form artifact that will be added to Standard 4: Assessment of/for Learning: Step 1 Log into using your school address as your user name. Step 2 Along the left hand side of the page, you will click the link that says My Evaluations.

2 Step 3 Click on the link for Artifact Files. Step 4 Click on the Add Artifact button Note, in this section you will also see the complete list of all of the artifacts you will be uploading. Step 5 In the Upload File dialog box that appears, enter a name for your artifact along with a brief description in what it is. Step 5 In the Type drop down menu, you must choose which one of 25 different types of artifacts most closely relates to what you are trying to upload and you can choose multiple types. If you do not find an exact match, please choose the one that it might relate to more.

3 Step 6 In the Categories section, you will choose which category best fits your artifact based on the 15 available choices. Again, you can choose multiple categories for that one artifact. Step 7 For the Alignment section you must first Choose a Rubric which means that you will select which of the 7 standards you want to associate this artifact with. At this point you can only choose one standard but we will show you how to associate an artifact to multiple standards further in this lesson. Step 8 Next to the Choose a Rubric area in the Alignment section you will next click on the Choose a Criteria and there should only be one option available to you to choose. Also note that you cannot Choose a Criteria until you first Choose a Rubric. Step 9 After you have chosen your criteria, you must then click on the Add Criteria button which will then officially log that artifact to that standard and it will then be listed in the big, open box area bellow the button. At this time, if you would like to associate this exact same artifact to another standard, you can do so by repeating Steps 7-9 and you will then see them all listed in this area. If you make a mistake and do not want one of the standards you chose, simply click the red x after the addition.

4 Step 10 Once you have associated your artifact to all the standards, the next step is to either actually upload the artifact or to associate it with a website address (URL). If you are using a website, click on the Url button and then copy and paste the entire web address in the space provided. If you are wanting to upload a physical artifact like a picture, movie, audio file, document, spreadsheet, etc, you will choose File and then click on the up arrow button and then navigate the window to where the file is located on your computer. Note that the file size restriction is 50 Megabytes. If you have a larger video file that you want to use, it is recommended that you upload the file to a site like YouTube and then add the URL address as your artifact (remember to first make your setting available to anybody with the link). Step 11 Once you have completed all of these steps, click on the Save button to officially submit the artifact.

5 Once you hit Save you will then see your artifact appear in the Artifact section with all of your other artifacts. If you would then like to return the main LearningPlan page for MyLearningPlan (this is the page you see when you first log on), just click the LearningPlan tab that is found towards the upper right-hand corner of the browser page. To see a video tutorial in how hot upload artifacts, first log into MyLearningPlan.com, then click on the Help icon in the upper right-hand corner of the page. In the new web page that opened up, along the left-hand menu section, first click on MLPOASYS Teacher/End User, then click on Tutorials/Webinars and finally you will see a link for Webinar: Using the Artifact Tool. TEPES Documentation Log Once you have your artifacts uploaded, you then to need to complete the TEPES Documentation Log. Here you will summarize your artifacts for their particular Standards that you associated them. Also, if you need to edit and/or delete any artifacts that you no longer want you can do that on the Documentation Log as well. There are two ways to access your Documentation Log. If you are still in the Artifact Files section that was described above, you will need to click on the picture of a magnifying glass that is to the right of the artifact and this will open up a new tab in your browser for the Documentation Log.

6 If you are on the main page of MyLearningPlan, you will scroll down the page to the Action Required section and then click on the blue link for TEPES Documentation Log. In this new screen you first see all of your artifacts in the Artifacts section towards the top of the document. From here you can view the artifact or if you wish to edit the artifact you will click on the pencil icon and if you simply want to delete it, then click on the red circle with a dash through it. When you were uploading your artifact you were required to associate it with one or more of the 7 Standards. If you scroll down through the Documentation Log you will see a listing of all 7 Standards and below each one will be a listing of the artifacts that you associated with those Standards. Remember that you are required to have at least one artifact associated with Standards 1-6 with no more than 18 artifacts total for those 6 Standards. As you go through the list of Standards, if you see that you are missing some artifacts you can simply go back towards the top of the Documentation Log and click the Add an Artifact button.

7 Once you have all of your artifacts loaded and associated with the Standards, the last step will be to go to each standard and do a brief summary of how those particular artifacts help to demonstrate your mastery of that Standard. As you are working on your summaries, it is recommended that you periodically click on the Save button at the very bottom of the screen to make sure you do not lose any of your work. If at some point you would like your evaluator to give you some feedback in what you have done, then you will click the Save & Notify button where you will chose your evaluator and add a brief note.

8 When you are done reflecting on all 7 Standards, including any artifacts that you and your evaluator agreed upon for your Student Learning Objective goal in Standard 7, then you will click on the Submit button. [Note, if you click on the Submit button before you have completed everything or want to make changes after you have submitted the document, you will need to contact your evaluator and ask them to send the form back to you.] Artifact Examples The following are EXAMPLES of types of artifacts for the various Standards this list is not inclusive of all types of evidence and is only meant to give you some ideas: Standards 1. Professional Knowledge 2. Instructional Planning 3. Instructional Delivery Examples of Evidence Transcripts of coursework Professional Development certificates Annotated list of instructional activities Lesson/intervention plan Journals/notes that represent reflective thinking and professional growth Samples of innovative approaches developed by teacher Differentiation in lesson planning and practice Analysis of classroom assessment Data driven curriculum revision work Examples: - Sample lesson or unit plan - Course syllabus - Intervention plan - Substitute lesson plan - Annotated learning objectives Annotated photographs of class activities Handouts or sample work Video/audio samples of instructional units

9 4. Assessment of/for Learning Samples of baseline and periodic assessments given Samples of both formative and summative assessment Graphs or tables of student results Records within electronic curriculum mapping tool Examples: - Brief report describing your record keeping system and how it is used to monitor student progress - Copy of scoring rubrics - Photographs or photocopies of student work with written comments - Samples of educational reports, progress reports or letters prepared for parents or students - Copy of disaggregated analysis of student achievement scores on standardized test - Copy of students journals of self-reflection and self-monitoring 5. Learning Environment Student survey summary information List of classroom rules with brief explanation of the procedures used to develop and reinforce them Schedule of daily classroom routines Explanation of behavior management philosophy and procedures 6. Professionalism Record of participation in extracurricular activities and events Record of professional development taken or given Examples of collaborative work with peers Evidence of communication with students, families, colleagues and community Examples: - Copy of classroom newsletter or other parent information documents - Sample copy of interim reports 7. Student Progress Student Learning Objective document Revised at midterm and end of year

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